Questions and Answers.pdf

Questions & Answers

Question 1: based on the two paragraphs is the contractor required to provide two (2) vehicles over and above the three (3) vehicles or is the government is providing?

In PWS paragraph 2.5. AMS Vehicle Support.

It states the Contractor shall provide Two vehicles with the following:

• Four-wheel drive (4x4)

• Capable of carrying additional passengers for monthly inspections, waiver reviews, etc.

(minimum six passengers)

• Equipped with an emergency light bar (provided by Contractor)

• Marked and lighted as specified in Technical Order (T.O.) 36-1-191

Then in paragraph 4.3.2.8. Government Provided Vehicle. It states The Government will provide the Contractor with three special purpose vehicles in order to execute Airfield Management duties as required.

Answer: Yes, the contractor will need to furnish 2 vehicles. See updated PWS, 4.3.2.8 has been removed.

Question 2: If the response to question 1 states the contractor is required to provide two vehicle will they need to be able to have room for six (6) passenger or can they be capable of carrying four (4) personnel as base on paragraph 4.3.2.9. The Contractor may request a vehicle from Transportation to accommodate more passengers (i.e. quarterly joint airfield inspections, annual airfield certification and safety inspection, construction, etc.).

Answer: Both vehicles shall meet DAFMAN requirements. New Para 4.3.2.8. is intended for situations when there are more than 6 passengers.

Question 3: Does the government provide the shotgun or does it need to be purchased by the contractor?

Answer: The Contractor shall provide shotguns. See first sentence in Section 6.

Question 4: does the government provide dispersal/depredation equipment such as bird scare cannons and pyrotechnic equipment?

In SECTION 6: GENERAL INFORMATION: the PWS states : The contractor shall maintain dispersal/depredation equipment such as bird scare cannons, pyrotechnic equipment, and 12-gauge shotguns. The paragraph further states the contractor shall be required to provide maintenance and inspection of the firearms and ammunition.

Answer: The Contractor shall provide dispersal/depredation equipment. See first sentence in Section 6.

Question 5: Reference RFQ Instructions to Offerors, Page 48, 252.237-7024 - Notice of Continuation of Essential Contractor Services: Please verify if the offeror is to submit the Continuation of Essential Contractor Services Plan with the RFQ offer or is the plan due at the time of the contract award?

Answer: See RFQ Instructions to Offerors, Page 48, 252.237-7024 - Notice of Continuation of Essential Contractor Services; (b)

Question 6: Reference RFQ Instructions to Offerors, Page 48, 252.237-7024 - Notice of Continuation of Essential Contractor Services: Is the notice of Continuation of Essential Contractor Services new to the contract?

Answer: Yes

Question 7: Reference RFQ Instructions to Offerors, Page 48, 252.237-7024 - Notice of Continuation of Essential Contractor Services: Does the Continuation of Essential Contractor Services incorporate normal services for emergencies, contingencies and natural disasters to include government shutdowns?

Answer: Yes

Question 8: Reference PWS Paragraph 2.3 .1: Are the normal operating hours for Airfield Management 0800 to 2300 as stated in PWS paragraph 2.3.1 or are the hours 0700 to 2300 as referenced in PWS paragraph 2.3.1.1?

Answer: Per the PWS, the normal operating hours for the Airfield are 0800-2300. Airfield Management Operating hours start at 0700 to accommodate time for airfield inspections and other procedures required before opening.

Question 9: Reference PWS Paragraph 2.3.1: The paragraph states the hours for AMS Unit Training Assembly (UTA) weekends but do not state how many UTA weekends are supported by the Contractor each month.

a. Is the contractor required to support Primary UT As once a month?

Answer: Yes

b. Is the contractor required to support Alternate UT As monthly?

Answer: Yes

Question 10: Reference PWS Paragraph 3.2: The paragraph states the hours for Passenger Terminal Services Unit Training Assembly (UTA) weekends but do not state how many UTA weekends are supported by the Contractor each month.

a. Is the contractor required to support Primary UT As once a month?

Answer: Yes

b. Is the contractor required to support Alternate UT As monthly?

Answer: Yes

Question 11: Reference PWS Paragraph 2.4.4: Can the AMTM perform AMOM duties also?

Answer: Yes

Question 12: Reference PWS Paragraph 2.9: Is the contractor responsible for managing the BASH Program or is this program managed by the ATCT Watch Supervisor?

Answer: The BASH program is managed by Wing Safety however the Airfield Management section has defined duties in support of the base program in the 81 TW BASH Plan.

Question 13: Reference PWS Section 6 Employee Standards: The paragraph states all contractor personnel shall wear uniform or professional attire. Does the contractor provided polo shirt with company name and logo with proper picture identification tag satisfy the requirement?

Answer: Yes

Question 14: Please confirm whether Passenger Terminal services/positions are part of this requirement under FA301026Q0006.

Answer: Yes, see PWS Section 3: PASSENGER TERMINAL SERVICES

If yes, please identify the specific Passenger Terminal position title(s) the Government intends offerors to staff/price (and whether these are CBA-covered).

Answer: See PWS Section 3: PASSENGER TERMINAL SERVICES and Attachment 2

CBA.

If no, please confirm that any Passenger Terminal position/classification appearing in the CBA is not applicable to this solicitation.

Question 15: Please provide (or confirm) the Government’s complete list of positions to be staffed/priced for this requirement—both CBA-covered and non-CBA—and confirm where each position’s requirements are defined (PWS and/or a pricing/CLIN schedule). We are concerned that positions appearing in the CBA but not clearly represented in the PWS could create inconsistent assumptions across offerors and impact pricing fairness.

CBA vs PWS position alignment (including Passenger Terminal)

The PWS describes Airfield Management roles; however, the CBA includes at least one Passenger Terminal-related position/classification that does not appear to be explicitly called out as a distinct position in the PWS.

Answer: See PWS paragraph 1.2. Airfield Management Services (AMS) Description. See PWS para 3.1 for Passenger Processor information. Solicitation attachment 2 provides the current positions under the CBA.

Question 16: Please confirm that AFM and AAFM are not CBA-covered, and AMOM/AMTM/AMSL are CBA-covered?

Answer: Solicitation attachment 2 provides the CBA covered positions

Question 17: When the PWS states AMTM is a dedicated position, does the Government mean “dedicated” in the sense of not routinely dual-hatted, even though the position is still within the CBA bargaining unit?

AFM/AAFM non-CBA; AMTM “dedicated” status vs CBA coverage and dual hatting

Our understanding from the solicitation package is that the Airfield Manager (AFM) (dedicated position per PWS) and Assistant Airfield Manager (AAFM) (dedicated position per PWS) are not covered by the CBA.

We also understand the following positions are covered by the CBA:

• Airfield Management Operations Manager (AMOM)

• Airfield Management Training Manager (AMTM) (dedicated position per PWS)

• Airfield Management Shift Lead (AMSL)

Given the PWS indicates AMTM is a dedicated position and also indicates the AMTM may fill the AMSL role in emergency situations and for AMOPS duty schedule/leave/manning purposes, please clarify.

Answer: The AMTM can be duel-hatted with the AMOM position. Please see amendment for updated PWS para 1.2. NOTE

Question 18: Should offerors price/staff one billet that is primarily AMTM but may occasionally perform AMSL functions under the same CBA role/rates; or separate billets for AMTM and AMSL and treat AMTM-as-AMSL coverage as limited backup only?

Answer: This is a performance-based contract, the offeror shall determine manning to meet the requirements of the PWS.

Question 19: Is there an expected frequency/duration limit for AMTM serving as AMSL (e.g., only short-term coverage for leave/emergencies/manning shortfalls)?

Labor standards / pay & fringe applicability for AFM/AAFM (non-CBA roles) For AFM and AAFM (not covered by the CBA), please confirm which labor determination applies (if any) and how you want offerors to treat these positions:

Answer: See updated PWS para 1.2 NOTE

Question 20: Are AFM/AAFM intended to be treated as SCA-exempt (e.g., bona fide executive/administrative/professional), or should they be priced using an SCA WD labor category?

Answer: This is a performance-based contract, the offeror shall make this determination.

Question 21: If SCA applies, is there a Government-preferred WD labor category mapping for AFM and AAFM?

Answer: See attachment 2 – Collective Bargaining Agreement (CBA). This is a performance-based contract, the offeror shall make this determination.

Question 22: Is there an expected phase-in/transition period? If so, how many days?

Answer: There is no transition period for this contract. Awardee will have from date of award until start of Period of Performance (PoP) to complete the transition.

Question 23: Can you confirm the current incumbent headcount by position and typical shift coverage (including after-hours/on-call expectations)?

Answer: This is a performance-based contract, the offeror shall determine manning to meet the requirements of the PWS. Current number of employees is not releaseable.

Question 24: As a certified Service-Disabled Veteran-Owned Small Business (SDVOSB) under the SBA's VetCert program, we appreciate the opportunity to respond to this solicitation, which is setaside for SDVOSB concerns. We note the definition of an eligible SDVOSB concern in the solicitation, which states:

"Service-disabled veteran-owned small business (SDVOSB) concern eligible under the SDVOSB Program means an SDVOSB concern that-

(1) Effective January 1, 2024, is designated in the System for Award Management (SAM) as certified by the Small Business Administration (SBA) in accordance with 13 CFR 128.300;

or

(2) Has represented that it is an SDVOSB concern in SAM and submitted a complete application for certification to SBA on or before December 31, 2023."

Given the rigorous SBA certification process under 13 CFR Part 128, where a simple application submission does not guarantee approval (due to requirements for ownership, control, and service-connected disability verification), we recommend amending the eligibility criteria to require official SBA certification by the offer due date (February 13, 2026 at 10:00 AM local time). This would align with the phase-out of self-certification provisions (e.g., as advanced by NDAA 2024, Pub. L. 118-31, which mandates full certification for goaling and subcontracting credits effective October 1, 2025, and eliminates transitional self-certification after December 22, 2024) and ensure all offerors meet the same verified standards, promoting fair competition.

Could you please confirm if the current language is intended, or if an amendment will be issued to require SBA certification by the bid closing date? If no change is planned, please clarify how evaluators will handle offerors with pending applications (e.g., verification process or conditional eligibility).

Answer: See solicitation updates to 52.212-1 addendum and 52.212-2

Question 25: Given the normal airfield operating hours of 0800–2300 Monday–Friday and UTA weekend hours (1100–1700 Saturday, 1030–2300 Sunday), what is the minimum number of Full-Time Equivalents (FTEs) required for each core position (e.g., Airfield Management Operations Manager (AMOM), Airfield Management Training Manager (AMTM), Airfield Management Shift Lead (AMSL), during these periods?

Rationale: The PWS specifies non-24/7 operations but does not quantify FTEs per role, which is needed for shift scheduling and pricing

Answer: This is a performance-based contract, the offeror shall determine manning to meet the requirements of the PWS.

Question 26: Can you provide a manning matrix or breakdown of required personnel by shift during normal operating hours (0800–2300 Monday–Friday) and UTA weekends?

Rationale: DAFMAN 13-204V2 emphasizes adequate staffing for mission support, but local details for Keesler's limited hours are unclear.

Answer: This is a performance-based contract, the offeror shall determine manning to meet the requirements of the PWS.

Question 27: Are there specific minimum staffing levels during adjusted operating hours (authorized by FSM/Chief AO/COR) or exemptions (authorized by Chief AO/CO), such as for high-volume periods or mission needs during after-hours Operations?

Rationale: PWS 2.3 - As Required AMS: mentions several ‘After-Hours’ events/operations, but without thresholds tied to hour adjustments, it's hard to plan scalable staffing (Reference:

PWS authorization for hour adjustments and exemptions).

Answer: Manning requirements do not change, you must adhere to DAFMAN13-204V2.

After-hours requirements vary especially during hurricane season.

Question 28: For Passenger Terminal Services (PWS paragraph 3), with operating hours of 0800–1630 Monday–Friday and UTA weekends (1100–1700 Saturday, 1300–2300 Sunday), what is the required number of Passenger Service Agents per shift, and are there minimums for coordinated/approved extensions or closures?

Rationale: Compliance with DoDI 4515.13 and AMCI 24-101 Vol 14 requires qualified agents, but PWS does not quantify for Keesler's specified hours and weekend closures unless coordinated (Reference: PWS passenger terminal hours and UTA specifics).

Answer: This is a performance-based contract, the offeror shall determine manning to meet the requirements of the PWS.

Question 29: What are the exact qualification standards for each role beyond AFMAN 13- 204V2 (e.g., SEI codes, skill levels, or additional certifications requirements), particularly for on-call availability within 15 minutes during normal business hours (0800–1700 Monday– Friday)?

Rationale: PWS Paragraph 2.4 references core tasks, but clarification on AFSC 1C7X1 equivalents for contractors, including AFM/AAFM readiness, would aid recruitment (Reference: PWS 15-minute availability requirement for AFM/AAFM).

Answer: No other requirements other than what is listed in the DAFMAN 13-204v2.

Question 30: Does the PWS require a dedicated Airfield Manager, i.e. “Trusted Agent” on-site during all operating hours (0800–2300 Monday–Friday and UTA weekends), or can this be rotational/shared with shift leads, especially outside normal business hours?

Rationale: DAFI 13-213 requires a Wing Airfield Driving Program Manager, but integration with contractor roles during limited hours needs confirmation (Reference: PWS normal airfield and business hours).

Answer: The AMSL can assume responsibility outside of normal business hours. (see DAFMAN 16-204V2, para 2.8.2.2)

Question 31: What are the staffing implications for after-hours support outside normal operating hours (e.g., on-call rosters for emergencies or coordinated openings on non-UTA weekends/holidays), including minimum response times beyond the 15-minute AFM/AAFM requirement?

Rationale: The PWS notes the airfield is closed on non-UTA weekends unless coordinated, but PWS paragraph 2.8 Emergency Response requires coordination without specifying staffing (Reference: PWS airfield closure policy and UTA-specific hours).

Answer: See PWS paragraph 2.3.1.6.

Question 32: Are there minimum staffing requirements for emergency response (PWS Paragraph 2.8), BASH/FOD checks (PWS Paragraph 2.9–2.10), or lighting inspections (PWS Paragragh2.11) during normal operating hours and UTA weekends, including any on-call provisions for holidays observed per Government needs and to ensure desk in manned at all times?

Rationale: These tasks require immediate availability, but PWS does not specify personnel thresholds tied to the defined hours and holiday observances (Reference: PWS holiday policy and UTA hours).

Answer: See DAFMAN 13-204 V2 for minimum manning

Question 33: Are reservist used to supplement or replace contactor staffing during UTA weekends or adjusted hours?

Answer: No

Question 34: On UTA weekends, Does Contract personnel train reservist on AMS and Passenger Processing. If so, what are the minimum staffing required for the additional workload?

Answer: No, AMS personnel only perform their standard duties during UTA weekends.

Question 35: How should offerors account for variable staffing needs during base closures, exercises, weather events (PWS Paragraphs 2.6–2.8), or any Government-provided surge support outside normal hours?

Rationale: PWS mentions emergency response but not scalable manning formulas for closures or coordinated openings (Reference: PWS holiday and closure policies).

Answer: See DAFMAN 13-204 V2 for minimum manning

Question 36: What metrics or performance standards in the Service Summary (PWS paragraph

5) will be used to evaluate staffing adequacy (e.g., response times for NOTAMs or inspections during 0800–2300 hours or UTA weekends)?

Rationale: This ties to LPTA evaluation; clarification ensures proposed staffing meets thresholds for specified hours (Reference: PWS operating and UTA hours).

Answer: Periodic Surveillance and 100% inspections. The COR will survey whether the task was done correctly IAW all regulations to include timeliness, checklist completion, events logs annotations, etc.

Question 37: Can you confirm if the PWS requires a fixed manning level or allows flexibility based on efficiency (e.g., cross-training personnel for airfield and passenger roles during overlapping hours like UTA Sundays 1030–2300 for airfield and 1300–2300 for terminal)?

Rationale: To align with firm-fixed-price structure and avoid unbalanced pricing for non- 24/7 ops (Reference: PWS airfield and passenger terminal hours overlaps).

Answer: This is a performance-based contract, therefore, as long as the individual meets all requirements for each position.

Question 38: How many personnel are currently assigned to the Airfield Management contract?

Answer: This information is not releasable

Question 39: We see the statement of equivalent rates for federal hire on PG 26 of 50, for a more accurate estimate we would need the current pay rate (Hourly) for each position?

Answer: See Attachment 2, Collective Bargaining Agreement (CBA)

Question 40: Are any personnel considered Mission essential under the current contract?

Answer: Yes, See PWS para 2.20

Question 41: Are incumbents union or non-union?

Answer: See solicitation Attachment 2.

Question 5: Can you provide current on-site points of contact (COR, Airfield Manager, or functional lead), including:

a. Name

b. Role

c. Phone number

d. Email address

Answer: This is not releasable until after award.

Question 42: What is the typical work schedule (e.g., 8-hour shifts, 10s, 12s)?

Answer: See PWS, Paragraph 2.3.1.

Question 43: Is coverage required: 24/7?

a. Weekends?

b. Holidays?

Answer: See PWS, Paragraph 2.3.1.

Question 44: What is the average number of hours worked per employee per week?

Answer: This information is not releasable.

Question 45: How often is overtime required, and is it Billed separately as it occurs (Change order), reimbursable or absorbed under firm-fixed pricing?

Answer: This is a performance-based contract, the offeror shall determine manning to meet the requirements of the PWS. There is a separate CLIN for after-duty hours support.

Question 46: Are surge operations or extended-hour requirements common (e.g., exercises, storm response, deployments)?

Answer: Yes, surges happen every year especially during hurricane season.

Question 47: What are the primary recurring duties performed daily, weekly, and monthly?

Answer: See PWS

Question 48: Are there seasonal workload increases (hurricane season, exercises, inspections)?

Answer: Yes, surges happen every year especially during hurricane season.

Question 49: How often are airfield inspections conducted per day?

Answer: See DAFMAN13-204V2

Question 50: What certifications are required for contract personnel (e.g., AFMAN 13-204 compliance)?

Answer: See PWS, APPENDIX G - REQUIRED SPECIALIZED TRAINING, CERTIFICATIONS AND/OR LICENSING

Question 51: Are initial and recurring training costs the responsibility of the contractor?

Answer: Yes, See PWS, APPENDIX G - REQUIRED SPECIALIZED TRAINING, CERTIFICATIONS AND/OR LICENSING

Question 52: Are government-led training opportunities provided on base?

Answer: Yes; See PWS, Paragraph 6.9. Operational Security (OPSEC) & 6.11. Level I Anti- Terrorism (AT) Awareness Training.

Question 53: What systems require access and training (e.g., PEX, ATAV, FAA systems, DoD systems)?

Answer: AISR, GDSS, C2IMERA, NOTAM Manager

Question 54: What government-furnished equipment (GFE) or systems are provided?

Answer: None

Question 55: Are vehicles provided for airfield inspections?

Answer: See PWS, Paragraph 2.5 AMS Vehicle Support

Question 56: Are Vehicles needing to be provided by the contracting company? If so how many?

Answer: See answer to question #1

Question 57: What IT equipment and network access are government-furnished versus contractor-provided?

Answer: See updated PWS, attachment 1, Government providing furnishings

Question 58: What are the current performance standards or KPIs?

Answer: See Services Summary located PWS

Question 59: Have there been any cure notices, show-cause letters, or performance deficiencies within the past contract period?

Answer: This is not releasable

Question 60: What are the most common issues identified during inspections or audits?

Answer: This is not releasable

Question 61: What is the expected transition period?

Answer: See answer to question #22

Question 62: Will the incumbent contractor provide transition support?

Answer: Yes

Question 63: Are there known transition risks or historical challenges with this requirement?

Answer: No

Question 64: Are there pending staffing shortages or anticipated retirements/resignations?

Answer: This is not releasable

Question 65: Contract type (FFP, CPFF, hybrid)?

Answer: FFP

Question 66: Base period and option years?

Answer: See solicitation; section Supplies or Services & Prices or Cost, Supplies/Service column

Question 67: Average monthly invoice value?

Answer: This is not releasable

Question 68: Are there upcoming changes to mission, aircraft mix, or runway configuration that may affect workload?

Answer: No

Question 69: Are there anticipated changes to AFIs or AFMANs impacting airfield management?

Answer: No

Question 70: Are there any lessons learned from the current contract you would recommend prospective offerors consider?

Answer: No