02 SOW - 2026 AFE Concert Production.docx

STATEMENT OF WORK (SOW)

FOR

CONCERT PRODUCTION

PART I

A. Introduction

Air Force Entertainment (AFE) LIVE STAGE will produce concerts at six (6) Air Force Installations during 2026. The schedule of concerts is listed in Part III. Due to the magnitude of the event, AFE requires a production company to support each concert by augmenting AFE assets and personnel to meet artist’s performance requirements.

B. Background and Justification

AFE has provided concert entertainment for selected bases since 2017 with highly successful results. This type of entertainment helps foster and promote resiliency and build morale by offering relief from the challenges of military life. In doing so, AFE requires a production company to assist in handling all technical requirements and be capable of meeting the heavy demands of the concert schedule. These requirements include staging, audio, lighting, video and technical personnel plus transportation of both equipment and personnel.

C. Scope of Work

The 2026 Entertainment Program is scheduled to begin on 13 Jul 2026 and continue through 30 Sep 2026. Six (6) AF installations are scheduled to receive concerts. The Contractor will advance all artists scheduled to perform concerts and identify total requirements for providing production support for each concert. The Contractor will then meet with the AFE Technical Director to ensure ability to support identified requirements and validate interfacing of AFE and Contractor equipment necessary to support each requirement. The Contractor will provide all technical equipment, personnel and transportation listed in Part II. AFE will provide their equipment identified as well as any additional equipment required to meet artist’s production riders not listed to be supplied by the Contractor. The Contractor supplied technical personnel must possess the skill and professional expertise to be fully capable of transporting, setting up, operating and tearing down the complete Audio, Video, Lighting and Staging Systems identified within this Statement of Work. They must be capable of passing standard base entry security requirements and adhering to all host base protocols.

PART II

A. Technical Requirements

The list below provides the equipment requirements of the Contractor and the support equipment provided by AFE. The Contractor shall adhere to all technical specifications required below or provide suitable equivalent that is mutually agreed upon by AFE.

1) Stage – One (1) 60’ x 40’ stage with 28’ x 24’ tech wings on each side of the stage is required for meeting concert requirements. The stage will be 4’-5’ finish height and needs to be able to be constructed on all types of surfaces to include but not limited to ball fields, parking lots, parade grounds, flight lines and golf courses. The stage must have handrails and two (2) sets of stairs. Contractor and AFE will provide the following equipment.

Contractor shall provide:

· One-hundred-forty-two (142) Staging Concepts 8’x4’ decks with 150 lbs. per square foot rating.

· All under structure for the stage system (see attachment 1) 142 Scaffold frames, 142 Scaffold X braces.

· Handrail to meet OSHA requirements for the stage and tech wings.

· One (1) Spot Tower (minimum 12’ high) capable of holding two (2) Follow Spotlights with operators.

· Safety Lights will be provided to illuminate the backstage area, specifically near and around the stairs and high traffic areas behind the stage.

· Three (3) 8’x8’ Rolling Risers.

· Two (2) 4’x2’ Ego Risers.

· Two (2) 4’x4’ Camera Platforms.

· Complete black mesh stage skirting.

AFE will provide:

· Four (4) Staging Concepts 6’ Stair Units.

2) Roof Contractor shall provide:

· One (1) minimum 40’x40’ matched roof with a minimum loading capacity of 8,000 lbs. raised to 40’.

· Roof should have attached fly bays capable of supporting 6,000 lbs. of audio and video equipment per bay. The roof needs to support a top and two (2) side banners and PA banners.

· Roof must be able to support lighting plot as provided in attachment 2.

· Eight (8) one (1) ton chain motors to fly roof.

· Eight (8) one (1) ton chain motors to fly lighting plot.

AFE will provide:

· Fourteen (14) concrete anchors for rigging of stick-built roof.

· Two (2) 20’x20’ tents for stage left and stage right tech wings.

· Two (2) 10’x20’ tents – one (1) front of house (FOH) and one (1) merchandise tent.

3) Audio Contractor shall provide:

· One (1) pair of professional grade sound boards with stage racks and at least 4 DSP.

· Stage power cables as required.

AFE will provide:

· Tablet for Lake System.

· Eight (8) channels of PSM 1000 with sixteen (16) belt packs.

· Twelve (12) per side Clair C12 top boxes.

· Ten (10) CS218 Subs that can be used for mains or monitors.

· Four (4) FF2 for front fill.

· Drive System with three (3) Lake LM-44 Processors.

· Whirlwind w/4 split with Patch Master Sub Snake System.

· Up to twenty (20) channels of ULXD Wireless with all antennas and cable.

· Stage power cable as required.

· Eight (8) Nexo PS10 or PS15 wedges with no power.

· All stage distro and breakout power boxes (no quad or extensions).

· All required microphones and microphone stands.

· All cables for microphones and main PA.

4) Lighting Contractor shall provide:

· Art-Net Node 8 universe or better.

· GrandMA 4 or full size.

AFE will provide:

· All flown lighting and ground packages, distros, and cables.

· Two (2) Follow Spots.

· Four (4) Clear Com Stations for Spots and LD.

· Eight (8) Viper Profile

5) Video There will be three (3) video walls – two (2) for IMAG stage left and right and one (1) upstage center as a digital back drop.

AFE will provide:

· One (1) Black Magic ATEM 4 Switcher.

· One (1) Black Magic ATEM Controller for ATEM 4 Switcher.

· Two (2) Preview Monitors.

· All SDI cables.

· Laptop with ProPresenter for upstage wall.

· Black Magic Recorder.

· All power for video village and cameras.

· Four (4) Clear Com stations for Director, PTZ and Camera ops.

· Three (3) Video Walls with six (6) one (1) ton chain motors and all truss.

· Distros and multi-cable for wall.

· Three (2) Sony handheld cameras.

· Six (6) PTZ cameras.

6) Backline Contractor shall be able to provide basic sets of backline for each tour consisting of:

· Two (2) Professional Drum Kits with cymbal package. Basic kit to include Kick, Snare, Backup Snare, three (3) Rack Toms, one (1) Floor Tom, Hat, four (4) cymbal stands.

· Two (2) Bass Heads with spare.

· Two (2) 8 x 10 Cabs with spare.

· Four (4) 4 x 12 Guitar Cabs.

· Six (6) Guitar Heads – Example: Marshall JCM 800, JCM 800, Mesa Boogie Dual/Triple, Rectifier.

· Miscellaneous stands and cable for Guitar and Bass Rigs.

· Please note, any additional backline requirements should not be included in the quote. It will be billed to each artist unless approved to be billed to AFE in advance. Contractor is responsible for coordinating and arranging those requirements to include transportation.

7) Crowd Control Contractor shall provide:

· Twenty (20) sections of Concert Blow Thru Barricade.

· Thirty-two (32) sections of Bike Rack.

AFE will provide:

· Cable ramp for snakes to FOH and feeder backstage.

B. Personnel Requirements

Contractor shall provide the following staff positions. Contractor staff will be assigned to the Production Team and work at every event. All contractor staff must assist with all elements of setup and teardown to include but not limited to Stage, Roof, Lights, Audio, Video, Backline and Crowd Control. All airfare and transportation are the contractor’s responsibility. All staff must be able to pass a military background check and have US Government issued identification i.e., Passport, Driver’s License (w/Gold Star on License). Minimum staff count is sixteen (16) people on this team. Each member shall be prepared to follow the day-to-day schedule as example depicts below.

a) One (1) Production Manager – Advances all performing artist requirements and oversees all elements of tours for the production company. Must be capable of fully operating all equipment on the tour to include FOH/Monitor Mixers, Video Walls and Switchers, and all Lighting Consoles. Must work directly with AFE Tour Producer.

b) One (1) Stage Manager – Works with Production Crew and Air Force manpower to ensure production timeline is met. Oversees personnel, setup, show productions and teardowns. Overseas base volunteer staff in conjunction with the base Volunteer Coordinator. Handles Safety Briefings at the start of each workday/shift.

c) One (1) Audio Technician – Will cover Monitors, FOH, and Stage/Patch. Responsible for oversight of the setup, operation, and teardown of all Contractor and AFE provided audio equipment.

d) One (1) Video Director – Oversees video crew for setup, show and teardown of Contractor and AFE provided video equipment. Must be qualified to function as a Video Switcher.

e) One (1) Lighting Director – Oversees production crew and Air Force manpower on setup, operation, and teardown of Contractor and AFE lighting equipment. Must be qualified on Hogg and GrandMA Controllers.

f) Eight (8) General Technicians – Will assist in all departments for setup, show operations and teardown of all Contractor and AFE equipment.

g) Two (2) Production Drivers – Will transport Stage, Roof, and Production Equipment as required.

h) One (1) Stage/Roof Technicians – Responsible for setup and teardown of all Contractor and AFE staging and roofing elements through management of support personnel. Technician must be Telehandler qualified.

i)

Example Schedule of a Two-Week Tour

a) Week 1:

1) Tuesday – Depart for Base A. (May take more days).

2) Wednesday – Arrive before 3pm at Base A. (Production Trucks, Roof/Stage).

3) Thursday – Load-in Stage/Roof

4) Friday – Production Load-in

5) Saturday – Show Day Base A

6) Sunday – Load-out Stage/ Roof

a) Week 2:

1) Monday – Off

2) Tuesday – Arrive before 5pm at Base B (Production Trucks, Roof/Stage).

3) Wednesday – Site Visit

4) Thursday – Load-in Stage/Roof

5) Friday – Production Load-in

6) Saturday – Show Day Base B

7) Sunday – Load-out Stage/Roof

8) Monday – Transportation Day

PART III

A. Scheduled dates and locations: The scheduled dates and locations for all performances are shown below.

B. Special Requirements

The host base will provide lodging and four (4) meals on performance days.

Dave Sullivan __________________ Printed Name of Authorized Signer

Production Director, Air Force Entertainment Title of Authorized Signer

Signature of Authorized Signer

Date of Signature image1.jpg