Eglin CSO (FA2487-21-S-C040) (V7) Submittal Instructions.pdf

EGLIN AIR FORCE BASE (AFB) AIR FORCE TEST CENTER (AFTC)

Commercial Solutions Opening (CSO)

Solicitation Number FA2487-21-S-C040

Submittal Instructions

Date: 26 Jul 2021

SECTION A: Introduction Eglin AFB is conducting a commercial solutions opening (CSO) authorized by Department of Defense

Class Deviation 2018-O0016. Under a CSO, the Air Force may competitively award proposals received in response to a general solicitation, similar to a broad agency announcement, to acquire innovative commercial items, technologies, and services, based on a review of proposals by scientific, technological, or other subject-matter expert peers within the Air Force. Under this CSO, all items, technologies, and services shall be treated as commercial items, and all three (3) contract awards will be made with one (1) contract award per topic.

The Air Force intends to obtain “innovative” solutions or potential new capabilities that fulfill requirements, close capability gaps, or provide potential technology advancements. Solutions may include existing technologies or procedures that are not currently in use by units at various locations that would enhance or streamline their mission capabilities. Based on available funding, this CSO is targeting solutions priced up to specific amounts listed by topic in the proposal instructions. The Government will not evaluate proposed solutions priced greater than the amounts per topic. Similar to the Small Business

Innovation Program or other BAAs, all proposals are very strongly expected to adhere to total prices per topic with the single highest rated proposal per topic being selected for award based on the evaluation criteria below. The total prices per topic are as follows: EAFB-001 DELETED, EAFB-002 $142,000, EAFB-003 $120,000, and EAFB-004 $85,000. However, offerors are free propose a lower total price if they so choose.

“Innovative” is defined as any technology, process or method that is new as of the date of submission of a proposal. It also includes any new application of an existing technology, process, or method.

Eglin AFB will utilize an open one-step CSO evaluation process. Under the one-step evaluation process, offerors whose proposed solutions meet the need of the government will be immediately notified if they were selected for an award. For further details, review Section C of this document for Procedures and

Criteria for Selecting Proposals.

In order to execute payment, the Government intends to pay each contract after all requirements are satisfied via an Invoice and Receiving Report (Combo). This will require you to have to register in Wide

Area Work Flow after award.

SECTION B: Instructions for Preparation and Submission of Proposals The following section outlines the proposal requirements. It also includes timelines for submission.

All four (4) contracts award from this solicitation will be firm-fixed price. All supplies or services procured via this CSO are treated as commercial. The Air Force must determine the price fair and reasonable prior to award. Eglin AFB is conducting this CSO as a Full and Open Competition. All topics are under a Total Small Business Set-Aside. The Air Force intends to evaluate the Small Business status of each offeror based on the North American Industry Classification System (NAICS) of 334419 (Other

Electronic Component Manufacturing) for Topic EAFB-002, 333999 (All Other Miscellaneous General

Purpose Machinery Manufacturing) for Topic EAFB-003, and 511210 (Software Publishers) for Topic

EAFB-004. The Air Force intends to award FAR Part 12 contracts as a result of this CSO.

Proposal Contents (Note: The Government reserves the right to not consider a proposal for award if it omits any of the required information below.)

Proposal Volume/Section Requirements/Limitations

COVER LETTER

Must Include:

i. Area of Interest for which proposal is submitted. Example: EAFB 002 –

TITLE: Digital Bin Labels

ii. Proposed Team Member Names

iii. Proposal “Validity” Date

iv. Authorized Offeror Representative or

Point of contact(s)

v. An overview of the company, as it relates to the Area of Interest under which the proposed solution is submitted

vi. CAGE Code, DUNS Number

vii. SAM Screen shot from SAM.gov

viii. Completed Section K

● Maximum of 3 pages. Page limitation does not include screenshot or Section K.

● Offerors shall include a screenshot from

SAM.gov as validation of your correct CAGE code, DUNS number and current business address along with the verification that you are registered to compete for ALL Contracts.

● Offerors shall include a completed copy of

Section K (see Attachment 5).

VOLUME I – TECHNICAL

See additional requirements below.

● White paper/Statement of Work shall not exceed

15 pages including specification sheets (if included), but excluding the cover page, table of contents, list(s) of tables and drawings, glossaries with acronyms and blank pages (see Attachment

6).

VOLUME II – PRICE

Must Include:

i. Proposed price(s)

ii. Delivery or Period of Performance

● No page Limit.

● Pricing shall be proposed as discrete total prices under separate Firm-Fixed Price Contract Line

Item Numbers (CLINs). CLIN 0001 shall be proposed for all hardware/software/spare parts deliverables (to include any non-reoccurring engineering if required). CLIN 0002 shall be proposed for all training/sustainment (maintenance, technical support, software updates, etc.) support services for a period of 1 year after delivery of the hardware/software under CLIN 0001. Any additional years of support are not required, but may be proposed. Additional years for training/sustainment/software support services shall be proposed under CLIN 1002 for Option

Year 1, CLIN 2002 for Option Year 2 and CLIN

3002 for Option Year 3. Option CLINs 1002 through 3002 shall have a period of performance of

1 year each. The option CLINs will be exercised on an annual basis as needed for follow-on sustainment support. No option years shall be proposed beyond CLIN 3002.

● Total aggregate proposed prices for all CLINs shall not exceed or be greater than $57,000 for

EAFB-001, $142,000 for EAFB-002, $120,000 for

EAFB-003, and $85,000 for EAFB-004.

● Copies of prior Government and/or commercial contracts/purchase orders for equivalent or similar items to those proposed (Optional Requirement)

● Copies of terms and conditions for any commercial warranties to be provided.

● Final delivery/installation date for CLIN 0001 shall be proposed by the offeror as Months After

Receipt of Order (MARO) under the terms of Free on Board (FOB) Destination.

Training/sustainment/software service support under CLIN 0002 shall proposed with a period of performance of 1 year with any subsequent Option

CLINs (1002-3002) for continued support to have a period of performance of 1 year as well. Payments for training/sustainment/software support will be disbursed as equal payments on a quarterly basis

(every 3 months) for the duration of support.

** NOTE: Submitted documents shall not contain classified data or sensitive information and proprietary information shall be clearly marked **

To limit confusion, all proposal volumes must include the title of the area of interest on which the offeror is proposing a solution, and use the following naming convention:

Proposal-EAFB002-CoverLetter-<Company Name>

Proposal-EAFB002-White Paper-<Company Name>

Proposal- EAFB002-Price-<Company Name>

Proposal- EAFB003-CoverLetter-<Company Name>

Proposal- EAFB003-White Paper-<Company Name>

Proposal- EAFB003-Price-<Company Name>

Proposal- EAFB004-CoverLetter-<Company Name>

Proposal- EAFB004-White Paper-<Company Name>

Proposal- EAFB004-Price-<Company Name>

All volumes shall be converted to file extensions that enable them to be opened using the most recent versions of Adobe Acrobat or Microsoft Office.

Price Volume

Offerors shall define the scope of the deliverables and sustainment support per CLIN in their price volume based on their proposed solution for a topic. The number of CLINs, the total price per CLIN and the exact delivery dates/period of performances per CLIN shall also be provided. The CLIN structure below serves as a guide for providing the aforementioned information.

CLIN Description Qty

(Lot)

Total Price Contract

Type

Delivery Date/Period of

Performance

0001 Hardware/Software

Deliverables

1 To Be

Proposed

(TBP) By

Offeror

FFP TBP

0002 Sustainment Support for

Deliverables

1 TBP FFP 1 Year from the Final Delivery

Date of CLIN 0001

1002 Option Year 1 – Sustainment

Support

1 TBP FFP 1 Year from the End of the

Period of Performance for CLIN

2002 Option Year 2 – Sustainment

Support

1 TBP FFP 1 Year from the End of the

Period of Performance for CLIN

3002 Option Year 3 – Sustainment

Support

1 TBP FFP 1 Year from the End of the

Period of Performance for CLIN

Technical Volume

The technical volume shall be comprised of a statement of work that outlines the work plan. The plan should include the location and mechanics of accomplishing the planned approach. The methods to achieve each objective or task should be discussed in detail. The technical volume for each topic shall adhere to the format outlined in Attachment 6.

SAM Registration

It is critical offerors are registered in the System for Award Management (SAM), https://www.sam.gov/, you will not be eligible for an award if not registered in SAM at the time your proposal is submitted.

Additionally, verify that you are registered to receive contracts (not just grants) and that your address matches your proposal and SAM.

When registering in SAM.gov, be sure to select ‘YES’ to the question ‘Do you wish to bid on contracts?’ in order to be able to compete for CSO. If you are only registered to compete for grants, you will be ineligible for award.

https://www.sam.gov/

The Air Force is working to move fast, please double check your CAGE codes and DUNS numbers to be sure they line up, if they are not correct at the time of submission, you will be ineligible for award.

Eglin AFB has partnered with the Florida Procurement Technical Assistance Center (PTAC) headquartered at the University of West Florida to provide Florida based small businesses with free technical assistance, training, proposal reviews, and counseling. To complete the online request for consulting, please visit the website at www.fptac.org/erfc. (If your business is not headquartered in

Florida, please contact your local PTAC for technical assistance via this link: https://www.dla.mil/SmallBusiness/PTAP/PTAC/).

Ask Me Anything (AMA)

Due to the large amount of expected interest in this CSO, and in order to maintain a written record of questions, the Air Force will be accepting individual questions through e-mail. The questions and answers will be published via FBO.gov to ALL offerors, except in rare cases when the issue needs to be addressed immediately.

All e-mails for questions, solicitation clarifications, or possible amendments must be emailed to:

craig.oneill@us.af.mil AND yvonne.comesario@us.af.mil. To avoid any confusion, the subject line of the email shall include the following (depending on the section of the solicitation or Area of Interest you have question(s) on):

● AMA - Area of Interest

● AMA - Solicitation Section (A, B, C, D & E)

The 1st round of questions in response to this solicitation shall be submitted via e-mail to craig.oneill@us.af.mil AND yvonne.comesario@us.af.mil NLT 2 Jul 2021 at 3:00 pm Central Time.

Answers to the 1st round of questions are available in Attachment 7.

The 2nd round of questions in response to this solicitation shall be submitted via e-mail to craig.oneill@us.af.mil AND yvonne.comesario@us.af.mil NLT 14 Jul 2021 at 5:00 pm Central Time.

Answers to the 2nd round of questions are available in Attachment 7.

Proposal Submission

In order for your proposal to be evaluated for a possible contract award, it must be submitted via email to craig.oneill@us.af.mil AND yvonne.comesario@us.af.mil NLT 10:30 AM Central Time on 26 Jul

2021. A hardcopy will not be accepted. No proposal will be accepted after 10:30 AM Central Time on

26 Jul 2021 as the authority to enter into a contract under the CSO program expires at this time. Offerors may submit proposal amendments any time prior to the proposal evaluation deadline. Evaluation shall be within 45 days of the submission. However, the Government will ONLY review the final amended proposal that is submitted.

To avoid any ‘lost in transit’ situation, offerors shall contact the Contracting Office to confirm receipt of an email or proposal electronic delivery immediately after submission. Please ensure that your e-mail address listed in your proposal is current and accurate. Eglin AFB is not responsible for ensuring notifications are received by firms changing mailing address/e-mail address/company points of contact after proposal submission without proper notification to Eglin AFB. Changes of this nature shall be annotated in the FBO submittal or amendments.

The contracting officer, Craig O’Neill, will be available 2 hours prior to the proposal submission deadline in order to ensure all proposals are received. If your company does not receive a receipt notification via e-mail from the contracting officer then please e-mail the contracting officer without the proposal attached and request a DoD Safe drop-off from the contracting officer. If your company has an employee with a DoD Common Access Card (CAC) then they can alternatively submit it via DoD Safe at https://safe.apps.mil/ without a drop-off request from the contracting officer.

**Notes: Offerors are responsible for ensuring that ALL Amendments to this solicitation are reviewed carefully prior to submitting a proposal.

SECTION C: Procedures and Criteria for Selecting Proposals Eglin AFB will utilize a one-step evaluation process

ONE-STEP CSO Evaluation Process – Direct Award

Evaluation of offerors’ proposed solutions/packages: Sufficient funds are available for this acquisition up to the maximum dollar value as specified per topic above so the funding availability evaluation criteria will not be included in this particular CSO solicitation. Topic

EAFB-001 for the smart lockers system has been canceled due to lack of sufficient funding. It will possibly be recompeted again next fiscal year. The Air Force will conduct its evaluation based on two factors: technical and importance to agency programs in descending order of importance. The technical factor and associated components being more important than the importance to agency programs factor.

The technical factor will assess the two components of innovativeness and feasibility:

o The innovativeness component will assess the proposed solution’s innovativeness as to whether it is a completely new technology, a new application of an existing technology, and whether the offeror’s approach adequately and completely satisfies the Government’s challenges specified in the area of interest/topic.

o The feasibility component will assess the proposed solution’s feasibility including as to whether the solution solves the unit’s challenges, achieves a workable result, demonstrates realism, and meets the required schedule.

The importance to agency programs factor will assess the solution’s potential to enhance the mission effectiveness of the unit including meeting the needs of Air Force and mission requirements and demonstrating clear understanding of the Unit’s challenges in the area of interest/topic.

Price Reasonableness Determination: Price shall be considered to the extent appropriate, but at a minimum, the contracting officer will use market research as the primary method to determine that the price is fair and reasonable. The Government may elect to use external market research in the evaluation of the proposal. The Air Force must determine the price fair and reasonable prior to award using the procedures at DFARS subpart 212.209. In some circumstances, the contracting officer may request information from the offeror regarding recent purchase prices paid by the Government and/or commercial customers for the same or similar commercial items.

It is suggested that copies of previous Government and commercial contract/purchase orders for similar items to those proposed be included in the price volume of the proposal.

At the conclusion of proposal evaluation and based on the results of the evaluations, the Air

Force may select an offeror for direct award. An award notification will be sent out, which shall https://safe.apps.mil/ include a request for further details or documents prior to award (i.e. contractor self-developed

Performance Work Statement (PWS), delivery details…etc.) A PWS is similar to a Service Level

Agreement (SLA) used in the commercial marketplace may be requested. The PWS shall detail the proposed work to be completed during the period of performance.

NOTE: PWS shall not contain classified data or sensitive information. Proprietary information shall be clearly marked.

Foreign Participation

Foreign participation shall not be permitted. However, foreign companies may participate that operate

U.S. subsidiaries for all topics with exception of Topic EAFB-004. Foreign participation of any kind shall not be permitted for Topic EAFB-004.

Site Visits/Product Demonstration Site visits will not be conducted at any point during the acquisition process.

Note: During any step of the CSO, the Air Force may send questions or comments for the offerors to address via email.

Important Pertinent Clauses

FAR 52.219-06, Notice of Total Small Business Set-Aside

DFARS 252.204-7009, Limitations on the Use or Disclosure of Third-Party Contractor Reported

Cyber Incident Information

DFARS 252.204-7012, Safeguarding Covered Defense Information and Cyber Incident

Reporting

DFARS 252.225-7001, Buy American and Balance of Payments Program

DFARS 252.239-7000, Protection Against Compromising Emanations

DFARS 252.239-7001, Information Assurance Contractor Training and Certification

DFARS 252.239-7016, Telecommunications Security Equipment, Devices, Techniques, and

Services

SECTION D: Areas of Interest See attached Areas of Interest/Topics for this CSO.

Attachment 1 - EAFB 001 – DELETED

Attachment 2 - EAFB 002 – Digital Bin Labels

Attachment 3 - EAFB 003 – Autonomous Floor Scrubber

Attachment 4 - EAFB 004 – Design Environment for Experimental Test Card Execution and

Review (DEXTER)

Note: The Area of Interest/Topic listed above is subject to change at any time during this procurement process. This area of Interest/Topic may be added/revised on a weekly basis. An amendment will be issued when such a change occurs. Offerors are encouraged to review all the Amendments to this solicitation prior to submitting a proposal.

SECTION E: Attachments See attachments below for this CSO.

Attachment 5 – Section K

Attachment 6 – Statement of Work/White Paper Guide

Attachment 7 – 1st and 2nd Round of Questions and Answers