Attch_3_-_Lodging_PWS.DOCX

PERFORMANCE WORK STATEMENT (PWS)

LODGING BLANKET PURCHASE AGREEMENT FOR 21st SPACE WING AND 302nd AIRLIFT WING AT PETERSON AIR FORCE BASE (PAFB), COLORADO

3 December 2015

1. GENERAL

1.1 SCOPE OF WORK: The contractor shall furnish lodging accommodations for Peterson Air Force Base on a rental basis. The performance standard and requirements for these services include the following responsibilities:

a. Blanket Purchase Agreement (BPA) provide single and double occupancy hotel or motel rooms if and when called for by the contracting officer or designated representative.

b. Requirements type contract provide reservations for a specified number of rooms and beds for specific periods of time.

1.2 QUALITY CONTROL: The contractor shall establish and maintain a complete quality control program for the performance requirements of this contract.

1.3 ACCOUNTABILITY: A sign-in roster will be provided to the hotel for 302 Airlift Wing personnel to sign in and will be used to verify charges shown on the invoice.

Individuals are not authorized lodging under this BPA until such authorization is presented to the Commercial Lodging. Rooms will be provided to only those individuals that appear on the ROOMING LIST or as provided by the Authorized Caller.

2. CONTRACTOR FURNISHED ITEMS

The contractor shall furnish the following:

2.1 ROOMS:

2.1.1 Living Space: Single and double occupancy room shall contain adequate net living and sleeping areas. No more than two people shall be assigned to a room.

2.1.2 Standards:

2.1.2.1 Rooms shall be constructed and finished to provide good light and sound attenuation.

2.1.2.2 All windows shall be provided with blackout lining, shades, or blinds. If drapes are provided, they must screen out the light.

2.1.2.3 Sufficient electrical outlets shall be available and in good working condition.

2.1.2.4 All entrance doors to rooms shall have interior security locks, either deadbolt or double locking locks. Each room occupant shall be provided with a room key.

2.1.2.5 Bathrooms must be constructed to provide convenient sanitary facilities. Bathrooms must contain a shower and/or tub combination with a wash basin, a properly functioning toilet, and a mirror. Additionally, bathrooms should have adequate lighting and grounded electrical outlets for use of electrical razors, hair dryers etc. The shower or shower/tub combination shall have shower doors or curtains.

2.1.2.6 The commercial lodging shall provide telecommunication devices in the room. Comment by RUSTON, ROBERT H III TSgt USAF AFSPC 21 CONS/LGCBA: Differs by shall provide vs is desirable

2.1.2.7 The commercial lodging shall provide a television in the room.

2.1.2.8 Rooms shall have adequate heating and cooling capabilities.

2.1.2.9 Double occupancy rooms shall have a minimum of two double sized beds unless specified otherwise. Single occupancy rooms shall have a minimum of one double sized bed unless specified otherwise. All bedding must be clean and in good condition and free from damage or conditions rendering it unusable. Comment by RUSTON, ROBERT H III TSgt USAF AFSPC 21 CONS/LGCBA: Addition

2.1.3 Furnishing and Equipment: Must be clean and in good repair. The following minimum furnishings are required:

a. Lamp 1 per desk or writing table

b. Adequate clothes storage drawers and closet space

c. Desk or writing table with chair

d. Trash container

2.1.3.1 Additional desirable amenities:

a. Radio

b. Working tables and chairs

c. Restaurant within the facility

d. Refrigerators or ice machines

e. Chair, occasional

f. Alarm clock

3. CONTRACTOR FURNISHED SERVICES

The contractor shall provide the following services:

3.1 ASSIGNMENT OF QUARTERS/ROOMS: Government personnel should not be billeted under this contract arrangement without presenting proper authorization to the contractor. The contractor must be adequately manned to provide a 24 hour check in and check out service, 7 days a week. Individuals of the same sex, designated for double room occupancy, shall be billeted in rooms with two beds. If these rooms are not available, single rooms shall be used.

3.2 CUSTODIAL/SANITATION SERVICES: Daily custodial services shall include, but is not limited to, room cleaning, bed making, linen change (as required), adequate quantities of soap, bath towels, hand towels, sanitized drinking glasses, facial tissues, and a cloth bath mat.

3.3 LINEN SERVICE: Linen service shall be provided once a week or when occupancy changes, whichever occurs first. Additional blankets shall be made available if requested by occupant. All linen and blankets shall be clean, freshly laundered, without any objectionable odors, and in good repair, free from tears, rips, holes, stains, and extensive wear. Pillows shall be at least six inches thick to provide proper support.

3.4 ADDITIONAL DESIRABLE AMENITIES:

a. 24 hour wake up service

b. message service

3.5 COMMON USE AREAS: The contractor shall keep all hallways, corridors, grounds, and other adjacent areas under the contractor's control in a clean, neat, and safe condition.

3.6 "DO NOT DISTURB" SIGNS: All rooms shall have such signs available. Contractor's employees shall respect them when displayed.

3.7 INFORMATION SERVICES: Customer service representatives shall be able to explain to occupants miscellaneous charges not covered by this statement of work, i.e., telephone charges. The contractor shall provide information on bus schedules, taxis and other local transportation, dining facilities and locations, and commercial telephone directory service.

3.8 FIRE NOTIFICATION: The vendor shall ensure proper fire notification and evacuation plans are in place and evacuation procedures are accessible in rooms or common areas.

3.9 QUALITY CONTROL: The contractor shall establish and maintain a complete quality control program for the duration of this agreement.

4. INVOICING AND PAYMENT

4.1 Payment: Upon verification, invoices will be paid by Government Purchase Card (GPC) as the primary form of payment. Government Travel Card (GTC) authorized for Reserve Component members that lodge outside of the primary Inactive Duty Training dates and are required when lodging to perform Active Duty requirements.

4.1.1 The 302 Airlift Wing is a federal government entity, and as such is exempt from all local, state, and federal taxes, including but not limited to sales taxes and lodging taxes. Any charges or invoicing that includes taxes shall be disputed/declined by Government, and RC member if charged or invoiced by Commercial lodging facility. Comment by RUSTON, ROBERT H III TSgt USAF AFSPC 21 CONS/LGCBA: Not a correct assumption. Should state only applicable taxes.

4.1.2 Charges for incidental products or services, including but not limited to telephone calls, internet service, movie rentals, food, drinks, room service, pet charges, laundry or dry cleaning are not authorized to be charged to the Government. The Commercial Lodging facility is responsible to secure payment of incidental or other charges at the time of check-in by a cash or credit card deposit of one or more of each room’s occupants. Comment by RUSTON, ROBERT H III TSgt USAF AFSPC 21 CONS/LGCBA: Should be secure payment by check out by the individual.

4.2 For purchases using a GPC, the Commercial Lodging facility shall consolidate all room charges and provide the Government POC with the consolidated invoice for review and processing of payment to the Commercial Lodging facility. The Commercial Lodging facility will process the balance due on a single transaction against the GPC following confirmation of payment from the GPC cardholder and Government POC. No charges shall be assessed against any Government credit card provided as security to hold the rooms. Advancement of charges is not authorized. Commercial Lodging facility shall not charge the Government prior to rendering services. Charges shall be made on the day of check-out for self pay users and consolidated into one charge for the total amount. Charges shall not be run individually, per room, or per day unless authorized by the government POC.

4.3 Quality Assurance Surveillance Plan (QASP): The QASP shall utilize the Air Force Commercial Lodging Standards Report and will be used by 302 Airlift Wing personnel to randomly assess the quality of the lodging services provided by the contractor and ensure that minimum standards are met on a monthly basis as applicable. If minimum standards are not being met by the contractor the Contracting Officer will discuss the non-conforming services with the contractor and attempt to remedy the situation. If non-conforming services continue and remedies fail to bring the contractor into conformance with the minimum standards of the QASP and terms and conditions of the BPA the Contracting Officer may at its option cancel the BPA with the contractor.

APPENDIX A

DEFINITIONS

1.1. LODGING MANAGER. Civilian responsible to the Base Chief of Services for matters relating to lodging of military employees assigned to lodging.

1.2. 302 Airlift Wing. The office that is responsible for providing off base lodging to authorized transient government employees and military personnel.

1.3. COMMERCIAL LODGING FACILITY. A hotel, motel, or inn which provides sleeping accommodations to the traveling public.

1.4. STANDARD LODGING FACILITY. Bedrooms will have a bed for occupant with pillow, two sheets, firm mattress, mattress pad or cover, blankets, spread wall to wall carpeting (desired) or other floor covering, a wall switch near the entrance door for at least one lamp, incandescent table or wall mounted lights for each bed, color TV, closet or hanger space, smoke detectors, individual thermostats, telephone, note pad with pen, bathrooms with vanity, mirror, light with grounded electrical outlet, and exhaust fan/privacy outside window.

1.5. STANDARD LODGING FACILITY SERVICES. Vending areas, 24 hour check in/out, wake-up and message service, central TV antenna or cable TV, room identification/directory signs and smoke detectors in hallways, air conditioning, ice machines, adequate parking space for all guests, TV/radio directory. Local information packet, passenger/baggage loading zones, and secure luggage storage areas for guests when rooms are not immediately available for storage at check out.

1.6 Blanket Purchase Agreement (BPA). Provide single and double occupancy hotel or motel rooms if and when called for by the contracting officer or designated representative. Comment by ARREOLA, CARLOS A CW3 USAF AFSPC 21 CONS/LGCBB: MAY BE WE NEED TO INSERT THE NOTE ..IAW minimum Space and Privacy Standards for Grades Table 1.1 outlined in AFI34-135.

1.7 Calls. Lodging Calls shall be initiated orally or by informal correspondence. Only a Contracting Officer or an authorized caller(s) designated in this BPA are authorized to direct 302 Airlift Wing personnel to occupy the Contractor’s facility. The Contracting Officer or Authorized Caller shall provide the contractor with a listing of all personnel authorized to utilize lodging at the Governments expense.

1.8 CONTRACTING OFFICER. A person with the authority to enter into, administer, or terminate contracts for the United States Government.

1.9 AUTHORIZED CALLER -DESIGNATED REPRESENTATIVE OF THE CONTRACTING OFFICER. The individual(s) designated in writing as being authorized to assign lodging, place calls, and make advance reservations for lodging.

1.10 LODGING FACILITY. A hotel, motel, or inn which provides sleeping accommodations to the traveling public.

APPENDIX B

REGULATIONS

AIR FORCE INSTRUCTION 34-135, AIR FORCE LODGING PROGRAM (24 Sep 2014)

AIR FORCE INSTRUCTION 64-117, AIR FORCE GOVERNMENT-WIDE PURCHASE CARD (GPC) PROGRAM (20 Sep 2011) JOINT TRAVEL REGULATIONS (JTR), UNIFORMED SERVICE MEMBERS AND DOD CIVILIAN EMPLOYEES (1 Oct 2014)

AIR FORCE COMMERCIAL LODGING STANDARDS REPORT

APPENDIX C

WORKLOAD ESTIMATES

The chart below identifies the estimated amount of personnel each month requiring rooms. The contractor shall coordinate the amount of available rooms with the ordering officer to accomidate as many personnel as possible per BPA call. It is not required for the contractor to provide rooms for all personnel each month and availability is determined by the contractor.

Estimated 302nd Personnel