Attachment_4_-_Grounds_PWS_15_Jun_2016-Amendment_1.pdf

PERFORMANCE WORK STATEMENT (PWS)

FOR

GROUNDS MAINTENANCE SERVICES

DATED 15

JUN 2016

(ATCH 4)

GROUNDS MAINTENANCE PWS

TABLE OF CONTENTS

1. DESCRIPTION OF SERVICES

1.1. MAINTAIN IMPROVED GROUNDS

1.1.1. MOW

1.1.2. EDGE

1.1.3. TRIM

1.1.4. IRRIGATION

1.1.4.1. OPERATION OF IRRIGATION SYSTEMS

1.1.4.2. MAINTENANCE OF IRRIGATION SYSTEMS

1.1.4.3. TEST

1.1.4.4. BACKFLOW PREVENTION DEVICES

1.1.4.5. CONTROL OF HAZARDOUS CROSS-CONNECTIONS

1.1.5. REMOVE DEBRIS/POLICE GROUNDS

1.1.5.1. DEBRIS REMOVAL AND DISPOSAL

1.1.5.2. STORM DEBRIS

1.1.5.3. SNOW DEBRIS REMOVAL

1.1.5.4. TUMBLEWEED DEBRIS

1.1.5.5 . DEAD ANIMALS

1.1.6. LEAF REMOVAL/PINE NEEDLES

1.1.7. FERTILIZATION

1.1.7.1. AERATE SOIL

1.1.8. PEST AND WEED CONTROL

1.1.9. LAWN RENOVATION

1.1.9.1. LAWN REPAIR – IMPROVED GROUNDS

1.1.9.2. REPAIR GRASS – SEMI-IMPROVED GROUNDS

1.1.10. PRUNE TREES, SHRUBS, AND PERENNIALS

1.2 MAINTAIN SEMI-IMPROVED GROUNDS

1.2.1. MOW

1.2.2. TRIM

1.2.3. AIRFIELD COORDINATION

1.2.3.1. FLIGHT LINE DRIVERS

1.3. MAINTAIN UNIMPROVED GROUNDS

1.4. MAINTAIN VEGETATIVE, INERT BEDS AND RELATED AREAS

1.4.1. MAINTAIN ROCK BEDS

1.4.2. MAINTAIN PLANT BEDS

1.4.3. MAINTAIN DECORATIVE STONE/PAVERS

1.4.4. MAINTAIN RED BREEZE PATHS

1.4.5. REPAIR EROSION

1.5. MAINTAIN SURFACE DRAINAGE DITCHES

1.6 PERFORM SNOW/ICE REMOVAL

1.6.1. PRIORITY AND NON-PRIORITY

1.6.2. REMOVE ICE

1.6.3. SAND BARRELS

1.7. SPECIAL REQUIREMENTS

1.7.1. TREES

1.7.1.1. TREE CARE

1.7.1.2. TREE STANDARDS

1.7.1.3. TREE AND STUMP REMOVAL

1.7.1.4. EMERGENCY TREE AND STUMP REMOVAL

1.7.1.5 PLANTING TREES, SHRUBS, PERENNIALS AND VEGETATIVE

BEDS

1.7.1.6. REMOVE, REPLACE, TRANSPLANT AND/OR PLANT, TREES

SHRUBS AND PERENNIAL FLOWERS

1.7.1.7. SIZE OF PLANTS

1.7.1.8. NEW PLANTING

1.7.1.9. WARRANTY

1.7.2. TRANSPLANT TREES, SHRUBS AND PERENNIALS

1.7.3. EMERGENCY PRUNING/TRIMMING

1.7.4. EMERGENCY AND SPECIAL EVENT SERVICES

1.7.5. LANDSCAPE PROJECTS

1.7.5.1. GENERAL

1.7.5.2. PROVIDE DETAILED COSTING INFORMATION

1.7.5.3. FOR LANDSCAPE PROJECTS ITEMS GREATER THAN $500

1.8. UNSCHEDULED LANDSCAPE PROJECTS

2. SERVICES SUMMARY

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES

3.1. FACILITIES

3.2. UTILITIES

3.3. SECURITY, FIRE, AND MEDICAL SERVICES

3.4. TELEPHONE

4. GENERAL INFORMATION

4.1. DAMAGES TO GOVERNMENT BUILDINGS, EQUIPMENT, OR VEGETATION

4.2. ENVIRONMENTAL REQUIREMENTS

4.2.1. SOLID WASTE AND COLLECTION

4.2.2. REPORTING

4.2.3. BASE RECYCLING

4.2.4. LAND DISTURBANCES OF ONE ACRE OR GREATER

4.2.5. NATURAL RESOURCES

4.2.6. PESTICIDE APPLICATION

4.2.6.1. PESTICIDE DELIVERY, STORAGE AND DISPOSAL

4.2.6.2. PESTICIDE TREATMENT AND HANDLING REQUIREMENTS

4.2.6.3. PESTICIDES LIST

4.2.7. COMPLIANCE

4.2.8. NOTIFICATION

4.2.8.1. AIR QUALITY

4.2.8.2. BURNING OF MATERIALS

4.2.8.3. EMISSIONS INSPECTION

4.2.8.4. EMISSIONS

4.2.8.5. PERMITS

4.2.8.6. FUEL THROUGHPUT

4.2.8.7. POTABLE WATER SYSTEM

4.2.8.8. SANITARY SEWER SYSTEM

4.2.8.9. STORM SEWER SYSTEM

4.2.9. HAZARDOUS MATERIALS/WASTE

4.2.9.1. HAZARDOUS MATERIALS

4.2.9.2. HAZARDOUS MATERIALS LISTING

4.2.9.3. HAZARDOUS MATERIALS INVENTORY

4.2.10. HAZARDOUS MATERIALS USAGE REPORTS

4.2.11. HAZARDOUS MATERIALS STORAGE

4.2.11.1. STORAGE (NOT ON BASE)

4.2.11.2. STORAGE (ON BASE)

4.2.11.3. CONTAINERS

4.2.11.4. LIQUIDS

4.2.12. HAZARDOUS WASTE (HAZWASTE)

4.2.12.1. REQUIREMENTS

4.2.12.2. DISPOSAL

4.2.13. UNDERGROUND AND ABOVE GROUND STORAGE TANKS

4.2.14. SPILL RESPONSE

4.2.14.1. REPORT

4.2.14.2. NOTIFY

4.2.14.3. RISK

4.2.14.4. SPILL PREVENTION, CONTAINMENT AND

COUNTERMEASURES (SPCC)

4.2.15. POLLUTION ABATEMENT

4.2.16. PRESERVATION OF ARCHEOLOGICAL AND HISTORICAL SITES

4.2.16.1. SECURE

4.2.16.2. COORDINATION

4.2.16.3. HISTORIC DISTRICT HAZARD OR DAMAGE PREVENTION

4.2.17. GREEN PROCUREMENT

4.2.17.1. PRODUCTS

4.2.17.2. GREEN ITEMS

4.2.17.3. ESTIMATES

4.2.17.4. JUSTIFICATION

4.2.18. NOISE

4.2.19. CONCRETE DISPOSAL

4.3. PERMITS, LICENSES AND CERTIFICATIONS

4.3.1. ARBORIST

4.3.2. PEST CONTROLLER

4.3.3. IRRIGATION SPECIALIST

4.4. HOURS OF OPERATION

4.5. RECOGNIZED HOLIDAYS

4.5.1. BASE CLOSURES

4.6. SECURITY REQUIREMENTS

4.6.1. VEHICLE REQUIREMENTS

4.6.2. EMPLOYEE RESTRICTION

4.7. PERFORMANCE OF SERVICE DURING CRISIS OR HEIGHTENED SECURITY

4.8. CONTRACT MANAGER QUALIFICATIONS

4.9. INTERFACES

4.10 CONTRACTING OFFICER AND CONTRACTING OFFICER REPRESENTATIVE

4.10.1. APPOINT

4.10.2. CONTRACT MANAGER/ALTERNATE MANAGER

4.10.2.1. MEETINGS

4.10.2.2. CONTRACTOR EMPLOYEES

4.10.2.3. CONTRACTOR SAFETY REQUIREMENTS

4.10.2.4. PERSONNEL LIST

4.11. WORK CLEARANCE REQUESTS

4.11.1. FIELD LOCATION

4.11.2. JOB ORDER

4.12. SAFETY REQUIREMENTS AND REPORTS

4.13. MODIFICATIONS

4.13.1. IMPROVED GROUNDS, MOW, EDGE, TRIM

4.13.2. IRRIGATION

4.13.3. REMOVE DEBRIS/POLICE GROUNDS

4.13.4. LEAF/PINE NEEDLE REMOVAL

4.13.5. FERTILIZATION/AERATION

4.13.6. PEST & WEED CONTROL

4.13.7. TREE MAINTENANCE

4.13.8. PRUNE SHRUBS

4.13.9. PRUNE PERENNIALS

4.13.10. SEMI-IMPROVED GROUNDS, MOW, EDGE, TRIM

4.13.11. UNIMPROVED GROUNDS

4.14.12. MAINTAIN VEGETATIVE BEDS

4.13.13. SURFACE DRAINAGE DITCHES

4.13.14. SNOW/ICE REMOVAL

APPENDIX A – AREA MAPS OR SITE PLANS

APPENDIX B – DEFINITIONS AND ACRONYMS

APPENDIX C – SEMI-IMPROVED AREAS

APPENDIX D – IRRIGATION SYSTEM DESCRIPTION AND SYSTEM MAINTENANCE

PROJECTED WORKLOAD DATA

APPENDIX E – GRASS SEED SPECIFICATIONS

APPENDIX F – APPLICABLE PUBLICATIONS

1. DESCRIPTION OF SERVICES

The contractor shall provide non-personal services, to include all personnel, equipment, supervision, transportation, materials, supplies and other items and services necessary to perform grounds maintenance at Peterson Air Force Base (PAFB) in a manner that will promote the growth of healthy grass, trees, shrubs and plants, and present a neat and professional appearance. The contractor shall maintain PAFB grounds to include but not limited to mowing; edging and trimming; pruning, irrigating, fertilizing; aerating soil; installing new plants; removing, replacing and transplanting trees, shrubs and perennial flowers; removing snow and ice; supporting special events; and landscape projects. The contractor shall comply with applicable federal, regional, state, and local laws, regulations, current standards, instructions and commercial practices.

1.1. MAINTAIN IMPROVED GROUNDS

1.1.1. Mow. The contractor shall mow all improved grounds to look well-manicured, with a neat and professional appearance at all times. The contractor shall maintain grass height between 2 ½” and 4 inches, uniform in appearance, free of skips, gaps, rutting, or scalping. The contractor shall pick up debris, natural and manmade, prior to mowing. The contractor shall remove or mulch grass clippings, when visible after mowing, before leaving work area.

1.1.2. Edge. The contractor shall edge sidewalks, driveways, street edges, curbs, and other hard-surfaced areas located within the improved grounds so that grass height matches surrounding area grasses. Edging shall include removal of vegetation from expansion joints and cracks in sidewalks, driveways, curbs and other hard surfaces.

The contractor shall cut back grass, vegetation and weeds no more than 1/2” from the surface edged, maintaining an even contour with the edged surface, uniform in appearance and free of scalping, rutting, and uneven or rough cutting.

1.1.3. Trim. The contractor shall trim grass and weeds around trees, shrubs, buildings, fences, poles, post, fire hydrants, parking lot bumper blocks, boulders, and other fixed obstacles and temporary obstacles/objects on improved grounds. Trimming height shall match surrounding area grass height. The contractor shall trim all areas concurrent with mowing. The contractor shall remove or mulch grass clippings when visible after trimming, before leaving work area.

1.1.4. Irrigation. The contractor shall maintain, adjust, and repair existing lawn irrigation systems during the growing season.

1.1.4.1. Operation of irrigation systems. The contractor shall irrigate improved grounds to maintain the health of the turf ensuring no ponding of water or excessive runoff. This includes lawns, plants, flowers, landscaped areas, and all areas requiring manual watering (see Appendix A). The contractor shall manually water all planted trees, shrubs and perennial flowers, as necessary to ensure moist soil. The contractor shall manually water between the hours of 7:00 a.m. and 4:00 p.m. Monday through Friday unless otherwise approved by the Contracting Officer Representative (COR).

Contractor shall practice water conservation measures whenever possible and shall avoid overspray onto pavements, sidewalks, roadways, etc. The contractor shall perform watering during nighttime hours for irrigation systems. If daytime watering for irrigation systems is necessary, contractor shall notify the COR of the reason for daytime watering, and the duration daytime watering will be in progress. Irrigation responsibilities also include setup, monitoring, adjustment, etc., of irrigation system computer, clocks/timers, controllers, pumps, etc. The contractor shall ensure day-to-day operation of the base-wide automated irrigation system.

1.1.4.2. Maintenance of irrigation systems. The contractor shall maintain all Toro Sentinel commercial central irrigation systems, including radio, electrical and plumbing aspects, hydraulic valves and troubleshooting the system’s central control.

Maintenance includes but is not limited to emergency shut-off, draining, winterizing, charging systems, and replacing damaged or broken control devices and sprinkler heads, and repair of ruptured pipes. The contractor shall make all repairs In Accordance With (IAW) the current Uniform Plumbing Code (UPC) to prevent contamination to the base drinking water distribution system. Contractor shall follow UPC Disinfection of Potable Water System requirements to include flushing the water system, super-chlorination procedures, standing times, and bacteriological examination requirements. Contractor shall maintain equipment and systems to be efficient and in good operational working order. Replacement of pumps, controllers, clocks/timers, or backflow prevention devices is not included in routine maintenance of irrigation systems; replacement will be on a case-by-case basis. For Toro Sentinel System replacement parts and the case-by-case irrigation replacement parts, the contractor will provide a proposal. Proposals will be negotiated and mutually agreed upon by contracting parties and a job order issued. Contractor shall test and maintain all containment devices (backflow prevention devices) as necessary upon installation and at least annually thereafter. The contractor shall maintain the irrigation system; related workload data is identified in Appendix A. The contractor shall respond within 1 hour to make repairs or modifications. This requirement is required 24 hours, 7 days a week only during the times the systems are fully operational. The COR or the Fire Department will contact the contractor when necessary. The contractor shall operate irrigation systems so that adequate pressure exists without causing water pressure reduction in mains that could result in safety or operational problems at any time on the installation.

1.1.4.3. Test. The contractor shall check/test all systems once a week during operational season to ensure they are functional. Remote control systems and all accessories shall be adaptable to existing Rainbird controllers.

1.1.4.4. Backflow Prevention Devices. The contractor shall inspect, test and maintain all anti-siphon or backflow prevention devices IAW the most current edition of the Colorado Cross-Connection Control Manual. Perform testing within one year of the date of the last test by an ASSE-Certified Cross-Connection Control Technician.

Prepare annually, IAW AFI 32-1066, Backflow Prevention Device Assembly Test and Maintenance Reports, AF Forms 843, 845 and 848, and make available to the COR.

Comply with the City of Colorado Springs Water Code, Section 12.4.1211, that requires repairs or replacement of failed backflow prevention devices within ten days of failure discovery. See Appendix F for regulation information.

1.1.4.5. Control of Hazardous Cross-Connections

(a) A public water system or a consecutive distribution system of a public water system shall have no uncontrolled cross-connections to a pipe, fixture, or supply, any of which contain water not meeting all applicable provisions of the Colorado Primary Drinking Water Regulations.

(b) The contractor shall protect the public water system from contamination in the following manner:

(1) Identify potentially uncontrolled hazardous service cross-connections.

(2) Install and maintain (to include those installed by others) containment backflow prevention devices on any uncontrolled hazardous service cross-connections, provided Civil Engineer (CE) has determined that the device is consistent with the degree of hazard posed by the uncontrolled cross-connection.

(3) The contractor shall obtain CE approval of all containment devices prior to installation.

(4) The contractor shall test and maintain all containment devices as necessary and at least annually by a Certified Cross-Connection Control Technician.

(c) The contractor shall retain maintenance records of all containment devices IAW Section 1.6.3 of the Colorado Primary Drinking Water regulations. The contractor shall keep all maintenance records for three years.

(d) The contractor shall notify CE of any cross-connection, as defined in section 1.5.2(29) of the Colorado Primary Drinking Water regulations, within 10 calendar days of its discovery. The contractor shall correct the cross-connection within 10 days of being ordered in writing by CE to correct the problem.

(e) Violations shall be subject to the provisions and penalties prescribed by sections

25.1.114 and 25.1.114.1 of the Colorado Primary Drinking Water regulations Colorado Revised Statutes, and to such other actions as provided by law. The contractor shall be liable for violations.

1.1.5. Remove Debris/Police Grounds. The contractor shall perform general debris removal in all areas of improved grounds and additional areas identified in Appendices A and B, Monday through Friday. The additional areas include all areas within base boundaries assigned under this contract. The contractor shall police items including but not limited to removal and disposal of natural debris, (tree limbs, dry brush, rodent habitats, dead animals, tumbleweeds (excluding unimproved areas), etc), and man-made debris (i.e., trash) to maintain a neat and professional appearance. Debris removal excludes cigarette smoking debris. The contractor shall remove Government-identified debris within two hours of notification unless otherwise specified.

1.1.5.1. Debris Removal and Disposal. The contractor shall dispose of all debris at the contractor’s expense at an off-base location IAW existing local, state, and federal regulations.

1.1.5.2. Storm Debris. The contractor shall remove and dispose of tree limbs, wind and storm damage debris within 1 workday when debris creates a safety hazard or unsightly appearance, determined by CE, to ensure these areas are free of storm debris. This shall include weekends and holidays.

1.1.5.3. Snow Debris Disposal. The contractor shall remove and dispose of sand, soil, rock, stones, and other snow debris within 48 hours of snow removal to ensure all priority and non-priority areas identified in Appendix A are free of snow debris. This shall include weekends and holidays.

1.1.5.4. Tumbleweed Debris. The contractor shall remove and dispose of tumbleweeds from improved and semi-improved grounds, barbed wire and chain link fences, plant beds, rock beds, parking lots, sidewalks and streets to ensure these areas are free of tumbleweeds. Tumbleweed removal excludes all unimproved areas.

1.1.5.5. Dead Animals. The contractor shall collect all dead animals for disposal.

Prior to disposing, report number and type (bird, dog, cat, unrecognizable, etc.) to the COR, who will forward report to Pest Management and Natural Resources. Contractor shall contact the COR within 10 business days after contract award to get instruction on the protocols for handling dead animals (e.g., Personal Protective Equipment (PPE) and local disease protections).

1.1.6. Leaf Removal/Pine Needles: The contractor shall remove leaves and pine needles in base improved grounds to maintain a neat and professional appearance.

1.1.7. Fertilization. The COR will issue a separate job order under the task order issued by the CO for this work. The contractor shall have a pH adjustment and fertilizer application program. The contractor shall perform a laboratory test of the soil in improved grounds and apply fertilizer and lime using procedures appropriate for the soil conditions found, type of grass and season. Apply fertilizer and other soil amendments to bring soil condition to that suitable for the vegetation being treated. The contractor shall complete job orders within 30 days of issue, unless otherwise stated in the job order.

1.1.7.1. Aerate Soil. The contractor shall aerate improved grounds in conjunction with fertilizing and upon direction from the COR to provide a uniform coverage. Plugs may be left to deteriorate.

1.1.8. Pest and Weed Control. The contractor shall provide all management, licenses, laboratory testing, tools, supplies, equipment, transportation and labor to develop and implement an Integrated Pest Management Plan (IPM) in the areas covered by this PWS in a manner that will ensure the health and general well-being of installation personnel. The common pests on this installation and their abatement should be specifically addressed in the IPM plan and used to determine the workload.

The contractor shall use only approved pesticides. All pesticides, herbicides, and rodenticides are defined in Department of Defense (DoD) and Air Force documents IAW Appendix F. The contractor shall comply with current federal, state, local, DoD, and Air Force Regulations. The contractor shall control weeds in improved grounds through execution of a weed control program appropriate for the area to maintain a professional appearance. Restore grounds made barren where weeds are removed to the level of care of the surrounding area (i.e. semi-improved, improved, etc.) All joints and cracks in sidewalks, parking lots, driveways, curbs, asphalt, concrete pavements, restricted flight line, storage lots and terraces shall present a neat, clean, manicured appearance. The government’s base pest managers must review the contractor’s request to use pesticides and, if the base pest manager agrees with the request, forward to MAJCOM for approval, prior to the contractor’s use of pesticides. The contractor shall use only herbicides and pesticides on the installation-approved inventory list, and must be applied by certified personnel. The contractor shall remove weeds and eliminate insects without damaging desirable plants. When herbicide or insecticide is used for weed or insect eradication, follow the most stringent local, state, and federal regulations. The contractor shall submit a report to the COR within 10 working days following the end of each month. Include pesticide name, use concentration, amount applied, date, and detailed location of use. The contractor shall maintain all DD Forms 1532-1 to facilitate record keeping. The contractor is subject to inspection by DoD-certified applicators/inspectors as well as State Department of Agriculture Pesticides Division or equivalent agency.

1.1.9. Lawn Renovation. The contractor shall renovate lawns in improved grounds as identified by a job order issued by the COR, under a task order issued by the CO.

Renovate deteriorated lawn area to match surrounding areas. Remove any debris to present a neat, clean appearance, renovate deteriorated lawn area to match surrounding areas.

1.1.9.1. Lawn Repair – Improved Grounds. The contractor shall repair damaged lawn areas and dispose of any resultant collected debris to extent that a uniform and manicured appearance is restored.

1.1.9.2. Repair Grass - Semi-Improved Grounds. Within 5 workdays of the COR’s issuance of a separate job order under a task order issued by the CO, the contractor shall repair grounds to provide a smooth/drain grade to match existing surrounding areas. The contractor shall match seeding to existing surrounding areas to ensure complete coverage. The contractor shall use green hydro-mulch with native seed at the rate of 75 lbs of hydro-mulch per 1000 square feet to provide adequate stabilization IAW Appendix E.

1.1.10. Prune Trees, Shrubs, Hedges and Perennials. The contractor shall prune, shear and trim shrubs and other plants to maintain their natural growth characteristics to enhance the beauty and health of the plant. Maintain hedges to their natural mature height and shape. Shear Peterson Blvd hedges to 40 inches in height. Contractor shall keep all hedges uniform in appearance and shape with new growth not exceeding 4 inches. Prune shrubs, plants, hedges, and ground cover 3 inches away from buildings, fences, curbing, sidewalks, and other fixed obstacles. The contractor shall keep all ground cover and plants within the bed borders. The contractor shall prune all plants around landscape and ground lights to allow lighting to function as designed. The contractor shall prune shrubs and hedges located on street corners, curb easements, etc. to keep from obstructing view of oncoming traffic. Keep areas beneath shrubs and hedges free of all grass, weeds, vegetation, and debris. Remove volunteer tree growth seedlings. This is a year-round service.

1.2. MAINTAIN SEMI-IMPROVED GROUNDS

Semi-improved grounds are identified in Appendix A and C.

1.2.1. Mow. The contractor shall maintain grass height between 4 and 10 inches in all semi-improved grounds areas except in airfield areas designated as Bird Aircraft Strike

Hazard (BASH) areas and designated Anti-Terrorism Force Protection (ATFP) areas listed in Appendix C. Maintain grass height between 7 and 14 inches in BASH areas.

The contractor shall accomplish cutting of grass on airfield grounds only after Airfield Management has approved scheduled times. Height of grass/weeds in restricted areas will not exceed 10 inches nor be cut to a height of less than 4 inches. Areas designated as ATFP will not exceed a height of 10 inches and grass/weeds shall be maintained from the building out 33 feet. Areas are listed in Appendix C. Cutting of grass/weeds in restricted areas may require escort by appropriate authority as indicated in each area.

Gain approval and access from the property/building manager before mowing restricted grounds.

1.2.2. Trim. The contractor shall trim grass and weeds around trees, shrubs, buildings, fences, poles, fire hydrants, parking lot bumper blocks, boulders, and other fixed obstacles and temporary obstacles/objects on improved grounds ensuring height matches surrounding area grass height. The contractor shall trim all areas concurrent with mowing. Remove visible grass clippings after trimming and before leaving work area.

1.2.3. Airfield Coordination. The contractor shall coordinate all activities on the airfield by contacting Airfield Management at 719-556-4986 or the COR. Perform work only after Airfield Management has approved scheduled times.

1.2.3.1. Flight line Drivers. The contractor shall complete drivers’ training prior to operating vehicles or mowers on the flight line. The Air Field Manager will provide proper guidance. Street-licensed vehicles must have a valid Privately-Owned Vehicle (POV) pass issued by Airfield Management prior to operating on the flight line. All drivers must check in at the Airfield Operations counter prior to operating any equipment on the flight line. The contractor shall not leave any equipment unattended while working on the flight line. The contractor shall ensure foreign objects and debris produced by grounds maintenance is cleared off the flight line before leaving the work area.

1.3. MAINTAIN UNIMPROVED GROUNDS.

Unimproved grounds are identified in Appendix A. The contractor shall maintain grass and vegetation in unimproved grounds to prevent woody encroachment. Contractor shall maintain unimproved grounds to a height not exceeding 14” and not less than 4” (except BASH areas). The CO will issue this work as a task order.

1.4. MAINTAIN VEGETATIVE, INERT BEDS AND RELATED AREAS.

The contractor shall maintain vegetative beds, inert beds, and related areas as identified in Appendix A to present a neat and professional appearance. The CO will issue this work as a task order for each item (1.4.1 – 1.4.5). Maintenance activities may include but are not limited to fertilizing, watering, weeding, mulching, fluffing mulch, repairing damaged beds, and repairing or replacing damaged plants and shrubs. When replacing plants, shrubs, and performing repair, conform to good xeriscaping for the area.

1.4.1. Maintain Rock Beds. The contractor shall repair rock beds within 2 workdays of notification by the COR. Upon completion, the rock beds will appear smooth, neat and manicured.

1.4.2. Maintain Plant Beds. The contractor shall repair plant beds within 2 workdays of notification by the COR. Upon completion, plant beds will appear smooth, neat and manicured.

1.4.3. Maintain Decorative Stone/Pavers. The contractor shall repair decorative stone areas within 2 workdays of notification by the COR. Upon completion, stone/pavers will appear smooth and match existing materials.

1.4.4. Maintain Red Breeze Paths. The contractor shall repair red breeze paths and exercise areas within 2 workdays of notification by the COR. Upon completion, red breeze paths and exercise areas will appear smooth, neat and manicured.

1.4.5. Repair Erosion. Within 5 workdays of notification by the COR, the contractor shall repair erosion with hydro-seed or soil to stabilize and restore areas to match the appearance of surrounding areas.

1.5. MAINTAIN SURFACE DRAINAGE DITCHES

The contractor shall maintain surface drainage ditches to be free of shrubs, trees, silt and trash to prevent erosion and ensure continuous flow of water. Drainage ditches to be maintained are identified in Appendix A.

1.6. PERFORM SNOW/ICE REMOVAL

1.6.1. Priority and Non-Priority. The contractor shall remove snow and ice from all paved areas, sidewalks, steps, stairs, landings, and entrance ramps as shown in Appendix A. The contractor shall remove the snow in Priority areas (Appendix A) when accumulation reaches one (1) inch. If accumulation does not reach one (1) inch, the contractor shall begin snow removal operations within one (1) hour after snowfall stops.

For areas identified as Non-Priority (Appendix A), the contractor shall remove snow when accumulation reaches 3 inches. If accumulation does not reach 3 inches, the contractor shall begin snow removal operations within 2 hours after the snowfall stops.

This may require multiple snow/ice removals each day. Contractor personnel required to remove snow and ice are considered mission essential during base closure or delayed reporting. Historical data on snow accumulation for the PAFB location can vary in inches, ¼” to 2” (about 12 times per year), 2” to 4” (about 8 times per year), 4” to 6” (about 3 times per year), 6”+ (about 1 time per year).

1.6.2. Remove Ice The contractor shall remove ice to provide secure footing or safe driving conditions by the snow removal operation or by sanding with washed sand or ice melt IAW Appendix A. The contractor will provide all material and shall remove and dispose of excess accumulation.

1.6.3. Sand Barrels. The contractor shall provide, maintain, and place sand barrels in areas identified in Appendices A and B. The contractor is responsible for all tools, equipment, and sand material required. The COR shall approve the location of the sand barrels prior to placement. The contractor shall keep the barrels full of sand material throughout the winter season. The contractor shall replace or repair any damaged barrels or lids within one (1) day after COR notifies the contractor. The contractor shall keep the area in and around the sand barrels clean. The contractor will dispose of all trash and debris found in those areas. The barrels will be rubber or metal and 44-gallon size.

1.7. SPECIAL REQUIREMENTS

1.7.1. Trees. The contractor shall prune trees as necessary. Accomplish pruning IAW the American National Standards Institute ANSI A300 Part 1 (Appendix F) industry standards. The pruning shall lift, remove, and/or cutback branches that conflict with normal traffic or safety. Prune conifer trees annually from 1 January thru 31 March to encourage density and assure a natural shape with a vertical single-stem unless otherwise approved by the COR. Tip-prune spruce trees to encourage density and assure a natural shape. Do not remove live limbs and parts of limbs at a height of 6 inches or more from the ground unless approved by the COR. Prune broadleaf evergreens and plant beds annually or as required. Fine-chip and reuse clippings up to 6 inches in diameter as mulch in plant beds. Mulch will be assigned for use in beds via a job order issued by the COR. In addition, prune trees that pose public safety hazards.

Minimum safety clearances area: 14 feet over streets, 12 feet over driveways, 8 feet over walk areas, 4 feet over buildings, and 1 foot from buildings. The contractor shall remove trees that pose threats to structures or buildings. Topping and de-horning are not permitted. Prune trees that touch or hang over energized utility poles or power lines. Ensure minimum clearance from primary lines (over 600 volts) of 8 feet. Ensure minimum clearance from secondary lines (under 600 volts, i.e. electric service drops, telephone, and cable TV) of 4 feet. Contact COR for specifications of electrical power.

Remove all debris generated from pruning operations.

1.7.1.1. Tree Care. The contractor shall brace, cable newly installed trees, guy (to keep tree vertical), and deep water damaged trees after identification. Remove guy wires, cables, straps, and stakes when the trees remain vertical (normally, after one growing season). Adjust wires, cables, and straps as required, to prevent girdling. See Appendix F, ANSI A300.

1.7.1.2. Tree Standards. The contractor shall perform all tree work IAW contract PWS and the following tree care standards, latest addition. See Appendix F for regulation information.

ANSI A300 – Standard Practices for Tree Care Operations including referenced Combined Federal Regulations (Utility Pruning and Emergency Service Restoration)

ANSI A300 (Part 1) – Tree Pruning

ANSI A300 (Part 3) – Tree Support Systems (Cabling, Bracing, and Guying)

ANSI Z60.1 – American Standards for Nursery Stock

ANSI Z133.1 – Safety Requirements for Tree Care Operations

1.7.1.3. Tree and Stump Removal. The contractor shall perform tree and stump removal upon issuance of a job order issued by the COR under the task order issued by the CO. The contractor shall remove stump and perimeter roots by completely removing all growth to a minimum of 8 inches below grade. The contractor shall grind or remove stumps within five (5) workdays of the tree removal date. If the contractor chooses to grind the stumps, the contractor shall remove the stump-grinding debris the same day grinding is performed. In areas where a lawn sprinkler system exists, the contractor shall backfill with topsoil, and lay sod to match the existing ground grade. In areas where no lawn sprinkler system exists, the contractor shall backfill with topsoil and compact to match existing grades. Trees identified for removal shall be considered within the following categories: large, medium, and small, as based on their diameter.

The contractor shall determine the diameter of the tree by measuring 4.5 feet above the ground. The contractor shall measure trees with multiple trunks as follows: The contractor shall measure all trunk diameters, and shall record the largest trunk diameter.

Each remaining trunk diameter shall be halved. All values will then be added together to obtain the final tree diameter.

Large Trees: Diameter 36” and above and Medium Trees: Diameter 24” to less than 36”, remove within 10 workdays from the job order date.

Small Trees: Diameter less than 24”, remove within 5 workdays from the job order date.

Saplings: Not Required.

1.7.1.4. Emergency Tree and Stump Removal. The contractor shall perform emergency tree and stump removal only after the issuance of a job order by the COR.

Large Trees and Medium Trees: Remove within 2 workdays from the job order date.

Small Trees: Remove within 1 workday from the job order date.

Saplings: Not required.

1.7.1.5. PLANTING TREES, SHRUBS, PERENNIALS AND VEGETATIVE BEDS.

The contractor shall, upon notification by the COR through the issuance of a job order, perform planting of trees, shrubs, perennials and vegetative beds to include but not limited to: removal and disposal of trees, shrubs, perennials or vegetative beds being replaced; and performance of maintenance after planting to include watering, pruning, and insect and disease prevention to promote survivability. Brace, cable, guy to keep trees vertical.

1.7.1.6. Remove, Replace, and/or Plant, Trees, Shrubs and Perennial Flowers.

The contractor shall remove and replace dead and diseased, insect-infected or damaged trees, shrubs and perennial flowers with the same species, unless otherwise directed by the COR. The outcome of these actions shall result in healthy, pest- and disease-free plants, shrubs and trees with a neat, clean and freshly manicured appearance. Deciduous trees shall have a single straight stem and a fully branched crown. Conifer trees shall have a single straight stem and heavily branched and uniform appearance.

1.7.1.7. Size of Plants. The size of all plants used for replacement or new planting will be as follows: conifer trees (10 ft height minimum), deciduous trees (2 ½” in trunk diameter minimum), shrubs (2 year grown in 5-gal container, minimum) and perennial flowers (1-gal minimum).

1.7.1.8. New Planting. The contractor shall install new plants as part of the basic grounds maintenance requirement within 5 workdays of COR notification (excludes Landscape Projects). Spray all new trees and transplanted trees with an anti-transpirant to ensure healthy, pest/damage-free plants.

1.7.1.9. Warranty. The contractor shall provide at least a one-year warranty from the nurseries or growers from which all new plant materials are purchased. The contractor shall replace any defective plant within appropriate period of such warranty. These warranties shall include labor cost for removal and replacement. Replace plants with the same size and species within 5 workdays of notification from the COR, unless a substitute plant has been approved by the COR.

1.7.2. Transplant Trees, Shrubs and Perennials. The contractor shall excavate, move and transplant trees or shrubs through issuance of a job order by the COR under a task order issued by the CO. The contractor shall maintain transplanted trees or shrubs until a green and healthy condition is established. For tree transplant sizes, reference RFP price list.

1.7.3. Emergency Spot Pruning/Trimming. The contractor shall accomplish emergency spot pruning/trimming only through issuance of a job order by the COR under a task order issued by the CO. The contractor shall complete emergency pruning/trimming within one (1) workday from the job order date.

1.7.4. Emergency and Special Events Services. The contractor shall, upon notification by the COR through the issuance of a job order, or under a task order issued by the CO, perform emergency or special event grounds maintenance service.

Upon notification of an emergency, the contractor shall have a 1-hour response time to an issued job order. Any service requested after normal duty hours (historically 2-3 times a year) will have a 4-hour response time. Special events include the President’s Visit, Changes of Command, distinguished visitors, and other events as determined by the COR and may last up to five days, which may include weekends and holidays.

Special events may include mowing, edging, pruning, shearing, water management and landscape services to render the area acceptable. Remove debris prior to event start and after event ends. The contractor shall, upon notification from the COR, accompany him to pre-final and final inspections of projects completed at PAFB to ensure the projects meet the contract requirements upon acceptance of the project.

1.7.5. LANDSCAPE PROJECTS

1.7.5.1. General. Landscape projects include but are not limited to new and/or replacement projects and will be identified to the contractor on occurrence. Project work may consist of planting trees, shrubs, broadleaf evergreens, flowers, sod, ground covers and ornamental grasses, enhancement of irrigation systems and new berm construction, rock installation or removal, decorative stone pavers, flagstone, boulders, mulch, surface grading, hydro-mulching, seeding, fertilizing and edging. Numerous projects may be on-going at any given time. The contractor shall, upon notification from the COR, attend pre-final and final inspections of projects completed at PAFB to ensure they meet the contract requirements upon acceptance of the project.

1.7.5.2. Provide Detailed Costing Information. The contractor shall provide written cost information, with applicable field measurements and drawings, to the CO after the CO has issued a request for proposal for the project. Cost information will include proposal breakdown of labor, materials, equipment, and overhead and include all obstacles and site dimensions with square footages and other pertinent data, at the CO’s request. Proposals will be negotiated and mutually agreed upon by contracting parties and a task order issued by the CO.

1.7.5.3. For landscape projects items greater than $500. If the price of any single item is greater than $500, including destination charges, the contractor shall obtain competitive quotes from a minimum of three (3) different sources of supply and use the source of supply with price and delivery most advantageous to the government. If the contractor, following receipt of competitive quotes, believes the purchase of the item at a price higher than the lowest offer is the most advantageous to the government, the purchase must be approved by either the COR or the CO.

1.8. Unscheduled Landscape Projects. The government may require supplies/services for other than general landscape projects as required above.

Unscheduled landscape projects may occur throughout the term of the contract. See price list of the contract Schedule for an itemized list of materials. A job order will be issued by the COR under a task order issued by the CO for each project as it occurs.

2. SERVICES SUMMARY The contract service requirements are summarized in the following performance objectives (PO) that relate directly to mission essential items.

The performance threshold briefly describes the minimally acceptable levels of service required for each PO. The Services Summary (SS) provides information on contract requirements and the expected level of contractor performance. Established thresholds listed are critical to mission success. During the first 30 days of the contract, two additional errors on each threshold will be allowed in an effort to identify normal phase-in problems. Any PWS requirements not included in the SS may still be assessed at any time by the government. POs may be added or deleted based on the contractor’s performance and the confidence the government has in that particular performance.

Performance Objective PWS

Para Performance Threshold

Remedy

PO 1 Maintain Improved Grounds

a. Mow

b. Edge

c. Trim

d. Irrigation Systems

e. Remove Debris/Police Grounds

f. Leaf Removal/Pine Needles

g. Fertilization

h. Pest and Weed Control

h. Lawn Renovation

i. Prune Trees, Shrubs, Hedges and Perennials

1.1, inclusive

No more than 5 valid defects total per month

Re-performance Within 8 normal duty hours of notification

PO 2 Maintain Semi- Improved Grounds

a. Mow Non-Airfield semi-improved areas

b. Trim Non-Airfield semi-improved areas

c. Mow Airfield semi-improved areas

d. Trim Airfield semi-improved areas

1.2, inclusive

No more than 5 valid defects total per month

Re-performance Within 8 normal duty hours of notification

PO 3

Maintain Unimproved Grounds

1.3, inclusive

No more than 5 defects per month

Re-performance Within 1 day of notification or a mutually acceptable timeframe to the CO or COR and contractor.

PO 4 Maintain Vegetative, Inert Beds and Related Areas

1.4, inclusive

No more than 5 valid defects total per month

Re-performance Within 8 normal duty hours of notification

PO 5 Special Requirements

a. Trees

b. Emergency and Special Events Services

1.7, inclusive

No more than 3 valid defects total per month

Re-performance Within 4 normal duty hours of notification

3. GOVERNMENT-FURNISHED PROPERTY AND SERVICES

3.1. FACILITIES

The government will provide the grounds maintenance facilities (Bldg 200) identified below for contractor use in support of the requirements of this contract. In order to comply with environmental requirements no welding or painting inside the facility nor washing or steam cleaning vehicles, equipment or tools inside or outside the facility will be allowed. The facility shall be clean and neat at all times, free of hazards and free of unsanitary/unsightly conditions and safety hazards. Failure to comply will result in the contractor losing the use of the facility. The facilities are provided “as is.” Obtain COR approval in advance of making any changes to the facilities. Such changes will be at no cost to the government unless otherwise approved by the COR. The contractor shall ensure facilities are maintained in a neat, clean and professional manner. The COR reserves the right to reallocate and relocate assigned facilities during the term of the contract. Upon completion or termination of this contract, or upon such reallocations or relocations, return facilities to the government in the same condition as received, fair wear and tear and approved modifications excepted.

3.1.1. Approximately 1,914 square feet of floor space to be provided.

3.1.2. Approximately 14,950 square feet of exterior space provided.

3.2. UTILITIES

The government will furnish electricity, water, and sewage as necessary for accomplishment of work IAW this contract. All facilities do not receive the same utility services. The contractor shall not change or modify any utility system or component, or connect any contractor property, equipment or system without prior COR review and approval. The contractor shall practice energy conservation in the government provided facilities. The contractor shall ensure compound gate is secured at all times during non-working hours.

3.3. SECURITY AND FIRE SERVICES

The government will provide police and fire protection.

3.4. TELEPHONE

The government will provide one (1) telephone line in the government-provided facility for contractor use in making local commercial calls and on-base calls in support of contract requirements. Long distance calls, Defense Switched Network (DSN), and toll calls are not authorized on government phones. Contractor shall furnish in writing to the COR, CE Service Call Desk, and the Fire Department, a telephone number of the contract manager and alternate manager within 5 workdays after contract start date and within 1 workday as changes occur. Ensure the government can contact the contract manager or alternate by phone 24-hours per day, 7 days per week.

4.0. GENERAL INFORMATION

4.1. DAMAGES TO GOVERNMENT BUILDINGS, EQUIPMENT, OR VEGETATION

Damages to government buildings, equipment, or vegetation are addressed in clause 52.237-2- “Protection of Government Buildings, Equipment, and Vegetation.”

4.2. ENVIRONMENTAL REQUIREMENTS.

Points of Contact for environmental requirements are:

Bioenvironmental 719-556-7721 Natural Assets Branch 719-556-6100 CE Utilities 719–556-7462

In addition to all applicable Federal, State and local environmental codes and regulations, the following specific guidance is provided:

4.2.1. Solid Waste Collection and Disposal. The contractor shall handle and dispose of solid waste generated as a result of activities IAW the PWS. Make all arrangements for disposal of any wastes. Contractor shall obtain all required laboratory testing and make any documentation submittals required by landfill owners. Colorado State Department of Public Health and Environment Sciences written approval is required for any non-inert materials such as asphalt-containing materials, steel-containing materials, etc., that are to be disposed of in a Class III landfill site. Ensure no waste or materials are left on the installation after completion of any project.

The contractor shall ensure all non-hazardous wastes are properly disposed of through a licensed landfill site unless specific provision at the installation allows disposal on the installation property. Contractor shall not bury rubble on base. Any cleanups and the costs of these cleanups of improper waste disposals or removals of improperly placed hazardous or landfill restricted waste materials are the responsibility of the contractor.

4.2.2. Reporting. The contractor shall report quarterly based on a calendar year, upon request by the COR, the amount of Non-Hazardous solid waste disposed and non-hazardous solid waste diverted from landfill by re-use, recycling, donation, and composting. The COR will provide a template for reporting data.

4.2.3. Base Recycling. The contractor shall participate in the base recycling program or develop a program in coordination with the installation Natural Assets Branch office striving towards a 40% diversion of solid waste from landfills.

4.2.4. Land Disturbances of One Acre or Greater. The contractor shall coordinate with the COR to obtain co-permit under Environmental Protection Agency (EPA) Construction General Permit. Prior to submission of co-Notice of Intent (NOI) Applications to the EPA, the contractor will provide a Storm Water Pollution Prevention Plan (SWPPP) to the COR for review and signature. SWPPP must be approved by the COR prior to submission of NOI. The contractor shall provide a copy of the coverage approval letter and SWPPP to the COR upon issuance from the EPA. The contractor shall not begin work until 21 Space Wing (21SW) has received coverage under Construction General Permit. Prior to project acceptance, the contractor shall provide a copy of all site storm water inspection records and a final version of the project SWPPP to the COR.

4.2.5. Natural Resources. The contractor shall direct any questions regarding impacts to installation natural resources, wildlife or wildlife habitat through the 21 CES/CEANQ, Natural Resource Manager. The COR will provide contact information.

4.2.6. Pesticide Application. The contractor shall coordinate with the base pest manager prior to pesticide application in order to minimize impacts to existing fauna and flora. Discuss integrated pest management strategies with the base pest manager and receive concurrence prior to the application of any pesticide associated with these specifications.

4.2.6.1. Pesticide Delivery, Storage and Disposal. The contractor shall ensure pesticides are delivered to the installation pre-mixed and in the original or other approved application device. Do not store or dispose of pesticides on the installation.

4.2.6.2. Pesticide Treatment and Handling Requirements. The contractor shall apply pesticide treatments IAW OSHA, label directions and applicable local regulations during all phases of the application. Ensure that only trained and certified contract personnel procure and apply pesticides on the installation, IAW DOD policy. Submit Material Safety Data Sheets (MSDS’) for pesticides to 21 CES/CEANQ prior to installation entry and ensure MSDS’ are available for pesticide products at the location where used.

4.2.6.3. Pesticides List. The contractor shall only use pesticides listed on the ARMED FORCES PEST MANAGEMENT BOARD STANDARD PESTICIDES LIST available to DOD components and agencies. This list contains pesticides that the Armed Forces Pest Management Board (AFPMB) has approved for Defense Logistics Agency (DLA) Defense Supply Center Richmond (DSCR) stockage. DOD policy (DODI 4150.07), see Appendix F, requires that the use of most of these pesticides, whether procured from DLA or locally, must be pre-approved by a government pest management representative. This is usually done when the government approves the Installation’s pest management plan. Furnish the COR with labels and MSDS' for all contract pesticide materials within 30 days after contract start and as changes occur. Submit any requests, during the contract period, for use of non-standard pesticides (those not on the Armed Forces Pest Management board standard list) to the COR for approval prior to use.

4.2.7. Compliance. The contractor shall comply with all applicable Federal, State, and local laws and regulations, and installation regulations concerning environmental pollution control and abatement in order to prevent and provide for abatement and control of environmental pollution resulting from the performance of this contract.

Attend government-provided training on Hazardous Waste Management, Hazardous Materials Management and Spill Prevention, Containment and Countermeasures.

These annual courses are 1 ½ hour each. Natural Assets Branch will conduct courses as personnel are hired.

4.2.8. Notification. The contractor shall immediately take corrective actions to remedy noncompliance after government notification of any noncompliance with the foregoing provisions.

4.2.8.1. Air Quality. The contractor shall comply with the provisions of any installation air operating permits regarding management of air quality. The contractor may be required by the installation Natural Assets Branch to complete an air emissions questionnaire for activities that are anticipated to generate air emissions. Any equipment or activity that emits or has the potential to emit pollutants or that disturbs solid or liquid materials which can become airborne is a possible source of air pollution that may require a permit.