Solicitation Amendment FA301621R00100001 SF 30.pdf

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11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

16C. DATE SIGNED

Previous edition unusable STANDARD FORM 30 (REV. 11/2016) Prescribed by GSA FAR (48 CFR) 53.243

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE PAGE OF PAGES

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6) CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X) 9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBE

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

The purpose of this amendment is to add the following required below verbiage to Block 14 (Description of Amendment/Modification):

Addendum 52.212-1 (b) Submissions of Offers , paragraph section 2. PRE-PROPOSAL CONFERENCE/SITE VISIT.

-All parties when entering and within Federal installations shall wear face masks, maintain physical distance, and adhere to other public health measures as provided in CDC guidelines to comply with Executive Order 13991 effective Jan 20, 2021.

This requirement may change as directed by the 502 ABW Public Health Officer.

Please acknowledge by completing Block 15A-15C and return with your proposal package.

Instructions, Conditions, & Notices to Offerors or Quoters

Miscellaneous text in this section has been modified to:

ADDENDA TO FAR 52.212-1 INSTRUCTIONS TO OFFERORS - COMMERCIAL ITEMS

ADDENDUM TO 52.212-1(b), Submission of Offers. The paragraph is tailored as follows:

1.0 GENERAL INSTRUCTIONS

This section provides general guidance for preparing proposals, as well as specific instructions on the format and content of the proposal. Throughout this solicitation, the term "Offeror" includes prime,subcontractors, teaming arrangements and/or joint venture ventures. The Offeror's proposal must include all data and information requested, and must be submitted IAW these instructions. The Offeror shall be compliant with the requirements as stated in the solicitation. A proposal that is sufficiently documented to support technical capability and price in a complete, orderly, and specific detailed manner will enable the Government to perform a thorough and fair evaluation.

Compliance with the instructions and solicitation is mandatory. Failure to comply may result in an unfavorable proposal evaluation and render the proposal ineligible for award.

2.0 PRE-PROPOSAL CONFERENCE / SITE VISIT

Offerors are urged to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance to the extent that the information is reasonably obtainable. In no event shall failure to attend the site visit relieve the offeror from the responsibility of properly estimating the cost of successfully performing the work and that in no event shall not attending the site visit constitute grounds for a claim after contract award.

2.1 A site visit and preproposal conference will be conducted on 12 May 2021. Only one site visit shall be conducted. All times are based on Central Daylight Time (CDT). Interested parties will meet:

On 12 May 2021, 8:00 A.M. at Visitor Reception Center (Pass & ID) Parking Lot, Gateway East, Bldg. 2292, JBSA Lackland, TX. (210) 671-6173 and all interested parties will proceed under escort of Government Personnel to the Pre-Proposal Conference at 502d Logistics Readiness Squadron 2130 Gray Avenue, Bldg.

5008, Suite 1, JBSA Lackland, TX.

The Pre-proposal will begin at 8:30 A.M.

Immediately following the Pre-Proposal conference, interested parties will depart to Site Visit on JBSA

FA301621R00100001

Lackland, TX & Fort Sam Houston.

All parties interested in attending shall submit a request for Base access not later than Friday, 07 May 2021 by

8.00 A.M. CDT to Ines Corbett, via email ines.corbett@us.af.mil

Base access request must include:

Name (as it appears on Driver License) Date of Birth Driver License Number & State issued Company Representing

Offerors are cautioned that JBSA Lackland has visitor control procedures requiring individuals not affiliated with the installation to obtain a visitor pass prior to entrance. SOME DELAY SHALL BE ANTICIPATED.

Offerors shall allow sufficient time to obtain a visitor pass and arrive at the location PRIOR 8:00 a.m., specified above.

All parties when entering and within Federal installations shall wear face masks, maintain physical distance, and adhere to other public health measures as provided in CDC guidelines to comply with Executive Order 13991 effective Jan 20, 2021. (This requirement may change as directed by the 502 ABW Public Health Officer).

2.2. All questions shall be submitted three (3) calendar days prior to the site visit. Questions and/or concerns during the site visit or regarding this Solicitation must be presented in writing and directed via email to both the Contracting Officer, Jose Farias at jose.farias@us.af.mil and the Contract Specialist, Ines Corbett at ines.

corbett@us.af.mil. Questions shall include sufficient detail to enable the government to respond without requesting further clarification. All questions and/or concerns must be submitted not later than Thursday 19 May 2021. Late questions/concerns will not be accept nor considered. Responses to questions will be posted on Contracting Opportunities (www.beta.SAM.gov) website by or about 21 May 2021.

2.2.1 Remarks and explanations or answers to questions provide at the conference shall not quality the terms of the solicitation and specifications. Unless the solicitation is amended in writing, it shall remain unchanged. FAR 52.237-1 - Site Visit (Apr 1984) is applicable.

3.0 INFORMATION REGARDING SUBMISSION REQUIREMENTS

Documents submitted in response to this solicitation must comply with requirements of the solicitation and Performance Work Statement (PWS).

To be considered, the complete proposal must be received not later than the date and time established in block 8 of the SF 1449 electronically via DoD Safe at https://safe.apps.mil to both "recipients" detailed below:

Recipient: Jose Farias Email Address: jose.farias@us.af.mil

Recipient: Ines Corbett Email Address: ines.corbett@us.af.mil

All proposals delivered in response to this solicitation shall reflect the following information noted in the comments section:

(1) Solicitation Number FA301621R0010

(2) Offeror Point of Contact (Name, Phone Number and Email Address)

(3) List of Documents Submitted

Offerors shall be aware of potential internet and website delays and take all necessary precautions. Late proposals will be processed IAW FAR 52.212-1(f) "Late submission, modifications, revisions, and withdrawals of offers."

All proposals must be in English. Faxed proposals will not be considered. Any proposal, modification, or revision, that is received after the exact time specified for receipt of proposals is "late" and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late proposal would not unduly delay the acquisition and it was the only proposal received.

* Once the Offeror is ready to submit proposals, send an email to (Jose Farias) jose.farias@us.af.mil and (Ines Corbett) ines.corbett@us.af.mil to obtain a drop off code for Dod Safe web site.

4.0 PROPOSAL PREPARATION AND FORMAT INSTRUCTIONS

This section provides general guidance for preparing proposals in regards to the format and content of the proposal. Each volume shall be complete in itself. To assure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein; all the requirements specified in this solicitation are mandatory. By submitting your proposal, Offerors are representing that your firm will perform all the requirements specified in the solicitation. Offerors are required to meet all solicitation requirements, including terms and conditions, and representations and certifications, in addition to those identified as evaluation factors and subfactors. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale

4.1. Page Limitations

Page limitations shall be treated as maximums. Total page count will be based on the electronic proposal submission. If page limitations are exceeded, excess pages will not be read nor considered in the evaluation of the proposal. A page is defined as an 8.5 x 11-inch document containing information. All information except for document numbers, page numbers, etc., shall be provided in an image area with no less than one inch (1") in margin. The maximum number of pages for each volume is listed below. Price information shall be limited to Volume I. Excess pages will not be evaluated, but will be retained in the file. See table below for specific number of copies required and pages for each of the Volumes.

TITLE # OF COPIES MAXIMUM NUMBER OF PAGES

Volume I. Contracting & Pricing One (1) Original No page limitation.

Volume II. Technical One (1) Original Limit to no more than thirty (30) pages.

4.2 Pages Counted

Each page shall be counted except for the following:

(a) Cover pages

(b) Table of Contents

(c) List of Figures

(d) Glossaries

(e) Section or Dividing Pages

(f) Blank Pages

4.3 Text

Text type shall be Times New Roman or Arial, no smaller than 12-point font with normal proportional spacing.

Illustrations and tables shall be no smaller than Times New Roman or Arial 10-point font. Text lines will be, at a minimum, single-spaced.

4.4 Tables, Charts, Graphs, and Figures

Legible tables, charts, graphs, and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plants, etc. These displays shall be uncomplicated, legible, and shall not exceed 11 x 17-inches in document size. These documents will count as a single page and may only be used for large tables, charts, graphs, diagrams, and schematics, but not for pages of text. For graphics, exhibits and figures, text shall be no smaller than Times New Roman or Arial 10-point font. Text within tables shall be no smaller than Times New Roman or Arial 10-point font.

4.5 Labeling

Each volume (Volume I- Contracting & Pricing, Volume II- Technical) of the proposal shall be implemented and written on a stand-alone basis so that its contents may be evaluated on a stand-alone basis. Cross-referencing between volumes is not permitted. Information required for proposal evaluation which is not found in its designated volume will be assumed to have been omitted from the proposal. Cross- referencing within a proposal volume is permitted. Elaborate format neither necessary nor desirable. The title of each document (Volume I and Volume II) will be labeled with the identity the Offeror's name and volume title (Volume I- Contracting & Pricing, Volume II- Technical). Within each electronic document, the Offeror will identify the Offeror's point of contact (to include name, phone number and email address), Volume number/title, RFP No.

FA301621R0010 and RFP title "JBSA Bus Services". Replacement documents and information in response to evaluation notices (if any), shall be clearly identified with lines in the margin designating the change and the change highlighted in YELLOW.

4.6 Proposal Clarity

The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation of the Offeror's capabilities and for substantiating the validity of stated claims. The Offeror's proposal shall not simply rephrase, reiterate, or restate the Government's own language, but rather shall provide convincing rationale describing how it intends to fulfill the requirement. Legibility, clarity, and coherence are very important. Provide possible the actual methodology you would use for accomplishing and satisfying the requirements. The Offeror shall assume that the Government has no prior knowledge of its capabilities, facilities, and experience and will base the evaluation on the information presented in the Offeror's proposal.

5.0 SPECIFIC PROPOSAL INSTRUCTIONS

To assure timely and equitable evaluation of the proposal, the Offeror must follow the instructions contained herein. The proposal must be complete, stand-alone, and respond directly to the requirements of this solicitation.

The response shall consists of two (2) separate parts/electronic documents:

VOLUME I - CONTRACTING & PRICING

VOLUME II - TECHNICAL

5.0 Volume I - Contracting & Pricing

5.0.1 Instructions

The CO has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial offers, the CO will review this determination and if, in the CO's opinion, adequate price competition exists, no additional cost information will be requested. However, if at any time during this competition the CO determines that adequate price competition no longer exists, offerors may be required to submit other than certified cost or pricing data to the extent necessary for the CO to determine the reasonableness of the price.

Section 1: Solicitation.

A Signed copy of the SF 1449 from an individual legally authorized to bind the Offeror, and completed blocks

12, 17, and 30; in doing so, the Offeror accedes to the contract terms and conditions as written in the solicitation with attachments. In the event that any amendments (SF 30) to the solicitation are issued, a signed copy of each amendment shallbe placed before the solicitation in order starting with the most recent amendment issued.

Complete all contract clause fill-ins if applicable.

Section 2: Schedule of Supplies/Services.

The Offeror shall complete the Supplies or Services and Prices/Cost section of the RFP and the price list attachment 5 support the B Schedule price for CLIN (s) 0X01 and within Volume I. A unit price shall be proposed and inserted for each Firm-Fixed Price (FFP) Contract Line Item Number (CLIN) for each performance period and shall be rounded up to two (2) decimal places. The extended amount must equal the unit price multiplied by the number/quantity of units. The proposed prices shall be based on the Offeror's own approach and the Government's PWS requirements as set forth herein. Offerors who change the quantities stated in the solicitation will render the proposal ineligible for award.

The Offeror shall submit only pricing information that will be evaluated for award or become part of the resulting contract. Supply costs and associated General and Administrative (G&A) cost plus profit or fee, shallbe included in the unit price for each item listed in the Price List. Wages will be subject to SCA/CBA increases over the contract life. Each Offeror shall submit the contracting & pricing volume IAW the format above.

Section 3: Representations and Certifications.

Complete the necessary fill-ins, certifications, and provisions. The Offeror shall complete only paragraph (b) of the provision FAR 52.212-3 if the Offeror has completed the annual representations and certification electronically via the SAM.gov (System for Award Management) located at https://beta.sam.gov web site. If the Offeror has not completed the annual representations and certification electronically, the Offeror shall complete only paragraphs (c) through (p) of the provision FAR 52.212-3. Additionally, FAR 52.204-24, 52.204-25 Provision/clause Representations regarding Certain Telecommunications and Video Surveillance Services or Equipment shall be fill out accordingly and return it along with the proposal.

Section 4: Financial Disclosure Release Statement.

Provide a release statement authorizing the Government to request information from current financial institutions or lenders which must be submitted on official letterhead. In addition to this authorization, the Offeror shall include the financial institution or lender's address and point of contact, including email and phone number, to be contacted with the authorization on the attached Offeror's Financial Information Questionnaire.

Return the completed (top portion only) of the Financial Information Questionnaire (Attachment # 5 of the solicitation)

Section 5: Teaming Arrangement.

All parties within any proposed teaming arrangement to include subcontractors shall meet the requirements of an approved DoD bus carrier IAW the Defense Travel Management Office (DTMO) approval requirements and Performance Work Statement (PWS) paragraph 1.1. Also, any proposed teaming arrangement shall include a signed Teaming Arrangement (TA) or Letter of Intent (LOI) must commit the business entities to performance under this contract, shall be awarded to the offeror.

a. Any business entity without a TA or LOI with the Offeror is NOT considered as part of the "team" and will not be evaluated as such.

b. Mentor-Protege (M-P) is a relationship and not a business entity. M.Ps require formal TAs or LOIs to qualify for consideration as a Team Member.

c. A Joint Venture (JV) will be considered a sole business entity. Signed JV documentation must be provided in Volume I, Contracting.

d. The proposal shall present a complete, coherent presentation of the Team's ability as applicable.

5.1 Volume II - Technical Proposal

Each Offeror shall submit a technical volume with its proposal IAW the format below. Offerors are cautioned that the Government will only use data provided by each Offeror in this volume in the technical evaluation. By your proposal submission, you are representing that you will perform all the requirements specified in the solicitation and attachments herein and is not necessary or desirable for you to tell us so in your proposal. Do not merely reiterate the objectives or reformulate the requirements specified in the solicitation.

Section 1: Technical Factors and Subfactors.

All the requirements specified in the solicitation are mandatory. The Offeror shall address the proposed approach to meeting the minimum performance or capability requirements of each technical factor/subfactor.

The responses will be evaluated against FAR 52.212- 2, Evaluation Factors/Subfactors. Marketing presentations are not wanted and will not be evaluated. Hard and compelling evidence of capabilities is required to receive credit for evaluation factors. Legibility, clarity, and coherence are very important. Offerors are strongly encouraged to provide as specifically as possible, the actual methodology to be used for accomplishing and satisfying the requirements.

A. Subfactor # 1 - DoD Bus Carrier Approval

The offeror shall provide verifiable documented evidence, on official letterhead, that demonstrates the offeror is an approved DoD carrier on the most current Approved DoD Bus, Van & Limo Carrier's List available at http://www.defensetravel.dod.mil/site/bus.cfm.

All parties within any proposed teaming arrangement/Joint Venture to include subcontractors shall meet the requirements of an approved DoD bus carrier IAW Defense Travel Management Office (DTMO) approval requirements and Performance Work Statement (PWS) paragraph 1.1. Offeror's letter must indicate the name of the company as it appears on the Approved DoD Bus, Van & Limo Carrier's list in accordance with the DTMO approval requirements and PWS, paragraph 1.1 upon proposal submission.

B. Subfactor #2 - Management Plan

The Offeror shall submit a "management plan" that illustrates the corporate philosophy and management approach to demonstrate evidence of sound organization, appropriate manning and qualifications proposed, and performance management processes to successfully accomplish tasks delineated in the PWS. The plan shall demonstrate a comprehensive, realistic, effective, and efficient management approach to provide services IAW the entire scope of the requirements of the PWS and Solicitation to include the ability to support peak mission demands. At a minimum, the plan shall:

(i) Demonstrate a business approach for structuring, staffing (to include proposed manning), retaining personnel, and utilization of key personnel to plan, control, and direct the labor force to meet the requirements of the PWS.

The approach shall include an organizational chart with definition of roles and responsibilities of personnel and staffing levels depicting various job classifications and staffing plan for both operating locations.

(ii) Provide evidence of their capability to effectively recruit, train, and retain adequate personnel resources to sustain acceptable performance.

(iii) Demonstrate understanding of historical workload as it relates to bus fleet requirements and demonstrates intended fleet size is sufficient to meet peak demands as illustrated in the historical workload.

(iv) Provide mitigating strategies and process designed to prevent, and proactively identify and forecast potential risks that could have an adverse impact to schedule or performance such as weather, traffic, staffing issues, and fleet serviceability issues.

(v) Provide detailed information on how fleet maintenance will be supported as on-site maintenance is limited to minor repairs.

(vi) Provide a continuity of essential services written plan in accordance with DFARS 252.237-7023 describing continuation of essential services in the event of crises, emergency or extraordinary operation requirements and IAW PWS paragraph 1.3.2.3.

B. Subfactor # 3 - Mobilization Plan

The Offeror shall submit a "mobilization plan" that details the method of procuring equipment required, to include whether equipment will be owned or leased, any financing required to secure the assets and description of buses to be procured. The plan shall provide a detailed deployment schedule of equipment to support ability to fully meet PWS requirements on the Full Contract Performance Start Date. At a minimum, the plan shall:

(i) Explain method of procuring and retaining equipment to meet the requirements of the PWS throughout the lifecycle of the contract without exceeding outlined equipment life spans as outlined in the PWS. Offeror shall provide a breakdown to identify the type of buses proposed, standardized color, number of buses, marquees info, new or used buses (if used buses are proposed include the expected mileage/age of assets) and whether buses will be owned or leased.

(ii) Detail type of GPS units and monitoring service to be utilized to include access by both the government and customers with examples of data access for government purposes and customer access via free App access (Android & IOS) to include maps/routes/live bus location and customer notifications. Offeror shall provide Commercial Brochures on the GPS monitoring service to be provided substantiating the GPS requirement.

(iii) Identify mobilization activities (to include a timeline with rationale addressing the start and completion of:

staffing, training, and equipment/supplies acquisition) designed to provide seamless continuity of services without interruption or degradation of services by the full contract performance start date. This plan shall include a detailed listing of personnel who will be required during the phase-in period and the duration.

C. Subfactor # 4 - Quality Control Plan

The Offeror shall provide a "Quality Control Plan" (QCP) with a complete written system for identifying and correcting deficiencies and degradation in the quality of services before the level of performance becomes unacceptable. At a minimum, the QCP shall specifically address contract requirements and location(s) listed and provide the following:

(i) The plan shall address responsibilities for oversight of the QCP, functions associated with such oversight, and specify authority to coordinate with the COR and CO.

(ii) Describe the methodology to monitor service deficiencies to include use of GPS applications in relation to the performance standards, approach to inform employees of identified deficiencies/complaints, and a process to ensure that the deficiencies are corrected and eradicated. Describe how complaints will be addressed between Offeror and the government (complaints are not addressed directly with customer by Offeror).

(iii) Include samples of inspection forms, records, reports, and any other internal quality control methods tailored to the specific requirements and location(s) listed on the PWS. This will include inspection/tracking of driver CDL-B credentials to ensure they remain valid.

--------END of Addendum 52.212-1 (b)

Addendum to 52.212-1(c), Period for Acceptance of Offers. The paragraph is tailored as follows: "The Offeror agrees to hold the prices in its offer firm for 180 calendar days from the date specified for receipt of offers."

Addendum to 52.212-1(d), Product Samples, is deleted in its entirety.

Addendum to 52.212-1(e), Multiple Offers, is deleted in its entirety.

Addendum to 52.212-1(g), Contract Award. The following sentence is added: "If the Contracting Officer determines discussions are necessary, a competitive range will be established."

Addendum to 52.212-1(h), Multiple Awards, is deleted in its entirety.

(End of Addendum)

1655 SELFRIDGE AVE BLDG 5450

CP 210-671-3617

JBSA LACKLAND, TX 78236-5286

UNITED STATES

Ines Corbett, Email: ines.corbett@us.af.mil Telephone: 210-652-1672

Email: jose.farias@us.af.mil Telephone: 210-652-5145