Questions and Answers - MAHG 23-1012 Lott Hall.pdf
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- Attached to
- MAHG 23-1012 Lott Hall HVAC Cleaning
- Solicitation number
- FA301025R0013
About this file
This document is a Questions and Answers (Q&A) file for the MAHG231012 Clean Duct Work project at Lott Hall, Solicitation Number FA301024R0010 located at Keesler Air Force Base. The Q&A addresses multiple technical and procedural aspects of the duct cleaning project, including work hours (7:00 AM to 3:00 PM for ducting, 7:00 AM to 5:00 PM for test and balance work), temporary air conditioning requirements (45-ton chilled water unit with specific electrical specifications), and site access protocols.
Key requirements include submission of a site-specific EM 385-1-1 safety plan, providing a Site Safety and Health Officer with 40-hour EM 385-1-1 certification, and performing air system balance testing independently per SMACNA 1780 standards. The project involves cleaning ductwork with an estimated value between $250,000 and $500,000, and is designated as a Service-Disabled Veteran Owned Small Business (SDVOSB) set-aside. Contractors will need to provide their own temporary air, outdoor storage for materials, and work with government-provided escorts when accessing certain areas. No photographic documentation is required, but pre and post gravimetric testing with results reporting is mandatory.
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Questions and Answers MAHG231012 Clean Duct Work, Lott Hall FA301024R0010
Question Reference Answer/Comment
Will the government provide temporary air? SOW 3.2.4 No. Service Provider is required to provide temporary air as stated within the statement of work.
Will weekend or after-hours work be required, especially in occupied zones, or is work during standard duty hours acceptable for all phases?
SOW 3.8
Response: The Contractor will be able to accomplish this work between the hours of
7:00 AM and 3:00 PM while cleaning the ducting. The Contractorwill be able to accomplish the test and balance work between the hours of 7:00 AM and 5:00 PM.
The Contractor will not normally be permitted to work on weekends or on the following federal holidays (or the day the
Federal Government observes these holidays) unless approved by the CO. To be approved by the CO, the Contractor shall provide documentation showing work performed outside the hours of work will benefit the project’s mission. Sundays will generally not be approved for weekend work.
Does the Government have a preferred vendor or specification sheet for the temporary 45-ton chilled water unit, or will contractor-submitted data suffice?
SOW 3.2.4
Temporary AC unit shall be similar or equal to a 45 ton/1800 CFM chilled water unit with
ELEC service at 480VAC/3ph/60hz, 125A
MOP.
Are there limitations or time restrictions for the trailer-mounted temporary AC unit being parked at the access door (e.g., security clearance, base vehicle restrictions)?
As per facility Manager, Mr.
Todd Patterson
The trailer may remain at the access door for the duration of contract performance.
Will the Government provide staging space indoors (e.g., mechanical rooms) for storing replacement flexible duct sections and tools, or must all material be staged outdoors?
SOW 3.5
No, the government will not provide indoor storage. Outside storage location will be provided. Outside storage requirements are established within Statement of work section 3.5.
Are as-built drawings (M4001-M4005, M4202) available in digital format (PDF/CAD), or will the contractor need to digitize field conditions for the Execution Plan?
As-Built drawings As-built drawings are available in .pdf format and provided as part of complete project documentation.
Is a photographic report of pre- and post-cleaning conditions required as part of the submission, and should these be included in the existing conditions report per MSS?
SOW / MSS
No photographic report required. Pre and Post Gravimetric testing is required along with a report of the results.
Questions and Answers MAHG231012 Clean Duct Work, Lott Hall FA301024R0010
Can you confirm whether a site-specific EM 385-1-1 safety plan is required for this contract? If so, is it to be submitted with the proposal or after award?
Industry Standard
Yes, a site specific EM 385 -1-1 safety plan is required for all projects onboard Keesler
AFB.
Are any IT rooms or sensitive communications areas located near the duct systems that require special containment or prior clearance to access?
As per facility Manager, Mr.
Todd Patterson
No special clearance is required. However, an escort is required. Escort to be provided by the government.
Will the Government provide a baseline air balance report for comparison, or is the contractor expected to provide both pre- and post-cleaning TAB data?
SOW 3.2.4.7
Air System Air Balance Tables provided within statement of work.
Contractor shall note that a pre-test and balance is not necessary to accomplish the work in this SOW.
Are TAB activities expected to be performed in coordination with a Government HVAC technician or performed independently with remote approval?
SOW 3.2.4.7
AIR SYSTEM BALANCE TESTING is to be conducted by an independent sub-contractor per requirements of SMACNA 1780 for each air system.
Based on FAR 52.236-13 (Accident Prevention) and the reference to EM 385-1-1, should the contractor plan to provide a Site Safety and Health Officer (SSHO) with 40-hour EM 385-1-1 training? If so, must their certification be submitted with the bid or after award?
Industry Standard
Yes, Service provider is required to provide a Site Safety and Health Officer (SSHO) that possess the current 40-Hour EM 385 -1-1 certification.
Q & A from Contractors
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