Attachment 3 - Updated Questions and Answers (3 Apr 25).pdf

21 LRS Security Cameras

Questions From Contractors

(CAO 3 Apr 25)

1. Can the existing cable be used for the replacement cameras?

a. The Government believes that the existing cable can be used, however this may be addressed at the site visit.

2. 2. Does the cable run for the new cameras need to be in conduit? If so is PVC acceptable?

a. Yes, if any new cables need to be added they will need to be in a conduit. It has to be metal conduit.

3. What are the highest indoor cameras?

a. Approximately 30-40 ft.

4. How high is the outdoor camera?

a. Approximately 50 ft, it can be accessed through the roof top and there is existing conduit.

5. Is there a lift available?

a. No

6. Do rooms 113 & 126 need to be able to control the system and access footage or do you just need to see the cameras on the monitor?

a. We need at least room 113 to be able to control the system and access footage.

7. Do the monitors need to be mounted to the wall?

a. Yes

8. Can you please define "wall column" mount for cameras 9 & 10 or possibly post a picture of camera 9?

a. These are columns that come down from the ceiling to the ground, and one is fixed to the wall.

9. Do you have a timeframe for this job?

a. As soon as possible

10. What are the warehouse hours available for you to work? Are weekends available?

a. 0730 to 1600 Monday – Friday. Weekend and Holidays are not available. Hours and holidays are in the PWS.

11. Can we provide blueprints?

a. Yes. Civil Engineer Floor Plans have been attached to the Statement of Work.

12. Do the extra cameras throughout the building need to be removed?

a. Yes. Remove the current CCTV system and dispose of equipment that cannot be used for the new install of camera system. In the PWS.

13. Is a Government lift available for use?

a. No, due to safety concerns CE will not allow contractors to use the government lift.

14. Does Camera 1 need to have a 360 degree field of view?

a. Yes. Update has been made to the diagram.

15. Is the control room moving to a nearby cubicle?

a. Yes. PWS has been updated to reflect this update.

16. Is there an Ethernet cable speed requirement?

a. Comms, recommend CAT 6 cable to be installed, no speed requirement.

17. Which cameras require the installation of conduit?

a. (Need to check/confirm with Comm) All the new cameras will need new conduit installed if cable will be exposed. The replacement cameras should not need new conduit if the existing material can be used.

18. Are the cameras allowed to touch the internet (for the purposes of time-syncing, etc)?

a. Cameras must not connect to Government network.

19. Is there a requirement for the surveillance system to meet the National Defense

Authorization Act (NDAA)?

a. Yes, it will need to be NDAA compliant

20. Is the server to be rack-mounted?

a. No it does not have to be

21. Is there space in the current rack to accommodate the new NVR?

a. We don’t currently have a rack

22. Are all cameras located within 330 feet of the server location?

a. The cameras in the long-term storage and IPE may be further than 330 feet (camera

10 & 11).

23. Are there any cameras or headend connected via fiber?

a. The current system is connected CAT 5 and RG6 cables.

24. Can we use the existing PoE switching gear to accommodate the cameras or do we need to provide one?

a. If the current PoE Switching Gear supports the new system, it can be used. It would best for the contractor (subject matter experts) to determine if they can use it.

25. If we provide a new switch, does it need to meet NDAA/TAA requirements?

a. Yes, it will need to meet NDAA / TAA requirements.

26. Will there be an escort to perform the work, or do we need to be cleared to work on the base?

a. They will need to be cleared to work on the base

27. Can you please provide the minimum number of years of past performance work that needs to be held, and is this at the Prime level?

a. Three years, yes this is at the prime Level.

28. Within Attachment 1, Statement of Work, Section 4.3 Maintenance references planned maintenance visits to be carried out on a scheduled basis.

a. Can you please confirm how frequently you would like these maintenance visits to occur?

i. It would be any maintenance the contractor would provide in their warranty, ideally the camera system and installation would come with at least a 1-year warranty.

b. Can you please define the expectations from the contractor for these planned maintenance visits?

i. These planned maintenance visit will be coordinated if the contractor provides preventative maintenance in their work. If they do not, we would only schedule maintenance as needed if the system goes down during the warranty period.

29. Within Attachment 1, Statement of Work, Section 4.4 Handover references training users.

a. Can you please define how many users are to be trained and how many hours in duration this training is expected to be?

i. At least 3 people trained, duration will be determined by the contractor.

The personnel trained will need to be able to fully know how to operate they system, and troubleshoot it if needed.

b. It also references future necessary training. This is difficult to price as the frequency and duration of these are requests are unknown. Can you please define parameters for this requirement to allow all offerors to submit fair and competitive price quotes?

i. I will remove future training from the PWS, we can internally provide training to future employees as needed. See attached updated PWS

30. To ensure compatibility with existing equipment in place, can you provide documentation or specifications for any existing equipment that will be incorporated with the new equipment?

a. Unfortunately, we do not have any documentation on the current system, it was installed before any current employees arrived in the organization.

31. Does the government want continuous access to live camera views on the workstation if the server is offline or down?

a. This is not a minimum characteristic as listed in the Statement of Work, however if this functionality is available with your proposed product, it will be taken into consideration during the best-value evaluation.

32. Does the government want the video management software (VMS) license to be upgradeable to future versions at no additional cost?

a. Yes

33. Does the government want the video management software (VMS) license to be transferable to new hardware at no cost, in the event that the current hardware reaches its end of life or experiences a catastrophic failure?

a. Yes

34. Would the government want cameras 1, 2, and 4 to be standard dome models for improved image quality in close quarters?

a. Yes

35. Would the government want 4K monitors to fully capture the resolution of the cameras, rather than the 1080p resolution specified?

a. The 1080p is sufficient for what the organization needs.

36. For the existing cameras that are being replaced if the wire is still usable does it need to be placed in conduit?

a. For the replacement cameras, if the existing wire is useable it does not need to be placed in conduit it can be secured to existing conduit as needed.

37. Does conduit need to run from the cameras to the recorder start to finish on all locations?

a. No, they can use the existing trays for the wire and the remaining wire can be attached to existing tresses.

38. Can we use the existing cable tray?

a. Yes, the existing cable trays can be used.

39. Can we add an additional camera for the outside area one for license plate reader for lot and one with face id for the walk-up door?

a. No, we will keep it to one camera with license place reader.

40. Could you provide the blueprints mentioned during the Site Visit.

a. Civil Engineering Floor Plans have been attached to the Statement of Work.