AFI_34-266.pdf

BY ORDER OF THE SECRETARY

OF THE AIR FORCE

AIR FORCE INSTRUCTION 34-266

8 DECEMBER 2014

Services

AIR FORCE FITNESS AND SPORTS

PROGRAM

COMPLIANCE WITH THIS PUBLICATION IS MANDATORY

ACCESSIBILITY: Publications and forms are available for downloading or ordering on e-

Publishing website at http://www.e-Publishing.af.mil

RELEASABILITY: There are no releasability restrictions on this publication

OPR: AF/A1S

Supersedes: AFI 34-266, 24 September 2007

Certified by: AF/A1

(Mr. Robert Corsi, Jr.)

Pages: 41

This instruction implements Department of Defense Instruction 1015.10, Military Morale, Welfare, and Recreation (MWR) Programs, and Air Force Policy Directive (AFPD) 34-1, Air

Force Services. This publication implements the Air Force Fitness and Sports Program, and voluntary, leisure-time fitness and sports activities. This AFI is applicable to all Regular Air

Force, Air Force Reserve and Air National Guard units or installations. Refer recommended changes and questions about this publication to the Office of Primary Responsibility (OPR), using AF Form 847, Recommendation for Change of Publication; route AF Form 847s from the field through the appropriate functional chain of command. In collaboration with the Chief of

Air Force Reserve (AF/RE) and the Director of the Air National Guard (NGB/CF), the Deputy

Chief of Staff for Manpower, Personnel and Services (AF/A1) develops policy for Air Force

Fitness and Sports programs. This publication may be supplemented at any level; all MAJCOM level supplements must be approved by the Human Resource Management Strategic Board

(HSB) prior to certification and approval. Tier waiver authorities as approved by the Inspector

General Advisory Board have been included per AFI 33-360, Publication and Forms

Management. Refer to AFI 33-360 for tier waiver authority definitions and procedures. Ensure that all records created as a result of processes prescribed in this publication are maintained in accordance with Air Force Manual (AFMAN) 33-363, Management of Records, and disposed of in accordance with the Air Force Records Disposition Schedule located in the Air Force Records

Information Management System.

http://www.e-publishing.af.mil/

2 AFI34-266 8 DECEMBER 2014

SUMMARY OF CHANGES

This document is substantially revised and must be completely reviewed. Major revisions include changes in installation-level organizational structure, changes in the AF Fitness Program, changes in core and enhanced fitness programs, changes in enhanced services, age policy, and changes to AF Certified Fitness Specialist criteria. This document also identifies Tiered waiver authorities for the unit level compliance items. In addition, most operational guidance has been removed from this instruction and posted on the AF Fitness and Sports Manager’s website located at https://www.usafservices.com/Managers/Fitness.aspx (requires login from www.usafservices.com home page, then select Managers tab, and select Fitness).

Chapter 1—OPERATIONS 5

1.1. Air Force Fitness and Sports Program

1.2. Fitness and Sports Center (FSC) Hours of Operation

1.3. Alternate Fitness Facilities

1.4. Minimum Age Limit

Table 1.1. Age Policy

1.5. FSC Staff

1.6. Uniforms

1.7. Locker Rooms

1.8. Equipment and Supplies

1.9. Facility Design

1.10. Alcoholic Beverages

1.11. FSC Functional Areas

1.12. Property Management Overview

1.13. Equipment

1.14. Funds Management

1.15. Outdoor Maintenance

1.16. Running Tracks

1.17. Marketing and Promotions

1.18. Continuity Folder

Chapter 2—PROGRAMS 15

2.1. Size of Program

2.2. Core Fitness Programs (Category A)

Table 2.1. Core Fitness Programs

2.3. Group Exercise Instructors

https://www.usafservices.com/Managers/Fitness.aspx http://www.usafservices.com/

AFI34-266 8 DECEMBER 2014 3

2.4. Fitness Improvement Programs (FIP)

2.5. Fitness Programs Beyond Core (Category B)

2.6. Sports Programs

2.7. Fitness and Sports Advisory Council

Table 2.2. Sports Programs

2.8. Core Sports Programs

2.9. Sports Programs Above the Intramural Level

Table 2.3. Varsity Sports Financial Support

2.10. Higher-Level Competition

Chapter 3—SERVICES 21

3.1. Fitness and Sports Center Services

3.2. Core Services

Table 3.1. Core Services. (T-1)

3.3. Enhanced Services

Table 3.2. Enhanced Services (See Notes). (T-1)

Chapter 4—TRAINING 24

4.1. Basic Fitness Training

4.2. Core Management Training

4.3. Advanced Fitness Training and Certification

4.4. Air Force Certified Fitness Specialist

4.5. Readiness

4.6. Lifeguards

Chapter 5—FACILITY MAINTENANCE AND HOUSEKEEPING 26

5.1. Annual Maintenance Plans

5.2. Cleaning and Appearance

5.3. Exercise Rooms and Court Floors

5.4. Exercise Equipment

5.5. Laundry Rooms

Chapter 6—SAFETY 27

6.1. Safety

6.2. Emergency Procedures

6.3. Incident Reporting

4 AFI34-266 8 DECEMBER 2014

6.4. Notification

6.5. First Aid Kit

6.6. Medical Considerations

6.7. Personal Protective Equipment (PPE)

6.8. Customer Protection

Attachment 1—GLOSSARY OF REFERENCES AND SUPPORTING INFORMATION 29

Attachment 2—ROLES AND RESPONSIBILITIES 34

Attachment 3—SANCTIONING FOR AIR NATIONAL GUARD (ANG) SPORTS

TOURNAMENTS 39

AFI34-266 8 DECEMBER 2014 5

Chapter 1

OPERATIONS

1.1. Air Force Fitness and Sports Program. The mission of the Air Force Fitness and Sports

Program is to contribute to mission readiness, Comprehensive Airman Fitness (CAF), and improved productivity by promoting physical fitness, esprit de corps, and quality of life for Air

Force customers. This is done by supporting the Air Force Fitness Program, providing interactive customer service with equipment and facility orientations, and supporting the World

Class Athlete Program (see Paragraph 2.14.2.). In addition, fitness and sports programs are offered to all authorized users. Air Force Fitness personnel, programs and facilities greatly enhance the Air Force's holistic approach of teaching Airmen to adopt healthy lifestyles within the CAF domains: mental, physical, social and spiritual.

1.1.1. Refer to AFI 34-101, Air Force Morale, Welfare, and Recreation (MWR) Programs and Use Eligibility for program participation priorities. Where military facilities are not available, use appropriated funds (APF) to contract with specified local facilities (refer to

AFI 65-106, Appropriated Fund Support of Morale, Welfare, and Recreation (MWR) and

Nonappropriated Fund Instrumentalities (NAFIs), Chapter 9 Contracting for Physical

Fitness Services, for details on who is authorized to contract for commercial fitness services and how to obtain approval from the Deputy Assistant Secretary of the Air Force for Cost and Economics (SAF/FMC). (T-1)

1.1.2. Funding. Core fitness and sports programs in Air Force Fitness and Sports Centers

(FSCs) are Category A activities per DoDD 1308.1; DoDI 1015.10, Military Morale, Welfare And Recreation (MWR) Programs. The Air Force goal is 100 percent APF support where authorized in Category A activities. Sports programs (above the intramural level) are

Category B activities. Category B activities should be supported with a minimum of 65 percent APFs and the remaining with nonappropriated funds (NAFs). Revenue generating activities such as vending and resale services are Category C activities. Category C activities must function with the use of NAFs only. (T-0) NAF expenditures should be appropriate to the number of participants. Effective planning and budgeting are essential to ensure successful execution of activities and future projects. Fees and/or charges for fitness classes and special events (above the core fitness programs) are authorized only to offset verifiable

NAF expenses for these services. NAF funds can be used for entry fees, but not for food or lodging for varsity sports (see Table 2.3). APFs must be used where authorized. (T-0) The

Fitness and Sports Manager* (FSM) coordinates with the Chief, Resource Management (i.e., Resource Manager) for expenditures with NAFs from either the installation MWR Fund and/or higher HQ NAFs. NOTE: Active duty military managers in charge of a Fitness and

Sports Center use the duty title of Chief, Fitness and Sports Section (officer) or Section

Chief, Fitness and Sports (enlisted). However, since most managers are civilian, the civilian duty title of FSM will be used throughout the remainder of this document.

1.1.3. The AF Fitness and Sports Common Operating Levels of Support (COLS) establish a single standard for activity operations. The standards ensure a uniform level of service is provided to customers and establish mandatory technical and operational specifications for all Force Support Squadron (FSS) programs and activities. Compliance with COLS is

6 AFI34-266 8 DECEMBER 2014

mandatory and are located at: https://cs1.eis.af.mil/sites/AFCOLS/Pages/Home.aspx. (T-

1)

1.1.4. Additional AF Fitness and Sports standards may be found on the AF Fitness and

Sports Manager’s website. Compliance with AF Fitness and Sports Standards is mandatory.

(T-1)

1.2. Fitness and Sports Center (FSC) Hours of Operation. Per DoDI 1015.10, main FSCs will be open a minimum of 90 staffed hours per week. Waivers to operate below the DoD standard requires waiver approval from the Office of the Under Secretary of Defense, Personnel and Readiness (OSD P&R). (T-0) Reserve installations will be open for 70 staffed hours per week. (T-1) Hours of operation must be displayed within view of customers outside the FSC.

(T-1) Expanding staffed hours beyond the Air Force goal requires resources (manpower and funding) at the local level. If expanded hours are preferred, consider civilian overhires, NAF memorandums of agreement (MOA) and Air Reserve Component (ARC) personnel as delivery methods. Prior to expanding hours of operation, consider the availability of all alternate exercise avenues (running tracks, bike trails, par course, unit physical training facility (UPTF), etc.).

FSCs will be open federal holidays, unless otherwise directed by the installation commander.

(T-3)

1.2.1. Fitness Access – Controlled After-Hours Use at Main Operating Base (MOB) Fitness

Facilities. Unsupervised, after-hours use of FSS primary, additional, satellite, or annex fitness facilities at MOBs, by units or individuals, is prohibited except for facilities approved to operate in such a manner under the Fitness Access initiative. (T-0) Fitness Access provides facility access for installations with a high number of military shift workers to maintain mission readiness and can be used at main or alternate FSS fitness facilities.

Wing/CCs or designee must conduct an ORM and determine if access will be restricted to specific activity areas, (e.g., cardiovascular and strength equipment, locker rooms, group exercise/unit PT areas.) (T-1) Provide equipment IAW AF standards to control access after-hours. A card swipe system or similar controls access for registered customers. Surveillance cameras and DVD recording system will document activities within the facility during after-hours use. Wing/CCs or designee must establish a Wingman policy, post written standards for facility use, provide an AED, an emergency phone, a First Aid kit, and post emergency response procedures, and emergency response procedures for Fire Dept Access. (T-1)

1.2.2. After-Hours Use at Geographically Separated Units (GSUs) and Munitions Support

Squadron (MUNSS) Facilities. Air Force mission requirements often place Airmen in duty locations where main operating base (MOB) fitness facilities are unavailable. However, Airmen at such locations remain accountable for maintaining Air Force physical fitness standards and therefore, unsupervised after-hours use of fitness facilities is permitted at

MUNSS and GSU locations/installations. Wing/CCs or designee must conduct an ORM, establish a Wingman policy, post written standards for facility use, provide an AED, an emergency phone, a First Aid kit, and post emergency response procedures. (T-2)

1.3. Alternate Fitness Facilities.

1.3.1. Additional Fitness and Sports Centers. Additional FSCs operate a minimum of 30 staffed hours per week and contain the full complement of equipment and services. (T-1)

These facilities include all courts, group exercise areas, fitness equipment areas

(cardiovascular, free weight, and selectorized), steam or sauna rooms, showers, lockers, and https://cs1.eis.af.mil/sites/AFCOLS/Pages/Home.aspx

AFI34-266 8 DECEMBER 2014 7

equipment issue for customer use. Single areas separate from, but in proximity to, the main

FSC such as ball courts (basketball, volleyball, wallyball, racquetball, etc.), weight rooms, and aerobic or group exercise areas do not qualify as additional FSC facilities; these areas

(annexes) are considered part of the main FSC.

1.3.2. Satellite Fitness and Sports Facilities. A satellite fitness and sports facility operates a minimum of 30 staffed hours per week, is geographically separated from the main FSC, is established to provide additional capabilities during peak periods and must be operated by the fitness FSC staff on a no-fee basis. Use of these facilities will not be restricted to specific units. (T-1) Typically these facilities provide more than one area such as ball courts

(basketball, volleyball, wallyball, racquetball, etc), weight rooms, locker rooms, and aerobic or group exercise areas. NOTE: Satellite facilities provide several core activities, but are not considered full-service main FSCs or annexes.

1.3.3. ANG Fitness Rooms. The ANG has Wing designated Fitness Rooms maintained by the FSS; all other Fitness Rooms will be considered UPTFs. The Fitness Room is typically self-help operated and generally provides areas and equipment for cardiovascular, strength and group exercise as space allows.

1.3.4. Unit Physical Training Facility (UPTF). The Installation Commander authorizes

UPTFs (unit owned, funded and maintained fitness areas not operated by the FSS) when they validate the installation’s fitness facilities cannot meet the requesting unit’s requirements.

The number of UPTFs are to be kept to a minimum and approved only when circumstances warrant their existence. (T-3) Requests for a UPTF are submitted by the unit commander through the FSS commander/director civilian leader. UPTF fitness equipment must meet AF

Fitness and Sports standards. Units approved to operate a UPTF will coordinate appropriate equipment with the FSM prior to the unit purchasing equipment and maintenance contracts using Allowance Standard (AS) 410, Allowance ID: 410COOB, and in accordance with manufacturer's recommendations. (T-2) For detailed procedures see AFMAN 23-110, USAF Supply Manual. Units with a UPTF must have a local Operating Instruction (OI) established that includes, at a minimum, that a Wingman system will be used at all times, an

AED is available, emergency phone numbers will be posted within the fitness room, and a phone will be available within the room for emergency use. (T-3)

1.4. Minimum Age Limit. Age limitations must be displayed in each FSC to ensure a safe environment for all FSC customers. (T-3) The Air Force standards are consistent with guidelines established by medical organizations such as the American Academy of Pediatrics

(AAP), American College of Sports Medicine (ACSM), and the National Strength and

Conditioning Association (NSCA). Youth typically need more gradual, carefully organized, and structured training programs than adults. Youth along with their parent(s) must attend an equipment orientation class prior to beginning their initial workout. (T-3) Caution is required while supervising youth in these areas. The intent is to develop the physical fitness and esprit de corps of Airmen and families while maintaining safety for all customers. Structured family programs encourage parent and child interaction and develop healthy lifestyle habits. Active duty members have priority over family members. If over-crowding becomes an issue, local

Family Fitness Hours should be established. All deviations from the standard must be documented in a written installation commander-approved supplement to this instruction. (T-1)

Children of any age may be spectators during sports competitions or special events if immediately supervised by an adult.

8 AFI34-266 8 DECEMBER 2014

Table 1.1. Age Policy

Youth 16 years of age and over Permitted in all areas of the FSC without a qualified adult . (T-1)

Youth 13 - 15 years of age Permitted in cardiovascular, weight equipment, group exercise rooms, locker rooms, saunas, etc., only under qualified adult interactive supervision. Interactive supervision requires qualified adult and child to participate in/perform activity together at all times.

Permitted in other activity areas (i.e., basketball court, racquetball court, running track) only when a qualified adult is present in the facility at all times. Permitted to be a participant

(participating in age appropriate programming) or spectator in a sport or special event when a qualified adult is present in the facility at all times. For FSC pools, use is permitted during instructional programs, or when a qualified adult is present in the facility at all times. (T-1)

Youth 6 - 12 years of age Not permitted in cardiovascular, sauna, weight equipment rooms, or group exercise rooms during scheduled adult exercise classes.

Permitted in other activity areas (i.e., basketball court, racquetball courts, running track, locker room, Parent/Youth Area (PYA)) only under qualified adult interactive supervision.

Interactive supervision requires qualified adult and child to participate in/perform activity together at all times. Permitted to be a participant (participating in age appropriate programming) or spectator in a sport or special event only under qualified adult interactive supervision. For FSC pools, use is permitted during instructional programs, or when under qualified adult interactive supervision. (T-1)

Children under 6 years of age Not permitted in FSCs except as follows.

Permitted in FSC Parent (legal guardian)/Child

Areas (PCAs) for supervised play. Permitted to be a participant (participating in age appropriate programming) or spectator in a sports activity or special event under qualified adult interactive supervision. Interactive supervision requires qualified adult and child to participate in/perform activity together at all times. For

AFI34-266 8 DECEMBER 2014 9

FSC pools, use is permitted during instructional programs, or when under qualified adult interactive supervision. (T-1)

NOTE:

* For purposes of this Table, a "qualified adult" is a parent, legal guardian, qualified

Family Member Program (FMP) staff member, FSC staff member conducting a program, or coach.

1.5. FSC Staff.

1.5.1. Personnel include: active duty military, full-time ARC personnel, APF and NAF civilians, local national workers, contractors, and volunteer staff. Training must include:

First Aid, Cardiopulmonary Resuscitation (CPR)/Basic Life Support (BLS), AED, health, safety, protection from blood borne pathogens, and orientation on OIs and equipment. (T-1)

A minimum of two staff members must be on duty during staffed hours of operation for emergency response capabilities. (T-0)

1.5.2. Volunteers. The use of volunteers is beneficial for effective programming.

Individuals and groups from nearby communities, schools, colleges, family members, as well as off-duty military are excellent sources of volunteers. Do not use volunteers to perform duties recurring in nature and normally performed by the staff, but use volunteers to supplement the established work force. Develop effective training programs to maximize volunteer talents. Provide and document volunteers’ training. Recognize volunteer efforts by nominating them for local and Air Force-level awards. Volunteers register through the

Airmen and Family Services Center. See DoDI 1100.21, Voluntary Services in the

Department of Defense, and AFI 34-101, for additional guidance for accepting volunteer services in MWR programs and activities. Unit Physical Training Facilities (UPTF) may not use volunteers for facility staffing or exercise programming (i.e., Group Exercise

Instructors). (T-0)

1.6. Uniforms.

1.6.1. AFI 36-801, Uniforms for Civilian Employees, paragraphs 2.2 and 2.2.1 authorizes the

Headquarters Functional Authority (HAF) to develop specific uniform design based on functional duty requirements, environmental factors, safety and health consideration. All FSC civilian employees (APF and NAF) are encouraged to wear appropriate professional attire similar to the AF Informal Uniform as funding allows. Military FSC employees will wear the

AF Informal Uniform in accordance with the AF guidelines contained in AFI 36-2903, Dress and Personal Appearance of Air Force Personnel. (T-1) Uniforms are unit funded for employees. (T-3) Based on local requirements, employees wear appropriate professional attire when meeting with leadership or attending off-site meetings. Contractors wear uniforms as specified in the government or individual service contract and will be appropriate for the activity as well as for a military environment. AF Informal Uniform policy is established in AFI 36-

2903, Dress and Personal Appearance of Air Force Personnel.

1.6.2. Customer Attire. Appropriate clothing must be worn to maintain a proper image in a military and family fitness facility. Attire must be conservative and modest in nature.

10 AFI34-266 8 DECEMBER 2014

Obscene/offensive language or graphics are prohibited. Athletic attire and athletic-type shoes will be worn in all activity and equipment areas. Military utility uniforms are authorized to be worn during workouts and members may remove their utility uniform coat

(shirt); however, t-shirts must be worn. (T-1) Only court shoes with non-marking soles will be worn on hardwood floors; boots are not authorized on treadmills or hardwood floors.

Casual slacks/shorts and jeans are considered non-exercise attire and are not to be worn. Due to safety concerns (including an increased risk of dehydration and heat illness), garments made of plastic, rubber, nylon, etc., that are specifically designed to increase the amount of perspiration, are not authorized in any fitness facility, to include outdoor running tracks and fields. (T-1) Each FSC must post the policy governing appropriate workout attire. (T-3)

Customers not wearing proper attire will be asked to change into appropriate exercise clothing or leave the facility.

1.7. Locker Rooms. Children age six and over are not allowed in the opposite gender locker room/dressing areas and this policy should be clearly posted in the facility. Any local deviation from this standard must be documented in a local OI and displayed in each FSC facility. (T-3)

1.8. Equipment and Supplies. Sufficient equipment and supplies (e.g., balls, mats, jerseys, etc.) must be available to provide a comprehensive program. Ensure all equipment and supplies are properly controlled, inventoried, and stored. The FSM develops and implements a plan to replace or repair program equipment, uniforms, and supplies. The FSM must ensure all above items are included in the annual budget to ensure timely replacement. (T-3)

1.9. Facility Design. For facility design information, refer to Unified Facilities Criteria (UFC)

4-740-02, Fitness Centers and the Air Force Services Facilities Design Guide, Design: Fitness

Centers on the AF Fitness and Sports Manager’s website. (T-0)

1.10. Alcoholic Beverages. The consumption, selling, or serving of any alcoholic beverages at sports playing fields or facilities must adhere to the policies established in AFI 34-219, Alcoholic

Beverage Program, and associated MAJCOM supplements. The FSM must address alcoholic beverages in the program OI and ensure compliance with installation supplements to AFI 34-

219. (T-1)

1.11. FSC Functional Areas. FSC functional areas under the FSM include operations, fitness, and sports. The FSM assigns staff duties to accommodate the various areas of responsibility:

1.11.1. Fitness and Sports Manager. The FSM manages the installation fitness and sports program to include facility, operational, personnel, and financial functions. The FSM will:

1.11.1.1. Develop an annual operations plan and budget and forwards it through the

Sustainment Services Flight Commander/Chief, Sustainment Services Flight (FSV) to the

FSS Commander/Civilian Leader for approval. (T-1)

1.11.1.2. Develop and implement OIs to provide local guidance when necessary. (T-1)

1.11.1.3. Work with installation agencies and off-installation community fitness organizations to provide a well-balanced and comprehensive program. (T-1)

1.11.1.4. Provide management oversight of the installation Fitness Assessment Cell

(FAC) to conduct centralized fitness assessments for installation personnel IAW AFI 36-

2905. (T-1)

AFI34-266 8 DECEMBER 2014 11

1.11.1.5. Ensure weekly inspections are conducted on facilities, fitness and sports equipment, and sports fields with discrepancies documented and forwarded to the appropriate office for correction. (T-1)

1.11.1.6. Ensure all facility and program contracts meet contract requirements. (T-1)

1.11.1.7. Develop a written training plan to identify, document, and execute training needs and ensure staff members meet the requirements for their positions. Additionally, the FSM must ensure that identified training is included in the annual budget. The FSM must be knowledgeable in fitness and serve as a resource for fitness staff training. (T-1)

1.11.1.8. Develop and coordinate an emergency plan with the medical group point of contact. The emergency plan (reference Chapter 6, paragraph 6.1) will be practiced and training documented quarterly. (T-1)

1.11.1.9. Consult with the ground safety office and civil engineers to report and correct any ground safety hazards. (T-1)

1.11.1.10. Respond to formal customer comments (e.g., written, comment cards, verbal) within 48 hours, documents the outcome, and maintains a record for one year. (T-1)

1.11.1.11. Designate appropriate FSC staff to manage operations, fitness, and sports functions, and has a contingency plan in place for periods of deployment. (T-1)

1.11.2. Operations Function. The FSM designates an Operations Manager to:

1.11.2.1. Manage indoor and outdoor maintenance. (T-1)

1.11.2.2. Perform building manager functions. (T-1)

1.11.2.3. Oversee custodial contracts or services. (T-1)

1.11.2.4. Maintain repair records. (T-1)

1.11.2.5. Manage supply accounts. (T-1)

1.11.2.6. Maintain accountability of FSC exercise equipment IAW AFI 34-204, Property

Management. (T-1)

1.11.2.7. Conduct and document weekly inspections of all operational areas assigned by the FSM. (T-1)

1.11.2.8. Provide oversight for cashiers and front desk operations, to include the scheduling of personnel. (T-1)

1.11.3. Fitness Programs Function. The FSM designates a Fitness Program Manager (FPM) to:

1.11.3.1. Develop an annual fitness plan to include all core and enhanced fitness programs, as well as, activities implemented in coordination with other installation organizations. (T-1)

1.11.3.2. Manage all fitness programs such as group exercise classes, equipment orientations, incentive programs, special events, personal fitness assessments, fitness improvement programs, and fitness room monitoring and advertises monthly fitness activities. (T-1)

12 AFI34-266 8 DECEMBER 2014

1.11.3.3. Maintain all equipment to include fitness exercise equipment, ensuring safety signage is displayed in all exercise/equipment areas. (T-1)

1.11.3.4. Conduct a periodic review of fitness programs. (T-1)

1.11.3.5. Review fitness instructor and personal trainer qualifications and performance.

(T-1)

1.11.3.6. Act as the representative to the wing Health Promotion Working Group. (T-1)

1.11.4. Sports Programs Function. The FSM designates a Sports Program Manager (SPM) to:

1.11.4.1. Develop an annual sports plan and calendar. (T-1)

1.11.4.2. Design and implements installation core sports programs to ensure the highest level of participation from squadrons, units and individuals. (T-1)

1.11.4.3. Manage all aspects of the installation sports program to include intramural, extramural, and sports official contracts. (T-1)

1.11.4.4. Ensure fields and courts are maintained, prepared and ready for play. (T-1)

1.11.4.5. Conduct and document weekly inspections of all sports equipment, fields, and facilities during the playing season (fields must also be inspected monthly during the off-season) to ensure they are maintained in safe condition. (T-1)

1.11.4.6. Develop sports bylaws in coordination with the Fitness and Sports Advisory

Council and provides staff supervision for all sports events and programs. (T-1)

1.12. Property Management Overview. The FSM ultimately has the responsibility for property management, to include furniture, fixtures, and equipment (FF&E) and vehicles. The

FSM has the responsibility for required lifecycle management for all assets within the FSC to include planning, budgeting, acquiring, receiving and accounting, use and control, and disposal of property/resources. The FSM may designate, in writing, an alternate property account custodian (refer to AFI 34-204, Property Management), for a complete listing of activity manager and property account custodian responsibilities) to handle all equipment and supplies within the FSC.

1.13. Equipment. There must be sufficient circulation space around all cardiovascular and selectorized/free weight equipment. (T-3) Space must allow for easy customer access to the equipment and provide a safety zone to minimize injuries from falls. For budgeting purposes, a comprehensive equipment replacement plan must be in place to support an annual 20% replacement cycle of total equipment inventory. (T-3) Actual replacement of equipment will depend on equipment condition, usage, and budget received. Refer to the AF Fitness and Sports

Manager’s website for current equipment standards.

1.13.1. Cardiovascular (CV) Equipment Standard. All cardiovascular equipment is commercial grade equipment and meets AF Fitness and Sports standards with appropriate numbers of each of the following mandatory core pieces: treadmills, upright bikes, recumbent bikes, steppers, and elliptical/variable motion trainers. (T-1) Installations with more than one FSS operated fitness facility are authorized to purchase a minimum of 50 percent of their AF Fitness and Sports standards allotment for each additional facility. (T-1)

AFI34-266 8 DECEMBER 2014 13

1.13.2. Selectorized Resistance Training Equipment Standard. All selectorized resistance training equipment is commercial grade equipment and meets AF Fitness and Sports standards. All FSCs have as a minimum one complete line of the following selectorized resistance training equipment: leg press, leg curl, leg extension, seated or standing leg abduction, seated or standing leg adduction, standing or seated calf raise, bench press, overhead press, cable lat pull down, compound row, pectoral fly, biceps curl, triceps press, crunch, back extension, cable crossover, high/low pull, and weight-assisted dip/chin. (T-3)

Installations with more than one fitness facility may need to provide additional equipment as needed to meet customer demand.

1.13.3. Free Weight Resistance Training Equipment Standard. All free weight resistance training equipment is commercial grade equipment and meets AF Fitness and Sports standards. Core free weight resistance training equipment will include a combination of free weight apparatus. (T-3) Installations with more than one fitness facility may need to provide additional equipment to meet customer demand.

1.13.4. Sauna/Steam Room/Hot Tubs. An easily accessible duress system/alarm will be installed that alerts the FSC staff of emergency situations in these areas. (T-2) Alarm tests must be documented and completed prior to the opening of the facility every day. (T-2)

Thermometers must be provided and temperature must be monitored on a regular basis. (T-2)

1.13.4.1. Restricted Use. The FSC staff post signs warning individuals at high risk not to use the sauna, steam room, or hot tub unless authorized by a physician. (T-1)

1.13.4.2. Saunas, Steam Rooms, Spas. Temperature control and regular cleaning are essential for well-maintained saunas, steam rooms and spas. Reference Air Force

Instruction 48-114, Swimming Pools, Spas and Hot Tubs, and Bathing Areas. (T-0)

1.13.5. Racquetball/Squash/Handball Equipment. Racquetball racquets must have wrist straps. Impact resistant eye protection for participants in racquetball, squash, and handball sports is mandatory. This requirement applies to all FSC customers regardless of status.

Military and dress spectacles are not approved eyewear for racquet sports. Protective eyewear must be designed to withstand high impact. FSCs have sufficient quantities of protective eyewear available for loan at no charge to customers. Signs posted at court entrances must state the following: IMPACT RESISTANT EYE PROTECTION IS

REQUIRED AND IS AVAILABLE AT THE EQUIPMENT ISSUE DESK. (T-1)

1.14. Funds Management. All Department of Defense personnel assigned to the FSC, paid with either APFs or NAFs, have an individual responsibility for the proper collection, protection, and controlling of funds.

1.14.1. Funds Protection. Funds assets must be protected IAW AFI 34-202, Protecting

Nonappropriated Fund Assets, and local resource protection plans. The Chief, Resource

Management/Resource Manager ensures that managers implement internal control procedures for protection of assets. The FSM must establish written procedures for the training, handling and safeguarding of fund assets IAW AFMAN 34-212, Control

Procedures for Protecting NAF Assets. (T-1)

1.14.2. Budgets. Budgets are financial plans. Proper and timely planning, and valid historical data are essential factors in the budgeting process.

14 AFI34-266 8 DECEMBER 2014

1.14.2.1. Category A. Mission essential programs are authorized 100% APF support.

Refer to AFI 65-601, Volume 1, Budget Guidance and Procedures, and AFI 65-106, Appropriated Fund Support of Morale, Welfare and Recreation Programs and

Nonappropriated Fund Instrumentalities, for guidance on APF funding support. When

APFs are not available, submit any capital or operational needs for which APFs are authorized, but not available, as unfunded requirements in the APF budget. (T-0)

1.14.2.2. Category B. Per DoDI 1015.10, Enclosure 6, para 1.(2).(a)., sports programs above the intramural level should be funded at the DoD standard of a minimum of 65 percent APF with the remaining coming from NAF support (e.g., extramural sports, varsity sports, MAJCOM Sports Competitions, Air Force and Armed Forces Sports). (T-

0)

1.14.2.3. Category C. These activities are fully funded with NAFs (direct support) (e.g., resale services and vending operations). (T-0)

1.14.3. Approval Authority. NAF budgets are reviewed by the NAF Council and approved by the installation commander. The installation commander also approves the APF distribution and the FSS/CC approves what the FSC receives. (T-1)

1.15. Outdoor Maintenance. The FSM is responsible for developing a written annual grounds maintenance plan for the upkeep and maintenance of all outdoor facilities. (T-2) Safety is also a major concern when maintenance is performed on outdoor facilities. Ensure proper equipment and tools used for outdoor maintenance are in good repair.

1.16. Running Tracks. Refer to the Air Force Services Facilities Design Guide, Design:

Fitness Centers, located in the AF Fitness and Sports Manager’s webpage for indoor track specifications. For outdoor tracks, refer to United Facilities Criteria (UFC) 4-750-02, Outdoor

Sports and Recreational Facilities, at http:// www.wbdg.org/ccb/DOD/UFC/ufc_4_750_02n.pdf. FSC staff must periodically inspect the entire track for damage regardless of track surface, following the manufacturer’s guidelines on preventive maintenance. (T-2) Qualified technicians must accomplish repairs and preventative maintenance; coordinate actions with Base Civil Engineer (BCE.) At least one outdoor exercise area (running trail/track, par course, etc.) must be available, in good condition, and clearly marked. (T-1)

1.17. Marketing and Promotions. The FSM uses market survey data to develop a comprehensive marketing plan and work with the marketing staff to develop promotional, advertising, commercial sponsorship, and publicity strategies. (T-1)

1.18. Continuity Folder. Maintaining up-to-date and accurate records is necessary to plan future programs. A continuity folder provides a comprehensive historical overview of the operation and eases the transition of incoming and outgoing personnel.

http://www.wbdg.org/ccb/DOD/UFC/ufc_4_750_02n.pdf

AFI34-266 8 DECEMBER 2014 15

Chapter 2

PROGRAMS

2.1. Size of Program. Design the activities at the FSC to support core services and programs.

The number of program offerings is based upon the size of the military installation (e.g., a small installation should offer a minimum of 10 group exercise classes/week). Small installations have a total authorized population of up to 1,000; medium 1 through medium 4 installations have

1,001 to 5,000; large installations have 5,001 to 6,000; and mega large 1 through mega large 24 installations range from 6,001 to 30,000, in increments of 1,000 users (see Fitness Center

Population Space Computation at AF Fitness and Sports Manager’s website.) GSUs and

MUNSS meet programming standards established by the MAJCOM or Installation Support.

2.2. Core Fitness Programs (Category A). FSCs provide core programs at no cost to their customers. Core fitness program requirements must be met prior to conducting programs beyond core. (T-1)

Table 2.1. Core Fitness Programs

1. Group Exercise Classes A minimum of 10 scheduled offerings per week at small bases and 15 scheduled offerings per week at medium, large, and mega large bases, e.g., functional fitness, core training, strength conditioning, low impact aerobics, cardio boxing.

2. Equipment Orientations Trained FSC staff must provide orientations on proper equipment usage (how to use each machine as well as safe positioning and execution) for all cardio and strength machines on an appointment basis or through regularly scheduled classes.

3. Fitness Improvement Programs Offer a combination of aerobic and strength conditioning classes based on local needs to support AF Fitness Program. *

4. Incentive Programs 4 per year, e.g., cycle and swim program, jogging club, etc.

5. Special Events 4 per year, of which at least one is family oriented and one is conducted in coordination with Outdoor

Recreation, e.g., walks/runs/hikes, installation fitness days, etc.

NOTE: Classes (either led by live instructor or as part of a fitness kiosk) provide aerobic, strength, and flexibility conditioning appropriate for physical fitness improvement.

Careful consideration should be given to providing a variety of classes meeting these requirements. Examples are high/low impact, cardio-kick boxing, group cycling, circuit training, core strength classes, and group strength training.

16 AFI34-266 8 DECEMBER 2014

2.3. Group Exercise Instructors. Group exercise instructors must have and maintain a primary instructor certification by an AF recognized organization listed on the AF Fitness and Sports

Manager’s website. (T-1) Instructors must obtain the additional necessary specialized training/certifications for step and kickboxing fitness classes. (T-1) Group exercise instructors also maintain current First Aid and either the American Heart Association’s Basic Life

Support/Automated External Defibrillator (BLS/AED) or the Red Cross’s Cardiopulmonary

Resuscitation/Automated External Defibrillator (CPR/AED) certification. (T-1)

2.4. Fitness Improvement Programs (FIP). These programs target active duty personnel who do not meet Air Force fitness standards for aerobic fitness, muscular strength and circumferential tape measurement. Coordination with the installation FAC Manager and UFPMs is required to ensure appropriate class format, instruction, and attendance documentation. (T-1)

2.5. Fitness Programs Beyond Core (Category B). Programs that provide additional fitness opportunities may be offered at the discretion of the squadron commander or flight chief. Fees may be charged for all enhanced programs only to offset verifiable NAF expenses for these services; these may include, but are not limited to, group exercise classes beyond the core (e.g., group cycling, Tai Chi, Yoga, water exercise, etc.) and one-on-one personal fitness training.

2.5.1. Personal Training Instructors. Personal training may be offered on a fee-for-service basis through a NAF personal trainer contract. Contract personal training instructors must have verification of at least 100 hours of individual fitness program experience to include fitness assessments and cardiovascular and strength conditioning programs, and have current certification by an organization listed on the AF Fitness and Sports Manager’s website. (T-

1) Personal training instructors also maintain current First Aid and either BLS/AED

(American Heart) or CPR/AED (Red Cross) certification. (T-1)

2.5.2. Personal Fitness Assessments. Fitness staff can conduct assessments and provide exercise programs for military personnel upon request as schedules allow. Fitness assessments measure cardio-respiratory fitness, muscular strength and endurance, body composition, and flexibility using either a manual or computerized system. Examples of assessment modules include a step or sub-maximal cycle test, sit and reach, and skin fold calipers. Fitness assessments must be conducted only by contract personal trainers and/or trained fitness staff who, at a minimum, have completed the AETC Fitness Specialist Course.

These fitness assessments are not official fitness assessments and are not meant to replace the official fitness assessments the members receive from the FAC. (T-1)

2.5.3. Family Fitness Classes. FSC may offer family programs such as “Mom ‘n Tots”, “Stroller Fitness”, etc., as funding allows meeting local customer needs. Classes may be conducted by trained Youth and/or FCS staff or contractors. Background checks are not required for instructors of these classes as long as the parents and youth are participating in the class together. (T-1)

2.5.4. For AFR only: Exercise Physiologists at AFRC host installations, programmed with non-Defense Health Program funds, may create and implement programs and individually council members for fitness improvement purposes.

2.6. Sports Programs. FSCs provide core sports programs for eligible customers and, where resources are available, provide programs above the intramural level (see Table 2.2). Sports calendars are developed annually at the beginning of the fiscal year and made available to

AFI34-266 8 DECEMBER 2014 17

customers. (T-3) Calendars give an overview of sports offered at the installation and include start dates, letter of intent due dates, coach’s meeting dates, and projected end dates.

2.6.1. Youth Sports Partnership. The FSC sports program and the Youth Sports program will maintain separate operations. (T-1) However, where and when feasible, both programs are encouraged to partner together for cost savings and program efficiency in areas such as sharing and maintaining sports fields, ordering and storing equipment, and ordering trophies.

2.6.2. Outdoor Fields. The FSM must team with representatives from safety, Base Civil

Engineer, and Military Public Health (Military Public Health is only needed if food is sold at outdoor fields) and perform a pre-season and post-season inspection. (T-1)

2.6.3. Commander’s Trophy. Installations should consider implementing a Commander's

Trophy initiative to promote participation in the sports program. Participation at meetings should be recognized as another way to earn Commander's Trophy points. Coordinate the meeting minutes through the FSS commander/civilian leader (or designee) for approval.

Provide a copy of the approved minutes to all council members. (T-3)

2.6.4. Sports Equipment. FSMs must ensure appropriate equipment is purchased with APFs and is provided for the selected sports in Table 2.2. (T-1)

2.6.5. Officials. Contract officials must be certified/trained through a recognized and approved NGB for the particular sport; FSMs verify certification. (T-1) APFs are authorized for sports officials for Category A and B sports IAW AFI 65-106. When certified officials are not available, the FSM is responsible for recruiting volunteers and ensuring they are trained prior to officiating games.

2.6.6. Prizes and Incentive Awards. Refer to AFI 65-601V1, section 4L, 4.31. Awards, Award Ceremonies and Gifts, for guidance. (T-1)

2.7. Fitness and Sports Advisory Council. This optional council meets as necessary and functions as an advisory body to serve as a communication method among units to assist, coordinate, and assemble installation resources to support comprehensive fitness and sports programs. Recommend FSMs establish multiple methods of receiving and implementing inputs from council members if assembling the full council is not necessary or practical. If a council is established, then the following applies: The FSM is the chairperson (a non-voting member).

The council should include a primary and an alternate representative from each unit or tenant of the installation.

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Table 2.2. Sports Programs

Core Sports (T-0) Category A

Intramural Sports Provide at least 4 major programs (e.g., softball, basketball, flag football, volleyball, soccer, cross-country running) at no charge.

Sports Above The Intramural

Level (T-1)

Category B

Extramural Sports Sport locally determined by demand (these are additional sports programs offered beyond minimum intramural sports). May require activity or usage fees, e.g., golf, bowling.

Tournaments w/ Off-Base

Participants

Invitationals, regional tournaments, etc.

Varsity Sports Sport(s) locally determined by demand.

MAJCOM Sports Competitions Sport(s) determined by MAJCOM.

Air Force, Armed Forces Sport(s) determined by AF and Armed Forces Sports council.

2.8. Core Sports Programs. Core sports programs are Category A and promote organized sports and esprit de corps. The intramural program is recreational in nature. The installation commander determines participation which may include active duty, guardsmen and reservists assigned to installation units. (T-2) Active duty military personnel always have first priority in intramural sports participation (follow eligibility criteria established in AFI 34-101). Other categories of customers may participate in the intramural program if their participation is needed to offer a particular program. The FSM designates an intramural specialist who works for the

SPM at installations with large sports programming. (T-3) This is not a mandatory position but is often used on an as needed basis.

2.9. Sports Programs Above the Intramural Level. These sports programs provide opportunities for base athletes to compete off base, with other base, civilian, university and club teams. Financial guidance is provided in DoDI 1015.10, Programs For Military Morale, Welfare And Recreation (MWR); AFI 34-201, Use of Nonappropriated Funds (NAFs); and AFI

65-106, Appropriated Fund Support of Morale, Welfare, and Recreation (MWR) and

Nonappropriated Fund Instrumentalities. APFs should be used where authorized. NAFs required to support these programs must be included in the NAF budget and submitted for approval by the NAF Council and installation commander, with the exception of Air Force or

Armed Forces programs. (T-1)

2.9.1. Extramural Sports. This program is above the intramural program level and may be conducted when demand exists and resources allow.

2.9.2. Varsity Sports. Varsity sports programs are optional above the intramural level and based on number of adequate participants and availability of resources (see Table 2.3).

Varsity sports offer skilled military athletes an opportunity to compete off the installation in competitive programs and serve as a feeder program into higher-level Air Force competition.

FSMs should establish partnerships with community organizations to the greatest extent

AFI34-266 8 DECEMBER 2014 19

possible to broaden the scope of league play. Other DoD ID cardholders must have installation commander approval to participate. (T-2) Civilians, including civilian coaches, are not authorized permissive TDY merely to participate in sporting events. Support for varsity programs may include purchase of uniforms, scheduling games with local teams, and paying entry fees for local leagues or tournaments. If competition is located out-of-town, transportation support is authorized, entry fees may be paid with NAFs, and a daily personal maintenance allowance may be allocated. Funding availability determines payment of expenses. For away games, varsity staff will arrange transportation and lodging, confirm game times, process duty releases/permissive TDY orders or permissive leave, process entry/game fees, and provide uniforms and applicable playing equipment. Ensure Varsity

Booster Clubs comply with AFI 34-223, Private Organization (PO) Program. (T-1)

Table 2.3. Varsity Sports Financial Support

Appropriated

Funds

Nonappropriated

Funds

Entry Fees N A

Transportation A N

Lodging N A

Personal

Maintenance

Allowance

N A

Uniforms A N

Equipment A N

AFI 65-106, Appropriated Fund Support of Morale, Welfare, and Recreation (MWR) and Nonappropriated

Fund Instrumentalities (NAFIS)

A - Authorized

N - Not Authorized

- Only if available through Base Transportation

- NAFs may be used to pay for lodging or reimburse an individual for lodging providing they stay on the installation, however a purchase request must be submitted. This must be approved by the Chief, Resource Management/Resource Manager prior to execution (NAFs may not be used to pay for off-installation lodging, even when installation lodging is not available; this does not apply to Departmental-level sports) (T-2)

- Personal Maintenance Allowance (similar to Per

Diem)

NOTE: The FSM coordinates with the Chief, Resource Management/Resource Manager to authorize any expenditure of NAFs to support varsity sports.

20 AFI34-266 8 DECEMBER 2014

2.9.3. Air Force Marathon. Installations may treat the Air Force Marathon as a varsity event.