Support_Agreements.pdf

I. A(;HEE\IEi\T "l,:'\IBER

SUPPORT AGREEMENT

14. EXPIRATION DATE:12. SUPERSEDED AGREE NO.

i(1fthis replacesanotheragreement)

FBJ 029-032] 3-0004 FB3029-92059-004

5. SIWI'L YI'\G ACTIVITY

a NAMEA'\D ADDRESS

7J st Flying Training Wing 246 Brown Parkway

Suite 8

Vance Air Force Base OK 73705--5005

TELl.:i FA\ EMAIL SUPPLIER POC

Kathryn A. BurgeVoice: DSN 448-7578

DSN 448-6294Fax:

E-mail: kathy.burge@vance.af.mil b MAJOR COMMAND

Air Education and Training Command

,3. EFFECTIVE DATE:

Indefinite -t

09/06/04

6. RECEIVING ACTIVITY

a. NAME AND ADDRESS

Army and Air Force Exchange Service (AAFES)

AAFES/SYE

242 Field Street

I Yance AFB

I

OK 73705--5000

TELE / FAX / EMAIL:

Voice: DSN 448-7366

Fax:

RECEIVER POC

E-mail:

I

lb. MAJOR COMMAND i Army and Air Force Exchange Service (AAFES)

7. SliPPOIH PROVIDED BY SUPPLIER

. -- . --n. ~--

3 SUPPORT (Specify what. ~~~'!.'!.:",here,.!:!nd hO}}'much~ lb. BA~IS FOR REIMBURSEMENT .c. ESTIMATED REIMBURSEMENT

9. RECEIVING COMPONENT

Ib DATESIGNED I

a. r

'OMPTR

OLL

R SIG T

URE: - '-'

Ib' DAT

E SIGNED

I~ JI~' .:(jJl (2)1.' '. I/~Y' j~--- l I ARJV. .~~~~£_H~!~~r-"--,Gt.1

c. APPROVING AUTHOIUTY

!(J) Typed Name I Peter Elaiho Facilities Specialist f4) Signature

JUN0 9 2004I

SUPPORT REQUJREMENTS ATTACHED: x --- - -- .-.---.--". .- - n__- -

8. SI'PPLYI'\C CO'VI~oi\'~i\'~--~-

3.COMMl}~~LERS~~1J~ MICHAEL D. WILSON, Maj, USAF

C.APPROV1NG AUTHORJTY

(i) Typed Name

MICHAEL W. CALLAN, Col, USAF

(2) Organization -' 1(3) Telephone Number

I DSN 448-7101

Wing Commander

(.:j) Signature (5) Date Signed

~c... ~

Total Est Reimbursement $756.00

Total Est Non- Reimbursement: $55,926.99

(2) Organization :(3) Telephone Number

I iAAFES-RE-F

(5) Date Signed

'()5jo51o~

10. TERMINA TIONi(Complete only when agreement is terminated prior to scheduled expiration date.)

;;-API;ROYING-;;:UT-HOiUr'Y-SiGNATURE --rb. DATE SIGNED I~ API>ROVJI~G AUTI-IO'RlTY SIGNATURE

DD FORM I] 44. MAY 1999 (Automated Versiol1-SAMS 6.2) nlb.DA TESIGNED'i

II. GEN ERAL PROVISIONS (Complete blank spaces and add additional general provisions as appropriate: e.g., exceptions to printed provisiom', IIddilio/lo!/Jarlies to this agrecmcnt. hilling, and rcimburscmcnt instmctinns.)

a. The receiving components will provide the supplying component projections of requested support. (Significant changes in the receiving component's support requirements should he submilled to the supplying component in a manner that will permit timely modification of resource requirements.)

b. It is the responsibility of the supplying component to bring any required or requested change in support to the attention of

AAFES/SVE

prior to changing or cancell ing support.

c. The component providing reimbursable support in this agreement will submit statements of costs to:

!~AF'ES/SVE, 24~: Field Street, Vance AFB OK 73705-5000

d. All rates expressing the unit of services provided in this agreement are based on current rates which may be subject to change for uncontrollable reasons, such as legislation, DoD directives, and commercial utility rate increases. The receiver will be notified immediately of such rate changes that must be passed through to the support receivers.

e. This agreement may be cancelled at any time by mutual consent ofthe parties concerned. This agreement may also be cancelled by either party upon giving at least 180 days written notice to the other party.

f. In case of mobilization or other emergency, this agreement will remain hl force only within supplier's capabilities. YES

See attached continuation of general provisions.

---I ~_c'--"'=+ ' ' "'---' '---" '

ADDITIONAL GENERAL PROVISIONS ATTACHED: [X I..- ...-.--.-.

12. SPECIFIC PROVISIONS (As approriate: e.g., location and size of occupiedfacilites, unique supplier and receiver responsibilities, conditions, requirements, quality standards. and critierafor measurement/reimbursement of unique requirements.)

Attachments:

Executive Summary General Provisions Specific Provisions Funding Annex

ADDITIONAL SPECIFIC PROVISIONS ATTACHED: '-~X,

DJ) FORM 1144, MAY ]999 (Automated Versiol1-SAMS6.2)

Executive Summary

FB3029-03213-0004

Supplicr:

Aorcemcnt Numberb

7] st Flying Training Wing

MA.JCOM

Support Category

AllDIO VISUAL

COMM

COMMON INFRA

COMMUN REL

DISASTER

i::NTOMOLOGY

ENVIR COMPLY

FACIL CONSTR

FIRE

HEALTH

MAIL SVCS

POLICE

REFUSE

SIWETY

IITI LlTI ES

WICATI-IER

Air Education and Training Command

Title

Receiver

MAJCOM

Army and Air Force Exchange Service

(AAFES)

Army and Air Force Exchange Service

(AAFES)

Reimbursable Estimated Non- Rei mbursable

Estimated Reimbursement

Audio and Visual Information Services

Communication Services

Common Use Facility Construction, Operations, Maintenance, and Repair

Community Relations

Disaster Preparedness

Entomology Services

Environmental Compliance

Facility Construction and Major Repair Fire Protection

Health Services

Mail Service

Police Services

Refuse Collection and Disposal

Safety Utilities

Weather Services

Yes

Grand Total:

No $0.00

No

$756.00

$0.00

No $0.00

$0.00

$0.00

$0.00

$0.00

No

No

No

No

No $0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

No

No

No

No

No

No

No

$756.00

$0.00

$24,628.00

$324.40

$0.00

$0.00

$131.00

$0.00

$201.40

$30,642.19

$55,926.99

GENERAL PROVISIONS

(Continued from DD Form 1144, Block 11)

g. Authority: This agreement has been prepared in accordance with the following directives. None of the terms or provisions are intended to conflict with or supersede directives from higher headquarters.

(1) DaDI 4000.19, Interservice and IntragovernmentalSupport

(2) AFPD 25-2, Support Agreements

(3) AFI 25-201, Support Agreements Procedures

(4) AFPD 65-6, Budget

(5) AFI 65-601, USAF Budget Policies and Procedures

h. Facilities: The receiver will utilize Building 415 for the purpose of operating the main exchange, clothing sales, shoppette, class six, optical, and barber/beauty shops. The service station will operate from Building 522. The supplier shall maintain overall administrative control of supplier-owned facilities, including those jointly and exclusively used by the receiver.

i. SUlliJOrt and Services:

(1) Services and materials provided by the supplier, and activities of the receiver within the supplier's physical boundaries, shall be subject to all applicable directives, policies and procedures. Supplier services provided to the receiver under the specific provisions of this agreement will be provided within the physical boundaries of Vance

AFB, OK.

(2) Responsibility of administrative and logistical services and support not specifically stated in the agreement will remain with the receiver.

j. Reimbursement Procedures: The supplier's ComptrollerFlight will prepare a monthly statement of reimbursable costs incurred by the receiver on Standard Form 1080.

The statement will be prepared and sent as soon as possible but not later than 30 days after the end of the month. It will be sent to the manager of the Base Exchange for certification that services were provided. After certification, the manager will forward the bill to HQ AAFES for payment.

k. This agreement has been reviewed by the supplier's Civil Engineering Department to ensure all envirnnmental cnncerns arc addr~ e s~e C ific provisions. A conformit y determination statement.H;.+is not req uired.L.- ~ Director, Civil Engineering

1. This agreement has been reviewed by the Manpower and Organization Office to determine if there will be a manpower impact to provide support. Additional manpower -tEHis not required.-anpower and Organization

m. This agreement has been reviewed for legal sufficiency and liability assessment.

Staff Judge Advocate

Agreement No. FB3029-03213-0004

Specific Provisions Attachment

AUDIO VISUAL Audio and Visual Information Services

Includes still photography, graphics, micrographics, and presentation services. Also, includes film, video and audio media services.

Supplier Will:

Within capabilities, provide graphics and presentation aid services.

Receiver Will:

Notify supplier ofrequirements and special requests.

COMM Communication Services

Includes dedicated communications services and telephone equipment. May also include leasing of communication equipment, lines, and special cOlmnunications-electronicsequipment services.

Supplier Will: Receiver Will:

I. Provide basic equipment for official I. Reimbursethe base for telephone service at telephone service. This is one Class A (DSN a rate of $14.00 per month for data circuits and access) telephone for the main exchange and each station (excluding one Class A telephone one for the clothing sales area. for main exchange and one for the clothing sales area) and $3.50 per month for each extension offthe main stations.

2. Provide additional base telephone service on a reimbursable basis when approved by base officials.

3. Provide access to leased and cOlmnercial telephone service through the base cable system.

2. Reimburse the base for instalIation and relocations of telephones and data circuits at the current rate the applicable telephone company charge for outside wiring (cable plant) and $35.00 per hour with a one hour minimum per work request for inside wiring performed by the base technician.

3. Acquire commercial/lease service ITomthe applicable telephone company including equipment instalIations and relocations.----------

COMMON INFRA Common Use Facility Construction, Operations, Maintenance, and Repair

IIlcludesconstruction, alteration, operation, maintenance, and repair of common use inITastructure(e.g., roads, grounds, surfaced areas, structures, real property and installed equipment). Also includes common benefit signs, energy consumption, snow removal, street cleaning, and instalIationbeautification projects.

Supplier Will: Receiver Will:

1. Provide all nonnal maintenance and repair of Notify supplier of requirements and be real propeliy including buildings and portions responsible for costs incurred in repairs caused thereof, installed equipment, and surfaced areas by overt acts or negligence by its personnel.

used by the receiver.

Agreement No. FB3029-03213-0004 Page 2 of 4

2. Provide ice and snow removal within capabilities from parking lots adjacent to the

__S~cilities occupied by the receiver.

COMMUN REL Community Relations

Includes public relations activities, charity fund raising events, and installation open house programs.

Supplier Will: Receiver Will:

Include the receiver in public relations activities Comply with supplier's policies and procedures.

when appropriate (charity fund raising events, open house, etc.).

DISASTER Disaster Preparedness

Includes operation of disaster preparedness programs and related services, equipment, and facility suppOli for emergencies and wartime operations.

Supplier Will:

Include the receiver's personnel and the facilities occupied by the receiver in its disaster preparedness planning and pr~~r_an~~._-

Receiver Will:

Comply with supplier's policies and procedures.

ENTOMOLOGY Entomology Services

Includes abatement and control measures directed against insects, rodents,weeds, fungi, and other animals or plants that are determined to be undesirable in buildings, equipment,supplies, and on grounds.

Supplier Will: Receiver Will:

Provide all abatement control measures directed Notify supplier of requirements.

against insects, rodents, and other animals that are determined to be undesirable.

ENVIR COMPLY Environmental Compliance

Includes recycling and resource recovery programs, pollution prevention, environmental compliance, and programs aimed at management and control of hazardous materials --does not include clean-up and disposal of hazardous materia]s.

Supplier Will:

Include the receiver (specifically the Base Service Station) in the base recycling and resource recovery programs, pollution prevention, environmental compliance, and programs aimed at management and control of hazardous materials.

Receiver Will:

Complywith supplier's environmental regulationsand policies.

FACIL CONSTR Facility Construction and Major Repair

Includes minor construction, alterations, additions, and major repairs required to modernize, replace, expand or restore real property. Also, includes related planning and design.

Agreement No. FB3029-03213-0004 Page 3 of 4

Supplier Will:

Perform minor construction, alterations, additions, and major repairs to modernize, replace, expand, or restore the real property occupied by the receiver (to include planning and des~n). ,,---,,--,---,,--'-' ~~'--

FIRE Fire Protection

Receiver Will:

Notify supplier of requirements.

Includes all normal services related to fire protection and fighting operations, alert service, and rescue operations. Also, includes inspections for fire hazards, servicing of pOItable extinguishers, and related training programs.

Supplier Will:

Provide fire protection for the facility occupied by the receiver as afforded the remainder of the base and accomplish necessary fire inspections, fireJJrevention measures, and training.

HEALTH Health Services

Receiver Will:

Complywith supplier's policies and procedures concerning fire safety.

Includes administration of health care program, inpatient and outpatient medical and dental treatment, and other related medical SUPPOItand professional services. Also, includes veterinary SUPPOIt.

Supplier Will: Receiver Will:

Provide emergency first aid and transportation Reimburse as necessary (per run) for emergency

- _t~!~~learest hospital, if necessary. transportation services.

Includes collecting, accepting, sorting, routing, and delivery of official and personal mail on DoD installations and in DoD owned or DoD-leased facilities.

Supplier Will:

Collect, SOlt,route, and deliver official mail for the A~~E~ facility.

POLICE

MAIL SVCS Mail Service

Receiver Will:

Comply with supplier's policies and procedures.

Police Services

Includes maintaining law and order (e.g., enforcement oftraffic laws, accident investigation, and criminal investigations), traffic management,vehicle decals, and parking pass services. Also, includes operation of confinement and detention facilities, and related services.

Supplier Will: Receiver Will:

I. Provide security surveillance of areas and 1. Comply with supplier's policies and buildings used by the receiver as afforded the procedures related to security.

remainder of base facilities.

2. Provide vehicle registration for privately-owned vehicles of personnel assigned or detailed to the receiver.

REFUSE Refuse Collection and Disposal

Includes collection and disposal of trash and waste materials.

2. Notify supplier of requirements.

Agreement No. FB3029-03213-0004 Page 4 of 4

Supplier Will: Receiver Will:

Include the facilities occupied by the receiver in Reimbursethe supplier for refuse collection and their refuse collection and dispos_alprogram disposal services. ------

SAFETY Safety

Includes operation of safety programs, educational support, and promotionalefforts.

Supplier Will: Receiver Will:

Provide annual facility inspections and assist Complywith supplier's directives.

the tenant on other safety matters upon request.

UTILITIES Utilities

Includes water, sewage, electricity, natural gas, and fuel oil services.

distribution of steam, chilled water, and compressed air.

Supplier Will:

Provide utilities for the spaces occupied by the receiver. This will include sewage disposal, electricity, water, and gas. Usage will be determined by meter readings where meters exist.

Also, includes central generation and

Receiver Will:

Practiceenergy conservation when possible.

WEATHER Weather Services

Includes advising and providing timely notification of weather conditionsthat would affect plmmed activities.

Supplier Will: Receiver Will:

Include the receiver in severe weather Developown procedures to notify employees notification procedures. and customers of severe weather conditions.

J

Agreements Reimbursements Report Agreement Number FB3029-03213-0004

Supplier: 7] st Flying Training Wing

/VIAJCOM: Air Education and Training Command Effective Date: 9 June 2004

Rcceiver: Army and Air Force Exchange Service (AAFES) Review Date: 9 June 2005 /VIAJCO/VI: Army and Air Force Exchange Service (AAFES)

Support Category Basis for Per Unit Prior Unit Estimated Reimbursement Cost FY Cost Factor Reimbursement

AUDIO VISUAL

No $0.00

COMM

Manhour Cost for $35.00 No 12 $420.00 Installation and Relocation

Number of Circuits $14.00 No 24 $336.00

COMMON INFR

Actual Cost $24,628.00 Yes 0 $0.00

COMMUN REL

No $0.00

DISASTER

No $0.00

ENTOMOLOGY

Actual Cost $324.40 Yes 0 $0.00

ENVIR COMPL

Cost of Fines, Permits, and $0.00 No 0 $0.00 Fees

FAC1LCONSTR

Actual Cost $0.00 No 0 $0.00

FIRE

Services $131.00 Yes 0 $0.00 Received/Contract Costs

HEALTH

Actual Cost $0.00 No 0 $0.00

MAIL SVCS

No $0.00

POLICE

Agreements Reimbursements Report Agreement Number

7\ sl FlyingTraining Wing

FB3029-03213-0004

Su pplier:

IV!AJCO IVI: A ir Education and Training Command Effective Date:

Rcceiver: Armyand Air Force ExchangeService (AAFES)

JVIAJCOM: Army and Air Force ExchangeService (AAFES) Review Date:

9 June 2004

9 June 2005

Support Category Basis for Reimbursement

Unit Factor

Per Unit Cost

Prior FY Cost

Estimated Reimbursement

No $0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$756.00

REFUSE

Services $201.40 Yes 0 Received/ContractCosts

SAFETY

No

UTILITIES

Electric Meter Reading $0.03 No 798300 (per kwh)

Gas Meter Reading (per $6.89 No 420.92

MCF)

Water Meter Reading(per $4.54 No 255.2

KGAL)

WEATHER

No

Grand Total:

12. SPECIFIC PROVISIONS (As appropriate: e.g., location and size of occupied facilities, unique supplier and receiver responsibilities, conditions, requirements, quality standards, and criteria for measurement/reimbursement of unique requirements.)

11. GENERAL PROVISIONS (Complete blank spaces and add additional general provisions as appropriate: e.g., exceptions to printed provisions, additional parties to this agreement, billing and reimbursement instructions.)

a. The receiving components will provide the supplying component projections of requested support. (Significant changes in the receiving component's support requirements should be submitted to the supplying component in a manner that will permit timely modification of resource requirements.)

b. It is the responsibility of the supplying component to bring any required or requested change in support to the attention of prior to changing or cancelling support.

c. The component providing reimbursable support in this agreement will submit statements of costs to:

d. All rates expressing the unit cost of services provided in this agreement are based on current rates which may be subject to change for uncontrollable reasons, such as legislation, DoD directives, and commercial utility rate increases. The receiver will be notified immediately of such rate changes that must be passed through to the support receivers.

e. This agreement may be cancelled at any time by mutual consent of the parties concerned. This agreement may also be cancelled by either party upon giving at least 180 days written notice to the other party.

f. In case of mobilization or other emergency, this agreement will remain in force only within supplier's capabilities.

ADDITIONAL GENERAL PROVISIONS ATTACHED: YES NO

ADDITIONAL SPECIFIC PROVISIONS ATTACHED: YES NO

DD FORM 1144, NOV 2001 Page 2 of 3 Pages

SPECIFIC PROVISIONS ATTACHMENT

FB3029-05014-007

Administrative Services

Supplier will: Receiver will:

Supply publications and blank forms as required. This will be limited to DOD and Department of the Air Force forms and publications only.

Notify supplier of requirements.

Communication Services:

Supplier will: Receiver will:

Furnish common user communications services and facilities for electrical message traffic, classified and unclassified, as required. During normal duty hours, telephonically notify receiver when routine electrical messages are received.

Immediately notify receiver when electrical messages of priority or higher precedence are received.

Furnish supplier with current on-call roster for contact of appropriate personnel after duty hours. (Note: Receiver does not expect incoming and outgoing messages to exceed six typewritten pages per month.

No special communications services or equipment are required from supplier.)

Custodial Services:

Provide custodial service for administrative office space occupied by the receiver.

Comply with supplying activity procedures and exercise good housekeeping practices.

Environmental Compliance:

Include receiver in recycling and resource recovery programs.

Assist in supplier's effort to comply with environmental regulations.

Full Spectrum Threat Response:

Include receiver's personnel in readiness related programs and facility support for emergencies and wartime operations.

Comply with policies and procedures.

FB3029-05014-007 Atch 1 Vance AFB/Center for Federal Investigative Services Page 1 of 3

Mail Service:

Provide official mail support to receiver.

Provide its own envelopes, packaging materials, labels, etc., and will budget and pay for all postage used.

Police Services:

1. Accomplish personnel security action upon request.

1. Be responsible for personnel security actions and its personnel.

2. Issue and control civilian identification cards as required upon request

2. Provide necessary documents for issuance of identification cards.

3. Provide law enforcement and correction services upon request.

3. Comply with base directives on law enforcement and correction services.

4. Register and provide decals for privately owned vehicles for receiver’s assigned personnel.

4. Advise supplier of requirements.

Refuse Collection and Disposal:

Include the office occupied by the receiver in its refuse collection and disposal program.

Comply with supplier’s policies and procedures.

Safety:

When mutually agreed, conduct safety programs as appropriate in support of the Center for Federal Investigative Services personnel. Furnish programs/inspections to the receiver as afforded the remainder of the base. Safety programs for the receiver may be integrated or coordinated with base safety programs. Assist the receiver in investigating and reporting accident/incidents when requested.

Support the base ground safety program.

Coordinate (or integrate) any of the receiver’s unit safety programs that duplicate or supplement base safety programs.

Vance AFB/Center for Federal Investigative Services Page 2 of 3

Supply Services:

Allow receiver to obtain excess EAID equipment and/or non-EAID equipment through the supply system as "FREE

ISSUE."

Establish a supply account IAW supplier's procedures and provide necessary data for billing to be processed. Funds will be provided by unit’s parent command and will be disbursed by the Defense Finance and Accounting Service Operating Location Omaha.

Vance AFB/Center for Federal Investigative Services Page 3 of 3

12. SPECIFIC PROVISIONS (As appropriate: e.g., location and size of occupied facilities, unique supplier and receiver responsibilities, conditions, requirements, quality standards, and criteria for measurement/reimbursement of unique requirements.)

11. GENERAL PROVISIONS (Complete blank spaces and add additional general provisions as appropriate: e.g., exceptions to printed provisions, additional parties to this agreement, billing and reimbursement instructions.)

a. The receiving components will provide the supplying component projections of requested support. (Significant changes in the receiving component's support requirements should be submitted to the supplying component in a manner that will permit timely modification of resource requirements.)

b. It is the responsibility of the supplying component to bring any required or requested change in support to the attention of prior to changing or cancelling support.

c. The component providing reimbursable support in this agreement will submit statements of costs to:

d. All rates expressing the unit cost of services provided in this agreement are based on current rates which may be subject to change for uncontrollable reasons, such as legislation, DoD directives, and commercial utility rate increases. The receiver will be notified immediately of such rate changes that must be passed through to the support receivers.

e. This agreement may be cancelled at any time by mutual consent of the parties concerned. This agreement may also be cancelled by either party upon giving at least 180 days written notice to the other party.

f. In case of mobilization or other emergency, this agreement will remain in force only within supplier's capabilities.

ADDITIONAL GENERAL PROVISIONS ATTACHED: YES NO

Communication Services Includes dedicated communications services and telephone equipment. May also include leasing of communication equipment, lines, and special communications-electronics equipment services.

1. Provide basic equipment for official telephone service (one Class A telephone) for command and control. Additional telephone service will be provided by the supplier as approved by base officials.

1. Reimburse the Air Force for base telephone service at a rate of $14.00 per month for telephone circuits and $3.50 per month for each extension off the main telephone station used by the receiver.

2. Provide access to leased and commercial telephone service through the base cable system.

2. Reimburse the Air Force for installations and relocations of telephone/data circuits at $35.00 per hour with one hour minimum per work request.

3. Manage and submit monthly billing documents to the Accounting Office as appropriate for reimbursement of toll calls, equipment installations, relocations, and special equipment service charges as required.

3. Acquire commercial/leased services from applicable vendors including equipment installations and relocations.

4. Provide access to the AUTODIN system through the terminal located in the Network Communications Center.

Custodial Services Includes janitorial and cleaning services for customer-occupied or customer-used facilities and areas.

Provide custodial services to include all normal cleaning and restroom supplies for the office space occupied by the receiver.

Practice good housekeeping procedures.

Mail Service Includes collecting, accepting, sorting, routing, and delivery of official and personal mail on DoD installations and in DoD owned or leased facilities.

Collect, sort, route, and deliver official mail for the Corps of Engineer Office.

Comply with supplier's policies and

FB3029-04307-003 Atch 1 Vance AFB/Corps of Engineer Page 1 of 3

Police Services Includes maintaining law and order (e.g., enforcement of traffic laws, accident investigation, and criminal investigations), traffic management, vehicle decals, and parking pass services. Also, includes operation of confinement and detention facilities, and related services.

1. Provide physical security and intelligence services as afforded the remainder of the base.

Comply with supplier's policies and procedures.

2. Provide vehicle registration for privately-owned vehicles of personnel assigned to the receiver.

Refuse Collection and Disposal

Include the office space occupied by the receiver in refuse collection and disposal plan.

1. Participate in the base recycling program to minimize unnecessary disposal of recyclable materials.

2. Comply with local, state, federal, and Air Force solid waste rules and regulations.

Safety Includes operation of safety programs, educational support, and promotional efforts.

Send the receiver a copy of the locally published safety kit monthly and provide additional safety information as requested.

1. Comply with Air Force Occupational Safety and Health (AFOSH) standards and Occupational Safety and Health Association (OSHA) regulations.

2. Act as liaison for safety issues involving prime contractors and their sub-contractors on Corps-contracted construction projects.

Security Services Includes security inspections, controlling entry and egress, and protecting official and personal resources at DoD owned or operated facilities.

1. Provide normal installation police protection for facilities occupied by the receiver.

Comply with supplier’s policies and procedures.

Vance AFB/Corps of Engineer Page 2 of 3

2. Provide vehicle registration for privately-owned vehicles of receiver’s personnel.

Supply Services Includes the provision of any common, generally expendable, non-technical commodity, material, or equipment (e.g., administrative office and housekeeping supplies, duplicating paper, common hardware, plumbing and electrical supplies, building materials, paint and tools).

Provide required supplies exceeding $2,500 for the operation of the Corps of Engineer Office. (Note: The receiver will use the Government-Wide Purchase Card for purchases of all supplies less than $2,500.)

1. Notify the supplier of needs and reimburse for supplies received. (Non-expendable items will not be requisitioned under the provisions of this agreement.)

2. Purchase own supplies (less than $2,500) with the Government-Wide Purchase Card (credit card).

Utilities Includes water, sewage, electricity, natural gas, and fuel oil services. Also, includes central generation and distribution of steam, chilled water, and compressed air.

Provide utilities for the office space occupied by the receiver. Collect reimbursement for utilities from receiver when total exceeds $500 per year.

(Reference AFI 32-106/AETC Supplement 1.)

As required, reimburse the Air Force for utility services received.

Vance AFB/Corps of Engineer Page 3 of 3

12. SPECIFIC PROVISIONS (As appropriate: e.g., location and size of occupied facilities, unique supplier and receiver responsibilities, conditions, requirements, quality standards, and criteria for measurement/reimbursement of unique requirements.)

11. GENERAL PROVISIONS (Complete blank spaces and add additional general provisions as appropriate: e.g., exceptions to printed provisions, additional parties to this agreement, billing and reimbursement instructions.)

a. The receiving components will provide the supplying component projections of requested support. (Significant changes in the receiving component's support requirements should be submitted to the supplying component in a manner that will permit timely modification of resource requirements.)

b. It is the responsibility of the supplying component to bring any required or requested change in support to the attention of prior to changing or cancelling support.

c. The component providing reimbursable support in this agreement will submit statements of costs to:

d. All rates expressing the unit cost of services provided in this agreement are based on current rates which may be subject to change for uncontrollable reasons, such as legislation, DoD directives, and commercial utility rate increases. The receiver will be notified immediately of such rate changes that must be passed through to the support receivers.

e. This agreement may be cancelled at any time by mutual consent of the parties concerned. This agreement may also be cancelled by either party upon giving at least 180 days written notice to the other party.

f. In case of mobilization or other emergency, this agreement will remain in force only within supplier's capabilities.

ADDITIONAL GENERAL PROVISIONS ATTACHED: YES NO

1. Administrative Services Includes records management, personnel locator, document control and handling, forms and publications, and maintenance of official publications reference libraries.

Supplier will:

Receiver will:

Provide personnel locator services for the receiver.

2. Common Use Facility Construction, Operations, Maintenance, and Repair Includes construction, alteration, operation, maintenance, and repair of common use infrastructure (e.g., roads, grounds, surfaced areas, structures, real property and installed equipment). Also includes common benefit signs, energy consumption, snow removal, street cleaning, and installation beautification projects.

1. Provide ice and snow removal from those surface areas used by DeCA personnel and Commissary patrons. The Commissary parking and sidewalk areas will share the same relative and equal priority for ice and snow clearance as for essential operations (clinic, police services, etc.).

1. Notify supplier of requirements and comply with supplier's policies and procedures.

2. Maintain roadways, sidewalks, parking areas, and drainage systems bordering the Commissary. Maintain landscape to include grass mowing, pruning of trees and shrubs, and week control through the use of herbicides.

2. Use DeCA personnel to clean/police sidewalks and entrance area.

3. Clean/police parking area adjacent to the Commissary (Bldg. 410).

3. Communication Services Includes dedicated communications services and telephone equipment. May also include leasing of

1. Provide basic equipment for official telephone service with access to DSN, FTS, leased lines and the commercial telephone system.

Reimburse supplier for actual costs of services provided.

FB3029-04296-002 Atch 1 Vance AFB/DeCA

2. Manage and submit monthly billing documents to the Defense Accounting Office as appropriate for reimbursement of toll calls, equipment installations, relocation, and special equipment service charges as required.

3. Provide access into the DSC AUTODIN through the terminal location, the joint communication center, and continuous over-the-counter message distribution service, including processing and transmitting/receiving messages in any of three language formats:

Narrative, magnetic tape and/or data cards.

Transmit official telegrams via AUTODIN to commercial refile station serving the geographical area of the message destination.

4. Procure, install, and maintain intercommunications equipment and systems within capabilities.

5. Provide support as required to maintain connection of telecommunication network at the installation.

4. Entomology Services Includes abatement and control measures directed against insects, rodents, weeds, fungi, and other animals or plants that are determined to be undesirable in buildings, equipment, supplies, and on grounds.

Provide all abatement control measures directed against insects, rodents, and other animals that are determined to be undesirable.

Reimburse actual costs from Schedule of Refunds and Reimbursement from Civil Engineering.

5. Environmental Cleanup Includes collection, clean-up, transportation, and disposal of hazardous material.

1. Administer programs for the control and disposal of hazardous materials and others forms of pollution.

2. Provide emergency response and necessary follow-up for pollution incidents beyond receiver's capabilities.

6. Environmental Compliance Includes recycling and resource recovery programs, pollution prevention, environmental compliance, and programs aimed at management and control of hazardous materials -- does not include clean-up and disposal of hazardous materials.

1. Include the receiver in recycling and resource recovery programs.

Comply with applicable law, DoD directives, and supplier's policies and procedures.

2. Provide training on environmental compliance and protection as space is available.

7. Facility Construction and Major Repair Includes minor construction, alterations, additions, and major repairs required to modernize, replace, expand or restore real property. Also, includes related planning and design.

1. Provide facility planning, engineering designs, drafting and reproduction services, inspection, job planning, estimating, and budget planning for recurring contract procurements, military, and minor construction.

All other services will be contracted using DeCA funds. If engineering support is required, separate funding will be issued after coordination with HQ DeCA Engineers, Fort Lee, VA.

2. Attach required documentation to Standard Form 1080 bills to describe type, degree, and date(s) services were rendered. Reimburse for actual costs of services provided.

8. Facility Maintenance and Minor Repair Includes routine and cyclical preventive maintenance and minor repairs required to preserve or restore real property so it may be used for its designated purpose.

1. Provide minor construction improvements, alterations, and modifications to DeCA specifications with in-house resources or by contract.

Reimburse for actual cost of services provided.

2. Attach required documentation to Standard Form 1080 billings to describe type, degree, and date(s) services were rendered.

3. Provide all normal cyclical maintenance and structural repair to facilities assigned for sole use by DeCA.

4. Perform routine tests or emergency generators to include replacement of fuels.

5. Perform maintenance and structural repairs of an emergency nature including service calls.

For correcting hazardous conditions, provide receiver with support program for the prioritized system of correcting and/or reducing hazardous conditions in the workplace.

Hazards assigned as risk assessment code (RAC) of 1, 2, or 3 shall be corrected as promptly as practical on a "worst first" basis.

6. Provide abatement and control measures directed against insects, rodents, weeds, fungi, etc., including but not limited to, routine treatment of grounds, buildings, and equipment.

7. Attach required documentation to Standard Form 1080 billings to describe type, degree, and date(s) services were rendered.

9. Fire Protection Includes all normal services related to fire protection and fighting operations, alert service, and rescue operations. Also, includes inspections for fire hazards, servicing of portable extinguishers, and related training programs.

1. Provide all normal services related to firefighting operations. Operate firefighting facilities, alert service and rescue operations.

Establish and conduct training programs. Plan and substantiate facilities, equipment, tools, supplies and manning for fire protection organization. Prepare incident reports.

2. Provide all normal services related to the development of fire regulations and programs to reduce, develop and supervise area/unit fire marshal programs. Prepare reports of fire hazards, inspect and service portable extinguishers and inspect fire protection systems and equipment installed by DeCA.

10. Full Spectrum Threat Response Includes operation of full spectrum threat response programs and related services, equipment and facility support for emergencies and wartime operations.

Include DeCA personnel in all installation/MAJCOM planning, to include disaster, mobilization, counterterrorism and civil defense.

11. Health Services Includes administration of health care program, inpatient and outpatient medical and dental treatment, and other related medical support and professional services. Also, includes veterinary support.

1. Provide ambulance service and emergency medical treatment (Monday through Friday, 0745-1630) for illness or on-the-job injury.

Provide first aid training for receiver's employees.

Comply with applicable law, DoD directives, and supplier's policies and procedures.

2. Provide for authorized pre-placement and periodic physical examinations.

3. Keep records of health services provided to DeCA personnel to allow them to prepare the required reports.

4. Provide medical food inspection services required by receiver to comply with health and sanitation requirements. Conduct inspections, collect food samples for determination of product integrity, conduct health surveys and provide training, all as required by applicable directives or regulations.

5. Provide immunization services on the same basis as provided other installation personnel.

6. Provide receiver with industrial hygiene and medical surveillance in accordance with procedures outlined in DODI 6055.55, Industrial Hygiene and Occupational Health, to the extent these procedures are applicable to DeCA operating procedures.

7. Conduct a worker and work place specific health screening program and industrial hygiene surveillance of the occupational environment.

8. Provide receiver with hazard communication training and support in accordance with guidance provided at Title 29 Code of Federal Regulations, Part 1910.1200, and AFOSH standards.

9. Provide services, assistance or training to civilian and military personnel on matters pertaining to alcohol or drug abuse.

12. Housing and Lodging Services Includes family, unmarried, and unaccompanied housing referral services. Also, includes operation of family housing, bachelor officer quarters, bachelor enlisted quarters, and transient accommodations.

Supplier Will: Receiver Will:

Provide transient quarters for authorized DeCA personnel at the installation billeting facility on a space-available basis.

Notify supplier requirements and comply with supplier's guidance, policies and procedures.

13. Mail Postage Service Includes postage and fees for official mail and application thereof.

Meter outgoing mail and furnish monthly postage costs to receiver. (Does not include overnight mail.)

Pay for all its own postage.

14. Mail Service

Provide for acceptance, sorting, routing and delivery of incoming and outgoing official mail when not otherwise provided by the United States Postal Service.

Notify supplier of requirements and comply with policies and procedures.

15. Military Equal Opportunity Includes civilian and military personnel assistance and training pertaining to human relations.

Provide Equal Employment Opportunity (EEO) Precomplaint Counseling services to DeCA employees. (See attached EEO Counseling Service for DeCA Complainants agreement.)

Reimburse supplier for actual incremental costs for labor and travel on a case-by-case basis.

16. Occupational and Industrial Health Services Includes worker and work place health screening programs, and industrial hygiene surveillance of the occupational environment. Also, includes physical examinations and worker compensation evaluations.

Provide services the same as afforded the remainder of the base.

17. Police Services Includes maintaining law and order (e.g., enforcement of traffic laws, accident investigation, and criminal investigations), traffic management, vehicle decals, and parking pass services. Also, includes operation of confinement and detention facilities, and related services.

1. Investigate reported incidents which are not of sufficient seriousness to warrant referral to a DOD investigative agency.

Notify supplier of requirements and comply with supplier's policies and procedures.

2. Forward reports of traffic violations by DeCA personnel to supervisor of organizational element to which the offender is assigned.

3. Provide vehicle decals required by the installation for movement control of DeCA personnel on the installation.

4. Investigate or refer to appropriate investigative agency, crimes or suspected crimes in DeCA activities, facilities or against commissary personnel, property, or equipment on the installation.

5. Cooperate with DeCA in any internal crime-oriented investigations and fraud, waste, and abuse investigations.

6. Forward physical/crime prevention reports and police reports on all incidents involving commissary personnel, property, or equipment to appropriate commissary regional office for action. Submit copies of any serious incident reports (SIR) rendered to the DeCA East San Antonio, with an information copy to HQ DeCA, Attn: SAS, Fort Lee, VA.

18. Public Affairs Includes activities aimed toward responding directly or through news media to the general public's right and need to know how DoD activities accomplish assigned tasks and missions. Also includes distribution of public and community relations information.

Primarily, provide support in getting commissary patron awareness information to the internal public. Provide media relations and local community relations support as required.

Contact pertinent Defense Commissary Agency (DeCA) for Freedom of Information Act (FOIA) requests received.

19. Refuse Collection and Disposal

Provide five dumpsters for the collection of trash and waste materials at DeCA facilities and will dispose of refuse on a daily basis.

1. Comply with supplier's policies and procedures governing waste disposal.

2. Break down all corrugated boxes that are not recyclable prior to being placed in the dumpsters to reduce frequency of pickup.

20. Resource Management Includes funds management, cost analysis services, and budget formulation, reporting, and execution. Also includes financial liability investigation of property losses.

1. Compute estimated costs for the categories of support to be provided to the receiver.

Review estimated costs for accuracy and concurrence.

2. Prepare Standard Form 1080 billings for services reimbursable by the receiver. (This will be prepared by DFAS-OM.)

21. Safety Includes operation of safety programs, educational support, and promotional efforts.

Include DeCA in all activity-wide safety programs as provided to other host organizations.

Comply with supplier's ground accident prevention program. Notify supplier of all receiver mishaps whether or not reportable IAW AFI 91-204. Investigate and report supplier ground accidents with assistance from the supplier's safety officer.

22. Security Services Includes security inspections, controlling entry and egress, and protecting official and personal resources at DoD owned or operated facilities.

1. Provide normal patrol services related to the surveillance necessary to safeguard unauthorized intrusion into the commissary facility.

1. Conduct owner/user security and funds escort procedures according to supplier's guidelines.

2. Provide armed escort to banking facility for protection of funds.

2. Ensure building is secured as required.

3. Provide security of buildings and property through patrol of exterior perimeter and security checks of doors and windows during non-operating hours. Monitor and respond to intrusion detection system (IDS) in commissary facility.

4. Provide physical security upon request, including crime prevention survey and recommendations IAW appropriate directives.

23. Supply Services Includes the provision of any common, generally expendable, non-technical commodity, material, or equipment (e.g., administrative office and housekeeping supplies, duplicating paper, common hardware, plumbing and electrical supplies, building materials, paint and tools).

1. Furnish fuels (petroleum, oil, and lubricants (POLs)).

1. Comply with supplier's policies and

2. Allow the receiver to use the self-service store and supply system for acquisition of commodities required to perform their mission.

2. Reimburse the supply stock fund for any and all purchases.

24. Transportation Services Includes transportation services related to both commercial and Government-owned transportation of personnel, personal property, and material. Also includes shipment planning, packing and crating, port clearance, scheduling, processing of transportation documents, and related transportation services.

1. Include DeCA in normal installation transportation services.

1. Provide supplier with advance identification of Department of Defense or Air Force owned or long-term leased vehicle(s) requirements. If assigned, the lease cost, maintenance, and repair of such vehicles will be reimbursed to the supplier.

2. Provide traffic management services related to commercial transportation, crating, and handling, shipment planning, issuance of bills of lading, and transportation requests. Provide documentation identifying labor and material used to pack and crate for specific recipients.

2. Provide funds citation for all transportation services.

3. Provide on-base vehicles on a daily dispatch or emergency requirement basis. Furnish maintenance, repair, fuel, oil, and support services. Provide driver training, testing, education, etc., and issue license to qualified DeCA equipment operator.

25. Utilities Includes water, sewage, electricity, natural gas, and fuel oil services. Also, includes central generation and distribution of steam, chilled water, and compressed air.

procurement, production and distribution of utilities including water system, sewage system, electric systems, boiler plants, heating system, cold storage, air conditioning, and other utility services.

Reimburse supplier for utilities consumed based on actual meter readings. Where possible, exercise energy conservation measures.

2. Ensure Standard Form 1080 billings include separate line entry for sewage costs.

26. Weather Services Includes advising and providing timely notification of weather conditions that would affect planned activities.

Relay all global weather central point severe weather warnings to the Commissary via telephone during their duty hours.

DeCA EAST SAN ANTONIO

FUNDING AND REIMBURSEMENT PROCEDURES

SURCHARGE COSTS

DeCA East San Antonio/RDRB will issue Military Interdepartmental Purchase Requests (MIPRs), DD Forms 448, or Miscellaneous Obligation Reimbursement Documents (MORDs), to the servicing installation for Surcharge Collections funded services provided the DeCA Commissary. These services are: Mail Postage Services (actual postage only); Communications Services; Facility Construction and Major Repair Services (additions/alterations); Supply Services (actual items purchased); Transportation Services (with the exception of Travel Office (SATO), and transportation of personnel and personal property); and Utilities.

The supplying activity (Vance AFB) will forward an Acceptance of MIPR, DD Form 448-2, to DeCA East San Antonio/RDRB, 300 Afcoms Way, San Antonio, TX 78226- 1330.

The servicing Defense Finance and Accounting Service (DFAS) Operations Location (OPLOC) will prepare the Standard Form (SF) 1080 bill by Interservice Support Agreement (ISA) category code, based on documentation reflecting the amount of reimbursements earned for actual services provided the DeCA Commissary. Use of transaction for others (TFO) and/or transaction by others (TBO) to make disbursements or collections is not authorized. Cross disbursement is strictly prohibited.

The servicing DFAS OPLOC will forward the SF 1080, with supporting backup documentation, to the DeCA Store Director for verification and certification of receipt of services. Any SF 1080 received without required supporting backup documentation will be returned without action.

The DeCA Store Director, after verification of services received, will certify the SF 1080 and forward all documentation to DeCA East San Antonio/RDRA for processing.

DeCA East San Antonio/RDRA will forward the billing documentation to the servicing DFAS OPLOC for payment.

DEFENSE WORKING CAPITAL FUND (DWCF) COSTS

DeCA East San Antonio/RDRB will issue Military Interdepartmental…