FA252126QB085 Q and A.docx

FA252126QB085

Dorm Mattresses Q and A

1. Is a separate box spring or foundation needed?

Answer: No box springs or foundations needed.

2. Is the installation limited to unloading and placing mattresses on the existing bed frames?

Answer: This requirement is for the delivery, installation and removal of existing. Please review the salient characteristics document provided on the SAM.gov post.

3. How would you like the quotation submitted, including any required format, forms or supporting documents?

Answer: IAW the RFQ please submit all quotes in PDF or Word format.

4. How many total rooms and room types?

Answer: 130 rooms, all but two rooms are the same (they’re ADA compliant).

5. How many stories?

Answer: Both buildings are 3 stories

6. Will the building be occupied?

Answer: Some rooms may have occupants inside due to work schedule, but we will coordinate to have all occupants out of the work area during installation

1. If they are occupied, is there any way to temporarily place guests in another building on base?

Answer: No

1. What is the estimated occupancy rate during the requested time of install?

Answer: Around 95% full (around 9ish fully empty rooms, as in no one residing in them) but around 70% of residents will be at work during installation.

7. Is there unencumbered access for a 53’ trailer to deliver product?

Answer: Building 506 has a large parking lot with direct access from 3 sides of the building. West & East exterior stairs and stairs in the middle of the building. The trailer could be parked directly on the south side of 506 in the middle for a direct access in the middle. Building 505 only has access from the East side of the building on the street due to being in the middle of 2 buildings on either side

9. Are the installers able to have full access to elevators or to stairs only?

Answer: There are no elevators in either building, just 3 sets of stairs on the East, West side and in the middle of the building

10. What are the allowable hours of installation (example 7AM – 8PM)?

Answer: 7am – 5pm (to avoid residents arriving home from work)

11. Our primary question is regarding the foam specifications, as this is the most important factor in determining the mattress construction and pricing. Could you please provide the following information regarding the foam:

· Foam type (polyurethane, memory foam, high-density foam, etc.)

· Foam density

· ILD/Firmness rating (if applicable)

· Foam thickness

· Any other required specifications or performance standards

Answer: The Salient Characteristics document specifies a brand name or equal foam encasement.

12. What are the specifications for the pocket coil spring system?

Answer: 1000 Series Coil Unit

13. Is the contractor only required to unload the mattresses from the truck, or are there additional requirements such as unpacking, setup, placement, or removal of packaging materials?

Answer: See Salient Characteristics Document “The contractor shall furnish all labor, materials, equipment, tools, supervision, and management necessary to procure, deliver, and install 130 Mattresses at Patrick SFB, FL. The contractor shall also remove all existing mattresses and dispose of them off‑base in accordance with all applicable federal, state, and local regulations.” See also “Removal and Disposal Requirements”.

14. Is this a new requirement or a follow-on/continuing solicitation?

Answer: This is a new requirement.

15. Would it be possible to provide the brand name and manufacturer of the mattresses currently being used?

Answer: This information is provided on the Salient Characteristics Document.

16. Is PPE required for the installation?

Answer: No

17. Is a staging/storage area available?

Answer: Staging can take place during install and removal in the parking lot. No storage available.

18. Will room/suite layouts be provided to the installer?

Answer: No

19. Who will be available to walk through with the installer at the end of the job?

Answer: This information will be provided at contract award.

20. Are we removing 130 items (mattresses only) or 260 items (both mattresses and bases)?

Answer: 130 mattresses only

21. What is your delivery deadline? Due to the required specifications, this will likely be a custom order, so I need to verify we can accommodate your timeframe.

Answer: This information is provided on the Salient Characteristics Document.

22. The salient characteristics reference an “EnduroTECH Foundation”; however, the published Q&A confirms that no box springs or foundations are required. Can you confirm that offerors are only required to provide the 130 mattresses and that the EnduroTECH Foundation reference is not a separate product requirement?

Answer: Thank you for bringing this to our attention. EnduroTECH Foundation as been removed from the Salient Characteristics Document.

23. For an equivalent or like-in-kind mattress, will a technical compliance matrix and manufacturer specification sheet demonstrating equivalent construction and performance be sufficient for the technical evaluation?

Answer: Quotes should be submitted IAW the CSS provided. Especially section “The quote shall provide sufficient detailed information which demonstrates their technical capability, including product characteristics, installation services, design capability. The technical quote shall address the length of time the vendor will require for completion and delivery of the item. TAILOR as required.”

24. Does the Government require any specific third-party test reports or certifications beyond applicable federal mattress flammability requirements to demonstrate compliance with the salient characteristics?

Answer: No

25. Are the 130 existing mattresses located within a single dormitory/building, or will installation and removal be required across multiple buildings?

Answer: 2 Buildings.

26. Will the Government provide staging space for the new mattresses during the three-day installation and removal period?

Answer: Staging can take place during actual installation and removal but cannot be stored overnight.

27. Are there specific base access, vehicle inspection, driver identification, or personnel badging requirements that should be accounted for when coordinating delivery, installation, and removal?

Answer: Contractor personnel shall comply with all Patrick SFB access requirements, including presenting REAL ID‑compliant identification, adhering to gate security procedures, and ensuring all drivers possess a valid driver’s license and current vehicle insurance.

28. Does the Government require disposal receipts, manifests, or other documentation confirming the off-base disposal of the existing mattresses?

Answer: No

29. The Government can provide the estimated budget or Independent Government Cost Estimate (IGCE) for this requirement.

Answer: No, the government will not be providing estimates. This is a commercial supply item.