RFQ B395 AE Amendment 0001_Final.pdf

DEPARTMENT OF THE AIR FORCE

Air force reserve command

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For Official Use Only

AMMENDMENT 0001

8 August 2025

MEMORANDUM FOR A-E CONTRACTORS

FROM: 452nd MSG CONTRACTING SQUADRON

1261 GRAEBER ST BLDG. 2313 STE 118

MARCH ARB, CA 92518-1716

SUBJECT: A-E Request for Qualifications (RFQ) for Title I A-E Services for PDPG 19-0109 35% Design to Replace the Existing VRF HVAC System with Chilled Water System ATCT B395 March ARB, CA

1. This is a Request for Qualifications (RFQ) based on the capabilities and experience related to efforts necessary to manage and execute a Title I contract service related to the Government’s planned project PDPG 19-0109 35% Design to Replace the Existing VRF HVAC System with Chilled Water System ATCT B395 March ARB, CA. The Government intends to award a Firm Fixed Price contract to the most highly qualified A&E Firm in accordance with FAR 36.602-4(b) for the Title I Services project at March AFB in accordance with the Statement of Work (SOW) dated 23 May 2025. The Government anticipates this acquisition to be set aside for 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) Concerns with a NAICS code of 541330 “Engineering Services”. The annual small business size standard for this NAICS code is $25.5 million. A full design team is required to complete this project. Proposals must be valid for 180 days after proposal due date.

The Government will select the three most highly qualified offerors ranked in order by their qualifications applicable to the terms and conditions of the contract. Proposal preparation instructions and proposal due date will be specified in the contract Request for Proposal (RFP). An RFP will be issued to the most highly qualified firm to perform the required services. If a reasonable negotiated price cannot be attained, then an RFP will be sent to the next most highly qualified contractor.

Notice to Offerors: This is a Request for Qualifications and is not to be confused with a Request for Quote or Request for Proposal (RFP). This is a request for Standard Form (SF) 330 Architect-Engineer Qualifications packages only. All information needed to submit SF330 documents is contained herein. No solicitation package, technical information, or bidder/plan holder list will be issued. This RFQ is strictly used by the Government to conduct market research for determining the 3 most highly qualified contractors for this contract.

Funds are not presently available for this effort. No award will be made under this RFQ or subsequent RFP until funds are available. The Government reserves the right to cancel this RFQ or subsequent RFP either before or after the closing date for receipt of responses. In the event the Government cancels this RFQ or subsequent RFP, the Government has no obligation to reimburse an offeror for any costs.

2. The planned services in this contract include the following:

a. Title I services include development of 35% design documents issued for Construction.

Refer to the SOW for a summary of the Government’s planned construction project and the Title I services planned for this contract.

3. The Government intends to hold discussions with at least three of the most highly qualified firms to clarify the Contractor’s proposed execution method and capacity for this contract. Offeror response to discussions will be considered in making the contract selection decision.

This document/attachment may contain information which must be protected IAW AFI 33-332 and DoD Reg 5400.11; Privacy Act of 1974 as Amended 5 U.S.C. 552a applies, and is For Official Use Only (FOUO). RECIPIENT IS RESPONSIBLE FOR

4. In accordance with FAR 36.602-1 Selection Criteria, DFARS 236.602-1, and DFARS PGI 236.602-1(a)(4), the intent is to make the selection decision based on the Primary Selection Criteria below.

a. Specialized experience and technical competence in the type of work required.

Contractors will provide project experience profiles for no less than two (2) projects completed within the last five (5) years, demonstrating how each participating firm has completed highly relevant design contract that demonstrate adequate technical expertise to perform this contract. All submitted projects must at a minimum demonstrate the design was subject to UFC 1-200-1, DoD General Building requirements.

For the purpose of this evaluation, relevant specialized experience and technical competence are defined as the following, listed in the order of importance for this task order:

i. Design and phasing of the project to allow for facility usage during construction.

b. Location and knowledge of the locality of the project.

Provide narrative demonstration of adequate knowledge of locality at the project location.

Such a demonstration may include a listing of relevant and recent (concluded within the last 5 years) projects performed within that locality and/or a narrative description demonstrating knowledge of the unique requirements at that locality.

c. Professional qualifications.

The most current SF330 along with the contractor’s response to the RFQ will be used to evaluate the firm’s professional qualifications. All Key Personnel must be identified in the RFQ response for Government evaluation. Contractors must submit qualifications for only Project Manager(s) proposed for the contract, showing firm affiliation, education, licensure or registration including state, years of experience, and relevant Project Management experience for projects of similar scope and complexity. The Government does not require more than a single Project Manager on this contract. If more than one Project Manager is proposed for the work, the contractor will include narrative justification for the redundancy and identify the job roles for each. Contractors should not submit resumes for all Contractor Key Personnel in their response; this information will be requested in Discussions with the 3 most highly qualified contractors. Personnel planned for staffing this task order will meet or exceed the minimum qualifications identified for Key Personnel in the SOW.

d. Capacity to accomplish the work in the required time.

Confirm, in writing, that the offeror has both adequate capacity to perform the work in this contract and interest in being considered in this evaluation. Capacity is defined as the ability to accomplish the work within the 35-calendar day Period of Performance (POP) planned by the Government. Offeror must not respond to the RFQ with estimated timelines or a task order specific recommendation of a POP. Such information will be gathered during Discussions only.

e. Past Performance with Government agencies and private industry in terms of cost control, quality of work, and compliance with performance schedules.

Past performance will be evaluated for all projects provided in Section F of the SF-330, to include a review of Contractor Performance Assessment Reporting System (CPARS) ratings. Candidates shall provide performance reports for all projects submitted in Section F and include the following information for each project: contract/task order number, project title, prime firm, start date, and complete date. Evaluations may also include additional performance-related information from the firm, customer inquiries, Government databases, publicly available sources, additional projects in CPARS, and other information available to the Government, including communications with points of contact in other criteria.

This document/attachment may contain information which must be protected IAW AFI 33-332 and DoD Reg 5400.11; Privacy Act of 1974 as Amended 5 U.S.C. 552a applies, and is For Official Use Only (FOUO). RECIPIENT IS RESPONSIBLE FOR

5. Prospective Offerors MUST comply with DFARS provision 252.204-7019, Notice of NIST SP 800-171 DoD Assessment Requirements.

Notice to Offerors: Contractors not registered in the SPRS system will be considered disqualified.

6. Evaluations will be broken down into two phases as follows:

a. Phase I consists of the initial evaluation of the provided SF330s and determination of the highest rated firms. A minimum of three of the highest rated firms will then be shortlisted and invited to continue with Phase II of the process. All firms not shortlisted will be notified at this time.

b. Phase II consists of holding discussions with the shortlisted firms and selection of the top ranked firm. Based on the results of the discussions held, the highest rated firm will be selected to receive the solicitation and negotiations will be conducted with them. A site visit will be authorized at the firm’s request during the negotiation process. Award selection will be made based on the successful negotiation of rates and fees for the project. If negotiations are not successful with the highest rated firm, they will continue with the next highest rated firm, and so on until award can be made.

7. Contractors shall indicate their interest in competing for this requirement and submit any additional qualifications information for consideration saved in a pdf format, via email no later than 12:00pm PST, 13 August 2025. For files larger than 3MB, please request DoD Safe access to receive the DoD Safe drop-off link. The request should be sent to marissa.lopez.5@us.af.mil no later than 1 business day prior to the suspense due date, per company, in response to this requirement.

Emailed submissions are acceptable and must be sent to marissa.lopez.5@us.af.mil and Elidec.frias.1@us.af.mil.

Notice to Offerors: RFQ responses received after the date/time specified will not be considered.

8. AMMENDMENT- 0001, QUESTIONS & ANSWERS

1. Are we able to be the Prime on the project as the mechanical engineer or is this to be an architect-lead project?

-Yes

2. Would the Government consider allowing the inclusion of resumes for additional Key Personnel (e.g., mechanical, electrical, structural engineers) in Section E of the SF330 at this stage? Alternatively, would it be acceptable to include summary bios in Section H to support our submission under the "Specialized Experience and Technical Competence" criterion?

-Yes, the government will allow resumes for additional personnel.

3. I would like to ask if the government has a version of a PPQ that it would like us to use when submitting PPQs in this solicitation?

-Yes, please see attachment posted with this amendment

4. Could you kindly confirm whether SDVOSB certification is a mandatory requirement for participation in this RFQ?

-SDVOSB certification is a mandatory requirement. Any changes in set-aside will be reflected on the official Solicitation if/when it is posted.

mailto:marissa.lopez.5@us.af.mil mailto:marissa.lopez.5@us.af.mil mailto:Elidec.frias.1@us.af.mil

This document/attachment may contain information which must be protected IAW AFI 33-332 and DoD Reg 5400.11; Privacy Act of 1974 as Amended 5 U.S.C. 552a applies, and is For Official Use Only (FOUO). RECIPIENT IS RESPONSIBLE FOR

5. This RFQ will extend its closing date from the 13th of August 2025 to 18th August 2025

Marissa E. Lopez Contracting Officer