ATTACHMENT_3-_PWS.pdf

Performance Work Statement

Sports Officials

Peterson Air Force Base, Schriever Air Force Base, United States Air Force

Academy

1 October 2017

Table of Contents

1. General

2. Description of Service

3. Specific Tasks and Certifications

4. Service Summary

5. Period of Performance

6. Place of Performance

7. Base Closures and Family days

8. Base Access

9. Cancellation Policy

1. General:

1.1. The Government intends to award a contract to one vendor capable of providing sports officials, score keepers, and time keepers for various sporting events at Peterson Air Force Base

(AFB), Schriever Air Force Base (AFB), and United States Air Force Academy (USAFA), Colorado. The extent of services performed vary by installation and the contractor shall follow the guidelines of this performance work statement.

2. Description of Services:

2.1. Provide the proper number of qualified and certified officials, referees, scorekeepers, and timekeepers to officiate all adult and youth sports, IAW the rules as set forth by the United States

Volleyball Association (USAVBA), National Federation Rules of Soccer, Amateur Softball

Association Rules (ASA), National Collegiate Association (NCAA), National Intramural Sports

Association (NIRSA), official’s handbooks, and the USAFA, Peterson AFB, and Schriever AFB by-laws for adult/youth volleyball, basketball, softball, hockey, baseball, soccer, and flag football. Schriever AFB requires services for adult programs only, Peterson AFB requires services for youth and adult programs, and USAFA requires services for youth and adult programs. Number of officials, referees, scorekeepers, and/or timekeepers is stated in paragraphs

2.1.1. through 2.1.5. below. Officials must wear appropriate apparel and materials required in the performance of their respective service(s).

2.1.1. Number of certified officials, scorekeepers, and timekeepers required per adult game/match at Schriever AFB:

Adult Games Official(s) Score Keeper(s) Time Keeper(s)

Flag Football 3 0 0

Basketball 2 1 1

Volleyball 2 1 0

Softball 2 1 0

2.1.2. Number of certified officials, scorekeepers, and timekeepers required per adult game/match at Peterson AFB:

Flag Football 2 0 0

Basketball 2 1 1

Volleyball 2 1 0

Soccer 2 0 0

2.1.3. Number of certified officials, scorekeepers, and timekeepers required per youth game/match at Peterson AFB:

Youth Games Official(s) Score Keeper(s) Time Keeper(s)

Basketball 2 1 1

Indoor Soccer 2 0 0

Baseball 2 0 0

2.1.4. Number of certified officials, scorekeepers, and timekeepers required per adult game/match at USAFA:

Flag Football 3 0 0

Basketball 2 1 1

Volleyball 2 1 0

2.1.5. Number of certified officials, scorekeepers, and timekeepers required per youth game/match at USAFA:

Youth Games Official(s) Score Keeper(s) Time Keeper(s)

Basketball 2 0 0

Baseball 2 0 0

Hockey 4 0 0

3. Specific Tasks and Certifications:

3.1. Two weeks prior to the start of each sports season, the Sports Director or fitness center representative will provide the Contractor a copy of the local by-laws and rules of each sport, as well as game schedules for the season. A minimum of 2 games and a maximum of 5 games at any field or facility will be scheduled for each sport on any given day.

3.2. The Contractor will conduct a pre-game inspection of the playing area. The Contractor shall notify the Sports Director or fitness center representative immediately upon cancellation of any game/match due to unplayable field/court conditions. The government reserves the right to override the contractor official field condition determination. The Contractor shall conduct a rules review with coaches and/or team captains prior to the start of play.

3.3. The Contractor is required to have the Head Official attend Sports Director’s initial coach’s meeting.

3.4. The Contractor is required to provide the installation Sports Director or representative a roster of officials, timekeepers, and timers seven (7) days prior to all scheduled games. The

Contractor officials, scorekeepers, and timekeepers will complete a sign-in sheet before the start of all games worked and shall submit to the Sports Director or representative. The contractor will turn in sign-in sheets daily after the completion of the last scheduled game.

3.5. The Contractor officials and scorekeepers shall sign and complete scorebooks/sheets after completion of each game, to include the keeping of total game summaries. The Contractor will submit these items, plus any written protests (if applicable), to the Sports Director or representative at the conclusion of the day’s games/matches.

3.6. Contract officials must be certified and trained through a recognized and approved Nation

Governing Body (NGB) or a local training process deemed suitable by each base’s Sport Director.

NGBs include United States Volleyball Association, FIFA, United States Specialty Sports

Association, National Intramural Sports Association, USA Football, International Basketball

Federation (FIBA) etc. Local clinics will suffice but NGBs are preferred. Prior to the start of each sports season, the contractor will provide the Schriever AFB Sports Director, Peterson AFB

Sports Director, and USAFA Sports Director a current copy of each official’s certification.

3.7. It is the responsibility of the official(s) to ensure a complete check of the field/court is made.

3.8. In the event the Contractor employs off-duty Government employees, the employees may not officiate a game in which their squadron is participating. Government employees may be absent for prolonged periods on short notice; these absences will not be grounds for poor performance.

3.9. The following are grounds for removal from performance of the contract, any official who:

3.9.1. Swears at or strikes a player/coach.

3.9.2. Has repeated documented unprofessional behavior such as: absenteeism, tardiness, and professional misconduct.

3.10. The Contractor shall develop and maintain a quality control program to ensure contracted services are performed in accordance with this PWS. Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services.

3.11. The Contractor’s inspection instructions and auditing shall be prescribed by clear, complete, and current instructions. The inspection instructions shall include the specific criteria for approval and rejection of services that will be used in each inspection or audit; checklists may be used for this purpose.

3.12. The Contractor shall maintain records of all audits and inspections and make available to the government upon request. The quality records shall indicate the nature and number of observations made, the number and type of deficiencies found, and the nature of corrective action taken as appropriate.

3.13. In the case of any sports official, score keeper, or time keeper injury during performance of official duties the contractor will assume liability. The government will not assume any liability incurred by contract employees injured during sporting events.

4. Service Summary:

Performance

Objective

PWS Paragraph Performance Threshold

Certification of

Officials

Paragraph 3.6 100% of all officials must be certified for the sport they are officiating

Scheduling/Attendance of Officials

Paragraphs 3.1, & 3.4 100% Attendance for all games/matches

Deliverables Paragraphs 3.4, 3.5, & 3.6 100% Submittal for all games/matches

5. Period of Performance:

5.1. The government intends to award a requirements contract for one base year period plus four one year option periods. Total contract period of performance will begin 1 October 2017 and end

30 September 2022. Each task order period of performance may not exceed one year. Total task order performance for all option periods will not exceed past 5 years.

Option Period Number of Years Period of Performance

Base 1 1 October 2017 – 30

September 2018

Option Period 1 1 1 October 2018 – 30

September 2019

Option Period 2 1 1 October 2019 – 30

September 2020

Option Period 3 1 1 October 2020 – 30

September 2021

Option Period 4 1 1 October 2021 – 30

September 2022

6. Place of Performance:

6.1. The Front Range Sports Officials requirement will be performed at three locations in

Colorado Springs, Colorado. Services are to be performed at Peterson AFB, Schriever AFB, and

USAFA. The exact locations are listed below:

6.1.2. All Schriever Adult Games will be played at Schriever AFB in the Main Fitness Center, Softball Field and Soccer/Football. Softball games will be played at the Softball Field directly off Falcon Parkway and Hahn Avenue. Football games will be played on the track infield near the Main Fitness Center, building 120. Basketball games will be played inside building 120, the

Main Fitness Center Field.

6.1.3. All Peterson Adult basketball, volleyball, soccer, softball, and football games will be played at the Peterson Fitness Center at 125 E Stewart Rd Bldg. 560 on Peterson AFB. Adult

Softball Games are played on the Paine Street Softball Fields on Peterson AFB.

6.1.4. All Peterson Youth basketball Games will be played at the Peterson Fitness Center at 125

E Stewart Rd Bldg. 560. Baseball will be located across from the Child Development Center west building on Peterson AFB. Soccer and Football games will be played on the field behind the Fitness Center.

6.1.5. All USAFA Adult Games will be played at the Main Fitness Center at 5234 Aspen Drive, USAFA, Colorado. The Fitness Center is on the corner of Aspen Dr. and Cedar Drive. Softball games will be played at the Softball Field adjacent to the Main Fitness Center on Cedar Drive.

Soccer and Football games will be played on the multipurpose field at the end of Cedar Drive approximately ¼ mile east of the Fitness Center. Basketball and Volleyball will be played in the

Main Fitness Center.

6.1.6. All USAFA Youth games will be performed at the United States Air Force Academy.

Basketball games will be played at Bldg. 5132, Hockey games will be played at Clune Arena, Bldg. 2169 off Field House Drive, Baseball games will be played at upper and lower baseball fields off of Pine Drive, and the Soccer and Football games will be played at the multipurpose filed off of Pine Drive.

7. Base Closures and Family Days:

7.1. The Front Range Air Force bases recognize federal holidays and may designate MAJCOM family days. These days are flexible depending by location. Family Days will be incorporated by modification annually at the task order level.

8. Base Access:

8.1. Base access will be coordinated between the contractor, Fitness Center and or Youth Center personnel and local Security Forces. Base access will be obtained prior to the start of each season. The contractor will work directly with their base POC to obtain passes for officials that do not have the proper identification.

9. Cancellation Policy:

9.1. If cancellation/postponement of games/matches occurs, the Sports Director or fitness center representative will contact the Contractor no less than two hours prior to the scheduled start of the games/matches. The Contractor will receive payment if the notification is less than the two-hour notification requirement.

9.2. If games are cancelled/postponed by the Sports Director or representative due to a lack of officials, payment will not be made to the Contractor for those cancelled games.

9.3. If the Sports Director, Youth Center Coordinator or representative cancels/postpones game(s) due to inclement weather, cancellation or play of subsequent games for that day will be decided by the government representative. Rescheduled games will be sent to the contractor within 5 duty days after cancellation.

9.4. During severe weather warnings, games will be postponed depending on the severity of conditions. When lightening is within 5 nautical miles of the area, the Contractor will call a game delay until the weather moves from the area. The Contractor will notify coaches of the decision and have the players moved from the area. If severe weather strikes before the start of the game, the Sports Director is responsible for canceling/postponing games. After commencement of games, the Contractor is responsible for canceling/postponing games.