Attachment 1 - SOW Dorm Room Replacement Locks B3312 B3314 13Jun22.pdf

STATEMENT OF WORK

for Dorm Room Replacement Locks

Joint Base San Antonio – Fort Sam Houston Buildings 3312 & B3314

1. DESCRIPTION / GENERAL INFORMATION. The Contractor shall provide all management, tools, supplies, equipment, and labor necessary to accomplish the work required within this Statement of Work (SOW) for the delivery and installation of replacement locking mechanisms (electronic strikes and card readers) with fob access to dorm rooms for Buildings 3312 & B3314. The contractor shall ensure the locking system and fobs are properly delivered and installed based on commercial industry standards.

1.1 DESCRIPTION OF REQUIREMENT. The contractor shall perform the installation of new electronic strikes and smart card readers to dorm room doors in B3312 & B3314 to provide access and maintain security of the dorm rooms. Each building layout is comprised of four (4) floors with136 dormitory room doors on the first floor, 152 on the 2nd floor, 156 on the 3rd floor, 156 on the 4th floor, and 58 hallway and stairwell doors located throughout the building. The existing hardware (strikes) for the 600 dorm room doors per building will be replaced by hardwired electronic strikes and readers. See Appendix B - Building Floor Plan layout.

1.2 The new electronic strikes and smart card readers shall be hard wired to a power supply with a minimum 4-hour battery backup. Batteries shall not be used to maintain the locking mechanisms as part of everyday use. The contractor shall provide electronic access control that is integrated into the existing Medical Center of Excellence (MEDCoE) Electronic Security System managed by the MEDCoE G2 Directorate on Joint Base San Antonio – Fort Sam Houston (JBSA-FSH).

1.2.1 The contractor is required to integrate the installed commodities in the existing Electronic Security System (ESS). The ESS is an Open Options system. All installed items shall be compatible with Open Options. Product components and related hardware must be fully compatible with Open Options and cannot contain internal components prohibited on government networks.

1.2.2 The contract shall configure and integrate all installed equipment into the existing ESS. The contractor shall be certified and qualified in the hardware, programming and software application to add end devices to an existing ESS infrastructure. Contractor shall submit current training certificates as proof of the certification/qualification of personnel as related to the hardware being installed and the integration of the installed items into the Open Options ESS.

1.2.3 The Contractor shall provide new contactless smart fobs, with key-ring hole slot punch (2000 each) for room and area access.

1.2.4 Before demolition, the contractor must verify new power requirement. The contractor shall calculate the power requirements to operate the new 600 dorm room door locking systems and confirm sufficient capacity is available and installed as required to power supplies and panels.

1.2.5 All materials and accessories, including necessary controllers, power supplies and power panels shall be installed in accordance with industry standards and manufacturer's recommendations.

2. GENERAL INFORMATION.

2.1 DEMOLITION

2.1.1 The contractor shall only demolish the same number of new locking mechanisms that can be installed and make operational on the same day. All affected dorm rooms must be operational at the end of each day. At no time shall the access control system be inactive outside of normal duty hours.

2.1.2 The two locking systems must be operational at the same time until the new locking system is complete.

2.1.3 Demolition shall follow applicable federal, state, local and JBSA codes and requirements. The Government has determined that no hazardous material (HAZMAT) exists in B3312 and B3314 per letter dated 30 March 2012.

2.1.4 The Contractor shall remove old door strike plates that are currently on all 600 doors in each bldg.

2.1.5 The Contractor shall be responsible for disposal of any demolished material and for furnishing containers for disposal.

2.2 NEW WORK. All work shall be performed in strict accordance with all applicable building codes, regulations, ordinances and design and construction standards, whether included or referenced to complete an acceptable and fully functional door locking system in B3312 and B3314.

2.2.1 Before work is started, the contractor shall arrange with the CE Project Manager (PM) and Facility Manager a sequence of procedure, means of access, space for storage of materials and equipment, and use of approaches, corridors, and stairways.

2.2.2 Work consists of removing existing strike plates and installing new electronic door strikes and card readers in each of the dorm rooms, which shall be hard wired to a new power supply.

2.2.3 The Contractor shall provide and install the new electronic strikes and card readers on all dorm room frames. No batteries shall be used to individually supply the power for the readers or the door strikes. In addition to the strikes and readers, the contractor shall provide and install sufficient Uninterrupted Power Supply (UPS) back-ups in case of disruption of electrical service. Contractor shall provide all associated hardware. Contractor shall field verify the existing tabs and determine if new tabs need to be installed for functionality of the new locks. See Appendix A and B for details.

2.2.4 The contractor shall provide request to exit (REX) motion sensors and door contacts for each dorm room door as part of the access control system. The REX sensors and door contacts shall be compatible with the existing MEDCoE Electronic Access Control (OPEN OPTIONS) software.

2.2.5 The Contractor shall present to the PM a remedy to correct any deficiency not caused by the contractor found during installation such as misalignments, oversized holes, frame cutout discrepancies, etc.

2.2.6 The Contractor shall use existing doors and door handles.

2.2.7 All Electrical and Communication wiring shall be installed to meet all local, state and federal codes in accordance with but not limited to National Electrical Safety Code (IEEE C2), Enclosures for Electrical Equipment (NEMA 250), and National Fire Protection Association- National Electric Code (NFPA 70). No cabling, wiring, or conduit is to be exposed in the hallways and shall be concealed in the plenum and in walls with material rated for respective spaces. The installation of control systems, switch panels, and equipment racks shall be located within the specified mechanical room(s) by the MEDCoE G- 2 Directorate Electronic Security System Technicians and facility manager.

2.2.8 The Contractor shall be responsible for protecting doors and door frames during the removal and installation of the electronic strikes and card readers. Any damage resulting from contractor negligence shall be corrected by the contractor at no additional cost to the Government.

2.2.9 Free egress shall be available at all times. Compliance with the following is mandatory; NFPA LSC 101 (fire code), Unified Facilities Criteria for Fire Protection Engineering 3-600-01 and other applicable DOD directives do not allow for door locking devices to be tied into the fire alarm system. At no time shall doors be locked from the egress side/within the path of egress - Comply IAW AFI 32-10141, UFC 3-600-01 and NFPA 101, A.7.2.1.6,; 7.2.1.5.3 Locks, if provided, shall not require the use of a key, a tool, or special knowledge or effort for operation from the egress side. A.7.2.1.6. None of the special locking arrangements addressed in 7.2.1.6 are intended to allow credentialed egress, request to exit, or similar provisions, where an occupant cannot leave the building without swiping a card/fob through a reader, or require additional knowledge to operate wall mounted push buttons, latches, motion sensors, etc.

2.2.10 The Contractor is responsible for any recertification of fire door for work that is outside of the permitted modifications in NFPA 80 to complete installation of locks per manufactures best practices.

2.2.11 If installation requires any hard ceilings to be cut to install new cables, contractor shall replace with patched and painted drywall to match existing.

2.2.12 All affected dorm rooms must be operational at the end of each day. At no time shall the access control system be inactive outside of normal duty hours.

2.3 BASE ACCESS

2.3.1 HOURS OF OPERATION. Performance of work shall be during normal duty hours between 7:30 AM and 3:30 PM (0730-1530), Monday through Friday unless otherwise requested in writing and approved by the CO.

2.3.2 HOLIDAYS OBSERVED. The contractor is not required to provide scheduled service on the following holidays:

New Year’s Day January 1st Martin Luther King’s Birthday 3rd Monday in January President’s Day 3rd Monday in February Memorial Day Last Monday in May Juneteenth National Independence Day June 19th Independence Day July 4th Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veterans Day November 11th Thanksgiving Day 4th Thursday in November Christmas Day December 25th

Note: Any of the above holidays falling on a Saturday will be observed by the Government on the preceding Friday. Holidays falling on Sunday will be observed by the Government on the following Monday.

2.3.3 SECURITY REQUIREMENTS. All contractors shall submit a complete list of personnel in accordance with installation policy, including deliverymen, who will be expected to work on the installation.

2.3.3.1 Base/Installation Access Requirements. Criminal History Checks will be conducted on all prime/sub-contractor employees requiring base access. The contractor shall provide the COR a current list of employees needing access within 5-7 working days after receiving award or Notice to Award. The list shall include Employee’s name, Date of Birth, Country of Birth, and State driver’s license/state ID number and state of issue. Notifications of contractor employee additions and deletions shall be provided with the same information listed above and within 5 working days. Within 10 business days after the receipt of the list, the Government will notify the contractor that installation access passes are available for those employees clearing the criminal history check. The duration of any pass issued will not exceed one year or the duration of the contract, whichever is shorter.

2.3.3.2 The contractor shall be responsible for prompt return of credentials and vehicle passes for: 1) any employee who no longer requires access to the work site; 2) upon request by a CO; and 3) upon completion or termination of the contract. The prime contractor shall ensure that all base identification passes issued to employees are returned to the issuing office. Failure to comply with these requirements may result in withholding of payment.

2.3.3.3 The contractor shall be responsible for coordination of an escort, if applicable, through any controlled areas through the assigned Government Acceptor (Facility Manager).

3.0 DELIVERABLES.

3.1 The Contractor shall be responsible for providing shop drawings and product schematics on work completed and accepted by the Government upon project completion. Final shop and schematic drawings of the new system will be required at end of contract in digital format (CAD and PDF).

3.2 The Contractor shall provide training to facility managers and operations technicians in programming and operation of new system.

3.2.1 The training manual and video shall be provided to Government upon completion of work.

3.2.2 The initial training shall be provided when the first set of dorm room locks are in place and operational.

3.3 The contractor shall provide a drawn layout of the new system for Government acceptance after award. The drawn layout shall include the location of all hardware and cabling/wiring and demonstrate proper install locations without damage and or interruption to others service utilities.

4.0 PROJECT MANAGEMENT. The Contractor shall identify and provide a single point of contact (POC) for overall management and supervision during install periods. The Contractor shall contact the COR for coordination as noted in the awarded contract at least 72 hours prior to delivery. All pertinent communications shall be via email.

5.0 CLEAN UP. The contractor shall clean up all work areas daily and dispose of waste materials and or rubbish in accordance with all applicable federal, state, and local regulations, standards, codes, and laws. Do not dispose of or discard recyclables, packing materials or trash in any recycling or trash containers or dumpsters located on the installation. It is the Contractor’s responsibility to ensure trash and debris is disposed of properly and off sight.

6.0 REGULATIONS. The contractor shall be knowledgeable of and shall comply with all applicable federal, state, and local laws, codes, permits, Department of Defense, Air Force and base requirements and instructions required.

7.0 INSPECTION AND ACCEPTANCE. The contractor shall ensure that work for this project is performed in accordance with the criteria herein, and that all relevant materials, finishes, equipment, and systems shall be fully operational at the completion of work for this project. The contractor shall notify the COR of completed work per floor and schedule an inspection of installed work prior to proceeding to the next floor level. All discrepancies identified during inspections shall be corrected prior to final acceptance and moving to the next floor installation.

8.0 CONTRACTOR’S WARRANTY. The contractor shall guarantee all materials and workmanship for a period of one year from the date of final acceptance. The contractor shall respond to the warranty issues within 48 hours with a plan of resolution that is acceptable to a representative of the CEG and/or the CO. Correction of all defects under this warranty shall be paid at the expense of the contractor and not the Government.

9.0 WORKMANSHIP. The Contractor shall perform all operations in a manner that will result in a professional and expeditiously completed project. The work shall be in strict accordance with the prevailing industry standards.

10.0 STORAGE AND PARKING.

10.1 Contractor storage will not be provided and is not required for this project. Contractor shall be responsible for removing all unused product on a daily basis.

10.2 Parking shall be in the vicinity of the jobsite.

11.0 OCCUPANCY OF PREMISES. The buildings will be occupied during performance of work.

Occupancy notifications will be posted in a prominent location in the work area.

12.0 ENVIRONMENTAL, SAFETY AND OCCUPATIONAL HEALTH. The contractor is solely responsible for compliance with federal, state, and local laws, the Occupational, Safety and Health Act (public Law 91-596) and the resulting standards, OSHA Standards 29 CFR 1910 and 1926, as applicable and the protection of their employees. Additionally, the contractor is responsible for the safety and health of all sub-contractor employees. The Government shall assume no liability or responsibility for the contractor’s compliance or non-compliance with such requirements. The contractor shall furnish to each of his/her employees a place of employment, which is free from recognized hazards. The contractor shall brief his/her employees on the safety requirements of this contract and on hazards associated with prescribed tasks. In addition, the contractor is required to flow down the safety requirement/specification to all sub-contractors.

13.0 PROTECTION. The contractor shall take precautions to prevent damage to Government property.

The contractor shall repair or replace damaged items at no additional cost to the Government.

14.0 CONDUCT REQUIREMENTS.

14.1 Smoking. Contractors are advised that the AF has placed restrictions on the smoking of tobacco products in AF facilities. AFI 40-102, Tobacco Use in the Air Force, outlines the procedures used by the commander to control smoking in installation facilities. Contractor employees and visitors are subject to the same restrictions as Government personnel. Smoking is permitted only in designated areas.

14.2 Joint Base San Antonio (JBSA) Traffic Code. All applicable Traffic Codes will be enforced and apply to all personnel operating vehicles on a JBSA installation. The governing instruction for all Traffic Codes is AFI 31-218(I) and AFMAN 31-116.

14.3 Cell Phone Usage. Contractors are advised the Department of Defense Instruction (DoDI)

6055.04 prohibits cellular telephone usage when approaching, entering or exiting any installation gate. Cell phone usage by drivers on installations is prohibited in moving vehicles unless used with a hands-free device. The installation Security Forces Squadron (SFS) is strictly enforcing this regulation. Those found in violation of this regulation are subject to be ticketed.

14.4 Base Fire Prevention Program. The contractor shall comply with the applicable Fire Prevention Program for JBSA. The applicable directive is AFI 91-203. AFI 91-203 is available at the AF E-Publishing site at http://www.e-publishing.af.mil.

14.5 The contractor shall ensure that its employees conduct themselves in a professional manner while on the installation and refrain from disruptive, offensive, or otherwise improper behavior that undermines order and discipline. The CO may direct the contractor to remove any contractor employee engaging in such misconduct.

14.6 Physical Security. The contractor shall comply with Force Protection Condition (FPCON) procedures, Random Antiterrorism Measures (RAMS) and local search/identification requirements. The contractor shall safeguard all Government property, including controlled forms, provided for contractor use.

At the close of each work period, Government training equipment, ground aerospace vehicles, facilities, support equipment, and other valuable materials shall be secured.

14.7 Key Control. The contractor shall safeguard all keys issued by the Government and ensure they are used only by authorized contractor personnel. The contractor shall not duplicate issued keys and shall report lost keys to the COR immediately. The contractor will be charged for lost keys, re- keying, and lock replacement as applicable.

14.8 Weapons, Firearms, and Ammunition. Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their contractor-owned vehicle or privately-owned vehicle while on JBSA.

14.9 The contractor shall not use Government facilities or other Government property for personal use or other business not related to this contract.

15. OTHER

15.1 SPECIAL QUALIFICATIONS. The contractor shall be licensed or certified by the equipment manufacturer/dealer/distributer to perform installation of the door locking system. The contractor shall provide proof to the PM or the CO upon request.

15.2 RECORDS MANAGEMENT. The Contractor shall manage all data created for Government use or legally controlled by the Government, in support of the functional activity or required by AF publication, IAW with the AF records management procedures in Air Force Instruction (AFI) 33 - 322, Records Management Program, paragraph 10 and Air Force Manual (AFMAN) 33-363.

15.3 AIR FORCE ANTITERRORISM (AT) PROGRAM

The AT program seeks to deter or limit the effects of terrorist acts against the AF by giving guidance on collecting and disseminating timely threat information, providing training to all AF members, developing comprehensive plans to deter and counter terrorist incidents, allocating funds and personnel and implementing AT measures. In accordance with AFI 10-245 paragraphs 2.18 and 2.25, DOD contractors and sub-contractor personnel shall be offered Level 1 - AT Awareness Training. AT Awareness Training may be accomplished by either a Level I - qualified instructor, or by completing the "Force Protection" computer based training (CBT) course on the Advanced Distributed Learning System (ADLS) https://golearn.csd.disa.mil/kc/login/login.asp or at https://jkodirect.jten.mil for individuals without access to NIPR, possessing a CAC card, nor enrolled in DEERS. The contracting officer’s representative will monitor compliance with the training.

http://www.e-publishing.af.mil/ http://www.e-publishing.af.mil/ https://golearn.csd.disa.mil/kc/login/login.asp https://jkodirect.jten.mil/

16. GOVERNMENT FURNISHED PROPERTY AND SERVICES. The Government will furnish electronic As-Built drawings after contract award to the contractor. It is the contractor's responsibility to field verify all existing conditions prior to award.

17. APPENDICES

APPENDIX A. Existing Conditions Photographs APPENDIX B. Building Floor Plan Layout

APPENDIX A

Existing Conditions

Figure 1 Existing Dorm Room Door Lock and Strike

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APPENDIX B

Building Floor Plan Layout

• A

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Figure 2 First Floor Overall Plan

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Figure 4 Third Floor O verall Plan

Figure 5 Fourth Floor Overall Plan

Figure 6 Typical Dorm Room Living Unit Plan