Attachment 1 - PWS Flooring IDIQ _dtd 8 Mar 10_ 42 pages.pdf

STATEMENT OF WORK

FOR

FLOORING CONTRACT

REPLACEMENT

NEW INSTALLATION

PATRICK AFB, FL

March 8, 2010

TABLE OF CONTENTS

Paragraph

Number Title Page Number

SECTION 1 – DESCRIPTION OF SERVICES

1. STATEMENT OF WORK (SOW) 4

1.2 SCHEDULING WORK 4

1.3 WARRANTY 4

1.4 ASBESTOS 5

1.5 GREEN PURCHASING PROGRAM (GPP) 5

1.6 APPLICABLE PUBLICATIONS & REFERENCES 5-7

1.7 QUALIFICATIONS 7-8

1.8 DELIVERY AND STORAGE 8

1.9 MATERIALS 8

1.9.1 CARPET Submittals 8

1.9.1.1 Suggested Manufacturers 8

1.9.1.2 Technical Specifications 8-9

1.9.1.3 Accessory Materials 9

1.9.1.4 Execution and Preparation 9

1.9.1.5 Installation 9

1.9.2 PAVER TILE Submittals 9-10

1.9.2.1 Suggested Manufacturers 10

1.9.2.2 Technical Specification 10

1.9.2.3 Accessory Materials 10

1.9.2.4 Execution and Preparation 10

1.9.2.5 Installation 10

1.9.3 RESILIENT FLOORING Submittals 10

1.9.3.1 Suggested Manufacturers 10

1.9.3.2 Technical Specifications 11

1.9.3.3 Accessory Materials 11

1.9.3.4 Execution and Preparation 11

1.9.3.5 Installation 12

SECTION 2 – GOVERNMENT FURNISHED PROPERTY

2. Government Furnished Property & Facilities 13

SECTION 3 – GENERAL INFORMATION

3.1 Quality Assurance 14

3.2 Hours of Operation 14

3.3 Contractor Personnel 14

3.4 Performance of Service during Crisis 14

3.5 Contractor Furnished 15

3.6 Quality Control Plan 15

SECTION 4 – ENVIRONMENTAL REQUIREMENTS

4.1 Environmental Requirements 16

4.1.1 Contract Environmental Representative 16

4.1.2 Hazardous & Controlled Waste Management 16-17

4.1.3 Air Program 17

4.1.4 Environmental Release Notification, Response & Clean-Up 17

4.1.5 Emergency Planning & Community Right-to-Know Act 17

4.1.6 Hazardous Materials Management 17

4.1.6.1 Hazardous Materials Management for ODS 18

4.1.7 Pollution Prevention 18

4.1.8 Environmental, Safety & Occ Health Management System 18-19

4.1.9 Natural Resources 19

4.1.10 Cultural Resources 19

SECTION 5 – APPENDICES

A. 45 SW HAZMAT Tracking Procedures 20-42

STATEMENT OF WORK:

The Contractor shall provide all management, labor, equipment, vehicles, transportation, storage and materials to perform all flooring work necessary and in accordance with this Statement of Work at Patrick Air Force Base FL. At all times any/all employees/workers must wear a uniformed top that clearly identifies contractor name. Contractor must have a local phone number and POC in the Patrick Air Force Base area code or a toll free number.

1.2 SCHEDULING WORK:

The Contractor shall be notified by telephone or email when a requirement exists for flooring services.

The Delivery Order number in addition to other requirements indicated in the contract clauses shall be used on all correspondence, submittals, and invoices.

Upon notification by Government personnel of a proposed project the Contractor shall respond, within five business days, to the Government Quality Assurance Personnel (QAP). The initial site visit shall then be scheduled with the QAP to verify any and all existing conditions relevant to the project.

Within three days after the site visit the Contractor shall submit a cost estimate for the project to the Government QAP and Contracting Officer (CO). The estimate will include the quantity, description and cost per unit of each line item. Indicate excess quantities being proposed.

A technical evaluation will be accomplished in an effort to reach an agreement between the

Contracting Officer and the Contractor. When a cost has been agreed upon the Contractor will be notified to proceed.

Upon receiving a notice to proceed, the Contractor shall order the selected materials and submit a proposed progress schedule, to include date and time of project initiation. The Start Date must be within 30 days of notice to proceed.

With each project addition a new, signed schedule must be submitted to the CO and approved by the QAP. Email or FAX the schedules with performance periods to both the QAP and CO.

1.3 WARRANTY:

All work performed and materials used shall be guaranteed by the Contractor for one (1) year after project completion date

Any manufacturer warranties and extended warranties, provided at no additional cost, shall be executed for the benefit of the Government.

Warranties shall specify the duration and exact items covered in the guarantee.

The Contractor shall provide copies of all manufacturer warranties before final payment for each project.

1.4 ASBESTOS:

Asbestos containing material may be hazardous and requires special handling and disposal procedures. For the purpose of this contract, the Contractor shall assume that all vinyl flooring materials and mastic contain asbestos unless facility asbestos surveys demonstrate otherwise.

Contractor shall cease work immediately if any suspected tiles break or begin lifting during the removal of flooring material, previously installed on top of suspected vinyl tile. Contact the QAP and CO to determine proper procedures.

The Contractor shall not remove existing asbestos tiles. A separate contract may be initiated to remove asbestos materials. The flooring contractor may experience delays due to asbestos removal operations.

The Contractor shall maintain documentation demonstrating implementation of an Employee

Asbestos Awareness Program, as described under OSHA, Chapter 29. This training shall be provided by the Contractor to all personnel performing any service under this contract, to include subcontractors and daily workers.

1.5 GREEN PURCHASING PROGRAM (GPP)

A. The Contractor shall provide at least the minimum percentage of recovered materials to ensure compliance with the Green Purchasing Program (GPP), as per the Statement of Work.

B. Measuring Moisture Vapor Emission Rate of Concrete Subfloor to determine flooring installation requirements.

Where moisture levels are high (5-10 lbs/1000 square foot/24 hour period), remove any residual adhesive from previous installations.

Where pH exceeds 10.0 floor should be acid washed using a 50/50 vinegar and water solution.

1.6 APPLICABLE PUBLICATIONS/REFERENCES:

A. Air Force:

Engineering Technical Letter (ETL) 07-4: Air Force Carpet Standard - provides technical and aesthetic selection criteria for acquisition, installation, maintenance, and eventual disposal of broadloom carpet, carpet tiles and carpet pad

AFSPCH 32-1004 – Facilities Excellence Program and Standards Handbook, 7.6.2.1.1 Flooring

Materials

AFI 32-7080 – Pollution Prevention Program

1.6.1 Carpet – Broadloom & Carpet Tiles

A. American Society for Testing and Materials (ASTM):

ASTM D1335 – Standard Test Method for Tuft Bind of Pile Yarn Floor coverings ASTM D5823 – Standard Test Method for Tuft Height of Pile Yarn Floor Coverings ASTM D5252 – Standard Practice for the Operation of the Hexapod Drum Tester ASTM D6859 – Standard Test Method for Pile Thickness of Finished Level Pile Yarn Floor

Covering ASTM E648 – Standard Test Method for Critical Radiant Flux of Floor Covering Systems Using a

Radiant Heat Energy Source ASTM E662 – Standard Method for Specific Optical Density of Smoke Generated by Solid

Materials.

ASTM F1869-09 Standard Test Method for Measuring Moisture Vapor Emission Rate of Concrete Subfloor Using Anhydrous Calcium Chloride

B. American Association of Textile Chemists and Colorists (AATCC):

AATCC Test Method (TM) 16 - Colorfastness to Light AATCC TM 134 – Electrostatic Propensity of Carpets AATCC TM 138 – Cleaning – Washing of Textile Floor Coverings AATCC TM 171 – Carpets: Cleaning of; Hot Water Extraction Method AATCC TM 174 – Antimicrobial Activity Assessment of Carpets AATCC TM 175 – Stain Resistance: Pile Floor Coverings

C. Carpet and Rug Institute (CRI) CRI TM 101 – Assessment of Carpet Surface Appearance Change Using the CRI Reference

Scales CRI 104-2002 Standard for Installation Specification of Commercial Carpet

1.6.2 Paver Tiles

A. American National Standards Institute:

ANSI A108/A118/A136.1 (2009) – Specification for the Installation of Ceramic Tile ANSI A118.1-1999 – Specification for Dry-Set Portland Cement Mortar (included in ANSI 108.1-

1992)

ANSI 137.1

B. American Society for Testing Materials:

ASTM C373-88 – Standard Test Method for Water Absorption ASTM C482 – Standard Test Method for Bond Strength ASTM C501 – Standard Test Method for Abrasive Hardness ASTM C648-04 – Standard Test Method for Breaking Strength ASTM C650-04 - Standard Test Method for Resistance of Ceramic Tile to Chemical Substances ASTM C1028-06 – Standard Test Method for Coefficient of Friction of Paver Tiles

C. Tile Council of America:

TCA – Handbook for Ceramic Tile Installation.

1.6.2.1 Grout (Sanded, Urethane & Epoxy)

A. American National Standards Institute:

ANSI 108 – Standard Specifications for the Installation of Ceramic Tile.

ANSI 118.3 – Standard Specifications for Chemical Resistant, Water Cleanable Tile-Setting and

Grouting. Tests for Grout compatible with catalytic cure products (primarily Epoxy Grout) (sections compatible with air-cured products are applicable for Urethane-based Grouts).

ANSI 118.6 – Standard Specifications for Ceramic Tile Grouts ANSI 118.7 – Standard Specifications for Polymer Modified Cement Grouts (sections compatible with air-cured products are applicable for Urethane-based Grouts).

B. American Society for Testing and Materials:

ASTM C1019-09 – Standard Test Method for Sampling and Testing Grout.

ASTM D4016-08 - Standard Test Method for Viscosity of Chemical Grouts

1.6.3 Resilient Tile Flooring

A. American Society for Testing and Materials:

ASTM E84 – Standard Test Method for Surface Burning Characteristics of Building Materials.

ASTM E648 – Standard Test Method for Critical Radiant Flux of Flooring Systems Using a

Radiant Energy Source.

ASTM E662 – Standard Test Method for Specific Density of Smoke Generated by Solid

Materials.

ASTM F710 - Standard Practice for Preparing Concrete Floors to Receive Resilient Flooring.

ASTM F925 - Standard Test Method for Resistance to Chemicals of Resilient Flooring.

ASTM F1066-04 - Standard Specification for Vinyl Composition Floor Tile.

ASTM F1303-04 - Standard Specification for Sheet Vinyl Floor Covering with Backing ASTM F1700 – Standard Specification for Solid Vinyl Floor Tile ASTM F1515 – Standard Test Method for Measuring Light Stability of Resilient Vinyl Flooring by Color Change.

B. National Fire Protection Association (NFPA):

NFPA 253 Test Method for Critical Radiant Flux of Floor Covering Systems Using a Radiant

Energy Source.

NFPA 258 Test Method for Specific Density of Smoke Generated by Solid Materials.

NFPA 255 Method of Test of Surface Burning Characteristics of Building Materials

1.6.4 Wall Base (Wood, Vinyl, or Ceramic)

A. American Society for Testing Materials:

ASTM F1861 – Standard Specification for Resilient Wall Base.

ASTM E84 – Standard Test Method for Surface Burning Characteristics of Building Materials.

ASTM E648 – Standard Test Method for Critical Radiant Flux of Floor Covering Systems Using a Radiant Heat Energy Source.

ASTM E662 – Standard Test Method for Specific Density of Smoke Generated by Solid Materials.

ASTM E2707-09 Standard Test Method for Determining Fire Penetration of Exterior Wall Assemblies Using a Direct Flame Impingement Exposure.

ASTM C650 - 04(2009) Standard Test Method for Resistance of Ceramic Tile to Chemical Substances

ASTM C448 - Test Methods for Abrasion Resistance of Porcelain Enamels

B. Tile Council of America:

TCA – Handbook for Ceramic Tile Installation.

1.6.5 Stair Flooring and Accessories

A. Federal Specification FS RR-T-650 – Treads, Metallic and Non-Metallic, Skid-Resistant.

(25 FEB 1994).

B. Additional Testing equal to like Flooring & Wall Base Materials.

1.7 QUALIFICATIONS:

1.7.1 Manufacturers

A. Companies specializing in manufacturing products specified in this contract with a minimum of 10 years documented experience.

B. Carpet manufacturing processes must be certified by a recognized ISO registrar to the current requirements of either the ISO 9001 or ISO 9002 standards for quality management systems and ISO 14001 for environmental as established by the International Organization for Standardization (1987) (revised 1994).

1.7.2 Installer

A. Company specializing in performing work of this contract with minimum three years documented experience in the installation of broadloom carpet and carpet tiles, certified by the International Certified Floor covering Installer Association and certified or accredited by the manufacturer.

B. Documentation must be submitted to CO prior to start of contract.

1.8 DELIVERY AND STORAGE: Carpet to be shipped and delivered to specified site, complete with original packaging and labeling. Labeling shall include: Manufacturer’s name, brand name, size, color and related information. Contractor shall coordinate with QAP to inventory all materials before installation begins, to insure delivery is complete and all necessary items are available for installation.

1.9 MATERIALS: Materials shall conform to the respective specifications and requirements specified herein.

Wall base for carpeted areas are determined base on the function of the area as well as the flooring material. Heavy-use carpeted areas are to receive rubber wall base (i.e. offices in hangers or warehouse facilities). Medium to Light-use and high profile areas are to receive wood wall base (i.e. administrative offices and conference rooms in high visibility locations).

1.9.1 CARPET SUBMITTALS

A. Product Data:

Submit data on specified products, describing physical and performance characteristics; available size, patterns, colors and method of installation. Patrick AFB Interior Designer will determine which selections are acceptable to be used during the course of this contract.

B. Test Reports:

Provide certified test reports validating the carpet’s conformance to specified performance standards. Carpet tile manufacturer must document the guarantee that, where needed, proposed carpet will accept minimum vapor emission levels of 10 lbs per 1000 square feet in a 24 hour period with no failure.

C. Samples:

Submit a minimum of three (3) different carpet tile sample collections, illustrating color and pattern designs options as specified.

Submit a minimum of three different broadloom carpet sample collections, illustrating color and pattern design options for each carpet, as specified.

Submit three cushion samples for broadloom carpet applications.

1.9.1.1 Suggested Manufacturers:

Interface Flooring Systems, Inc.

Lee’s Carpet Corporation Milliken Carpet Mohawk Carpet

1.9.1.2 Technical Specifications

A. Construction:

Broadloom carpet and carpet tile will be tufted, woven, needle-bonded or fusion-bonded.

Where vapor emission test results dictate, carpet tile used shall be that which is constructed to accept vapor emission levels of 10 pounds per 1000 square feet in a 24 hour period with no failure.

This is common, due to local environmental conditions.

B. Surface Fibers:

Nylon: Fiber manufacturer continuous filament nylon 6,6 or nylon 6 with a cross-section modification ratio no greater than 2.5

C. Pile Height. Reference ADAAG, Section 4.5.3, Carpet, for detailed requirements No greater than 12.7 millimeters [0.5 inch], measured to the backing.

D. Average Pile Yarn Density (APYD) – an index expressed as weight per unit volume in ounces per total pile yarn per for commercial carpet APYD must exceed 4,000.

E. Tuft Bind (Minimum). As tested by ASTM D1335. Commercial application:

10 pounds for loop pile broadloom

(2) 3 pounds for cut pile broadloom

(3) 8 pounds for modular carpet tile

F. Backings

For tufted carpet, primary and secondary backings (or unitary backing) must be synthetic material.

Jute backings are not authorized.

Any adhesive used shall be only that recommended by the manufacturer. Verification shall be made for compatibility with any remaining adhesives to prevent potential chemical reaction with the carpet.

1.9.1.3 Accessory Materials

A. Sub-floor filler; premixed latex type recommended by flooring material manufacturer. (Both carpet tile and Broadloom).

B. Wall Base and Transition Strip: rubber, or wood base and rubber or metal transition strip. Color as selected by QAE.

C. Seam adhesive and contact adhesive: Recommended by carpet manufacturer; low volatile organic content..

1.9.1.4 Execution and Preparation

A. Examine and prepare floor surfaces as required, Remove sub-floor raised areas and fill minor low spots to meet manufacturer tolerances, to receive flooring.

B. Vacuum and mop clean substrate as required by the manufacturer prior to beginning installation.

1.9.1.5 Installation

A. Install all carpet in accordance with CRI 104 and manufacturer’s requirements.

1.9.2 PAVER TILE SUBMITTALS

This includes paver tile flooring, with tile wall base, wood wall base, tile stair landing, risers and treads.

A. Product Data:

Submit instructions for using/applying grout.

B. Samples:

Submit 2 each, 12” x 12” porcelain tile and self-sealing grout sample packages, illustrating color and pattern variations.

C. Manufacturer’s Certificate:

Certify products meet or exceed specified requirements.

D. Operation & Maintenance Data:

Submit manufacturer’s recommended cleaning materials and methods, including stain removal methods. Include recommendations on what not to do.

1.9.2.1 Suggested Manufacturers:

American Olean Tile Company

Daltile International Crossville StarQuartz Custom Building Products

TEC

1.9.2.2 Technical Specifications

A. Size: 12x12 B. Moisture Absorption: Unpolished Impervious 0.5 percent or less C. Breaking Strength: >478 lbs

D. Chemical Resistance: All Resistant E. Coefficient of Friction: Unpolished, Wet, 0.60 or greater; Dry, 0.80 or greater F. Color: As selected by Patrick AFB Interior Designer or QAP.

1.9.2.3 Accessory Materials

A. Mortar bed materials; Portland cement, sand, latex additive and water.

B. Mortar bond coat materials; Dry-Set Portland cement type: ANSI 118.1.

C. Grout: urethane – new projects (other - only to repair or match existing) D. Thresholds: Extruded aluminum, with integral edge strip.

E. Tile floor & stair tread edging: Extruded aluminum, with integral reducers.

1.9.2.4 Execution and Preparation

A. Verify surfaces are ready to receive work.

B. Protect surrounding work from damage.

C. Vacuum clean and damp clean surfaces per manufacturer’s requirements.

D. Seal cracks, level substrate surface.

1.9.2.5 Installation

A. Install tile and grout in accordance with applicable requirements of ANSI A108.1 – A108.10, A118 and

TCA handbook as well as tile and grout manufacturer recommendations.

1.9.3 RESILIENT FLOORING SUBMITTALS

This includes vinyl composition tile flooring, rubber wall base, rubber landing, stair risers and treads and accessories.

A. Product data: Submit data describing physical and performance characteristics; including sizes, patterns and colors available; and installation instructions.

B. Samples: Submit manufacturer’s complete set of color samples for initial selections.

C. Operation and Maintenance data: Submit maintenance procedures, recommended maintenance materials, and suggested schedule for cleaning, stripping and re-waxing.

1.9.3.1 Suggested Manufacturers:

Armstrong World Industries Azrock Commercial Flooring Roppe Corporation R.C. Musson Rubber Co.

Burke Mercer

1.9.3.2 Technical Specifications:

A. Flooring:

ASTM F1066, composition 1, class 2 Size: 12x12 inches or sheet vinyl Thickness: 0.125 inch

Pattern: Color/ Pattern through

B. Wall Base Rubber, coved Height: 4 and 6 inch Thickness: 0.125 inch thick Finish: Satin Accessories: Pre-molded end stops.

C. Rubber Stair Treads

FS RR-T-650, composition, A, type II rubber, full width and depth of stair tread in one piece, tapered thickness, nosing not less than 1-3/4 inch deep.

Nominal thickness: 0.250 inch Nosing Style: Square Type: 2 Designed Design Patterns: Square, circle or diamond Color: Solid, selected by QAP or PAFB Interior Designer

D. Stair Risers

Maintain height and length in one piece, matching treads in material and color.

E. Stringers Maintain height in one piece and in maximum available lengths, matching treads in material and color.

Thickness: 0.080 inch.

F. Rubber Floor & Landing Tile

Thickness: 1/8 inch Tile Size: 24x24 Design Patterns: Circle, square or diamond

1.9.3.3 Accessory Materials

A. Sub floor filler: Premix latex, type recommended by the adhesive material manufacturer.

B. Primers and Adhesives: Waterproof, types recommended by flooring manufacturer.

C. Moldings and Edge Strips: Rubber manufactured by Roppe Corp.

D. Filler for cove wall base: Plastic E. Sealer and Wax: Type recommended by flooring manufacturer.

1.9.3.4 Execution and Preparation

A. Verify floors are dry and ready for installation.

B. Fill minor low spots, cracks, joints, holes and other defects to achieve smooth, flat, hard surfaces.

C. Clean substrate.

D. Apply primer as required to prevent “bleed-thru” or interference with adhesion

1.9.3.5 Installation

A. Unusual Requirements:

Paid for by separate line item Example Situation: contractor must remove seats that are bolted to the floor prior to flooring installation.

Contractor is required to reinstall any moved items to original locations.

B. Furniture Moving:

Furniture shall be considered any item not permanently attached to walls or floors.

The Contractor shall move all furniture prior to flooring installation when requested by the

Inspector.

After installation the Contractor shall return furniture to original location. This procedure is paid for by a separate line item.

Units shall be based on the square footage furniture occupies within the space.

Systems furniture lift procedures will be paid for by separate line item.

C. Excess Material:

Present flooring material to the QAP, prior to installation to verify receipt of material.

Any material unused after installation completion shall be presented to the Government Inspector and Contracting officer for inspection.

Store selected material at the site as directed.

Remove all other waste and legally dispose of off-base.

D. Cleaning:

During installation, removal of all debris will be done on a daily basis.

After installation remove any soiled spots or adhesive from the surface of the carpet, using manufacturer approved spot remover.

Remove all debris from carpet.

E. Damage:

Any damage to walls, wall covering, paint, furniture or floors caused by flooring projects shall be repaired by the Contractor at no cost to the Government.

F. Maintenance Manuals:

Submit three copies of all flooring manufacturer’s Maintenance Manuals prior to installation.

These shall include recommended cleaning equipment and materials, spotting and cleaning methods and cleaning cycles.

G. Door Trimming:

Trim doors as required to create proper clearance between the door and the new flooring material in order to provide adequate clearance for proper door operation.

Existing door sweeps shall be removed and reinstalled following the required door trimming.

SECTION 2

GOVERNMENT FURNISHED FACILITIES

2. There will be no facilities or storage space provided on Patrick AFB for this contract.

SECTION 3

GENERAL INFORMATION

3.1 Quality Assurance The contractor shall develop and maintain a quality program to ensure flooring services are performed in accordance with the requirements of this contract.

A. The contractor shall develop and implement procedures to identify, prevent and ensure non-recurrence of defective services. As a minimum the contractor shall develop quality control procedures addressing the areas identified in the Service Delivery Summary (SDS) of the SOW.

B. The Government will monitor the Contractor’s performance. Performance meetings may be held with Contractor, QAP and CO as requested by either party. The Government may increase or decrease the number of quality assurance inspections as contractor performance dictates.

3.2 Hours of Operation

The contractor shall perform the services required during the working hours of 7:00 AM to 3:45 PM, excluding Saturdays, Sundays and Federal Holidays.

If the contractor desires to work during periods other than above, additional Government inspection forces may be required.

Contractor shall notify the Contracting Officer three (3) days in advance of any intentions to work outside of regular working hours to allow assignment of additional inspection forces when the CO determines they are reasonably available.

If authorized the Contractor will be charged the overtime rate for inspection services. This cost will be deducted from the payment of the Contractor, on the project delivery order.

If occasions occur when the CO and QAP agree to working outside of normal duty hours, at no addition cost to either, the CO will be the approving or disapproving authority.

During situations of severe weather, the CO or designated representative may authorize exception to the work schedule. When an exception is authorized, the Contractor is responsible for compensation of the time needed to complete the project as originally scheduled. If this cannot be done, the Contractor must submit a written explanation to the CO and QAP.

3.3 Contractor Personnel

A. Security All personnel employed by the contractor, in performance of this contract, or any Contractor representative entering the installation, shall abide by all security regulations of the installation.

All employees shall possess base identification cards or badges and vehicle registration certificates for personal vehicles requiring access to Patrick AFB.

When employees are no longer working for the Contractor at this installation the contract manager shall return any Government card/badges to the CO or Security Forces.

B. Appearance While on Patrick AFB property all Contractor employees shall present a neat appearance and will wear sleeved shirts, with company name, in order to be easily recognized as a Contractor employee.

3.4 Performance of Service During Crisis.

In the event of a crisis declared overseas or in the United States, not affecting the local area, the Contractor shall perform all services, required in this contract, unless otherwise notified by the

CO.

3.5 Contractor Furnished.

The contractor shall provide and maintain all equipment and vehicles necessary to perform the requirements of this contract. Contractor vehicles shall have the company name prominently displayed on both side of the vehicles which shall be cleanly maintained to present a neat and professional appearance

All equipment and vehicles used in the performance of this contract shall be in good operable condition and meet local, state, and federal safety requirements. Equipment and vehicles found to be unsafe or unable to function as designed, shall be removed from the installation and replaced at the contractor’s expense. Vehicular repairs shall not be done on base. The CO or QAP may inspect the contractor’s equipment and vehicles at any time and direct the removal of any unsafe or unusable equipment or vehicle from the installation

All vehicles shall be registered, licensed, insured and operated in accordance with base traffic regulations by a licensed driver.

Radio equipped vehicles or equipment shall comply with base frequency regulations. Radio frequencies used by the Contractor shall not interfere with any base functions communications.

The contractor shall provide adequate quantities of personnel, equipment and vehicles to perform the requirements of this contract.

In addition the contractor shall provide a local phone number in the Patrick AFB area or a toll free number.

3.6 Quality Control Plan.

The Contractor shall develop, maintain, enforce, and document a Quality Control Plan (QCP). The QCP shall ensure that the Government receives the level of quality consistent with the requirements specified in the SOW. A copy of the QCP must be submitted prior to approval and award of the contract.

SECTION 4

ENVIRONMENTAL REQUIREMENTS

4.1 Environmental Requirements.

General The contractor is responsible for complying with all federal, state, Air Force, and local rules and regulations, all applicable environmental regulatory permits and all current 45 SW Management/Operating Plans to ensure environmental compliance at all times in the performance of operations under this contract.

The contractor shall demonstrate compliance with all changes to rules and regulations during the contract period. The contractor shall complete all appropriate training necessary to meet the requirements of all environmental programs. The 45 SW Environmental Office is the single point of contact with all regulatory agencies concerning Air Force issues such as: regulatory interpretation, compliance reporting, inspections, and spills or releases. The contractor shall attend and provide necessary coordination and technical support for regulatory and Air Force inspections/audits. The contractor shall perform pre-inspections of contractor operated sites/systems prior to scheduled regulatory inspections.

4.1.1 Contract Environmental Representative.

The contractor shall;

Appoint in writing, a primary and alternate Environmental representative as a POC for the contract.

Ensure all employees are aware of the Environmental POC and that individual’s responsibilities.

The Environmental POC shall;

Be directly responsible for coordinating compliance with Federal, State, local, Air Force and 45 SW requirements.

At a minimum, ensure compliance with Hazardous Waste Program requirements (including hazardous waste handling, storage, and disposal); ensure compliance with all environmental permits if applicable; ensure compliance with hazardous materials management requirements; and coordinate the remediation of regulated substances (lead, asbestos, PCB transformers, etc.) if applicable.

Must have adequate awareness training to accomplish the following duties; compliance with pollution prevention procedures; ensure waste collection, labeling, segregation and storage requirements are met; coordinate delivery and removal of waste containers; and maintain the required records and documentation, including environmental permit compliance and training.

4.1.2 Hazardous and Controlled Waste Management.

Manage all hazardous, non-hazardous, industrial and universal wastes in accordance with all applicable federal, state, local and Air Force policies, regulations and laws.

Manage all hazardous waste accumulation sites within the contractor responsibilities, and ensure that all new and existing waste streams have been identified, in accordance with the 45 SW OPLAN 19-14, Waste Petroleum Products and Hazardous Waste Management Plan, and all applicable policies, regulations, and laws.

Notify 45 SW Environmental Office of all changes in hazardous waste activities including, but not limited to, waste stream process modifications, the location or relocation of accumulation sites, and names of accumulation site managers and alternates.

Ensure that all employees who are responsible for hazardous waste management activities receive annual hazardous waste training and, where applicable, have job descriptions that meet the requirements of 40 CFR 265.16 and AFI 32-7042, paragraphs 2.6 and 1.10.1.11 respectively. All hazmat employees (this includes all employees associated with hazardous waste) must receive the appropriate level of DOT training.

4.1.3 Air Program.

Comply with all requirements in the Title V Air Operating Permit for those facilities/operations operated by the contractor.

Manage, store and track hazardous materials to avoid exceeding the Risk Management Program threshold quantities identified in the 40 CFR Part 68.

4.1.4 Environmental Release Notification, Response and Clean-Up.

Follow all spill notification and response procedures established in the 45 SW CEMP 10-2 Volume II (currently entitled 45SW FSTR 10-2 Volume II) and the 45 SW OPLAN 19-14.

Discontinue use of all leaking or damaged equipment until it is repaired.

Note: 45 SW CEMP 10-2, Vol II is currently titled 45 SW Full Spectrum Threat Response (FSTR) Plan 10-2, Vol II.

4.1.5 Emergency Planning and Community Right to Know Act (EPCRA).

Provide chemical usage data for each calendar year for all activities associated with contract operations.

Comply with request from the government for the data and the contractor shall input data into the electronic database provided by the government.

4.1.6 Hazardous Material Management.

Comply with the requirements of the 45 SW HAZMAT Pharmacy program, IAW AFI 32-7086, AFSPC Supplement 01 August 2006, Chapter 2, section 2.5, paragraph 2.5.5.2 and the 45 SW HAZMAT Guide. Procedures for accomplishing these requirements are provided in the 45 SW HAZMAT Tracking Procedures for Construction and Service Contractors (Appendix A).

Ensure all sub-contractors comply with HAZMAT management requirements identified herein.

Develop and implement an aggressive HAZMAT reduction/elimination program.

Comply with all conditions of use identified on approved AF Form 3952, maintain an inventory listing of all HAZMAT used or stored in the work area, and maintain only limited quantities of HAZMAT in the work area.

Provide quarterly HAZMAT purchase reports at the beginning of each fiscal quarter for all HAZMAT purchases made the previous quarter.

4.1.6.1 Hazardous Material Management for Ozone Depleting Substance(s) The contractor shall;

Manage Class I and II Ozone Depleting Substance (ODS) requirements in accordance with AFI 32-7086, Chapter 4 and the 45 SW ODS Management Plan. All pure uncontaminated reusable Class I ODS material as identified in AFI 32-7086, Chapter 4, Table 4.1 and the 45 SW ODS Management Plan is the property of the Government and must be collected and turned in to the 45 SW HAZMAT Pharmacy. The recycling and recovery equipment must be certified as identified in the 45 SW ODS Management Plan.

Not perform any maintenance, service, or repair of equipment that could reasonably be expected to release refrigerants into the atmosphere. These repairs must only be performed by EPA-certified technicians. Technicians are required to pass an EPA approved test given by an EPA-approved certifying organization to become certified under the mandatory program. The four types of EPA mandatory technician certification programs are identified in the 45 SW ODS Management Plan.

Provide copies of current equipment and technician certifications to the 45SW Environmental Office after contract award but prior to contract NTP.

Dispose of any ODS material determined to be waste in accordance with all federal, state, local, the 45 SW ODS Management Plan and 45 SW OPLAN 19-14, Waste Petroleum Products and Hazardous Waste Management Plan.

Notify the 45 SW Environmental Office of any Class I or Class II ODS release within one hour and include the following information; identify the specific product (R-11, R-12, R-22, R-134b, etc);

quantity released in pounds; location of release; equipment/appliance release occurred from.

4.1.7 Pollution Prevention.

The contractor shall:

Participate in the 45 SW Recycling Program. The program recycles all paper; cardboard, plastic bottles and aluminum drink containers, glass, used oil filters, and toner cartridges.

Comply with all requirements of the Air Force Green Procurement

Program (GPP) and GPP Plan (45 SW Plan 32-7080) to include purchasing recycled content products, energy star products, water efficient and bio based products.

Maintain a continuous program for identifying any pollution prevention opportunities in processes associated with contractor operations.

Comply with the 45 SW Integrated Solid Waste Management Plan (ISWMP).

4.1.8 Environmental Safety and Occupational Health

Management System (ESOHMS)

ESOHMS Only: Ensure all employees receive initial government provided training within 90 days of employment. All training shall be documented and maintained for the duration of the contract.

To protect DoD military and civilian personnel and resources, any demolishing requires a plan that must be reviewed and approved by Wing Safety (SEG).

Emergency egress routes must be maintained at all times.

No exits shall be blocked.

Storage and handling of hazardous materials shall be IAW 29 CFR 1910.SUBPART H.

Proper housekeeping practices shall be adhered during daily operations to prevent the accumulation of scrap materials, debris, trash, etc.

Follow all traffic codes on any PAFB properties IAW 45SWI 31-204 and AFI 91-207.

4.1.9 Natural Resources.

Protect all natural resources from adverse impacts including damage to water, vegetation, wetlands, fish, birds and other wildlife.

Protect habitat of all wildlife (i.e., bird nests, tortoise burrows, scrub oak vegetation, etc.)

Contact the wing environmental office prior to actions if there is a potential to impact any natural resources.

4.1.10 Cultural Resources.

The contractor shall;

Protect cultural resources including known archaeological sites.

Immediately contact the wing Environmental office for guidance if there is an inadvertent discovery of cultural resources (i.e., artifacts).

Appendix A

45 SW HAZMAT Tracking Procedures

45th Space Wing HAZMAT Tracking Procedures for Construction and Service Contractors

TABLE OF CONTENTS

CHANGE HISTORY

Chapter 1. 45 SW HAZMAT Tracking Procedures for Construction and Service Contractors

1.1 Overview

1.2 Purpose

1.3 Scope

1.4 Applicable Supporting Documents

1.5 Roles and Responsibilities

1.6 Process

APPENDIX A. Definitions APPENDIX B. Acronyms APPENDIX C. AF Form 3952 APPENDIX D. Authorized User List/Purchase Report

Change History Version Number

Date Summary of Changes

Chapter 1.

45 SW HAZMAT Tracking Procedures for Construction and Service Contractors without LAN Access or CAC Cards

1.1. Overview

45th Space Wing (45 SW) Civil Engineering Squadron/Environmental Quality (CES/CEAN) Standard Operating Procedure (SOP), provides Hazardous Material (HAZMAT) tracking procedures for construction and service contractors that do not have a Common Access Cards (CACs) or Local Area Network (LAN) access.

1.2. Purpose

This SOP has been developed to effectively address the Air Force mandatory HAZMAT approval and tracking requirements in accordance with (IAW) Air Force Instruction (AFI) 32-7086.

1.3. Scope

This SOP applies to all service, construction and/or Indefinite Delivery and Indefinite Quantity (IDIQ) contractors that have the potential to use HAZMAT on any 45 SW Installation. It only applies to the afore mentioned contractors that do not have access to the Air Force LAN or CACs.

1.4. Applicable Supporting Documents

a. AFI 32-7086, Hazardous Materials Management, 1 November 2004

Air Force Space Command Supplement, 1 August 2006

b. 45 SW Master Specifications

1.5. Roles and Responsibilities

1.5.1. Contractor

a. Provide to the Contracting Officer (CO) a proposed list of materials to be used during the duration of the contract.

b. Provide to the CO a completed AF Form 3952 and a manufacturer specific, up-to-date Material Safety Data Sheet (MSDS) for each proposed material that is deemed Hazardous by the 45 SW Hazardous Materials Management Process (HMMP) Team.

c. Provide to the CO a quarterly report NLT COB on the 10th day of the month of each new quarter (based on the fiscal year) for the materials purchased in the previous quarter and a purchase report for a partial quarter at the end of the contract, if the contract ends prior to the quarterly reporting period.

1.5.2. Contracting Office

a. Review the contractors proposed list of materials and provide a copy to the 45 CES/CEAN Installation Hazardous Materials Program (IHMP) Manager. The IHMP Manager is Mr. John Langett. He can be contacted at (321) 494- 9261 or john.langett.ctr@patrick.af.mil.

b. Receive and review the completed contractor provided AF Form 3952(s) and MSDS(s) for accuracy and correctness. Provide completed package to IHMP Manager.

c. Receive and review the contractors’ quarterly purchase report(s) and final purchase report and provide a copy to the IHMP Manager.

1.5.3 IHMP Manager

a. Review proposed list of HAZMAT with the HMMP Team to determine which materials will be tracked as HAZMAT, which materials will not be tracked and if any of the proposed materials are banned from use by the Air Force, HQ AFSPC or 45 SW.

b. Retrieve Material Stock Numbers (MSNs) for each material. Input all data provided by the contractor on the completed AF Form 3952(s) into the Enterprise Environmental, Safety and Occupational Health Management Information System (EESOH-MIS) and submit for HMMP review and approval.

c. Request issue and consumption data of all materials purchased by the contractor on a quarterly basis. This step will be accomplished through EESOH-MIS utilizing the Patrick AFB HAZMAT Pharmacy (HazMart).

1.6 Process

1.6.1. The following process shall be used by contractors that require the use of HAZMAT on 45 SW installations.

The process is being implemented IAW AFI 32-7086, Section 2.5.5.

1.6.2. Notice to Proceed

a. Upon receiving Notice to Proceed (NTP), the contractor shall submit to the respective CO a proposed list of HAZMAT they plan to use on the installation IAW FAR Clause 52.223-3. The CO will provide a copy of the list to the IHMP Manager. The IHMP Manager will coordinate review of the list via electronic correspondence or interoffice mail with the HMMP Team to determine which materials will be tracked as HAZMAT, which materials will not be tracked and if any of the proposed materials are banned from use. The IHMP Manager will provide the CO the determination(s) made by the HMMP Team. Expected time for HMMP review and determination is five working days.

b. The contractor shall prepare a Chemical/Hazardous Material Request/Authorization form (AF Form 3952) for each HAZMAT required to be a tracked. A blank AF Form 3952, a completed example of an AF Form 3952, accompanying directions on how to complete, and a list of processes can be found in Appendix C. A manufacturer specific up-to-date MSDS for the material shall accompany each completed AF Form 3952. This submittal can be provided in a hard copy or electronic format. Note: If provided in an electronic format each document must be kept separately (i.e. do not supply multiple MSDSs or AF Form 3952s as one electronic document).

c. The IHMP Manager will retrieve a MSN for each material. The IHMP Manager will generate a process or multiple processes under the contractors designated account in the EESOH-MIS. The processes will be established on an electronic version of the AF Form 3952 (e.g. painting-brush/roller process, painting-airless spraying process, painting-cleaning equipment process, etc.) The completed processes with applicable MSDS attached, will be submitted by the IHMP Manager for review by the 45 MDG Bioenvironmental Engineering Office and the 45 SW Ground Safety Office then approval by 45 CES/CEAN. Upon process approval, the CO will be provided a list of the contractors HAZMAT in the form of an Authorized User List (AUL) allowing the contractor to bring the approved HAZMAT onto the Installation. Expected time to build processes, add materials and receive approval in EESOH-MIS is ten working days.

1.6.3. Commencement and Duration of Contract

a. The contractor shall submit a quarterly purchase report NLT COB on the 10th day o f the month after the start of each new quarter (based on the fiscal year) for purchases made the previous quarter (e.g. Fiscal Year 2009, Fourth Quarter purchase report submitted 10 Oct 09 for reporting period 01 July 09 through 30 September 09). A template of this report will be provided by IHMP Manager and is part of the AUL. An example of the AUL/Purchase Report can be found in Appendix D of this SOP. If the contract is terminated before the last report due date, the contractor shall be submit a final purchase report for the partial quarter.

b. If at any time during the duration of the contract a material is substituted, a manufacturer changes, a container size changes, the quantity used is increased/decreased or a new material is required, section 1.6.2., b. must be completed by the contractor.

1.6.4. Contract End

a. If the contract ends before the last report due date, the contractor shall submit a final purchase report for the partial quarter.

b. At contract close out, the CO will notify the IHMP Manager that work has been completed and all materials and quantities are accounted for.

Appendix A Definitions

Term Definition 45 SW Installations Includes: Patrick AFB, Cape Canaveral AFS, Malabar Tracking Annex, Jonathan

Dickinson Missile Tracking Annex, Antigua and Ascension Auxiliary Air Fields EESOH-MIS The current operating system used by the 45 SW to track HAZMAT request, purchase and use.

HAZMAT For purposes of AFI 32-7086, the term HAZMAT includes all items (including medical supply items, but excluding drugs in their finished form and pharmaceuticals in individually-issued items) covered under EPCRA (or other host nation, federal, state, or local) tracking requirement, the OSHA HAZCOM Standard, and all Class I and Class II ODS. It does not include munitions or HW.

HMMP For purposes of this SOP, the HMMP reviewers are functionals from Environmental Quality, Bioenvironmental Engineering and Ground Safety, and serve as the team focal point. The HMMP team lead is the CE Hazardous Materials Manager. The HMMP reviewers are responsible for ensuring the effective day-to-day management of hazardous materials.

MSDS A material safety data sheet (MSDS) is a document containing information regarding the properties of a particular substance. It is intended to provide workers and emergency personnel with procedures for handling that substance in a safe manner. It includes information such as physical data (i.e. melting point, boiling point, flash point, etc.), toxicity, health effects, first aid, reactivity, storage, disposal, protective equipment, and spill handling procedures.

SOP Instructions for carrying out a specific task or process.

Appendix B Acronyms

45 SW 45TH Space Wing CES/CEAN Civil Engineering Squadron/Environmental Quality SOP Standard Operating Procedure HAZMAT Hazardous Material IAW In Accordance With AFI Air Force Instruction IDIQ Indefinite Delivery and Indefinite Quantity CAC Common Access Card MSDS Material Safety Data Sheet HMMP Hazardous Materials Management Process MSN Material Stock Number EESOH-MIS Enterprise Environmental, Safety and Occupational Health Management Information System HazMart HAZMAT Pharmacy AUL Approved User List CO Contracting Officer POC Point of Contact COB Close of Business NLT No Later Than NTP Notice To Proceed HQ AFSPC Head Quarters Air Force Space Command

Appendix C Forms

Blank AF Form 3952

Completed Example of an AF Form 3952

Directions on how to Properly Complete an AF Form 3952

List of Approved AFSPC Processes (see directions: Section IV, Item 18)

CHEMICAL/HAZARDOUS MATERIAL REQUEST/AUTHORIZATION

FORM

PART I: MATERIAL REQUEST

1. TYPE OF

REQUEST

2. PROCESS CODE

SECTION I. REQUESTOR INFORMATION

3. COMMAND/ORGANIZATION/OFFICE SYMBOL: 4. WORKCENTER TITLE:

SECTION II. MATERIAL INFORMATION

5. SUPPLY ACCOUNT CODE(S) 6. BUILDING

NUMBER

7. LOCATION (Be specific)

8. MATERIAL NAME 9. NSN/MSN 10. Container Size, Unit and Package (CUP)

11. MATERIAL SPECIFICATION 12. DRAW AMOUNT 13. DRAW FREQUENCY

14. SOLE SOURCE MANUFACTURER NAME/CAGE 15. SOLE SOURCE PART NUMBER/TRADE NAME

SECTION III. REQUIRING DOCUMENT(S)

16a. DOCUMENT NUMBER 16b. PARAGRAPH

NUMBER

16c. PAGE

NUMBER

16d. REVISION/CHANGE

NUMBER

16e.REVISION/CHAN

GE DATE

SECTION IV. PROCESS INFORMATION

17. IS THIS REQUEST FOR A NEW WORKLOAD OR PROCESS IN THIS SHOP? (Circle one): Y N

18. TASK (Fully describe work activity and process in which this material is used).

19. AMOUNT OF MATERIAL USED PER

TASK

20. FREQUENCY OF TASK 21. DURATION OF TASK

22. DESCRIBE ANY ENGINEERING CONTROLS IN USE DURING THE PROCESS (such as exhaust/ventilation systems, enclosures, covered tanks, cooling coils, etc.)

23. INDICATE ANY PERSONAL PROTECTIVE EQUIPMENT (PPE) CURRENTLY BEING USED IN CONJUNCTION WITH

THIS PROCESS

24. DESCRIBE THE METHOD OF DISPOSAL FOR THE WASTE THAT IS GENERATED

SECTION V. REMARKS

25. PROVIDE ADDITIONAL INFORMATION

SECTION VI. CERTIFICATION

26a. REQUESTOR’S NAME, ORGN SYMBOL, AND PHONE

26b. SIGNATURE “I certify that the material will be used as stated above.”

26c. DATE

27a. CERTIFYING OFFICIAL’S NAME, ORGN

SYMBOL, AND PHONE

27b. SIGNATURE “I certify that the material is required as stated above.”

27c. DATE

AF FORM 3952, PART I

AF FORM 3952, CHEMICAL/HAZARDOUS MATERIAL REQUEST/AUTHORIZATION FORM

CHEMICAL/HAZARDOUS MATERIAL REQUEST/AUTHORIZATION

FORM

PART I: MATERIAL REQUEST

1. TYPE OF

REQUEST

Limited/Onetime/Rec urring

2. PROCESS CODE

N/A

SECTION I. REQUESTOR INFORMATION

3. COMMAND/ORGANIZATION/OFFICE SYMBOL:

AFSPC/ 45th CES/ office symbol of office of responsibility

4. WORKCENTER TITLE: Leave blank

SECTION II. MATERIAL INFORMATION

5. SUPPLY ACCOUNT CODE(S) N/A for Contractors 6. BUILDING NUMBER: Where

7. LOCATION (Be specific) Patrick AFB or Cape Canaveral AFS

8. MATERIAL NAME: Use MSDS material name

9. NSN/MSN If Known 10. Container Size, Unit and Package (CUP) 5 gallon plastic

11. MATERIAL SPECIFICATION: Leave blank

12. DRAW AMOUNT

How much will be used

13. DRAW FREQUENCY

Annually/Quarterly/weekly/daily.. etc ( based on

14. SOLE SOURCE MANUFACTURER NAME/CAGE: 15. SOLE SOURCE PART NUMBER/TRADE NAME: Leave

SECTION III. REQUIRING DOCUMENT(S)

16a. DOCUMENT NUMBER 16b. PARAGRAPH

NUMBER

16c. PAGE

NUMBER

16d. REVISION/CHANGE

NUMBER

16e.REVISION/CHAN

GE DATE

Leave blank

SECTION IV. PROCESS INFORMATION

17. IS THIS REQUEST FOR A NEW WORKLOAD OR PROCESS IN THIS SHOP? (Circle one): Y N

18. TASK (Fully describe work activity and process in which this material is used). Use AFSPC EESOH-MIS Processes list to determine process type and name with short description of how material is used, and applied, i.e. rolled, brushed…etc.

19. AMOUNT OF MATERIAL USED PER

TASK Quantity (number; 1, 23, 15, etc. in measurement or container)

20. FREQUENCY OF TASK

How often material is used (annually, hourly, month, quarter, daily, weekly...)

21. DURATION OF TASK

How long does the task last? (number of hours, shifts, minutes or continuous)

22. DESCRIBE ANY ENGINEERING CONTROLS IN USE DURING THE PROCESS (such as exhaust/ventilation systems, enclosures, covered tanks, cooling coils, etc.) Describe controls used if any.

23. INDICATE ANY PERSONAL PROTECTIVE EQUIPMENT (PPE) CURRENTLY BEING USED IN CONJUNCTION WITH THIS PROCESS Describe all PPE used if any, e.g. respirator (type, brand, etc.); cartridges unless self contained or air fed, gloves (type), eye protection (type), arm, body, leg protection (tyvek suits, coveralls, etc.)

24. DESCRIBE THE METHOD…