PWS_Bldg.+1614+Environmental+Cleaning+v2.pdf

PERFORMANCE WORK STATEMENT

BLDG.1614 ENVIRONMENTAL CLEANING

22 JULY 2025

1. Scope

This Performance Work Statement covers the requirements to provide non-routine cleaning services for building 1614 located on Hanscom AFB. Specifically, AFLCMC/C3C requires a one-time cleaning of our area of responsibility (~172,000ft²).

This work will take place in a software development environment where authorized government representatives and software development teams (military, civilians and contractors) can develop and sustain software applications and IT equipment.

The goal of this effort is to have a better physical environment that compliments industry standards and rids the area of built-up dirt and allergens. The contractor will professionally clean all the Heating Ventilation and Air Conditioning (HVAC) air handlers, vent grates, lighting fixtures down the main hallway and steam-clean the carpet in our area of responsibility. The project managers for the government and vendor will need to be able to work with base agencies to ensure proper access to the base and facility is granted. The government is responsible for coordinating these approvals while the contractor is responsible for notifying the government of any schedule changes and/or personnel changes.

1.1. Requirements

The contractor will have 40 business days for contractor’s complete performance. The contractor shall present a schedule of events within 5 business days of the contract award. The approved schedule of service shall show each area, date, time, and estimated length of service for that area. The schedule shall be coordinated by the contractor and approved by government project managers. All delays shall be documented with reason, get-well date, and accepted/signed by government project manager or government environmental manager.

All workers shall be U.S. citizens with a good legal standing and qualified/licensed/certified/trained to perform all functions of their assigned responsibilities. AFLCMC/C3C will provide escorts and coordinate base access as appropriate. Note: commercial trucks require a more thorough inspection at the gate that could lead to long wait times.

Finally, the contractor’s project manager shall be onsite for the duration of the work consistently communicating with the government representatives. The government will provide an escort that may be civil servant, contractor, and/or military. The contractor will ensure all access badges are always visible and all government items are returned (i.e. badges, cords, computer accessories for PM, etc.) at the completion of the day and/or contract as applicable/directed.

Cleaning

2.1 Air Handlers

All air handlers and ducts will be professionally cleaned by licensed and HVAC certified technicians. The air handlers will be cleaned inside and out with a non-toxic and environmentally safe cleaner. A tall lift will be required to reach the air handlers that are located approximately 30ft in the air. The lift will need to be able to clear doorways (~7’x3’ measured) in the building from the loading dock or the sidewalk. The facility will be able to provide 110 VAC to charge the lift. The lift will be able to stay in the building for the length of the contract. The lift will be required to be provided by the contractor.

Before cleaning, all desks shall be covered with a contractor provided covering material to ensure debris is caught should any residue fall from the ceiling. All debris should be removed from the facility and disposed of in the dumpster located behind the building near door R2. The desks and cabling will be repositioned to their normal location after cleaning completion. The schedule for services is extremely important as some access to specific rooms will need to be coordinated 5 business days in advance.

Finally, air handler cleaning will be accompanied by a Civil Engineering representative and the schedule shall be coordinated for their participation to the max extent possible.

Should they not provide availability, the requirement will be met by the project manager’s (or designated representative’s) attendance.

2.2 Vent Grates

Grates shall be completely removed, washed thoroughly with soap and water, rinsed, dried and re-installed. Any broken grates will be replaced with the same style as existing by the contractor. The contractor shall provide a report of all the grates that are broken prior to cleaning. The government will then order new grates through our Government Purchase Card and provide a replacement. If the new grates are not sourced within the contract period the contractor will be absolved of this requirement.

2.3 Carpet

All carpets shall be steam-cleaned in the area. The carpet shall be professionally cleaned with heavy duty environmentally safe detergents and will be spot treated as appropriate. All cleaners shall be Environmental Protection Agency compliant and be used in accordance within the Occupational Safety Health Administration instructions.

No permanent fixtures shall be removed, and the government will be responsible for putting chairs on top of desks or relocating them to where they are not an inconvenience to the cleaners. A schedule of cleaning will be provided by the contract project manager and approved by the government project manager identified above.

Once the schedule is approved, the government will notify the occupants to work elsewhere for that day. The contractor shall use and provide industrial-sized dehumidifiers and industrial-sized floor fans to ensure that the carpet is dry before returning the area back to service.

2.4 Light fixtures

Light fixtures down the main hallways will be removed, washed, and re-installed. Any fixtures that are not able to be removed will be vacuumed and wiped down with glass cleaner. Light fixtures are in areas that are approximately 15’ high. All light fixtures through this hallway will be in scope of this requirement. If the fixtures are broken the government will then order new fixtures or provide a replacement for the contractor to install. If the new fixtures are not sourced within 5 business days of the contract completion period, the contractor will be absolved of this requirement.

2.5 Cleaning Products

All cleaning products shall be non-toxic. Cleaning products shall be commercial grade, and the strength shall be appropriate for the jobs they are purchased for unless otherwise stated.

3. Deliveries

All deliveries shall be delivered to the R1 Loading Dock. Though the loading dock has a large door on the outside of the building, the exit door from the loading dock to the building is ~7’x3’ measured.

4. Completion

Upon completion of each section (identified by the contractor) the government will evaluate and approve job completion. This will be documented by digital/wet signature via memorandum format provided by the contractor.

5. Services Summary

The Government will evaluate the Contractor performance in accordance with the following criteria. Performance evaluations will be rendered in one or more Government databases for that purpose.

Performance Objective PWS Para Performance Threshold

Precheck

Count broken Vents

2.2 90% of the broken vents were counted before cleaning with less than 10% being found afterwards

Schedule

Schedule 100% executed on-time and on-target

1.0 1.1 2.1 2.3

Less than 2 scheduling delays of PoP

Completion

All areas cleaned as requested with no deficiencies noted

4.0 Less than 5 contract listed

items noted on the final walk through

6. Government Furnished Property and Services

The Government does not anticipate providing any government furnished property or services.

7. Hours of Operation

Hours of Operation: The contractor shall perform work Monday thru Friday, under this contract during the following hours: 07:00 a.m. until 3:30 p.m., excluding Federal Holidays. Work required to be performed outside of these hours shall only be done after approval from the contracting officer.

8. Federal Holidays

New Year’s Day - 1 January Martin Luther King Day - 3rd Monday in January Washington’s Birthday - 3rd Monday in February Memorial Day - last Monday in May Juneteenth – 19 June Independence Day - 4 July Labor Day - 1st Monday in September Columbus Day - 2nd Monday in October Veteran’s Day - 11 November Thanksgiving Day - 4th Thursday in November Christmas Day - 25 December

If these holidays fall on Saturday, the preceding Friday will be observed. If these holidays fall on Sunday, the following Monday will be observed. If a holiday falls on a scheduled service day, the Contractor will be responsible for rescheduling services for the first day post the holiday observance.

9. Security Requirements

The Contractor shall comply with requirement and procedures IAW FAR 5353.242-9000, Contractor Access to Air Force Installations. Prior to coming to Hanscom AFB to perform any work, Contractor shall contact the project managers to coordinate access to the base as well as to the building where the work shall be performed. A list of the names of the workers shall be required to gain access, and passes shall be distributed at the visitor’s building at Vandenberg Gate. Workers shall have a REAL ID-compliant driver’s license, REAL ID-compliant state identification card or valid passport. If bringing a vehicle on base, the Contractor will need proof of registration and insurance of that vehicle. Contractor employees must have identification that readily identifies them as contractors. During the contract, certain areas/sites may be restricted or closed to Contractor personnel. The Contractor shall comply with all requirements for entry. In addition, unscheduled gate closures may occur at any time and personnel entering or exiting the installation may experience delays.

10. Special Qualifications

Contractor personnel shall be certified by appropriate federal and state regulatory agencies to meet federal and local certification requirements.

11. Environmental Control

The Contractor shall comply, and assure that all subcontractors comply, with all applicable federal, state, and local laws, regulations, ordinances, policies and standards related to environmental matters. Where applicable, the Contractor shall use environmentally safe products in the course of completion of their project.

12. Safety

The Contractor is solely responsible for compliance with the Occupational Safety and Health Act of 1974 (OSHA) , which includes and the protection of their employees and all sub-contractor employees. In performing work under this contract on a Government installation, the Contractor shall report any accidents involving Air Force personnel injuries, illnesses, or property/equipment damage, or Contractor personnel injuries occurring on the job or an accident resulting in death, injury, occupational disease, or adverse environmental impact to the Contracting Officer within five days of each incident. All provisions in AFFARS Clause 5352.223-9001, Health and Safety on Government Installations apply to this contract.

LO

A

D

IN

G D

O C

K

1A

1C

1C F

SO

U

N D

D A

M

PE

N

IN

G P

A N

EL

F

O R

W A

LL

S

A R

EA

Y el lo w b ou nd ar y de pi ct s w ha t s ho ul d be cl ea ne d fo r d uc ts a nd a ir h an dl er s

A

PP

EN

D

IX

A

H al lw ay o f lig ht s S ta rt

1287862969C Rectangle Area for sound dampening panels to be put on the walls

1287862969C Rectangle Complete area to be shampooed and ducts/air handlers to be cleaned.

1287862969C Line

1287862969C Line

1287862969C Oval