2016_Sport's_Official_-_PWS.docx

PERFORMANCE WORK STATEMENT (PWS)

Sports Officiating for Intramural Sporting Events For Patrick Air Force Base (PAFB)

Part 1

General Information

In accordance with (IAW) Air Force Instruction 34-266, Patrick Air Force Base Fitness & Sports Center provides intramural sporting participants with athletic league programs. The Contractor (KTR) shall provide all necessary personnel, equipment, certifications, tools, supplies and, materials to provide intramural sports officiating services for Patrick Air Force Base Fitness & Sports Center, except as specified in Part 3 as government furnished property and services. All KTR personnel shall comply with this Performance Work Statement (PWS) and Industry Standards for officiating services.

1. GENERAL: This is a non-personal services contract to provide Sports Officiating. The Government shall not exercise any supervision or control over the KTR’s employees performing the services herein. Such contractor employees shall be accountable solely to the KTR who, in turn, is responsible to the Government.

1.1 Description of Services: The KTR shall provide all personnel, equipment, supplies, transportation, tools, materials, supervision and, other items and non-personal services necessary to perform Sports Officiating/ Referee duties as defined in this PWS except for those items specified as government furnished property and services described in Part 3 of this PWS. The KTR shall perform to the standards in this PWS.

1.2 Background: Sports officiating is the unbiased judgement of sports competitions in accordance with established rules. The quality of sports officiating depends on the official’s knowledge of the rules of the sport, on his ability to apply the rules while observing the requirements of sportsmanship, including unbiased judgment and accuracy, and on his experience as an official.

1.3 Objectives:

Provide unbiased, fair and, ethical sports officiating for the following activities:

· Flag Football

· Softball

· Soccer

· Basketball

1.4 Scope: The type of service being provided is unbiased sports officiating for Intramural sporting activities. The KTR shall be responsible for providing qualified individuals to perform officiating for those activities listed in 1.3.

1.5 Period of Performance: The period of performance shall be for one (1) Base Year of 8 months and four (4) 12-month option years. The Period of Performance reads as follows:

1.6 General Information

1.6.1 Quality Control: The KTR shall provide an individual to serve as a sports official contract manager (Contract Manager). The contract manager shall be responsible for recruiting and, assigning qualified sports officials/referees.

1.6.2 Quality Assurance: The government shall evaluate the KTR’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the KTR has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays: The contractor will not be required to perform on these federally recognized holidays, unless bilateral agreement is reached and approved by both parties.

1.6.4 Hours of Operation: KTR shall be responsible for having sports officials present to conduct business between the hours of 1700 ~ 2100 Monday thru Friday except Federal holidays, or when Government facilities are closed due to PAFB military exercises, family days, local or national emergencies, administrative closings, or similar Government directed facility closings. The KTR must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when Government facilities are not closed for the above reasons. When hiring personnel, the KTR shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: The work to be performed under this contract will be at two (2) Athletic Field locations; Patrick Air Force Base, Florida – WarFit Field and, Patrick Air Force Base New Softball Field located in Satellite Beach, Florida.

1.6.6 Type of Contract: The government will award a Firm Fixed Price (FFP) contract based on pricing provided by contractors.

1.6.8 Special Qualifications:

1.6.8.1 Sports Official/ Referee: Each sports official/ referee performing work under this contract shall:

· Possess a current and valid certification of training by a nationally recognized sports officials association appropriate for the sporting activity they are officiating, i.e. National Federation of State High School Associations (NFHSA), the National Collegiate Athletic Association (NCAA), the National Intramural-Recreational Sports Association (NIRSA), the United States Specialty Sports Association (USSSA) – Slow Pitch Softball, or certification from another United States National Governing Body (USNGB). The contract manager shall maintain current certifications and updates to certifications.

· Possess a current American Red Cross or American Heart Association, Cardiopulmonary Resuscitation (CPR) and, Automated External Defibrillator (AED) card.

· Be familiar with the fitness center emergency action plan (EAP). The Contract Manager will coordinate with the FSM or appointed representative for the EAP introduction.

1.6.9 Post Award Conference/Periodic Progress Meetings: The KTR agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The Contracting Officer, Contracting Officers Representative, and other Government personnel, as appropriate, may meet periodically with the KTR to review the KTR's performance. At these meetings the Contracting Officer will apprise the KTR of how the government views the KTR's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.10 Government Personnel:

1.6.10.1 Contracting Officer (CO): a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the contracting officer acting within the limits of their authority as delegated by the contracting officer.

1.6.10.2 Contracting Officer Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the KTR performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the KTR concerning technical aspects of the contract: issue written interpretations of technical requirements: monitor KTR's performance and notifies both the Contracting Officer and KTR of any deficiencies: coordinate availability of government furnished property, and provide site entry of KTR personnel. A letter of designation issued to the COR, a copy of which is sent to the KTR, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in schedule. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.10.3 Fitness & Sports Center – Manager (FSM):

1.6.10.4 Fitness & Sports Center – Operations Manager (FOM):

1.6.10.5 Fitness & Sports Center – Sports Manager (SM):

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACT MANAGER. Contractor employee responsible for recruiting, training, certification and scheduling of sports officials.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Government and Contractor personnel required for the performance of the contract listed in the PWS.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SPORTS ACTIVITY. All of the following: Flag Football, Softball, Soccer, Basketball.

2.1.12. SPORTS OFFICIATING. The unbiased judgement of sports competitions in accordance with established rules.

2.1.13. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.14. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.2. ACRONYMS:

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. General: The Government shall provide materials, equipment and services as appropriate for the sport being played, to include: scorebooks, scoreboards/clocks and football down indicator, chain sets, game balls and, scorekeeper. All will be provided as required for officials use prior to the first game daily. A Patrick AFB Fitness & Sports Center representative i.e. SM, FOM, and/or FSM will be in attendance at all games to provide administrative functions and to help ensure appropriate sportsman like behavior by all parties that will be in attendance whether as a spectator or player for the games.

3.2 Facilities: Appropriate playing area will be determined by location of sporting activity being played: either of two (2) athletic field locations; Patrick Air Force Base, Florida – WarFit Field, or Patrick Air Force Base New Softball Field located in Satellite Beach, Florida. Playing area shall be prepared and marked for games.

3.3 Utilities: All utilities at facilities will be available for the KTR’s use in performance of tasks outlined in this PWS. The KTR shall instruct employees in utilities conservation practices. The KTR shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off water faucets or valves after using the required amount to accomplish cleaning personal equipment.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR PERSONNEL, ITEMS FURNISHED AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all material, equipment and, services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.1.1 The KTR shall be responsible to ensure the date, time, and location of each event is correct.

4.1.2 When notified of a rain out or postponed game prior to 1500 hours, the KTR will not be paid for the game. The KTR will only be paid for the first scheduled game, if notified after 1500 hours.

4.1.3 The FSM will provide by-laws two (2) weeks prior to the start of each sport season. All games shall be played in accordance with respective official rule books as amended only by Patrick AFB Fitness and Sports Center league by-laws. Initial game schedules will be provided on the week prior to the start of each sport season.

4.1.4 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their KTR status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by KTR are suitably marked as KTR products or that KTR participation is appropriately disclosed. KTR employees shall be identified by attire worn, as deemed appropriate for the sporting activity being officiated.

4.1.5 Security Requirements: KTR personnel performing work under this contract shall comply with the Procedures for Access to Patrick Air Force Base. In addition, each contractor employee officiating sports games on PAFB shall complete and submit a 45th SPACE WING BADGE/VISITOR REQUEST form fourteen (14) days prior to the first scheduled game of the respective sports season in which they are officiating.

4.1.6 Physical Security: The KTR shall be responsible for safeguarding all government equipment, information and property provided for contractor use.

4.2 Contractor Personnel:

4.2.1 Contract Manager (CM); In addition to the KTR providing certified sports officials/ referees, the KTR shall appoint an employee who will serve as Contract Manager. This individual shall be the KTR liaison responsible for the performance of the work. The name and contact information for the CM and an alternate who shall act for the CM when the CM is absent shall be designated in writing to the CO. The CM or alternate shall have full authority to act for the KTR on all contract matters relating to daily operation of the contract. The CM or alternate shall be available between the hours of 0800 ~ 1630 Monday thru Friday except Federal holidays, or when Government facilities are closed due to PAFB military exercises, family days, local or national emergencies, administrative closings, or similar Government directed facility closings.

4.2.2 The CM shall schedule officials for all events requiring officiating.

4.2.3 Sports Officials/ Referees; Special qualifications for these individuals are stated in 1.6.8.

4.2.3.1 Sports officials/ referees shall be a minimum of 18 years of age.

4.2.3.2 Sports officials/ referees shall be at the proper location of the scheduled event thirty (30) minutes before game time. The officials shall be responsible for inspecting the playing field and notifying the SM of any deficiencies prior to game time. Appropriate course of action shall be the responsibility of the SM. A ten (10) minute grace period will be allowed before cancellation of a game due to either team being unable to field the appropriate number of team members.

4.2.3.3 Sports officials/ referees shall wear the sport specific officiating uniform and, have the proper equipment for officiating sporting activities i.e. whistle, penalty flag, penalty cards, stop watch, ball/ strike indicator, plate brush, etc.

4.2.3.4 In the event of an emergency requiring medical assistance, Sports Officials shall immediately call 911 and/or notify the Patrick AFB Fitness & Sports Center representative present. Any injury sustained by a player or official will be brought to the attention of the FSM, FOM, or SM no later than 1000 hours the next duty day.

4.2.3.5 In event of unsafe or unplayable conditions (rain, lightening and or , poor field condition..) occur after a game starts , the lead official will ensure conditions truly merit a delay and/ or postponement (as per specific rulebook). Every effort will be made, to safely complete scheduled games. If inclement conditions require the games to be cancelled, the KTR will receive payment for games; up to and including the one in progress. Subsequent games on the same day will not be paid.

4.2.3.6 Sports officials/ referees shall be responsible for proper conduct and control of the game.

4.2.4 Incidents and Disturbances:

4.2.4.1 Incidents leading to player or coach ejection, protest of the game or other problems, shall be documented (entered) into the official scorebook, signed by all officials officiating the game, and reported in writing, to the SM no later than 1000 hours the next duty day.

4.2.4.2 The officiating personnel will be the deciding factor as to whether an individual is ejected from a game due to poor sportsmanship, behavior, or flagrant violation of the rules, however, the Fitness & Sports Center representative shall be responsible for spectator behavior. In the event of disruptive player and/or spectator(s) behavior, once ejected, the players and /or spectator(s) will be instructed by the Fitness & Sports Center Staff to leave the premises. If these instructions are not followed, the Fitness & Sports Center Staff shall call Security Forces; who have authority to remove individuals from the premises.

PART 5

ATTACHMENT/TECHNICAL EXHIBIT LISTING

5. Attachment/Technical Exhibit List:

5.1 Attachment 1 – Air Force Instruction 34-266

5.2. Attachment 2 – Patrick AFB and Cape Canaveral AFS Fitness Center Medical Emergency Plan

5.3 Attachment 3 – PAFB Referee Evaluation Form