RFQ Cover Page Amendment 0001.pdf

FA301624Q0216

Furnish and Install Brand Name Rite Heating Boiler, Model #450 WG – JBSA Lackland

(The quote shall be effective 60 days after submission)

Amendment 0001

*Note when submitting a proposal please ensure response is to the latest Amendment Posted*

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested, and a written solicitation will not be issued. The solicitation number is FA301625Q0216 and is issued as a Request for Quote (RFQ). This solicitation incorporates provisions and clauses are those in effect through Federal Acquisition Circular 2025-05, DFARS change notice 01/17/2025 and DAFFARS change 10/16/2024.

This purchase is being solicited as 100% Small Business set-aside. The NAICS code is 238220 (Plumbing, Heating, and Air Conditioning Contractors) and the size standard is $19,000,000.00.

Site Visit: Site Visit is scheduled for 10:30am CDT, Thursday, September 4, 2025, on JBSA Lackland AFB. See below for site visit details.

Questions: all questions must be submitted in writing to both POC’s no later than 1:30pm CDT, Friday, September 5, 2025. Responses to questions will be posted by the Government on the SAM.gov. Questions submitted after this date/time will not be considered.

Response DUE Date: response to this RFQ by emailing your quote to both Kristy Solis; kristy.solis@us.af.mil and Bismark Badu; bismark.badu.3@us.af.mil no later than 3:00pm CDT, Wednesday, September 10, 2025 to be considered timely

Physical Address: 1435 Metzger Dr. Joint Base San Antonio, Lackland, TX BLDG 10504

Please provide the information below:

All quotes must be FOB Destination

Payment Terms: NET 30

Company Name: UEI #

Cage Code: POC:

Telephone # E-Mail Address:

Tax ID:

Warranty Information:

The Government utilizes Wide Area Workflow (WAWF) for electronic invoicing, receipt and acceptance. Payment is only made through WAWF. Does your company have the capacity to invoice electronically through WAWF? (Yes/No):

A. ADDENDUM FAR 52.212-1 Instructions to Offerors – Commercial Products and Commercial

Services Quote Submittal:

(1) The quoter shall provide a quote for the requirement below.

(2) By responding to this RFQ, the quoter accepts all terms and conditions contained herein.

(3) Late Quotes/Responses: In accordance with FAR 52.212-1(f).

(4) Notice to Offeror(s)/Supplier(s): Funds are not present available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no mailto:kristy.solis@us.af.mil mailto:bismark.badu.3@us.af.mil obligation to reimburse an offeror for any costs. The contractor shall not request, nor will the Government make payments for any preliminary measurement, quotes, bids, site visit, time or proposal cost incurred.

(b) Submission of offers:

i. Quotes must meet the Technical Criteria as detailed in Section B

(c) Period for Acceptance of Offers. The paragraph is tailored as follows: “The offeror agrees to hold the prices in its quote firm for 60 calendar days from the date specified for receipt of quotes, unless another time period is specified in an addendum to the solicitation.”

(d) Paragraph deleted in its entirety

(e) Paragraph deleted in its entirety

(f) Late submissions, modifications, revisions, and withdrawals of offers. The paragraph is tailored as follows:

“Contractor shall comply with the time and date specified in this solicitation.”

(h) Paragraph deleted in its entirety

(i) Paragraph deleted in its entirety

(j) Paragraph deleted in its entirety

(k) Paragraph deleted in its entirety

(l) Paragraph deleted in its entirety

B. ADDENDUM FAR 52.212-2—Evaluation Commercial Products and Commercial Services. The following addendum applies to the provision.

502d CONS/JBKAA will issue a purchase order to the responsible quoter whose quote will be the most advantageous to the Government. The following shall be used to evaluate quotes: The technically acceptable lowest priced quote will be determined to represent the best value. Technical acceptability will be determined by an evaluation of the quoted requirements that meet the technical criteria that are contained in this RFQ.

The Government will rank all quotes based on an initial assessment of the offeror’s total evaluated prices. If the Government receives 3 or fewer initial quotes, all quotes will be evaluated for Technical Acceptability. If the Government receives more than 3 initial quotes, the Government will only select the 3 lowest priced quotes and then evaluate them for Technical Acceptability. The Government reserves the right to evaluate additional quotes for technical acceptability if in the Government’s best interest. If additional quotes are evaluated for technical acceptability they will be selected in the order of price. Award will be made to the responsible vendor whose quote is the lowest evaluated price among technically acceptable quotes.

Acceptable: Quote clearly meets the minimum requirements of the solicitation.

Unacceptable: Quote does not meet the minimum requirements of the solicitation.

Technical. The Government will evaluate the quotes for technical acceptability, assigning ratings as described above.

The failure of a quote to meet the Brand Name items will result in a technically unacceptable rating and be precluded for the award.

Technical Factor 1 – Offeror shall provide the Brand Name Rite Model #450 WG as stated in the Statement of Work and provided Justification and Approval. The brand name item will be considered Technically Acceptable. Any items quoted other than the exact brand name items (or EQUIVALENT items) will be considered Technically Unacceptable.

The contractor must include the following: (a) MFG name, (b) Part Number, (c) illustrations/specifications, and/or (d) literature or description.

The standard has been met when: The offeror has clearly quoted for the exact Brand Name Rite Boiler Model #450 WG and has provided the following: (a) MFG name, (b) Part Number, (c) illustrations/specifications, and/or (d) literature or description.

Technical Factor 2 – Delivery & Installation Plan. The Offeror shall provide a clear delivery schedule for the Brand Name Rite Boiler Model #450 WG and an installation plan necessary to ensure the equipment is placed in full operational condition. This plan shall include:

• Key Milestones & Task Durations: A clear timeline showing the expected delivery date of the boiler and sequence of installation activities.

• Technical Approach: A concise plan describing the steps to remove existing equipment, set in place and connect the new boiler in accordance with the Statement of Work.

The standard has been met when: The offeror provides a delivery timeframe for the Brand Name Boiler Model #450 WG, along with an installation plan demonstrating that the equipment will be delivered and made fully operational in accordance with Statement of Work.

Technical Factor 3 – Certificate. The offeror shall provide proof that the personnel responsible for the installation holds a current HVAC Technician License, ensuring the boiler is installed in accordance with applicable codes and standards.

The standard has been met when: The standard has been met when: The Offeror provides proof that the personnel assigned to installation possess a valid HVAC Technician License.

Price Evaluation. The Government will then conduct a price evaluation of the lowest priced technically acceptable quote to determine that the quoted price is fair and reasonable.

Interchanges. It is the Government’s intent to award without interchanges. The Government may consider, throughout the evaluation, the “correction potential” of any quotes to this RFQ. The judgement of such “correctional potential” is within the sole discretion of the Government and may be held with all, some, or none of the Quoters. The Government may determine one or a few Quoters have the highest potential to provide the best value to the Government. The Government may conduct interchanges with those Quoters that, at the discretion of the Contracting Officer, have the highest potential to represent the best value. Resolution of minor or clerical issues would not constitute interchanges, and the Government reserves the right to award without the opportunity to revise quotes.

C. Basis for Award. 502d CONS/JBKAA will award a purchase order resulting from this RFQ to the responsible quoter whose quote conforming to the RFQ will be most advantageous to the Government.

D. Mandatory Registrations. To be eligible for award, registration with the System for Award Management (SAM) must be current (legacy for On-line Registration and Certifications Application (ORCA) and Central Contractor Registration (CCR) registrations). To register or update former CCR and Reps & Certs that are not current go to https://www.sam.gov/portal/public/SAM/ and provide mandatory information.

E. Site Visit –

A site visit is scheduled for, Thursday, September 4, 2025 at JBSA Lackland, TX --- Departure to the site will be promptly at 10:30 a.m. CDT.

ALL Contractors must check in with 502 CES & 502 CONS personnel at the Luke Gate Visitor Center for accountability. From there, Contractors will follow Government personnel to site location.

Base Access – Contractors needing a base pass must provide: Full Name, Date of Birth, Country of Birth, Driver’s License ID number, Country & State of Issue via email to both CA: Kristy Solis; kristy.solis@us.af.mil and CO:

Bismark Badu; bismark.badu.3@us.af.mil.

http://www.sam.gov/portal/public/SAM/ http://www.sam.gov/portal/public/SAM/ mailto:kristy.solis@us.af.mil mailto:bismark.badu.3@us.af.mil

Requests to attend the Site Visit shall be received NO LATER THAN Tuesday, September 2, 2025 at 3:00 pm CDT and sent to both email addresses detailed above.

*Contractors needing a pass are required to check in at the Visitor Center 1 hour prior to scheduled site visit to obtain pass at Luke Gate Visitor Center, address: 2602 Luke Blvd, Lackland AFB TX 78236

*Contractors who already have base access do not need to provide required information but are required to notify CO & CA via email of planned attendance and check in at the Visitors Center.

*The Government WILL NOT provide transportation to travel between the sites.