Attch_1_-_BPA_Terms_and_Conditions.docx

BLANKET PURCHASE AGREEMENT (BPA) TERMS AND CONDITIONS

1. DESCRIPTION OF AGREEMENT. The contractor shall provide lodging accommodations for the 302 Airlift Wing at Peterson, AFB on an as needed basis. The performance standard and requirements for these services include the following responsibilities:

a. Single occupancy non-smoking rooms shall be provided to 302 Airlift Wing personnel as specified by the Authorized Caller. Single occupancy smoking allowable rooms are permissible if available upon request.

b. Double occupancy non-smoking rooms shall be provided to 302 Airlift Wing personnel as specified by the Authorized Caller. Double occupancy smoking allowable rooms are permissible if available upon request.

c. Identification. Government personnel will present proper identification to the contractor.

d. Extent of obligation. The Government is obligated only to the extent of authorized calls actually placed under the BPA. The number of rooms requested for each period will be projected annually and adjusted monthly based on the needs of the 302 Airlift Wing. (See PWS Appendix C) Additional rooms may be requested throughout the month for members of the Airlift Wing performing military duties for extended periods. Advance notice shall be given by the 302 Airlift Wing authorized lodging representatives, however, on occasion, due to emergency and/or mission requirements, rooms may be requested on a three hour or less notice.

e. Pricing. The Commercial Lodging facility specifies below, the proposed prices under this BPA are at or below the authorized per diem for that locality per the Joint Travel Regulation (JTR). The vendor agrees that charges per room will not exceed prices specified in the JTR. Charges other than the cost associated with the reservation of the room are the responsibility of the individual whom the reservation is under and subject to payment from the individual. The Government has accepts no liability for costs other than those associated with the reservation of the contract lodging.

f. Cancellation. Minimum notice for cancellation of rooms with no charge to Government is 6p.m. the day of arrival.

g. Vendor reserves the right to charge for rooms cancelled with notice less than the time provided for above.

h. Reservations. Lodging reservations shall be available seven days a week, 24 hours a day.

i. Period of Performance: This Blanket Purchase Agreement shall remain in effect until cancelled by either party, but not longer than 60 months after agreement award. At that time the BPA will be evaluated and re-established if agreeable to both parties.

2. EXTENT OF OBLIGATION. The Government is obligated only to the extent of authorized calls actually placed against this BPA by authorized personnel, against authorized line items, as outlined in the approved price list.

3. PRICING. The prices to the Government shall be as low or lower than those charged to the supplier's most favored customer for comparable quantities under similar terms and conditions, in addition to any discount for prompt payment. The contractor should submit revised pricing listing at least annually or as necessary.

4. PURCHASE LIMITATION. A Letter of Authorized Callers shall be provided to the contractor which identifies individuals authorized to make reservations by name and/or title, and their individual purchase limitations under this BPA. The minimum total amount of this BPA is $0.00. The Maximum total amount of this BPA is $650,000.00 over the course of the Period of Performance. The maximum per call limitation for this BPA is $25,000.00.

5. INDIVIDUALS AUTHORIZED TO PURCHASE UNDER THIS BPA. A list of individuals authorized to purchase under the BPA, identified either by title of position or by name of individual, organizational component, and the dollar limitation per purchase for each position title or individual shall be furnished to the supplier by the Contracting Officer. Calls against this BPA will generally be made orally, by electronic means (email), and facsimile. A call SHALL NOT EXCEED the call limitations (as defined in Para. 4) without prior approval of the Contracting Officer. The items on the approved price list shall be the only items ordered in accordance with this BPA.

Individuals placing calls shall identify themselves providing the following information to the contractor; their name, unit assigned to Peterson AFB, BPA number along with a call number. DO NOT ACCEPT calls from anyone who is not listed on the authorization letter. BPA calls by unauthorized personnel not listed on the authorization letter are accomplished at the contractor’s own risk.

6. INVOICES. An itemized invoice shall be submitted each month and shall contain the following minimum information:

1. PAYMENTS. Pursuant to paragraph 6, entitled “INVOICES”, payment will be made at least monthly or at the contractor’s request, on all calls placed by authorized personnel and completed by the contractor during the given period. Payment will be made by invoicing in Wide Area Work Flow or by Government Purchase Card (GPC).

1. PRICE LIST. The government is obligated only to the extent of authorized purchases actually made under the BPA according to the approved price list. The supplier shall furnish firm price list on an annual basis or as required by the contracting officer for signature and approval.

1. CANCELLATION OF BPA. This basic agreement shall provide for discontinuing its future applicability upon 30 days written notice by either party.