Consolidated Questions and Answers - FA301622R0028.pdf

Questions and Answers

Question Government Response

Is it the contractor’s responsibility to provide Network Switches to accommodate the new systems to also include rack space, patch panels and communication cabling between existing network switches and new network switches and data cabling?

Yes, the contractor shall provide all labor, equipment and materials necessary to perform the installation IAW the SOW.

Is it the contractor’s responsibility to supply dedicated 120V power to all low voltage power supplies, to include conduits / junction boxes / cabling and breakers?

Yes, the contractor shall provide all labor, equipment and materials necessary to perform the installation IAW the SOW.

IS the contractor responsible for all conduits and back boxes for controllers and all security equipment?

Yes, the contractor shall provide all labor, equipment and materials necessary to perform the installation IAW the SOW.

Is the contractor for all system lock and component power supplies and power distribution boards?

Yes, the contractor shall provide all labor, equipment and materials necessary to perform the installation IAW the SOW.

Is it the contractor responsibility to install new fire rated plywood backing in all electrical closets to mount all new power supply and Open Options Controllers on?

Yes, the contractor shall provide all labor, equipment and materials and meet all applicable codes for installation.

Is it required for the contractor to supply enough main controllers to accommodate for 1200 doors (controllers)? There are existing main controllers in the building that can accommodate 64 doors, is it a safe assumption those are to full capacity and there needs to be all new main controllers supplied to accommodate for all 1200 doors and licensing for each controller?

Yes, the contract shall provide enough controllers to accommodate 600 dorm room doors per building B3312 and B3314. Contractor is responsible for determining the existing capacity.

The contractor is responsible to verify existing conditions and determine if the existing hardware is sufficient to support the new 100% fully operational system per building.

Who will provide the power circuits needed to supply the controllers and power supplies?

The contractor shall provide all labor, equipment and materials necessary to perform the installation IAW the SOW.

Will they need to be dedicated circuits? It is the contractor’s responsibility to determine the power requirements IAW the SOW. The contractor shall utilize and reference As Builts existing Electrical Schedule for Access Control wiring.

Will an electrical available load report be made available if we are to provide power for these units?

It is the contractor’s responsibility to determine the power requirements IAW the SOW. The contractor shall utilize and reference As Builts existing Electrical Schedule for Access Control wiring.

Will contractor be responsible for any door hardware components such as handle sets, plungers, anti-picks, or hinges?

The contractor shall provide all labor, equipment and materials necessary to perform the installation IAW the SOW.

Will the most current electrical As-Builts be provided for all floors in scope of both buildings?

Yes. Both have been added as attachments to the solicitation.

What locks are currently in place? Access Lock Control Door FOB with key

What are the doors made of i.e. wood or metal? Wood

Are any of the exterior door frames filled with concrete?

No

We will need to do a site survey. Will that be possible?

See page 45 of the Solicitation, para 2.1 Site Visit.

A site visit will be conducted 24 June 2022 at 0900. The following information is required:

name, driver's license numbers, the state where license was issued and date of birth. Provide the information to Michael Betzale, 802 CES Project Manager, via email michael.a.betzale2.civ@army.mil and the contract specialist via email felisa.landez.2@us.af.mil NLT 22 June 2022 at 0900.

Will door wraps be needed? The contractor shall protect the existing door(s) and frame from damage during the removal/installation of new products.

Because the parts are so expensive, will the Govt.

pay for the locks when they arrive at the base?

No. See DFARS Clause 252.232-7006 Wide Area WorkFlow Payment Instructions. The Government will only pay for work completed.

Will the Government provide the locations within the two (2) buildings of the network integration points and room numbers?

As Builts containing the available information were included in the original solicitation.

Who will provide the IP schedule for the Controllers?

The contractor shall coordinate this schedule with the Government PM and applicable Government IT personnel.

Who will provide the system programing? The contractor shall provide system programing with coordination with the Government PM and IT personnel.

Will the government provide the Open Options System software version, license number, and the intelligent controller firmware version?

This information will be provided after award on an as needed basis at the discretion of the Government.

The Sources Sought required the buildings to be completed simultaneously. Is this still required or has it been removed from the solicitation?

The Contractor is required to complete installation within the required delivery schedule.

The Contractor shall choose the appropriate manner in which to meet the schedule IAW the

SOW.

It was stated during the site visit that the top (fourth) floor would be completed first before moving to the next floor. Will the Government please confirm that this is correct?

Yes, Cabling, Wiring, Controls, Racks, and related materials can be accomplished per the contractor's means and methods but the actual Dorm Room Locks installation for use shall start on the upper most floor and work down.

Would the Government consider extending the period of performance? The current product lead times for an order of this size is currently 4-6 months.

Delivery of all of the required commodities with incidental installation shall remain 150 days after contract award.

What is the Government's reason for a REX for each room?

This device tells the access control panel/system whether the dorm room door is open or closed.

Are the ceilings hard lid or suspended? Drop Ceiling - Suspended

Does the Govt have a location in mind for a 110volt power supply required for each floor?

Yes within a specified mech/IT room per floor level

Is the wall framing masonry or stick? Wood Frame

Are the door jambs metal or wood? Metal

If metal is it hollow which will allow wire to be inside the frame?

Hollow

The Contractor shall provide new contactless smart fobs, with key-ring hole slot punch (2000 each) for room and area access. Is the above per building or total for both?

The 2000 FOBS is per building respectively.

The solicitation requirement calls for the installation of 1200 replacement locking mechanisms, including new electronic strikes and access control card readers for access to the dorm buildings however, there is not a requirement for the (PACS) physical access control system to be designed, reviewed, and approved by a Registered CSEIP (Certified System Engineer ICAM PACS) expert, prior to submission to the Contracting Officer. In order to ensure effective implementation and compliance with federal access control standards (FIPS-201), please confirm if a Registered CSEIP will be added as a key personnel requirement to the solicitation.

A CSEIP will not be added as the key personnel requirement.

The solicitation calls for a new access control system to the dorm buildings for Joint Base San Antonio - Fort Sam Houston, ensuring top safety standards of base personnel. However, there is not a requirement for the (PACS) physical access control system to be designed, reviewed, and approved by a Registered PSP (Physical Security Professional) prior to submission to the Contracting Officer. Since the project involves physical security of access points for dorm buildings, please confirm if a Registered PSP (Physical Security Professional) will be added as a key personnel requirement to ensure equipment validation, review threat assessments, adhere to industry standards, and allow a detailed review by the contracting officer prior to mobilization and installation.

A PSP will not be added as the key personnel requirement.