afi34-266 _Sports_Programs.pdf

BY ORDER OF THE

SECRETARY OF THE AIR FORCE

AIR FORCE INSTRUCTION 34-266

24 SEPTEMBER 2007

50 SPACE WING

Supplement

19 OCTOBER 2010

Services

AIR FORCE FITNESS AND SPORTS

PROGRAMS

COMPLIANCE WITH THIS PUBLICATION IS MANDATORY

ACCESSIBILITY: Publications and forms are available on the e-Publishing website at www.e-publishing.af.mil for downloading or ordering.

RELEASABILITY: There are no releasability restrictions on this publication.

OPR: AF/A1SO

Supersedes: AFI 34-266, 12 October 2001 and

AFMAN 34-137, 7 April 1995

Certified by: AF/A1S (Mr. Arthur J. Myers)

Pages: 45

(50SW)

OPR: 50 FSS/FSVS

Certified by: 50 FSS/CL (Ms. Thea M. Wasche)

Pages:3

This instruction implements AFPD 34-1, Air Force Services Combat Support Programs and applies to all Air Force units and members as well as Air National Guard and U.S. Air Force Reserve units and members. This publication implements the Fitness Improvement Program (AFI 10-248, The Air Force Fitness Program), and voluntary, leisure-time fitness and sports activities. Major Commands (MAJCOM) may supplement this instruction and/or process waivers from this instruction for unique installations/facilities, Munitions Support Squadrons (MUNSS), Geographically Separated Units (GSUs), and remote sites with advance approval of the Commander, Air Force Services Agency. Send two copies of each proposed MAJCOM supplement to the Directorate of Programs, Headquarters Air Force Services Agency (HQ AFSVA/SVP), 10100 Reunion Place, Suite 402, San Antonio TX 78216-4138. Send copies of each published MAJCOM supplement to the Director of Services, Headquarters United States Air Force (HQ USAF/A1S), 1770 Air Force Pentagon, Washington DC 20330-1770 and to HQ AFSVA/SVP. Records Disposition. Ensure that all records created as a result of prcesses prescribed in this publication are maintained in accordance with the Air Force Records Disposition Schedule (RDS) located at https://afrims/amc.af.mil/.

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(50SW) This supplement implements and extends the guidance of AFI34-266, AIR FORCE FITNESS AND SPORTS PROGRAMS. This supplement describes 50 SW procedures for use in conjunction with the basic AFI. It establishes guidance to implement “Family Time” at the fitness center. This operating instruction establishes guidelines and procedures for managing Family Time at the Schriever AFB (SAFB) Main Fitness Center. . This instruction applies to all authorized customers of the Schriever Main Fitness Center, to include Air Force Reserve Command, Air National Guard, civilian ID card holders and contract personnel authorized use of base facilities. Recommendation for Change of Publication; route AF IMT 847s from the field through the appropriate functional’s chain of command. Ensure that all records created as a result of processes prescribed in this publication are maintained in accordance with AFMAN33-363, Management of Records, and disposed of in accordance with the Air Force Records Disposition Schedule (RDS) located at https://afrims.amc.af.mil/.

SUMMARY OF CHANGES

This document is substantially revised and must be completely reviewed. Revisions address topics of core and enhanced fitness programs, core and enhanced sports programs, core and enhanced services, and fitness center staff (FCS) training and certification.

Chapter 1—OPERATIONS 5

1.1. Air Force Fitness and Sports Program

1.2. Fitness Center Hours of Operation

1.3. Alternate Services Fitness Facilities

1.4. Minimum Age Limit

Table 1.1. Age Restrictions (See Note)

1.5. Fitness Center Staff (FCS)

1.6. Uniforms

1.7. Locker Rooms

1.8. Equipment and Supplies

1.9. Facility Design

1.10. Alcoholic Beverages

1.11. Fitness Center Functional Areas

1.12. Property Management Overview

1.13. Equipment

Table 1.2. Minimum Cardiovascular Equipment Standards

1.14. Funds Management

1.15. Outdoor Maintenance

1.16. Running Tracks

AFI34-266_50SWSUP_I 19 OCTOBER 2010 3

1.17. Marketing and Promotions

1.18. Continuity Folder

1.19. Lost and Found

Chapter 2—PROGRAMS 14

2.1. Size of Program

2.2. Core and Enhanced Fitness Programs

Table 2.1. Core Fitness Programs

2.3. Group Exercise Instructors

2.4. Fitness Assessments

2.5. Fitness Improvement Programs (FIP)

2.6. Enhanced Fitness Programs

2.7. Sports Programs

Table 2.2. Sports Programs

2.8. Core Sports Programs

2.9. Fitness and

2.10. Sports Equipment

2.11. Officials

2.12. Prizes and Incentive Awards

2.13. Extramural Sports

2.14. Enhanced Sports Programs

Table 2.3. Varsity Sports Financial Support:

2.15. Tournaments

2.16. Higher Level Competition

Chapter 3—SERVICES 24

3.1. Fitness Center Services

3.2. Core Services

Table 3.1. Core Services

3.3. Enhanced Services

Table 3.2. Enhanced Services (See Note)

Chapter 4—TRAINING 26

4.1. Basic Fitness Training

4.2. Core Management Training

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4.3. Advanced Fitness Training

4.4. Air Force Certified Fitness Specialist

4.5. Specialized Experience Identifiers (SEI) Training Requirements:

4.6. Readiness

4.7. Lifeguards

Chapter 5—FACILITY MAINTENANCE AND HOUSEKEEPING 29

5.1. Annual Maintenance Plans

5.2. Cleaning and Appearance

5.3. Exercise Rooms and Court Floors

5.4. Exercise Equipment

5.5. Laundry Rooms

5.6. Lobby

Chapter 6—SAFETY 31

6.1. Safety

6.2. Emergency Procedures

6.3. Incident reporting

6.4. Notification

Table 6.1. Incident Reporting Procedures (See Note)

6.5. First Aid Kit

6.6. Medical Considerations

6.7. Customer Protection

6.8. Forms Adopted

Chapter 7—PROCEDURES 33

7.1. (50SW) Procedures

Attachment 1—GLOSSARY OF REFERENCES AND SUPPORTING INFORMATION 35

Attachment 2—ROLES AND RESPONSIBILITIES 39

Attachment 3—VARSITY SPORTS HOST BASE CHECKLIST 44

Attachment 4—TRAINING SUBJECTS 45

AFI34-266_50SWSUP_I 19 OCTOBER 2010 5

Chapter 1

OPERATIONS

1.1. Air Force Fitness and Sports Program. Air Force Fitness and Sports Program has a two-tiered mission. The primary mission is to support unit commander fitness programs which entails liaison with unit Physical Training Leaders (PTLs), support the Fitness Improvement Program (FIP) and provide on-site, interactive customer service with equipment and facility orientations.

The secondary mission is to provide core fitness and sports programs to all authorized users.

Refer to AFI 34-262, Services Programs and Use Eligibility for program participation priorities.

Where military facilities are not available, use appropriated funds (APF) to contract with specified local facilities (refer to AFI 65-106 Appropriated Fund Support of Morale, Welfare, and Recreation (MWR) and Nonappropriated Fund Instrumentalities (NAFIs).)

1.1.1. Funding. Core fitness and sports programs in Air Force Fitness Centers (FC) are Category A activities. The Air Force goal is 100 percent APF support where authorized in Category A activities. Enhanced sports programs are Category B activities. Category B activities are supported with APFs and nonappropriated funds (NAF). Revenue generating activities such as vending and resale services are Category C activities. Category C activities must function with the use of NAFs only. NAF expenditures should be appropriate to the number of participants. Effective planning and budgeting are essential to ensure successful execution of activities and future projects. Fees and/or charges for enhanced instructional classes and special events are authorized only to offset verifiable NAF expenses for these services. NAF funds can be used for transportation costs and entry fees but not for food or lodging for varsity sports (see Table 2.3). Funds generated from fundraisers may be used to offset the costs of enhanced sports programs, e.g. varsity sports reference, in accordance with AFI 34-201, Use of Non Appropriated Funds. APFs must be used where authorized. The fitness center director (FCD) should coordinate with the resource management flight chief (RMFC) for expenditures with NAFs from either the installation MWR Fund and /or higher HQ NAFs.

1.1.2. Golden Eagle Standards. Golden Eagle Standards (GES) ensure a uniform level of service is provided to our customers and establish mandatory technical material and operational specifications for all Services programs and activities. Compliance with GES is mandatory. Current Fitness GES can be found on the Air Force Fitness and Sports website https://www-r.afsv.af.mil/FT/Standard.htm.

1.1.3. 5 Star Recognition Program. The Fitness 5 Star Recognition Program is an annual assessment determining superior achievement for those fitness centers that have demonstrated excellence in the areas of operations, programs, training, facilities, and customer service. The program provides an incentive to exceed standards and achieve excellence. 5 Star bases will be recognized during the Air Force Fitness and Sports Awards ceremony.

1.2. Fitness Center Hours of Operation. Main FCs will be open 112 hours per week; Reserve bases will be open 70 hours per week. Hours of operation must be displayed within view of customers outside the FC. Installation commanders also have the discretion to alter operation hours based on available Services personnel and installation mission requirements. Expanding

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hours beyond the Air Force standard requires resources (manpower and funding) at the local level. If expanded hours are preferred, consider civilian overhires, NAF memorandums of agreement and Air Reserve Component (ARC) personnel as delivery methods. Prior to expanding hours of operation, consider the availability of all alternate exercise avenues (running tracks, bike trails, par course, unit physical training facility (UPTF), etc.). FCs should usually be open on federal holidays, especially New Year’s Day. Recognizing the unique place Thanksgiving and Christmas hold in American family tradition, the installation commander may elect to close FCs on these days.

1.2.1. After-Hour Use. Unsupervised, after-hour use of Services fitness facilities by units or individuals is prohibited. Unsupervised after-hour use promotes an unsafe environment and puts the customer in jeopardy. The use of facilities after hours increases the opportunity for damage and theft and often interferes with custodial contract cleaning. Use other exercise avenues (running tracks, bike trails, par course, UPTF, etc.) after-hours.

1.3. Alternate Services Fitness Facilities.

1.3.1. Additional Fitness Centers. Additional FCs operate a minimum of 30 hours a week and contain the full complement of equipment. These facilities include all courts, group exercise areas, fitness equipment areas (cardiovascular, free weight, and selectorized), steam or sauna rooms, showers, lockers, and equipment issue for customer use. Single areas that are separate from, but in proximity to, the primary fitness center such as ball courts (basketball, volleyball, wallyball, racquetball, etc.), weight rooms, and aerobic or group exercise areas, do not qualify as additional fitness center facilities; these areas (annexes) are considered part of the primary fitness center.

1.3.2. Satellite Fitness Facility. A single satellite fitness facility operates a minimum of 30 hours per week, is geographically separated from the primary fitness center, is established to provide additional capabilities during peak periods and must be operated by the fitness center staff on a no-fee basis. Use of these facilities will not be restricted to specific units. Typically these facilities provide more than one area such as ball courts (basketball, volleyball, wallyball, racquetball, etc), weight rooms, locker rooms, and aerobic or group exercise areas.

NOTE: Satellite facilities provide several core activities, but are not considered full-service primary fitness centers or annexes.

1.3.3. Unit Physical Training Facility (UPTF) (Note: UPTF supersedes the term mini fitness center). The Installation commander authorizes UPTFs (unit owned, funded and maintained fitness areas not operated by the Services squadron/division) when he/she validates the installation’s fitness facilities cannot meet the requesting unit’s requirements.

The number of UPTFs should be kept to a minimum and approved only when circumstances warrant their existence. Requests for a UPTF are submitted by the unit commander through the Services commander/director. UPTF fitness equipment must meet GES. Units approved to operate a UPTF will coordinate with the FCD to purchase equipment and maintenance contracts using Allowance Standard (AS) 410, Allowance ID: 410COOB, and in accordance with manufacturer’s recommendations. For detailed procedures see AFMAN 23-110, USAF Supply Manual.

1.3.4. Air National Guard (ANG) Fitness Rooms. Facility size normally ranges from 600 to 2600 square feet and is defined in ANG design guides. The Fitness Room normally

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provides areas for cardiovascular, free weights, and selectorized equipment. The installation commander will set the hours of operation based on mission requirements.

1.4. Minimum Age Limit. Age limitations are established and must be displayed in each FC to ensure a safe environment for all FC customers. The Air Force standards are consistent with guidelines established by medical organizations such as the American Academy of Pediatrics (AAP), American College of Sports Medicine (ACSM), and the National Strength and Conditioning Association (NSCA). Installation commanders should use caution when lowering the minimum age for unsupervised use of FCs. All deviations from the standard must be documented in a written base policy. Children of any age may be spectators during sports competitions or special events if immediately supervised by an adult.

Table 1.1. Age Restrictions (See Note).

16 years of age and over Unrestricted use of all FC facilities and equipment. Need not be accompanied by a parent or legal guardian.

13 - 15 years of age All cardiovascular and weight equipment, group exercise rooms: Require interactive supervision* from an adult (parent, legal guardian, qualified fitness or youth program staff member, or coach) at all times. **Other activity areas (basketball court, racquetball courts, running track): Parent or legal guardian must be in facility.

6 – 12 years of age All cardiovascular and weight equipment, group exercise rooms: Access to these areas prohibited. *** Other activity areas (basketball court, racquetball courts, running track):

Requires interactive supervision from an adult at all times.

Under 6 years of age Not allowed in facility with the exception of those facilities providing a parent/child area (PCA) for supervised play and/or those children who are supervised spectators in a sports or special event.

NOTE:

* Interactive supervision requires adult and child to participate in/perform activity together at all times.

** The AAP, ACSM, and NSCA recognize youth vary in emotional and physical levels of maturity. Youth typically need more gradual, carefully organized, and structured training programs than adults. Caution is required while supervising youth in these areas.

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*** AAP, ACSM, and NSCA guidelines point to clear and definite risks for youth in the cardiovascular and resistance training areas. Guidelines can be found at https://www-r.afsv.af.mil/FT/links.htm.

1.5. Fitness Center Staff (FCS). Personnel include: active duty military, full-time ARC personnel, APF and NAF civilians, local national workers, contractors, and volunteers. Training must include: First Aid, Cardiopulmonary Resuscitation (CPR)/Basic Life Support (BLS), Automated External Defibrillator (AED), health, safety, orientation on operating instructions, blood borne pathogen, equipment. A minimum of two staff members must be on duty during all hours of operation for emergency response capabilities (this does not apply to ANG).

1.5.1. Volunteers. The use of volunteers is beneficial for effective programming.

Individuals and groups from nearby communities, schools, colleges, family members, as well as off-duty military are excellent sources of volunteers. Do not use volunteers to perform duties that are recurring in nature and normally performed by the staff, but use volunteers to supplement the established work force. Develop effective training programs to maximize volunteer talents. Provide and document volunteers’ training. Recognize volunteer efforts by nominating them for local and Air Force level awards.

1.6. Uniforms. FCS (military, APF and NAF civilian employees) and contracted personnel (with the exception of personal services contractors and resale contract services) will wear the AF Informal Uniform in accordance with the guidelines posted on the HQ Services Agency website: https://www-r.afsv.af.mil/FT. AF Informal Uniform policy will be established in AFI 36-2903, Dress and Personal Appearance of Air Force Personnel, and AFI 36-801, Uniforms for Civilian Employees. ANG installation commanders will determine the duty uniform for personnel assigned to the fitness center. The installation commander will determine the duty uniform for personnel assigned to fitness functional account codes (FAC) for ANG.

1.6.1. Customer Attire. Appropriate clothing must be worn to maintain a proper image in a military and family fitness facility. Inappropriate language or graphics are prohibited.

Athletic attire and an athletic-type shoe must be worn in all activity and equipment areas.

Court shoes with non-marking soles must be worn on all court and group exercise room floors. Military uniforms, or part thereof, casual slacks/shorts, and jeans are considered non-exercise attire and are not to be worn. Plastic/rubber suits are not authorized in any fitness facility, to include outdoor running tracks and fields. Each FC must post a policy governing appropriate work out attire. Customers not wearing proper attire will be asked to change into appropriate exercise clothing or leave the facility.

1.7. Locker Rooms. Children age 6 and over are not allowed in the opposite gender locker room/dressing areas. Clearly post the gender/age restrictions.

1.8. Equipment and Supplies. Sufficient equipment and supplies (e.g. balls, bats, jerseys, etc.)

must be available to provide a comprehensive program. Ensure all equipment and supplies are properly controlled, inventoried and stored. The FCD will develop and implement a plan to replace or repair program equipment, uniforms, and supplies. The FCD must ensure all above items are included in the annual budget to ensure timely replacement.

1.9. Facility Design. For facility design information refer to the Air Force Services Facilities Design Guide, Design: Fitness Centers on the HQ AFSVA Facilities web page (http://www-p.afsv.af.mil/FC/AF_Fitness_Centers.htm).

AFI34-266_50SWSUP_I 19 OCTOBER 2010 9

1.10. Alcoholic Beverages. The consumption, selling, or serving of any alcoholic beverages at sports playing fields or facilities must adhere to the policies established in AFI 34-219, Alcoholic Beverage Program and associated MAJCOM supplements. The FCD must address alcoholic beverages in the program operating instructions (OI).

1.11. Fitness Center Functional Areas. FC functional areas under the FCD include operations, fitness, and sports. The FCD assigns staff duties to accommodate the various areas of responsibility:

1.11.1. Fitness Center Director. The FCD manages the base fitness and sports program to include facility, operational, personnel, and financial functions. The FCD will develop an annual operations plan and budget and forward it through the combat support flight commander (CSFC) to the Services commander or chief for approval. The FCD will work with base agencies and off-base community fitness organizations to provide a well-balanced and comprehensive program. The FCD works with the Health and Wellness Center (HAWC) to support the Air Force Fitness Program. The FCD designates appropriate FCS to manage operations, fitness, and sports functions, and has a contingency plan in place for periods of deployment. The FCD will ensure weekly inspections are conducted on facilities, fitness and sports equipment, and sports fields with discrepancies documented and forwarded to the appropriate office for correction. The FCD will ensure all facility and program contracts meet contract requirements. The FCD will develop a written training plan that will identify, document, and execute training needs and ensure staff members meet the requirements for their positions. Additionally, the FCD must ensure that identified training is included in the annual budget. The FCD should be knowledgeable in fitness and serve as a resource for fitness staff training. The FCD will develop and coordinate an emergency plan with the director of base medical services (DBMS). The emergency plan (reference Chapter 6, paragraph 6.1) will be practiced and training will be documented quarterly. The FCD will consult with the ground safety office and civil engineers to report and correct any ground safety hazards. The FCD will respond to customer comments within 48 hours, document the outcome, and maintain a record for one year. The FCD will provide updated operational information to HQ AFSVA on a quarterly basis no later than 15 days after the end of the FY quarter.

1.11.2. Operations Function. The FCD appoints an operations manager who manages indoor and outdoor maintenance, performs building manager functions, oversees custodial contracts or services, maintains repair records, manages supply accounts and maintains accountability of FC exercise equipment IAW AFI 34-204, Property Management. The operations manager also conducts and documents weekly inspections of all operational areas assigned by the FCD and provides oversight for cashiers and front desk operations and all tasks associated with opening/closing the facility, observing/conducting daily operational duties and scheduling of personnel.

1.11.3. Fitness Programs Function. The FCD appoints a Fitness Director (FD) who develops an annual fitness plan to include all core and enhanced fitness programs as well as activities implemented in coordination with other base organizations. The FD manages all fitness programs such as group exercise classes, equipment orientations, incentive programs, special events, fitness assessments, fitness improvement programs, and fitness room monitoring. The FD maintains all equipment to include fitness exercise equipment. The FD ensures safety signage is displayed in all exercise/ equipment areas and advertises monthly

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fitness activities. The FD conducts a periodic review of programs; reviews fitness instructor and personal trainer qualifications and performance; ensures the HAWC Fitness Program Manager (FPM) provides fitness education modules; ensures a liaison is appointed to the HAWC for all fitness initiatives; and acts as the representative to the wing Health Promotion Working Group (HPWG). Fitness technicians will be assigned as liaisons with unit PTLs and will be “out on the floor” and available to customers. Use Services Fitness Program Unit PT Guidance https://www-r.afsv.af.mil/FT/AFUnitPTProg.htm and AFI 10-248, Fitness Program for guidance on the commander-driven unit PT program.

1.11.4. Sports Programs Function. The FCD appoints a Sports Director (SD) to develop an annual sports plan and calendar. The SD designs and implements installation core sports programs to ensure the highest level of participation from squadrons, units and individuals;

manages all aspects of the base sports program to include intramural, extramural, and sports official contracts and ensures fields and courts are maintained, prepared and ready for play (refer to sample checklist on the HQ AFSVA web page under Fitness and Sports as guides).

The SD also conducts and documents weekly inspections of all sports equipment, fields, and facilities to ensure they are maintained in safe condition; develops sports bylaws in coordination with the Fitness and Sports Advisory Council and provides staff supervision for all sports events and programs.

1.12. Property Management Overview. The FCD ultimately has the responsibility for property management, to include furniture, fixtures, and equipment (FF&E) and vehicles. The FCD has the responsibility for required lifecycle management for all assets within the FC to include planning, budgeting, acquiring, receiving and accounting, use and control, and disposal of property/resources. The FCD may appoint an alternate property account custodian (refer to AFI 34-204 for a complete listing of activity manager and property account custodian responsibilities) to handle all equipment and supplies within the FC.

1.13. Equipment. Ensure there is one foot between and two feet in front and behind all cardiovascular equipment pieces and two feet, all around, for selectorized/free weight equipment (an exception is specialty designs for programs such as a circuit format). Follow the specific manufacturer guidelines for preventive maintenance and repair of equipment. A detailed equipment repair log is required to document and track vendor reliability and equipment performance (include type of equipment, model number, reason for operational malfunction, dates of report and repair). A comprehensive and timely equipment replacement plan must also be in place to support an annual 20% replacement cycle of total equipment inventory.

1.13.1. Cardiovascular (CV) Equipment Standard. All cardiovascular equipment will be commercial grade equipment and meet GES with appropriate numbers of each of the following mandatory core pieces: treadmills, upright bikes, recumbent bikes, steppers, and elliptical/total body conditioning machines. The FCD should determine how many of each core piece are necessary to meet customer demand. MAJCOMs can request waivers to the equipment standards from HQ AFSVA/SVPAF for GSUs or MUNSS. Bases with more than one fitness facility are authorized to purchase a minimum of 50 percent of their GES allotment for each additional facility.

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Table 1.2. Minimum Cardiovascular Equipment Standards.

Small Medium Large Mega Large

Total Pieces 10 30 50 70

1.13.2. Selectorized Resistance Training Equipment Standard. All selectorized resistance training equipment will be commercial grade equipment and meet GES. All FCs will have as a minimum one complete line of the following selectorized resistance training equipment: leg press, leg curl, leg extension, seated or standing leg abduction, seated or standing leg adduction, standing or seated calf raise, bench press, overhead press, cable lat pull down, compound row, pectoral fly, bicep curl, tricep press, crunch, back extension, cable crossover, high/low pull, and weight-assisted dip/chin. Ensure upholstery on all strength equipment is in place and in good condition, with no tears. Medium and large bases must have two lines of this equipment with the exception of one cable crossover, one weight-assisted dip/chin machine and one each abductor/adductor. Bases with more than one fitness facility may need to provide additional equipment as needed to meet customer demand.

1.13.3. Free Weight Resistance Training Equipment Standard. All free weight resistance training equipment will be commercial grade equipment and meet GES. Core free weight resistance training equipment will include a combination of free weight apparatus.

Ensure upholstery on all strength equipment is in place and in good condition, with no tears.

Purchasing resistance training equipment meeting the standard specifications will provide your fitness center with resistance training equipment that is safe, effective, user-friendly, and durable. Ensure all dumbbells purchased are rubber or vinyl coated. Refer to the HQ AFSVA Fitness and Sports Web page https://www-r.afsv.af.mil/FT/standard.htm for the free weight resistance training equipment standards. Bases with more than one fitness facility may need to provide additional equipment as needed to meet customer demand.

1.13.4. Sauna/Steam Room/Hot Tubs. Clocks must be mounted so that they can be viewed from the sauna or steam room area. An easily accessible duress system/alarm will be installed that alerts the FCS of emergency situations in these areas. Install the alarm button no more than 30 inches above the floor to ensure customers who fall to the floor can access the button. Ensure the alarm will sound in an area constantly monitored, i.e., front desk.

Alarm tests should be documented and done prior to the opening of the facility everyday.

Thermometers must be provided and temperature should be monitored on a regular basis.

The ACSM Facility Guidelines and Standards recommended temperatures for each area are:

sauna 170 to 180 degrees Fahrenheit; steam room 100 to 110 degrees Fahrenheit; hot tub maximum of 105 degrees Fahrenheit. Street clothes or plastic suits are not authorized in saunas/steam rooms. Customers in sauna/steam room must wear a bathing suit or towel as a minimum. Individuals who are on medications, have high blood pressure, diabetes, heart disease, or pregnant women are considered to be at high risk for injury and should not use the sauna, steam room, or hot tubs unless authorized by a physician.

1.13.4.1. Restricted Use. The FCS will post signs warning individuals at high risk not to use the sauna, steam room, or hot tub unless authorized by a physician.

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1.13.4.2. Saunas, Steam Rooms, Spas. Temperature control and regular cleaning are essential for well-maintained saunas, steam rooms and spas. Reference Air Force Occupational Safety and Health Standard 48-14, Swimming Pools, Spas and Hot Tubs, and Bathing Areas.

1.13.5. Racquetball/Squash/Handball Equipment. Racquetball racquets must have wrist straps. Impact resistant eye protection for participants in racquetball, squash, and handball sports is mandatory. This requirement applies to all FC customers regardless of status.

Military and dress spectacles are not approved eyewear for racquet sports. Protective eyewear must be designed to withstand high impact. FCs will have sufficient quantities of protective eyewear available for loan at no charge to customers. Consult with the base optometrist for further guidance or clarification. Signs posted at court entrances must state the following: IMPACT RESISTANT EYE PROTECTION IS REQUIRED AND IS

AVAILABLE AT THE EQUIPMENT ISSUE DESK COUNTER.

1.13.6. Weight Scale Calibration. Calibrate weight scales as directed by manufacturer recommendations. Scales will require Precision Measurement Equipment Laboratory (PMEL) or local contract support to be calibrated according to AFI 41-201, Managing Clinical Engineering Programs.

1.14. Funds Management. All Department of Defense personnel paid with either APF’s or NAFs have an individual responsibility for the proper collection, protection, and controlling of funds.

1.14.1. Funds Protection. Funds assets must be protected IAW AFI 34-202, Protecting Nonappropriated Fund Assets, and local resource protection plans. The RFMC ensures that managers implement internal control procedures for protection of assets. FCD must establish written procedures for the handling and safeguarding of fund assets.

1.14.2. Budgets. Budgets are financial plans. Proper and timely planning, and valid historical data are essential factors in the budgeting process. The process of budgeting also includes consolidation and refinement of the various activities’ priorities made within the planning process. The more thoroughly you document your requirements and justifications, the more likely requirements will be funded in a consolidated budget. Begin the budget process several months prior to the beginning of the fiscal year and coordinate with your RMFC and Resource Advisor. Accumulate data to support past operating expenses.

1.14.2.1. Category A. Mission essential programs are authorized 100% APF support.

Refer to AFI 65-601, Volume 1, Budget Guidance and Procedures, and AFI 65-106, Appropriated Fund Support of Morale, Welfare and Recreation Programs and Nonappropriated Fund Instrumentalities for guidance on APF funding support. When APFs are not available submit any capital or operational needs for which APFs are authorized, but not available, as unfunded requirements in the APF budget.

1.14.2.2. Category B. Enhanced sports programs are authorized APF and NAF support, e.g., varsity sports, MAJCOM Sports Competitions, Air Force and Armed Forces Sports.

1.14.2.3. Category C. These activities are fully funded with NAFs (direct support), e.g., resale services and vending operations.

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1.14.3. Approval Authority. NAF budgets are reviewed by the NAF Council and approved by the installation commander. The installation commander also approves the APF budget.

1.14.4. Procurement. Basic knowledge of the Government Purchase Card (GPC) Program, the supply system, and both local and applicable higher HQ processes for each type of procurement, NAF and APF, are important. Refer to AFI 64-117, Air Force Government- Wide Purchase Card (GPC) Program, for information concerning procurement.

1.15. Outdoor Maintenance. The FCD is responsible for developing a written annual grounds maintenance plan for the upkeep and maintenance of all outdoor facilities. This function can be contracted or performed in-house. Certain tasks may be performed by the Base Civil Engineer (BCE) such as grass cutting, application of insecticides, herbicides, and fertilizers. Safety is also a major concern when maintenance is performed on outdoor facilities. Ensure that proper equipment and tools used for outdoor maintenance are in good repair.

1.16. Running Tracks. Refer to the USAF Fitness Facilities Design Guide for indoor track specifications. For outdoor tracks, refer to UFC 4-750-02, Outdoor Sports and Recreational Facilities, http://www.wbdg.org/ccb/DOD/UFC/ufc_4_750_02n.pdf. FCS must periodically inspect the entire track for damage regardless of track surface, following the manufacturer’s guidelines on preventive maintenance. Qualified technicians must accomplish repairs and preventative maintenance; coordinate actions with BCE. At least one outdoor exercise area (running trail/track, par/obstacle course, etc.) must be available, in good condition, and clearly marked.

1.17. Marketing and Promotions. The FCD will use CORPORATE PRISM data to develop a comprehensive marketing plan and work with the marketing staff to develop promotional, advertising, commercial sponsorship, and publicity strategies. Complete local needs assessments and/or local surveys annually to determine customer needs and incorporate these findings into the annual program/marketing plan. Coordinate marketing/promotions efforts with HAWC personnel. Use customer feedback to promote program changes and justify expenditures.

1.18. Continuity Folder. Maintaining up-to-date and accurate records is necessary to plan future programs. A continuity folder provides a comprehensive historical overview of the operation and eases the transition of incoming and outgoing personnel. It should contain information on operations, finances, personnel, fitness and sports programs, after-action reports, facilities, equipment and a marketing plan. The FCD determines additional contents and develops and maintains a current continuity folder. The Fitness and Sports website provides additional continuity folder information at https://www-r.afsv.af.mil/FT/ContinuityBook.htm.

1.19. Lost and Found. Develop an operating instruction for disposition of lost and found items IAW base guidance.

14 AFI34-266_50SWSUP_I 19 OCTOBER 2010

Chapter 2

PROGRAMS

2.1. Size of Program. Design the activities at the FC to support core services and programs.

The number of program offerings is based upon the size of the military installation (e.g. a small base should offer a minimum of 10 group exercise classes/week). The criteria for determining base size is the total number of assigned military personnel (including Air Force and other U.S.

military personnel and full-time ARC personnel assigned to the base), inter-service support agreements with other U.S. services, and 50 percent of family members (age 13 years or older).

For Air Education Training Command (AETC), authorized permanent change of station (PCS) students must be added to the permanent party figures for all bases. For Pacific Air Forces (PACAF) and United States Air Forces in Europe (USAFE), TDY personnel assigned for more than 30 consecutive days may be added to the permanent party figures for all bases. Outside of the Continental United States (OCONUS) also includes civilians assigned to the bases and 50 percent of their family members age 13 and over. Small bases have a total military population of less than 1,000; medium bases have 1,000 to 5,000, and large bases have more than 5,000 people. Reserve and ANG bases, GSUs and MUNSS will meet programming standards established by the MAJCOM.

2.2. Core and Enhanced Fitness Programs. FCs will provide core programs at no cost to their customers and where resources are available, provide enhanced programs. Core fitness program requirements must be met prior to conducting enhanced programs.

Table 2.1. Core Fitness Programs

1. Group Exercise Classes A minimum of 10 offerings per week at small bases and 15 offerings per week at medium and large bases, e.g. step aerobics, strength conditioning, low impact aerobics, cardio boxing. *

2. Equipment Orientations Trained FCS must provide orientations on proper equipment usage (how to use each machine as well as safe positioning and execution) for all cardio and strength machines on an appointment basis or through regularly scheduled classes.

3. Fitness Assessments Must offer to first term Airmen and other active duty and ARC members free of charge. Program may be offered to other customers as time and resources allow.

4. Fitness Improvement Programs Offer a combination of aerobics and strength conditioning classes based on local needs to support AF Fitness Program.

5. Incentive Programs 4 per year, e.g. cycle and swim program, jogging club, etc.

6. Special Events 4 per year, of which one should be family oriented, e.g.

walk/runs, sports days, etc.

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* Classes should provide aerobic, strength, and flexibility conditioning appropriate for fitness development. Careful consideration should be given to providing a variety of classes meeting these requirements. Examples are high/low impact, cardio-kick boxing, group cycling, circuit training, “abs” classes, and group strength training. Class offerings above the minimum may be provided with NAFs and customers charged a fee accordingly.

2.3. Group Exercise Instructors. Group exercise instructors must have and maintain a primary instructor certification by an organization listed on the GES web page https://www-r.afsv.af.mil/FT/Training.htm. Instructors must obtain the additional necessary specialized certifications for step, group cycling, and cardio kickboxing classes. These may be received from other than primary certification organizations. Yoga and aquacise/water instructors may have a specialized certification without a primary aerobics certification if yoga or aquacise is the only class they teach. Group exercise instructors for core programs are an APF expense. Group exercise instructors will also maintain current First Aid, BLS/AED (American Heart) or CPR/AED (Red Cross) certification.

2.4. Fitness Assessments. Fitness staff can conduct assessments and provide exercise programs for active duty personnel upon request. Fitness assessments measure cardiorespiratory fitness, muscular strength and endurance, body composition, and flexibility using either a manual or computerized system. Examples of assessment modules include a step or sub-maximal cycle test, sit and reach, sit ups and push ups, and skin fold calipers. Fitness assessments must be conducted only by contract personal trainers and/or trained fitness staff who, at a minimum, have completed the AETC Fitness Specialist Course.

2.5. Fitness Improvement Programs (FIP). These programs target active duty personnel who do not meet Air Force fitness standards for aerobic fitness, muscular strength and circumferential tape measurement. IAW AFI 10-248, these individuals must have priority in FIP classes, but classes may be open to other individuals as space allows. The FC must offer the appropriate number of FIP classes (this will be determined by the number of individuals who are enrolled in the base FIP) in addition to core group exercise classes. Schedules must accommodate day, swing, and midnight shift personnel. Consider scheduling FIP during “non-peak” hours. Both aerobic and strength classes must be offered as part of this program and be marketed as “FIP.”

Qualified FCS may conduct FIP classes. Recommendations for FIP include, but are not limited to, supervised walking/jogging groups, aerobics classes, equipment-based classes, and strength conditioning classes, “abs” classes, “spinning” classes, circuit training, or a combination of these. Use APFs to support installation FIP. Coordination with the HAWC FPM is required to ensure appropriate class format, instruction, and document attendance.

2.6. Enhanced Fitness Programs. Programs that provide enhanced fitness opportunities may be offered at the discretion of the squadron commander or division director. Fees may be charged for all enhanced programs; these may include, but are not limited to, group exercise classes beyond the core (e.g., group cycling, Tai Chi, Yoga, Aquacise, etc.) and one-on-one personal fitness training.

2.6.1. Personal Training Instructors. Personal training may be offered on a fee-for-service basis through a personal trainer contract. Contract personal training instructors must have verification of at least 100 hours of individual fitness program experience to include fitness assessments and cardiovascular and strength conditioning programs, and have current

16 AFI34-266_50SWSUP_I 19 OCTOBER 2010

certification by an organization listed on the GES web page (https://www-r.afsv.af.mil/FT/Training.htm). Personal training instructors will also maintain current First Aid, BLS/AED (American Heart) or CPR/AED (Red Cross) certification.

2.7. Sports Programs. FCs will provide core sports programs for eligible customers and, where resources are available, provide enhanced programs (see Table 2.2). Sports calendars will be developed annually at the beginning of the fiscal year and made available to customers.

Calendars will give an overview of sports offered at the installation and include start dates, letter of intent due dates, coach’s meeting dates, and projected end dates.

2.7.1. Youth Sports Partnership. The Fitness Center Sports program and the Youth Sports program will maintain separate operations. However, where and when feasible, both programs are encouraged to partner together for cost savings and program efficiency in areas such as sharing sports fields, ordering and storing equipment, and ordering trophies.

2.7.1.1. Security Checks. In reference to securing sports officials (volunteer or contractors) for joint programs, background checks should be conducted IAW AFI 34- 804, Air Force Youth Sports Program 4.1 Effective Volunteer Management and DODI

1402.5 Criminal History and Background Checks on Individuals in Child Care Services.

2.7.2. Outdoor Fields. The FCD must team with representatives from safety, BCE, and Military Public Health and perform a pre-season and post-season inspection.

Table 2.2. Sports Programs.

Core Sports Category A

Intramural Sports Provide 4 of 5 (softball, basketball, flag football, volleyball, soccer).

Extramural Sports Sport locally determined by demand (These are additional sports programs offered beyond minimum core sports). May require activity or usage fees.

Enhanced Sports Category B

Tournaments w/ off base participants Invitationals, regional tournaments etc.

Varsity Sports Sport(s) locally determined by demand.

MAJCOM Sports Competitions Sport(s) determined by MAJCOM.

Air Force, Armed Forces Sport(s) determined by AF and Armed Forces Sports council.

2.8. Core Sports Programs. Core sports programs are Category A and promote organized sports and esprit de corps.

2.8.1. Intramural Sports. The intramural program is recreational in nature. The installation commander determines participation which may include active duty, full time guardsmen and reservists assigned to base units, adult family members (18 years or older), Department of Defense (DoD) civilians (including NAF employees), base contract personnel, and active

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duty foreign nationals. Active duty military personnel always have first priority in intramural sports participation (follow eligibility criteria established in AFI 34-262). Other categories of customers may participate in the intramural program if their participation is needed to offer a particular program. Sports programs should include individual and team sports for men and women as well as co-ed teams where possible.

2.8.1.1. Intramural Director. The FCD appoints an intramural director who works for the SD at installations with large sports programming. It is not a mandatory position but often used on an as needed basis. The intramural director must be available to visit with participants, evaluate officials, and ensure playing conditions satisfy safety and program standards. The intramural director or designated representative will be available to resolve any questions or conflicts that may arise during the course of play. Most intramural programs are seasonal and are scheduled using collegiate schedules. Location and weather conditions may affect some sports schedules.

2.8.1.2. Intramural Folder. The SD creates an intramural folder for each active sport and includes up-to-date schedules, a copy of the bylaws, points of contact, and phone numbers for all coaches/assistant coaches, first sergeants, and fitness and sports advisory representatives. These folders and their contents must be understood by and available to the entire staff at all times to keep customers informed. The SD also creates an after-action report at the completion of each program and includes a detailed expense listing (i.e., officials and supply items such as chalk, scorebooks, flags, down markers, balls, trophies, etc.), final results, improvement areas, and noteworthy achievements. Historical information will help determine requirements for the next season.

2.8.1.3. Sports Bylaws. These local rules supplement the playing rules established by the sports National Governing Body (NGB) or any other recognized organization such as the National Federation of State High School Associations, the National Collegiate Athletic Association, the National Intramural-Recreational Sports Association, or the United States Slow Pitch Association. Overseas MAJCOMs may use international rules, if appropriate. Bylaws will be developed in coordination with the Fitness and Sports Advisory Council (refer to paragraph 2.10 of this AFI) and approved by the FCD. They must include rules for postponements, make-up days, protests, composition of the protest committee, ejections/disqualifications, uniform requirements, eligibility, safety, awards, notification of cancellation times, and other pertinent aspects not covered in the game rules. Inform sports coaches of bylaws prior to the beginning of the season.

2.8.1.4. Preseason. Prior to the beginning of each season, the FCD must ensure the following tasks are accomplished:

2.8.1.4.1. Develop and coordinate officials contracts through the resource advisor and the contracting office for funding and award.

2.8.1.4.2. Develop and coordinate bylaws for the sport with the Fitness and Sports Advisory Council in accordance with paragraph 2.10.

2.8.1.4.3. Publicize the deadline for submitting letters of intent.

2.8.1.4.4. Develop practice schedules.

2.8.1.4.5. Conduct rules meetings/training for coaches and officials.

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2.8.1.4.6. Conduct preseason safety inspections of the sports fields.

2.8.1.4.7. Hold coaches meetings and distribute final schedules.

2.8.1.5. Letters of Intent. Squadrons must submit letters of intent IAW locally established timelines prior to the start of the season. The letter of intent should state the name of the unit, the number of teams the unit will field, the number of players on the each team(s) and should be signed by the unit’s sports advisory council representative.

Once letters of intent have been accepted, play format is determined.

2.8.1.6. Play Format. The number of teams/individuals and available funds determine the number of games played. Special participation fees (e.g., golf fees, bowling fees) are to be paid by participants. To determine the number of games, use the following formulas. N equals the number of individuals or teams entered. Refer to Attachment 6 for tournament examples.

2.8.1.6.1. The round-robin tournament consists of individuals or teams playing each entry an equal number of times. Round-robin tournaments are not ideal with a large number of entries, unless individuals or teams are broken up into smaller pools for round-robin play.

2.8.1.6.2. In the single round-robin tournament, each team plays one game with every other team.

2.8.1.6.2.1. Single round robin: N x (N - 1) / 2 = number of games

2.8.1.6.3. In a double round robin, each team plays two games with every other team.

This type of competition is usually referred to as league competition. Leagues usually consist of 8 teams or less, because it is hard to manage team play in larger leagues.

League play usually extends over a longer period of time than other types of competition and the planning and organizing must be done well in advance of the starting date for the tournament.

2.8.1.6.3.1. Double round robin: N x (N - 1) = number of games

2.8.1.6.4. Implementation of the single-elimination tournament is straightforward.

Once players have been seeded, they can be entered on the draw sheet.

2.8.1.6.4.1. Single elimination: (N - 1) = number of games

2.8.1.6.5.