Solicitation - FA251725Q0083 - Amend 4.pdf

DEPARTMENT OF THE AIR FORCE

UNITED STATES SPACE FORCE

SPACE BASE DELTA 1

FROM: 21 CONS/PKA

SUBJECT: Combined Synopsis/Solicitation PROJECT TITLE: Synthetic Turf Installation

SOLICITATION: FA251725Q0083

AMENDMENT 0004

The purpose of this amendment is to:

1. Extend solicitation due date to 1630 on Wednesday 13 August 2025

2. All quotes shall be subitted in accordance with (IAW) Amendment 0003

3. All vendors shall be registered under NAICS code 314110 Carpet and Rug Mills to be considered as a candidate for award

AMENDMENT 0003

The purpose of this amendment is to:

1. Incorporate Attachment 4-Questions and Answers

2. Incorporate Attachment 5-USSF Space Force Logo-Dark

3. Incorporate Attachment 6-USSF Space Force Logo-Light

4. Incorporate Attachment 7-Turf Layout with Space Force Logo

5. Incorporate an updated Attachment 1-Statement of Work 6 August 2025: this includes the addition of the Space Force logo as well as a turf color change.

AMENDMENT 0002

The purpose of this amendment is to:

1. Extend the solicitation due date to 8 August 2025 at 4:30 PM MST.

AMENDMENT 0001

The purpose of this amendment is to:

1. Extend the solicitation due date to 7 August 2025 at 3:00 PM MST.

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

The Request for Quote (RFQ) number FA251725Q0083 shall be used to reference any written quote provided under this RFQ.

The RFQ document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-04, effective 6/11/2025.

This is for Combined Synopsis/Solicitation is solicited to Full and Open Competition. The North American Industrial Classification System (NAICS) code is 314110 Carpet and Rug Mills. The size standard is 1,500

Employees. The quotes will be evaluated IAW FAR 52.212-2, found herein. Please read and comply with all requirements for submitting a quote under the solicitation instructions and the addenda to FAR 52.212-1.

Failure to comply with all instructions contained within this synopsis/solicitation could results in the quote being ineligible for award. It is the quoter’s responsibility to ensure their quote meets all the requirements identified herein. The Government reserves the right to not award this contract to any quoter.

The purpose of this Combined Synopsis/Solicitation is for the artificial turf, listed in Table 1 below, on Peterson Space Force Base (SFB), CO.

*FAR Provision 52.212-1, Instructions to Offerors-Commercial Product and Commercial Services (Sep 2023) applies to this acquisition and the following addendum applies:

The Following words stating “offer”, “offeror”, and “proposal” are replaced with “quotation”, “vendor”, and “quote”.

Paragraph (a) first sentence revised as follows: “The NAICS code and small business size standard for this acquisition appear above.”

Paragraph (c) first sentence revised as follows: “The vendor agrees to hold the prices in its quote firm for 60 calendar days from the date specified for receipt of quotes, unless another time period is specified in an addendum to the quote.”

The Deliver location is Peterson Space Force Base. The required Delivery Date for this requirement is on or before 80 Weeks after receipt of award for all CLINS in Table 1.

The resulting award will be a Firm-Fixed Price contract.

A site visit will be conducted on 30 July 2025 at 1:30 P.M. Mountain Time (MT) 225 E Stewart Peterson # 560, Colorado Springs, CO 80914 in the front lobby. Parties interested in attending must email the below information for each person from your company attending to the Contracting Officer, SSgt Kaylie Anderson, at kaylie.anderson@spaceforce.mil and Contract Specialist, SrA Cristina Dobhriste, at cristina.dobhriste.1@spaceforce.mil no later than 29 July 2025 at 2:00 P.M. Mountain Time (MT).

- First and Last Name

- Company Name

- Date of Birth

- Driver’s License Number

- Driver’s License Issuing State

Any questions regarding this solicitation shall be submitted to the contracting team no later than (NLT) 12:00 P.M. Mountain Time (MT) Friday, 1 August 2025. All questions must be submitted to both the Contract Specialist, SrA Cristina Dobhriste, at cristina.dobhriste.1@spaceforce.mil and Contracting Officer, SSgt Kaylie Anderson, at kaylie.anderson@spaceforce.mil. Questions submitted after this deadline may not be answered.

Table 1 – Contract Line Items CLIN Line Item Description Unit Quantity Lead

Time Unit Price

Total

Turf and Install EA 1

Total

Quotes and contract documentation shall be provided NLT 4:30 P.M. (MT), Wednesday, 13 August 2025 to 21 CONS/PKA. Please submit quotes to both the Contract Specialist, SrA Cristina Dobhriste, at cristina.dobhriste.1@spaceforce.mil and Contracting Officer, SSgt Kaylie Anderson, at kaylie.anderson@spaceforce.mil. It is the quoter’s responsibility to complete their reps and certs at SAM.gov for the quote to be evaluated for award.

Late submissions: Quoters are responsible for submitting quotations so as to reach the Government office designated by the time specified in the solicitation. Any quotation received at the Government office designated in the solicitation after the exact time specified for receipt of quotations is late and may not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late quotation would not unduly delay the acquisition.

Note: .zip files are not an acceptable format for the Air Force/Space Force Network and will not go through our email system.

Please provide the following information with your quote:

Company Name:

Contact Name:

Address:

Telephone Number:

Unit Price:

Extended Price:

Cage Code:

Statement the quote is valid for a minimum of 60 days:

Size of Business/Socio Economic Status:

*Number of Employees_____________ *Total Yearly Revenue_______________ *Information required determining size of business for the NAICS referenced above

Payment Terms: _________________________

All companies must be registered in the System for Award Management at https://www.sam.gov/portal/public/SAM/ to be considered for award. The Government will not provide contract financing for this acquisition.

The contractor’s quote/response shall consist of three (3) separate parts:

Part I - Price Quote Part II - Technical Documentation

2. Format and Specific Instructions.

A. PART I – PRICE QUOTE

The quoter shall either submit on company letterhead a quote identifying the unit price, total line item price, overall price, and guaranteed lead time for all CLINs from Table 1 or fill in Table 1 (seen above).

B. PART II – TECHNICAL DOCUMENTATION

Quoter shall submit technical information to confirm the items requested will be provided as stated in this combined synopsis/solicitation (see Table 1).

52.212-2 Evaluation – Commercial Items (Nov 2021)

This tailored clause takes precedence over the clause incorporated by reference.

a. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Part I - Price Part II - Technical Documentation Award will be made based on the competitive quote with the lowest evaluated price that meets the technical criteria and past performance evaluation criteria on an acceptable/unacceptable basis. If any technical criteria or past performance items are determined to be unacceptable that quote will not be evaluated further and will not be eligible for award.

Addendum to FAR 52.212-2 -- Evaluation -- Commercial Items (Nov 2021).

1. Evaluation:

By submission of its quote, the offeror agrees to all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. Failure to adhere to all solicitation requirements may result in an offer being determined unacceptable and ineligible for further evaluation. The evaluation process follows:

Part I – Price Quote Evaluation Initially, the Government will place all quotes that meet the requirements of the solicitation in order by price, beginning with the lowest evaluated price. The price will be evaluated using either a quote identifying the unit price, total line item price, overall price, and guaranteed lead time for all CLINs identified in Table 1 provided in Addendum to FAR 52.212-1.

The Government will then evaluate the lowest evaluated priced offer to determine if it is reasonable and Complete. If there is a conflict between the unit price and the overall price, the unit price will be used to determine the correct evaluated price. Failure to quote for any price element, may cause the quoter’s quote to be rejected as unacceptable.

Quoters whose evaluated price is unreasonable (in accordance with FAR 13.106-3) may not be considered for award.

Part II – Technical Documentation Evaluation Next, the lowest evaluated priced offeror, and their guaranteed lead time, will be evaluated on an Acceptable/Unacceptable basis for the Technical Requirement. For the lowest evaluated priced offeror to receive a rating of “Acceptable”, they shall submit technical information to confirm the items requested will be provided as stated in this combined synopsis/solicitation (see Table 1). The offeror shall also submit documentation proving that all quoted items meet the minimum salient characteristics identified in Attachment 1 - SOW - Turf. Additionally, if an offeror cannot deliver all items in Table 1 as required by 30 September 2025, their quote may be found technically unacceptable. Finally, if a quoter’s provided technical information or completed Table 1 does not state a lead time within 60 days, it may be deemed technically “Unacceptable”. If the lowest evaluated priced offeror does not provide the complete technical information, it will receive an “Unacceptable” rating and evaluation of that quote will stop.

The technical factors will receive one of the following ratings listed below.

Rating Description Rating Description Acceptable Quote meets the requirements of the solicitation.

Unacceptable Quote does not meet the requirements of the solicitation.

2. Basis of Award:

If the lowest evaluated priced receives an “acceptable” technical rating, that quote represents the most advantageous offer to the Government, evaluation of that quote is complete, award will be made to that offeror, and the evaluation process will stop. If the lowest evaluated price quote receives an “unacceptable” technical rating, evaluation of that quote will stop. In that instance, the next lowest evaluated priced offeror will be evaluated using the methodology above and the process will continue (in order by price) until a quote receives an “acceptable” technical rating, or until all offerors are evaluated.

Conversations conducted to resolve minor or clerical errors will not constitute discussions and the Contracting Officer reserves the right to award a contract without the opportunity for a quote revision.

The Government intends to award a contract without discussions (while keeping with FAR Part 12 and 13). The Government, however, reserves the right to conduct discussions if deemed in its best interest.

In the case that a discrepancy exists between the addendum to FAR 52.212-1, Instructions to Offerors – Commercial Items and the addendum to FAR 52.212-2, Evaluation – Commercial Items, the evaluation criteria in the addendum to FAR 52.212-2, Evaluation – Commercial Items will take precedence.

List of Attachments

1. Attachment 1 - SOW - Turf