Attch_1_CDRL_1423_Instructions.doc

CONTRACT DATA REQUIREMENTS LIST (CDRL)

DD FORM 1423 INSTRUCTIONS

BLOCK A:

Contains the contract line item number (CLIN).

BLOCK B:

Contains the exhibit identifier.

BLOCK C:

An “X” indicates the appropriate category: TDP - Technical Data

Package; TM - Technical Manual; Other - Other category of data, such as

Provisioning, Configuration Management, Miscellaneous, etc., as defined in DOD 5010.12-L, Acquisition Management System and Data

Requirements Control List (AMSDL).

BLOCK D:

Identifies the system or item being acquired that data will support.

BLOCK E:

Contains the contract/modification number.

BLOCK F:

Contains the name or acronym of the contractor.

BLOCK G:

Signature of preparer. (This block will normally be signed only on the first page of each exhibit. Other pages of the exhibit may be initialed or left blank.)

BLOCK H:

Date CDRL was prepared.

BLOCK I:

Signature of CDRL approval authority. (This block will normally be signed only on the first page of each exhibit. Other pages of the exhibit may be initialed or left blank.)

BLOCK J:

Date CDRL was approved.

BLOCK 1:

Contains the exhibit line item number (IAW DFAR Supplement Subpart

4.71).

BLOCK 2:

Contains the exact title of the required data as it appears on the Data Item

Description (DID, DD Form 1664) or acquisition document cited in Block

4.

BLOCK 3:

Contains the subtitle of the data for further definition/identification of data item.

BLOCK 4:

Contains the authority for the data requirement (DID number or military standard number listed in DOD 5010.12-L (AMSDL), or one-time DID that defines data content and format requirements). If a DID has been tailored, the tailoring will be explained in Block 16.

BLOCK 5:

Contains the paragraph reference to the task in the contract that generates the requirement for data (e.g., Statement of Work paragraph number).

BLOCK 6:

Contains the office symbol of the technical office responsible for ensuring adequacy of the data.

BLOCK 7:

Contains the requirements for inspection/acceptance (DD Form 250) of the data item by the Government:

CODE ACCEPTANCE INSPECTION

SS

Source (DD Form 250)

Source (DD Form 250)

DD

Destination (DD Form 250) Destination (DD Form 250)

SD

Source (DD Form 250)

Destination (DD Form 250)

DS

Destination (DD Form 250) Source (DD Form 250)

LT

Letter of Transmittal Only

NO

No inspection or acceptance required

XX

Inspection and acceptance requirements specified elsewhere in the contract

For acceptance of data submitted by letter of transmittal (LT), the Contractor shall prepare and submit a final DD Form 250 on a one-time basis collectively accounting for all completed Exhibit Line Items which called for submission of the data by letter of transmittal. The DD Form 250 shall include a list and an account of all data submitted by letter of transmittal and approved by the Government during the reporting period.

BLOCK 8:

Contains an “A” if Government approval is required. Used when data are critical (such as specifications) or the contractor requires concurrence on the document in order to proceed to the next event (such as test plans and procedures). Used when a preliminary or draft is required prior to release of the final document. Block 16 should show length of time allowed for government approval or disapproval and subsequent turn-around time for the contractor to resubmit the data after government approval or disapproval has been issued. Block 16 should also indicate extent of the approval requirements; e.g., approval of technical content and/or format, initial submittal only, etc.

BLOCK 9:

Contains the letter of the distribution statement to be affixed to all technical data (IAW DODD 5230.24). The contractor shall place the following markings on all data delivered in accordance with the Contract

Data Requirements List item which conatains a code in the block.

DISTRIBUTION STATEMENT: NOTE: FOR HELP IN DETERMINING THE REASON FOR DISTRIBUTION CONTROL, SEE USAF STINFO WORKSHOP NOTES.

DISTRIBUTION STATEMENT D:

“DISTRIBUTION AUTHORIZED TO THE DEPARTMENT OF DEFENSE

AND DOD CONTRACTORS ONLY DUE TO THE NEED TO PROTECT

TECHNICAL OR OPERATIONAL DATA AND/OR EXPORT LIMITATIONS AS

DETERMINED ON __________. OTHER REQUESTS FOR THIS DOCUMENT

SHALL BE REFERRED TO 96 RANG, EGLIN AFB FL 32542-6848.”

DISTRIBUTION STATEMENT E:

“DISTRIBUTION AUTHORIZED TO DOD COMPONENTS ONLY DUE TO

THE SIGNIFICANCE OF THE TECHNOLOGY FOR DIRECT MILITARY

SUPPORT, EXPORT LIMITATIONS, PROPRIETARY NATURE OF THE

INFORMATION, THE NEED TO PROTECT TEST AND EVALUATION

RESULTS, AND/OR PREVENT PREMATURE RELEASE OF THE

INFORMATION AS DETERMINED ON __________. OTHER REQUESTS FOR

THIS DOCUMENT SHALL BE REFERRED TO 96 RANG, EGLIN AFB FL

32542-6848.”

EXPORT CONTROL WARNING NOTICE:

“WARNING - THIS DOCUMENT CONTAINS TECHNICAL DATA WHOSE

EXPORT IS RESTRICTED BY THE ARMS EXPORT CONTROL ACT

(TITLE 22, U.S.C. SEC 2751 ET SEQ.) OR THE EXPORT ADMINISTRATION

ACT OF 1979, AS AMENDED (TITLE 50, U.S.C., APP. 2401, ET SEQ.).

VIOLATIONS OF THESE EXPORT LAWS ARE SUBJECT TO SEVERE

CRIMINAL PENALTIES. DISSEMINATE IN ACCORDANCE WITH

PROVISIONS OF DODD 5230.25.”

DESTRUCTION NOTICE FOR CLASSIFIED DOCUMENTS:

“DESTRUCTION NOTICE - FOLLOW THE PROCEDURES IN DOD 5220.22-M,

INDUSTRIAL SECURITY MANUAL FOR SAFEGUARDING CLASSIFIED

INFORMATION, CHAPTER 5, SECTION 7 OR DOD 5200.1-R,

INFORMATION SECURITY PROGRAM REGULATION, CHAPTER IX.”

DESTRUCTION NOTICE FOR UNCLASSIFIED DOCUMENTS:

“DESTROY BY ANY METHOD THAT WILL PREVENT DISCLOSURE OF

CONTENTS OR RECONSTRUCTION OF THE DOCUMENT.”

BLOCK 10:

Contains one of the following abbreviations to describe the frequency of delivery:

DAILY

Daily

WEKLY

Weekly

BI-WE

Each 2 weeks

MTHLY

Monthly

BI-MO

Each 2 months

QRTLY

Quarterly

ANNLY

Annually

SEMI

Each 6 months

1TIME

One time

ONE/R

One time and revisions

R/ASR

Revisions as required

ASREQ

As required*

DFDEL

Deferred delivery

ONE/R

One time preliminary

2TIME

Two separate submittals

*When ASREQ is used an explanation of the requirement must be entered in the remarks block (Block 16).

BLOCK 11:

Contains the as-of-date (the cut-off date) as follows: year/month/day or the number of days between the cut-off date and the end of the input period. For instance, if the data is to be as of the 15th of the month, the block will contain a “15.” If the data is to be as of the end of the month, the block will contain a “0.”

BLOCK 12:

Contains the date of the first submission as follows: year/month/day, the event or milestone when the data is to be delivered, or the number of days prior to or after an event (e.g., 30 days prior to PCA). If the data is subject to deferred delivery, the block will contain “DFDEL.” The following abbreviations are frequently used:

ACA

After contract award

DAC

Days after contract award

ARO

After receipt of order

EOC

End of contract

ASREQ

As required

BLOCK 13:

Contains the date(s) of subsequent submission or reference to Block 16 for further explanation.

BLOCK 14:

Contains the distribution including office symbols and the number of copies (draft, regular, reproducible) required for each submittal. Type of reproducible will be explained in Block 16. Complete mailing addresses are contained herein (on next page).

BLOCK 15:

Contains the total number of copies (draft, regular, reproducible) for each submittal. This should be the sum of Block 14. If the distribution fluctuates, a not-to-exceed number will be used.

BLOCK 16:

Contains additional/clarifying information for Blocks 1 through 15 and any special requirements (e.g., tailoring features of the DID, submittal schedules, explanation of any abbreviations used, explanation of reproducible copies, or special conditions involved in updating data submitted for government approval).

BLOCK 17:

Completed by the contractor as instructed in the Request for Proposal.

BLOCK 18:

The contractor will enter an amount equal to that portion of the total price which is estimated to be attributable to the production or development for the Government of that item of data. These estimated data prices shall be developed only from those costs which will be incurred as a direct result of the requirement to supply the data, over and above those costs which would otherwise be incurred in performance of the contract if no data were required. The estimated data prices shall not include any amount for rights in data. The Government’s right to use the data will be governed by the pertinent provisions of the contract. This price will be changed to the final allocated price upon contract award.

NOTE: If there is a need for additional clarification, contact the sponsor.

CDRL MAILING ADDRESSES:

96 TSSQ/RNXT

AFTC/PZIE

Attn: Julie Slezia

205 W “D” Ave, Bldg 350, Ste 428 308 West D Ave, Bldg 260 Ste. 217

Eglin AFB FL 32542-6848 Eglin AFB FL 32542-6848

ACO: TBD

Or as defined in the individual delivery order statement of work.