RFQ Cover Page FA301625Q0020.pdf

Mission ~ Wingman ~ Partners

DEPARTMENT OF THE AIR FORCE

502D AIR BASE WING

JOINT BASE SAN ANTONIO

23 Dec 24

Combined Synopsis/Solicitation

IAW FAR 12.603

Solicitation Number FA301625Q0020

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with (IAW) the formats in Federal Acquisition Regulation (FAR) Subpart 12.6 and Subpart 13.5 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

2. Solicitation number FA301625Q0020 is issued as a Request for Quotation (RFQ). This RFQ incorporates provisions and clauses in effect through Federal Acquisition Circular 2025-01 and Defense Federal Acquisition Regulation Supplement (DFARS) Change dated 11/25/2024.

Notice to Offeror(s): The Government reserves the right to cancel this RFQ, either before or after the closing date. Any costs incurred in the response to this announcement shall be borne by the firm and not charged to the Government for reimbursement. In the event the RFQ is cancelled, the Government has no obligation to reimburse an Offeror with any costs associated with preparing and providing a quote.

3. This acquisition is a 100% Small Business Set-Aside under NAICS Code 562991 with a size standard of $9M.

4. Description of Requirement: The 502d Security Forces Group, requires the leasing and servicing of four (4) latrine trailers to be set-up across Joint Base San Antonio (JBSA) TX, at the entry points identified in the Performance Work Statement (PWS), Attachment 3. This will be a five-year purchase order consisting of a base and four options years, with a single Contract Line Item Number (CLIN) per year, structured as follows:

CLIN(s) Supplies/Services Qty Unit Unit Price

Amount

The contractor shall provide all labor, tools, materials, equipment, transportation, and supervision to lease, weekly clean and service, and maintain a quantity of four (4) each latrine trailers located across JBSA, at the following entry points: Lackland Chapman Training Annex Front Gate, Lackland Growdon Commercial Gate, Camp Bullis Front Gate, and Randolph South Gate. Reference PWS for specific details.

12 Months

Enter pricing for the above on Attachment 2, Supplies or Services & Prices or Costs. The entire requirement must be quoted as only a single purchase order will be issued. Round all pricing up to the second decimal point.

5. The following provisions and/or clauses (and any addenda shown below) are included with this requirement: 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services; 52.212- 2, Evaluation-Commercial Products and Commercial Services; 52.212-3 Offeror Representations and Certifications-Commercial Products and Commercial Services (submit a completed copy of that provision with the offer); 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Products and Commercial Services. All other provisions and clauses are included in Attachment 1.

6. The Defense Priorities and Allocations System (DPAS) rating program does not apply.

7. Quotes are due to the Contracting Office no later than 13 January 2025 at 1:00 PM CST. Submit quotes via email to: catherine.hardy@us.af.mil @us.af.mil with a copy to vivian.fisher@us.af.mil. Quotes shall remain valid for not less than 30 calendar days. Quotes received after the due date and time may be considered "late" and ineligible for award consideration. Questions, if any, shall be submitted no later than 6 January 2025 at 1:00 PM CST. Questions received after that date will not be considered.

8. Please provide the following information with the quote submission:

Company Name: UEI #

CAGE Code: Phone #:

Point(s) of Contact:

Warranty Information:

Special Notes and Instructions:

1. The 502d Contracting Squadron/JBKCA will issue a purchase order to the Offeror who is determined to represent the best value to the Government. For this RFQ, best value means award shall be made to the Offeror who is technically acceptable, has quoted the lowest price, and been determined responsible IAW FAR Part 9.

2. To be eligible for award, registration with the System for Award Management (SAM) must be active.

To register or update a SAM.gov account that is inactive go to https://sam.gov/ and provide mandatory information.

3. Interested parties are advised to review this RFQ frequently in SAM.gov for potential updates or amendments (changes) to any of the associated documents.

4. Provisions/Clauses Addenda:

Addendum to FAR 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services:

(e) Multiple Offers. Not applicable.

(h) Multiple Awards. Not Applicable.

Addendum to FAR 52.212-2 Evaluation-Commercial Products and Commercial Services

Provision 52.212-2 is tailored as follows:

1. Basis for Award.

a) Quotes will be reviewed using the Lowest Price Technically Acceptable (LPTA) evaluation method.

b) The Government will award a single Firm-Fixed-Price five-year (base year plus four option periods) purchase order to the technically acceptable Offeror with the lowest Total Evaluated Price (TEP) who is deemed responsible IAW FAR 9.104 and whose quote conforms to all stated terms, conditions, representations, and certifications, required by this RFQ. Unless identified otherwise, by submission of a quote, the Offeror has agreed to all requirements included herein. Failure to meet a requirement may result in a quote being disqualified for award.

c) It is the Government’s intent to evaluate quotes and award a purchase order without Interchanges with Offerors. Therefore, the Offeror's initial quote should contain the Offeror's best terms from a price, and technical standpoint. However, the Government reserves the right to conduct Interchanges if the Contracting Officer later determines them to be necessary.

1.1. Evaluation Process. Offers will be ranked from lowest to highest based on the TEP, followed by an evaluation of the technical acceptability of the lowest three TEP quotes. If the Government deems it necessary, a technical evaluation of additional quotes, in order of TEP, may be conducted. A price analysis may be conducted to determine if the lowest price technically acceptable offer is fair and reasonable. A single award will then be made to the Offeror who has been determined responsible and has submitted the lowest, technically acceptable, TEP.

1.1.1 Price Evaluation. An Offeror's proposed TEP will be determined by multiplying the quantity identified in the Price Schedule by each proposed unit price to obtain an extended amount. The extended amounts for the base and each option year will then be added together and become the Offeror’s TEP.

Note: The Government may determine that a quote is unacceptable if the option prices appear significantly unbalanced.

The purchase order will include FAR Clause 52.217-8, Option to Extend Services, with the potential to extend the purchase order an additional 6 months beyond the awarded performance period. The price for that period will be determined based on the unit price proposed for the current option period and will be evaluated at time of award. In the event the Government requires continued performance, the Government's evaluation of prices proposed will be considered fair and reasonable as applied to an extension of service.

1.1.2 Technical Evaluation. If the Government receives three (3) or fewer quotes, all quotes will be evaluated for Technical Acceptability. If the Government receives more than three (3) quotes, the Government will only select the three (3) lowest priced quotes and then evaluate them for Technical Acceptability.

To confirm the capability, and therefore, acceptability, of the Offeror to meet the Government’s requirements as outlined in Attachment 3, PWS the Offeror shall submit with their quote, the following items that will be used to evaluate and determine the technical acceptability of the proposed equipment and services:

1. A sample of the proposed latrine trailers (photos, brochures, literature, etc.). The submission must contain sufficient detail to clearly prove the latrines are meeting all the requirements established in the Description of Services in the PWS.

2. Copies and/or proof of current certifications, permits, licenses, etc. from San Antonio Water System Liquid Waste Hauler permit and Texas Commission on Environmental Quality Sludge Transporter Registration

3. Quality Control Plan (QCP). Refer to Attachment 3, PWS for the details required in the QCP.

1.2. Ratings: Upon evaluation of items 1-3 above, and all other documentation submitted with the quote, the following rating will be assigned:

(i) Acceptable: The quote clearly meets the minimum requirements of this solicitation and associated documents.

(ii) Unacceptable: The quote does not clearly meet the minimum requirements of this solicitation and associated documents.

1.3 Interchanges (Definition):

Interchanges can be informal or formal. The Contracting Officer may use e-mail, send an Interchange Notice (IN) or phone call, etc., asking for clarifications, change pages, revisions, or other documentation.

The Government may conduct Interchanges with one, some, none, or all Offerors at its discretion. Only quotes rated technically acceptable, either initially or because of Interchanges, will be eligible for award.

4. Attachments:

1. Clauses and Provisions

2. Supplies or Services & Prices or Costs

3. Performance Work Statement

4. Wage Determination No. 2015-5253 Rev. No. 24