BPA_Terms_and_Conditions.pdf

BLANKET PURCHASE AGREEMENT (BPA) TERMS AND CONDITIONS

1. DESCRIPTION OF AGREEMENT. The contractor will provide Cable TV programming and High Speed Internet access in accordance with the performance work statement and the approved price list or as otherwise determined and agreed to by the contractor and contracting officer.

This BPA will have an effective period of 5-years from the signed date, or as otherwise agreed by the contracting parties, unless sooner terminated by either party.

2. EXTENT OF OBLIGATION. The Government is obligated only to the extent of authorized calls actually placed against this BPA by authorized personnel, against authorized line items, as outlined in the approved price list.

3. PRICING. The prices to the Government shall be as low or lower than those charged to the supplier's most favored customer for comparable quantities under similar terms and conditions, in addition to any discount for prompt payment. The contractor should submit revised pricing listing at least annually or as necessary.

4. PURCHASE LIMITATION. An authorization letter shall identify each individual’s purchase limitations under this BPA. The authorization letter will identify either a particular title of position or by name of individual and the maximum call limitation. The minimum total amount of this BPA is $0.00. The Maximum total amount of this BPA is $100,000.00. The maximum per call limitation for this BPA is $2,500.00.

5. INDIVIDUALS AUTHORIZED TO PURCHASE UNDER THIS BPA. A list of individuals authorized to purchase under the BPA, identified either by title of position or by name of individual, organizational component, and the dollar limitation per purchase for each position title or individual shall be furnished to the supplier by the Contracting Officer. Calls against this BPA will generally be made orally, by electronic means (email), and facsimile. A call SHALL NOT EXCEED the call limitations without prior approval of the Contracting Officer. The items on the approved pricelist shall be the only items ordered in accordance with this BPA.

Individuals placing calls shall identify themselves providing the following information to the contractor; their name, unit assigned to Peterson AFB, BPA number along with a call number.

DO NOT ACCEPT calls from anyone who is not listed on the authorization letter. BPA calls by unauthorized personnel not listed on the authorization letter are accomplished at the contractor’s own risk.

6. INVOICES. An itemized invoice shall be submitted each month and shall contain the following minimum information:

(A) Name of supplier.

(B) BPA number.

(C) Date of purchase.

(D) Call number.

(E) Itemized list of supplies or services furnished.

(F) Quantity, unit price, and extension of each item, less applicable discounts (unit prices and extensions need not be shown when incompatible with the use of automated systems; provided, that the invoice is itemized to show this information).

(G) Date of services.

7. PAYMENTS. Pursuant to paragraph 6, entitled “INVOICES”, payment will be made at least monthly or at the contractor’s request, on all calls placed by authorized personnel and completed by the contractor during the given period. Payment will be made by invoicing in Wide Area Work Flow or by Government Purchase Card (GPC).

8. PRICE LIST. The government is obligated only to the extent of authorized purchases actually made under the BPA according to the approved price list. The supplier shall furnish firm price list on an annual basis or as required by the contracting officer for signature and approval.

9. CANCELLATION OF BPA. This basic agreement shall provide for discontinuing its future applicability upon 30 days written notice by either party.