AETC MAC IDIQ Questions Updated 10 Sep 2024.pdf

Question, Comment or Recommendation AETC BOS MAC IDIQ Team Answer

We understand the need for AETC to select the most qualified firm(s) to be selected for this important contract to provide BOS services throughout all the AETC installations. Have you considered using a best value trade-off? What factors are you going to consider for additional weight?

At this time, the Government is developing the strategy to evaluate and execute an AETC wide MAC for BOS services, in which, the Government has not yet finialized how vendors will be selected as most qualified. At the MAC level, the Government does not anticipate LPTA contracts; however, at the task order level, the Government is considering all acquisition stratigies within the best value continuim.

What are the govt goals for subcontracting with AbilityOne? USAFA contract with AbilityOne would be an example.

The Government has not yet finialized the government goals for subcontracting.

When do you anticipate releasing the draft solicitation? When do you anticipate posting the solicitation?

The Government's goal is to post a draft solicitation for industry feedback @ 3rd QTR

FY25.

Will task orders be all the service areas for each base or will the task orders be individual service in each base?

The Government does not anticipate awarding all 21 PWS service areas as part of a single task order; and therefore, Task Orders issued will be according to the individual needs at each base.

MAC selection criteria potentially not including the cost. Can govt expand on that approach?

The Governemnt does not intend to evaluate price/cost at the MAC level.

6 How many awards do you anticipate? The Government does not have an anticipated number of awardees at this time.

Will the government accept industry recommendations as they come up or should they wait for the RFIs to come out?

The Government is open to discussions with Vendors all the way up to right before Final RFP is offically released. Please send email to coordinate with Manuel Saldana (GOV PM) and Scott Springer (GOV PCO). Additionally, the Government intends to send an industry survey by the end of Sep '24.

8 Are you able to share the list of all participants in the Virtual Industry Day? Yes, the Government will share.

We noticed that Publication Management is included in the list of services sought under this industry day. Could you expand on what AETC is seeking in this area?

Publication Mgmt will be specifically addressed at the indivdual task order level;

however, in general terms, the USG anticipates the offeror will function as the POC and functional expert for the creation, analysis, design, production, revision, standardization, dissemination, and maintenance of all standard publications and forms.

Vendor X, has in-depth knowledge and expertise in ideation, requirements deliberation, and product delivery of Microsoft Power Platform products and integration with the Microsoft environment and services. Is there an intent to lay down a standardized customer engagement or intake process for some or all of these services, by which Microsoft products can support? Secondly, is there any interest in layering in meaningful voice of the customer tools, such as feedback and user testing sessions?

At this time, the Government does not specifically anticipate standardized customer engagement/intake processes or feedback/user testing sessions; however, the USG does anticipate receipt of innovative ideas that save money or increase efficiencies.

Is there any desire to integrate these services with DAF-wide platforms, such as myFSS?

At this time the Government does not anticipate integrating BOS services with DAF-wide platforms; however, the USG anticipates receipt of innovative ideas that save money or increase efficiencies.

Do you see the MAC being open/awarded as a full MAC contract? While the Government is still finalizing its acquisition strategy, currently the work being performed was competed as 100% SB set aside with one base awarded as competitive 8a.

13 Is it possible to email your slide to share with corporate management? The industry day slides will be posted to SAM.gov.

Is there an intention to have opportunities for large business? While the Government is still finalizing its acquisition strategy, currently the work being performed was competed as 100% SB set aside with one base awarded as competitive 8a.

MAC procured first; then Task Orders. Will they be done separately? Not at the same time as the MAC?

The Government anticipates award of an AETC-wide BOS MAC with a 10 year ordering period, followed by individual Task Orders issued off the MAC as requried.

Would a contractor that does not have a robust past performance in several locations be a limiting factor?

The Government does not have a set strategy for evaluating the offerors at this time.

AbilityOne language: will it be carved out in terms of percentage? Or will a specific task be carved out for AbilityOne?

The Government has not yet finialized the strategy for inclusion of Ability One.

Currently your SB set aside is limited to SB, 8A, SDVO and SDVOSB. The first two are covered by your FOUR current 8a venders. The second two are covered by your one SDVOSB awardee. The SDVOSB' value is significantly lower then the 8a. Are you considering WOSB or HubZONE requirements.

The information contained in this question is inaccurate.

While the Government is still finalizing its acquisition strategy, currently the work being performed was competed as 100% SB set aside with one base awarded as competitive 8a.

How were the bases that will be on the MAC determined? AETC HQ? JBSA Randolph? Others? Are you considering adding other bases to this MAC?

The existing BOS contracts at Maxwell AFB, Laughlin AFB, Keesler AFB, Vance AFB and Sheppard AFB will be included in the scope of this contract. Any AETC base will have the opportunity to execute a task order that is within scope of the AETC

BOS MAC.

Have you considered including Post Office, Honor Guard and Food Service The existing BOS contracts at Maxwell AFB, Laughlin AFB, Keesler AFB, Vance AFB and Sheppard AFB will be included in the scope of this contract. The existing scope of these effort does not include Post Office, Honor Guard or Food Service. The Government does not intend to extend the scope beyond these 5 existing requirements.

Would MAC be open to just AETC or would it be open to all AF and Space Force? The scope of this effort is for AETC bases only.

22 This may be a crazy question but will the election affect this program at all? The Government does not expect the election to affect this acquisition effort.

What opportunities will be bid as full and open and what opportunities will be bid as small business or 8a? You have a very small pool of opportunities here within this MAC, specifically these five bases. So I’m not sure how that would be done on a full and open standpoint versus a small business or an 8A condition.

While the Government is still finalizing its acquisition strategy, currently the work being performed was competed as 100% SB set aside with one base awarded as competitive 8a.

Can Luke AFB pick something up off the high level? Any AETC base will have the opportunity to execute a task order that is within scope of the AETC BOS MAC.

Are you looking at breaking up these task orders into smaller task orders? The Government does anticipate breaking up the existing efforts into smaller task orders.

Air Education Training Command (AETC) Base Operations Support (BOS) Services – Enterprise Solution Questions and Answers as of 10 Sep 2024

Question, Comment or Recommendation AETC BOS MAC IDIQ Team Answer

It looked like the incumbent contracts are in place through 2027-2030. Is the intent to solicit the new BOS before those expiration dates or is there a schedule determined for release of the new MAC?

Yes. The Government intends to award the NEW BOS MAC IDIQ with time to compete the first task order for Vance AFB BOS.

The existing BOS/BMC contracts will continue as awarded.

How many Past Performance will be requested? will you be asking for just USAF PP? The Government is still determining the best approach to evaluating past performance.

However, past performace will not be limited to USAF contracts.

Thanks for the overview. Have you talked with AFIMSC which tried to put a similar BOS MAC in place in 2020? Ref #: F2MUAB-20-RFI-AFBOS

The Government Team is working with AFIMSC to gain lessons learned.

So to make sure I understand, you may award new contracts but the current contracts will remain in place? Second question is are you saying you work with 5 contractors now?

Yes. The existing BOS/BMC contracts will continue as awarded.

The Government intends to award the NEW BOS MAC IDIQ with time to compete the first task order for Vance AFB BOS.

The current BOS/BMC contracts were awarded to 3 companies.

Are you suggesting that these are not going to be LPTA contracts? At his time, the government is developing the strategy to evaluate and execute an AETC wide MAC for BOS services. At the MAC level, the Government does not anticipate LPTA contracts; however, at the task order level, the Government is considering all acquisition stratigies within the best value continuim.

Does this MAC require PP submitted with each TO or once organizations PP has been confirmed on the initial MAC it is not required to be submitted again?

The Government anticipates evaluating past performance at the MAC level; although we do not anticipate evaluating past performance at the Task Order level, the government will retain the right to do so as appropriate for each individual TO to be issued.

32 You mentioned 8a pool - would you consider putting it on STARS No, this acquisition will not go into STARS.

Does the government plan to incorporate contracts that are currently separate from BOS contracts such as VI/Multimedia into the new BOS?

Individual task orders may be awarded that are within scope of the PWS.

If not selected to do one on one today, is there an opportunity to have a one on one on a different day?

The Government is open to discussions with Vendors all the way up to right before Final RFP is offically released. Please send email to coordinate with Manuel Saldana (GOV PM) and Scott Springer (GOV PCO).

Is the govt looking for one company to provide all of the scope areas at one site? Is it task order dependent?

The Government does not anticipate awarding all 21 PWS service areas as part of a single task order.

Is there any anticipation on additional RFIs or RFP schedule? A second RFI by the end of Sep '24. It's the Government's goal to solicit this effort by the end of '25.

Are you saying that there remains an USAF-wide solicitation strategy different from AETC's efforts?

No, the AETC wide BOS effort is the only anticipated BOS MAC at this time.

Will teaming partnerships and or JV's be eligible for participation in different pools?

Additionally, could one contractor be selected of multiple for pools if the requirements are satisfied?

Yes.

39 Joint Ventures are welcome? Yes 40 Do you see any additional PWS areas that are not included? At this time the Government doe not see any additional scope within the Draft PWS.

Are there any specific areas that we should focus on according to the MAC IDIQ level?

Refer Vendors to take a look at the draft PWS that was sent out with the RFI (Aug'24).

The future MAC RFP draft will be more specific.

Based on this MAC IDIQ and the number of available bases, is there any indication of expanding the pool of bases?

No, at this time MAC IDIQ PWS draft is focused on 5 AETC Bases.

Insight at technical level, Is there any specific areas that we should focus on with the MAC IDIQ level?

Refer Vendors to take a look at the draft PWS that was sent out with the RFI (Aug'24).

The future MAC RFP draft will be more specific.

Based on qualification, what kind of technical qualifications does the vendor have based on service requirements? Past performance?

The Government expects for Vendors to submit their Past Performance IAW the evaluation critieria listed in the the Final RFP.

Has the Govt. decided to go with BOS as Regions? All MACawardees will be able to compete on all future Task Orders, regardless of geographical regions.

46 Can the Govt consider BOS as ASCAP4? No

Is it possible for govt to use existing contracts for other bases which will give some contracts to large business? Why not allow contracts with large business large pool and give large business an opportunity?

While the Government is still finalizing its acquisition strategy, currently the work being performed was competed as 100% SB set aside with one base awarded as competitive 8a.

How does the govt plan for industry to identify teaming partners? The Government is still determing the best approach to evaluating teaming arragements at this time.

What happens if 8A grows out of 8A? An 8(a) contractor may stay part of the available vendor pool during an existing period of performance. If an 8(a) vendor outgrows the program, they will not be elligible to have their option exercised at the MAC level.

50 Regarding 8A Pools would be for Luke AFB and Laughlin AFB only? An 8(a) pool is anticipated for existing 8(a) requirements only at this time.

Looking at the scope can a companybea a sub or prime contractor for mulitple locations?

Yes, a company may be a sub or prime contractor in multiple locations.

How is the Govt. proposing the BOS IDIQ in regards to technology? The Government expects innovative best business practices/approaches to meeting its requirements.

Will the MAC limit the pool of bidders? The Government anticipates further defining the requirement and therefore criteria will be established to award to all qualified bidders at MAC level.

Ability one subtracting goals can the Govt. clarify the goals? The Government has not yet finialized the government goals for subcontracting. An

AbilityOne subcontracting goal is a consideration.