Addendum_1_-_52.212-1.pdf

502 CONS/JBKAE

JBSA Lackland, TX

FA3016-16-R-0009

Addendum 1 4 Feb 2016 Page 1 of 6

Addendum to FAR 52.212-1 Instructions to Offerors – Commercial Items

Addendum to 52.212-1(b), Submission of Offers. The paragraph is tailored as follows:

1.0 General Instructions. This section provides general guidance for preparing proposals, as well as specific instructions on the format and content of the proposal. Throughout this solicitation, the term “Offeror” includes subcontractors, teammates and/or joint venture partners. The Offeror’s proposal must include all data and information requested, and must be submitted in accordance with (IAW) these instructions. The Offeror shall be compliant with the requirements as stated in the solicitation. A proposal that is sufficiently documented to support technical capability and price in a complete, orderly, and specific detailed manner will enable the Government to perform a thorough and fair evaluation.

Compliance with the instructions and solicitation is mandatory. Failure to comply may result in an unfavorable proposal evaluation and render the proposal ineligible for award.

2.0 Information Regarding Submission Requirements. Documents submitted in response to this solicitation must comply with requirements of the solicitation and Performance Work Statement (PWS).

To be considered, the complete proposal must be received not later than 11:00 AM CST 9 May 2016, at:

Attn: Mr. Robert De La Rosa and SSgt Michael Doerr 1655 Selfridge Avenue, Building 5450 JBSA Lackland, TX 78236

All proposals delivered in response to this solicitation shall reflect the following information on the address label:

(1) Solicitation Number FA3016-16-R-0009

(2) The legend "To be delivered unopened to the Contracting Officer/ Specialist"

(3) The volume and copy numbers contained in each box

Offerors are cautioned that JBSA Lackland has visitor control procedures requiring individuals not affiliated with the installation to obtain a visitor pass prior to entrance. SOME DELAY SHOULD BE ANTICIPATED WHEN HAND-CARRYING PROPOSALS. Offerors should allow sufficient time to obtain a visitor pass and arrive at the location PRIOR to the time specified for receipt. Offerors should be aware of the potential that the Government experiences delays in the postal service to JBSA Lackland and take all necessary precautions. Late proposals will be processed in accordance with FAR 52.212-1(f) “Late submission, modifications, revisions, and withdrawals of offers.” All proposals must be in English. Fax or email proposals will not be considered. All questions must be submitted in writing no later than Monday, 2 May 2016 at noon CST. Questions submitted after this date will not be considered. Any proposal, modification, or revision, that is received at the designated Government office after the exact time specified for receipt of proposals is “late” and will not be considered unless it is received before award is made, the contracting officer determines that accepting the late proposal would not unduly delay the acquisition; and

(i) there is acceptable evidence to establish that it was received at the Government installation designated for receipt of proposals and was under the Government’s control prior to the time set for receipt of proposals; or (ii) It was the only proposal received.

3.1 Proposal Preparation and Format Instructions. This section provides general guidance for preparing proposals in regards to the format and content of the proposal. Each volume shall be complete in itself. To assure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein; all the requirements specified in this solicitation are mandatory. Offerors are representing that your firm will perform all the requirements specified in the solicitation by submitting your proposal.

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Offerors are required to meet all solicitation requirements, including terms and conditions, and representations and certifications, in addition to those identified as evaluation factors or sub factors.

Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

3.2 Page Limitations. Page limitations shall be treated as maximums. Total page count will be based on the printed proposal submission. If page limitations are exceeded, excess pages will not be read nor considered in the evaluation of the proposal. A page is defined as each face of an 8.5 x 11-inch sheet of paper containing information. All information except for document numbers, page number, etc., shall be provided in an image area with no less than one inch in margin. Two pages may be printed back-to-back on one sheet of paper. However, this will be considered two (2) pages for the purpose of page count. The background color of each page of the proposal submission shall be white or ivory stock only. The maximum number of pages per volume is listed below. Price information shall be limited to Volume I. Excess pages will not be evaluated, but will be retained in the file. See table below for specific number of copies required and pages for each of the Volumes.

TITLE

NUMBER OF COPIES

MAXIMUM NUMBER OF PAGES

Volume I. Contracting & Pricing

Original and 3 copies 1 Compact Disk

No page limitation.

Only the CLIN Pricing Schedule on the SF 1449 is required as an electronic copy in the Compact Disk

Volume II. Technical

Limit to no more than thirty (30) pages total.

Volume III. Past Performance

Limit to no more than thirty (30) pages total.

3.3 Pages Counted. Each page shall be counted except for the following:

(a) Cover pages

(b) Table of Contents

(c) List of Figures

(d) Glossaries

(e) Tabs

(f) Dividers

(g) Blank pages

3.4 Text. Text type should be Times New Roman or Arial, no smaller than 12-point with normal proportional spacing. Illustrations and tables shall be no smaller than Times New Romans or Arial 10 point.

Text lines will be, at a minimum, single-spaced.

3.5 Tables, Charts, Graphs, and Figures. Legible tables, charts, graphs and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated, legible, and shall not exceed 11 x 17 inches in size. Foldout pages shall

Addendum 1 4 Feb 2016 Page 3 of 6 fold entirely within the volume, and count as a single page. Foldout pages may only be used for large tables, charts, graphs, diagrams and schematics not for pages of text. For graphics, exhibits and figures, text shall be no smaller than Times New Roman or Arial 10-point font. Text within tables shall be no smaller than Times New Roman or Arial 10-point font. These limitations shall apply to both electronic and hard copy proposals.

3.6 Binding and Labeling. Each volume (Contracting & Pricing, Technical, and Past Performance) of the proposal will be bound separately, with each volume in a standard loose-leaf three-ring binder. Each volume shall be written on a stand-alone basis so that its contents may be evaluated on a stand-alone basis.

Cross Referencing between volumes is not permitted. Information required for proposal evaluation which is not found in its designated volume will be assumed to have been omitted from the proposal. Cross-referencing within a proposal volume is permitted. Elaborate format and binding are neither necessary nor desirable. The cover and spine of each binder will clearly identify the Offeror's name, volume number, Request for Proposal (RFP) number "FA3016-16-R-0009", RFP title "JBSA-LACKLAND Trainer Maintenance", and copy number, e.g., copy 2 of 2. The original for each volume will be clearly identified on the cover and the spine. All binders will allow for easy removal and replacement of pages. Replacement pages in response to evaluation notices (if any), shall be colored stock with lines in the margin designating the change and the change highlighted.

3.7 Electronic Copies. The content of electronic copy of the CLIN Pricing Schedule (SF 1449) must be identical to the hard copy of the Schedule of Supplies/Services. The electronic copy shall be submitted on compact disk/read only memory (CD/ROM) disks in a Microsoft Operation System and as a minimum saved using Microsoft Office Excel 2007® format. Replacement disks may be required in response to Evaluation Notices (ENs). Offerors are advised to perform a computer virus check prior to submission. The Government will perform computer virus checks on all submitted electronic media and will immediately return for replacement any disk found to be infected. In the event of discrepancies between hard copies and electronic copies of a proposal, the hard copies will be used for evaluation.

3.8 Proposal Clarity. The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation of the Offeror’s capabilities and for substantiating the validity of stated claims. The Offeror’s proposal shall not simply rephrase, reiterate, or restate the Government’s own language, but rather shall provide convincing rationale describing how it intends to fulfill the requirement. Legibility, clarity, and coherence are very important. Provide as specifically as possible the actual methodology you would use for accomplishing and satisfying the requirements. The Offeror shall assume that the Government has no prior knowledge of its capabilities, facilities and experience, and will base the evaluation on the information presented in the Offeror’s proposal.

4.1 Specific Proposal Instructions. To assure timely and equitable evaluation of the proposal, the Offeror must follow the instructions contained herein. The proposal must be complete, stand-alone, and respond directly to the requirements of this solicitation. The response shall consist of three (3) separate parts:

Volume I – Contracting & Pricing Volume II – Technical Volume III – Past Performance

4.2 Volume I – Contracting & Pricing. The Offeror's proposal shall include a signed copy of the solicitation, and signed copy of any issued amendments. Complete all contract clause fill-ins if applicable.

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The "original" shall be clearly marked under separate cover.

4.1.1 Instructions. The CO has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial offers, the CO will review this determination and if, in the CO’s opinion, adequate price competition exists no additional cost information will be requested. However, if at any time during this competition the CO determines that adequate price competition no longer exists offerors may be required to submit other than certified cost or pricing data to the extent necessary for the CO to determine the reasonableness of the price.

4.1.2. Each Offeror shall submit a contracting & pricing volume IAW the format below.

Solicitation. A signed copy of the SF 1449 from an individual legally authorized to bind the offeror, and completed blocks 12, 17, and 30; in doing so, the Offeror accedes to the contract terms and conditions as written in the solicitation with attachments. In the event that any amendments (SF 30) to the solicitation are issued, a signed copy of each amendment should be placed before the solicitation in order starting with the most recent amendment issued.

Schedule of Supplies/Services. The Offeror shall complete the Schedule of Supplies/Services of the RFP and the electronic CLIN Pricing Schedule (SF 1449) and submit within Volume I. A unit price shall be proposed and inserted for each Firm Fixed Price (FFP) Contract Line Item Number (CLIN) for each performance period and shall be rounded up to two decimal places. The extended amount must equal the unit price multiplied by the number/quantity of units. The proposed prices shall be based on the Offeror’s own approach and the Government’s Performance Work Statement (PWS) requirements as set forth herein. Offerors who change the quantities stated in the solicitation will render the proposal ineligible for award.

The Offeror shall submit only pricing information that will be evaluated for award or become part of the resulting contract. Supply costs and associated General and Administrative (G&A) cost plus profit or fee, should be included in the unit price for each task listed in the Price List. Wages will be subject to SCA/CBA increases over the contract life.

Representations and Certifications. Complete the necessary fill-ins, certifications, and provisions. The offeror shall complete only paragraph (b) of the provision FAR 52.212-3 if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site. If the offeror has not completed the annual representations and certifications electronically, the offeror shall complete only paragraphs (c) through (p) of the provision FAR 52.212-3 and return it along with the proposal.

Financial Disclosure Release Statement. Provide a release statement authorizing the Government to request information from current financial institutions or lenders must be submitted on official letterhead. In addition to this authorization, the offeror should include the financial institution or lender’s address, and a point of contact including email and phone number to be contacted with the authorization.

Teaming Agreement. All Team Members shall have a signed Teaming Arrangement (TA) or Letter of Intent (LOI), and provide a copy in this section. To be valid under this solicitation, a Teaming Arrangement (TA) or Letter of Intent (LOI) must commit the business entities to performance under this contract, should it be awarded to the Offeror.

(a) Any business entity without a TA or LOI with the Offeror is NOT considered as part of the “team” and will not be evaluated as such.

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(b) Mentor-Protégé (M-P) is a relationship and not a business entity. M-Ps require formal TAs or LOIs to qualify for consideration as a Team Member.

(c) A Joint Venture (JV) will be considered a sole business entity. Signed JV documentation must be provided in Volume I, Contracting.

(d) The proposal shall present a complete, coherent presentation of the Team’s ability as applicable.

Continuation of Essential Contractor Services Plan. Provide a written plan in accordance with DFARS 252.237-7023 describing continuation of essential services in the event of crisis situations, emergency, or extraordinary operation requirements.

4.2 Volume II - Technical Proposal. Each Offeror shall submit a technical volume with its proposal IAW the format below. Offerors are cautioned that the Government will only use data provided by each Offeror in this volume in the technical evaluation. By your proposal submission, you are representing that you will perform all the requirements specified in the solicitation. It is not necessary or desirable for you to tell us so in your proposal. Do not merely reiterate the objectives or reformulate the requirements specified in the solicitation.

Technical Factors. All the requirements specified in the solicitation are mandatory. The contractor shall address the proposed approach to meeting the minimum performance or capability requirements of each technical factor. The responses will be evaluated against FAR 52.212-2, Evaluation Factors. Marketing presentations are not wanted and will not be evaluated. Hard and compelling evidence of capabilities is required to receive credit for evaluation factors. Legibility, clarity, and coherence are very important.

Offerors are strongly encouraged to provide as specifically as possible, the actual methodology to be used for accomplishing and satisfying the requirements.

(A) Factor # 1 – Management Plan The offeror shall submit a plan that illustrates the best approach to perform tasks stated in the PWS. At a minimum, the plan should:

i. Demonstrate an on-site capability of the capability to perform on site maintenance, repairs, painting, etc. as cited in the attached PWS. This includes a proposed manpower mix sufficient to meet all the requirements of the PWS; to include, numbers, types and skills of the personnel proposed in the manning matrix against the requirements of the PWS. This on-site capability includes the capability to handle large volumes of work in accordance with the PWS.

ii. Provide mitigating strategies and processes designed to prevent and proactively identify and forecast potential risks that could have an adverse impact to schedule or performance.

iii. Identify phase-in activities (to include a timeline with rationale addressing the start and completion of staffing, training, and equipment/supplies acquisition) designed to provide seamless continuity of services without interruption or degradation of services by contract start date.

(B) Factor # 2 - Quality Control Plan:

The offeror shall provide a “quality control plan” (QCP) with a complete written system for identifying and correcting deficiencies with the proposal. At a minimum, the plan should specifically address contract requirements and location(s) listed and provide the following:

i. Address responsibilities for oversight of the QCP, functions associated with such oversight, and specify authority to coordinate with the COR and CO.

Addendum 1 4 Feb 2016 Page 6 of 6

ii. Describe the methodology to monitor deficiencies/complaints in relation to the performance standards. Describe the approach to inform employees of validated deficiencies/complaints, and a process to ensure that the deficiencies/complaints are corrected.

iii. Provide sample inspection forms, records, reports, and any other internal quality control methods.

4.3 Volume III - Past Performance. Offeror shall submit a minimum of two (2) but no more than five (5) past and current contracts for past performance information (PPI) consideration that are recent and relevant. These contracts may include Federal, State, and local government and private efforts similar to the requirements of this solicitation performed within the last 3 years from the date of issuance of this solicitation. Offeror shall include information on contracts relevant in demonstrating their ability to perform the proposed effort. Offeror shall explain what aspects of the referenced contracts are deemed relevant to the proposed effort, and to what aspects of the proposed effort they relate.

It is the offeror’s responsibility to forward questionnaires to the evaluating agencies/companies, and ensure that completed questionnaires are submitted in Volume III. The Contracting Officer reserves the right to not delay award decision based on late questionnaires.

Addendum to 52.212-1(c), Period for Acceptance of Offers. The paragraph is tailored as follows: “The offeror agrees to hold the prices in its offer firm for 180 calendar days from the date specified for receipt of offers.”

Addendum to 52.212-1(d), Product Samples, is deleted in its entirety.

Addendum to 52.212-1(e), Multiple Offers, is deleted in its entirety.

Addendum to 52.212-1(g), Contract Award. The following sentence is added: “If the Contracting Officer determines discussions are to be conducted, a competitive range will be established.”

Addendum to 52.212-1(h), Multiple Awards, is deleted in its entirety.

(End of Addendum)