9201 AV SOO.docx

STATEMENT OF OBJECTIVES

For

WAG

Audiovisual Conference Rooms Integration

PREPARED BY:

AFLCMC/WAG-TINKER

02 July 2025

PREAMBLE

Commander’s Safety Intent

The safety of everyone on Tinker AFB is our top priority. All Individuals must accept personal responsibility for safety and seek opportunities for improving the safety of our work environment. Everyone working on Tinker AFB is challenged to find, fix (if able) and report all hazards and near-misses. It is our shared duty to take every reasonable step and precaution to prevent accidents and preserve the health/safety of each Contractor and Government employee.

1. SCOPE

This Statement of Objectives (SOO) outlines the scope, requirements, and deliverables for the design, procurement, installation, and configuration of audiovisual (AV) systems in five (5) conference rooms at Tinker Air Force Base (AFB). The project aims to deliver high-quality, reliable, and user-friendly AV solutions to facilitate effective communication and collaboration, creating modern, functional meeting spaces equipped with state-of-the-art technology. The Contractor shall adhere to all applicable federal, state, and local regulations, as well as Tinker AFB-specific instructions and standards, to ensure compliance and safety throughout the project [Suggestion: Added to reinforce regulatory compliance, aligning with MIL-HDBK-245D’s emphasis on clear contractor obligations]. All electronic equipment will be TAA compliant. Contractor must adhere to the strict standards of ICD 705 and CNSSAM Tempest 01-13 for security purposes and installation of wires, cables, and electronic equipment.

Any documents required by manufacturers in connection with specific acquisition functions should be obtained from the contracting activity or as directed by the Contracting Officer (CO).

2. BACKGROUND

The vendor shall provide all necessary equipment, labor, and services to complete the following:

· Procurement and Delivery: Source, procure, and deliver all specified AV equipment to the designated location at Tinker AFB.

· Hardware Procurement: Sourcing and purchasing all necessary AV equipment, including displays, control systems, rack cabinets, and associated cabling.

· Installation: Physically installing all AV components, ensuring proper mounting, power connections, and cable management.

· Configuration: Configuring all hardware and software components to ensure seamless integration and optimal performance.

· Testing & Commissioning: Thoroughly testing all systems to verify functionality and performance according to specifications.

· Documentation and Training: Providing comprehensive documentation, including system diagrams, user manuals, and troubleshooting guides. Conducting training sessions for designated personnel on the operation and maintenance of the installed AV systems.

This project encompasses the complete integration of AV solutions within the five designated conference rooms. The Contractor shall coordinate with the Government Point of Contact (GPOC) to ensure timely delivery and installation, minimizing disruption to Tinker AFB operations [Suggestion: Added to clarify coordination expectations and operational continuity].

3. Requirements

3.1 Item Description – The following products shall be procured by the Contractor:

Conference Rooms 1-3:

· Two (2) 86-inch television displays per room (already purchased, provided by the Government).

· Conference Room 1: One (1) Lockable Data Rack Cabinet for a computer.

· Conference Rooms 2-4: Two (2) Lockable Data Rack Cabinets for computers per room.

· One (1) Touch Screen Controller per room for controlling the AV system.

Conference Room 4:

· One (1) Video Wall (detailed specifications to be provided by the Government).

· One (1) 85-inch Confidence Monitor (to be procured by the Contractor).

· One (1) Touch Screen Controller for controlling the AV system.

Conference Rooms 5:

· One (1) 86-inch television displays per room (already purchased, provided by the Government).

· Conference Room 1: One (1) Lockable Data Rack Cabinet for a computer.

· Conference Rooms 2-4: Two (2) Lockable Data Rack Cabinets for computers per room.

· One (1) Touch Screen Controller per room for controlling the AV system.

Associated cabling for all rooms, sufficient to support system functionality and connectivity. Cabling specifications shall comply with industry standards (e.g., TIA/EIA-568-B) to ensure compatibility and performance.

3.2 Installation – The Contractor shall perform the following installation tasks:

· Physically install all AV components, including displays, control systems, and rack cabinets, ensuring proper mounting, power connections, and cable management.

· Conceal all cabling for a clean and organized appearance, adhering to industry standards (e.g., OSHA and NEC for electrical safety).

· Ensure adequate power outlets are available and properly configured for all AV equipment. The Contractor shall verify power requirements with the GPOC prior to installation to prevent electrical issues [Suggestion: Added to ensure coordination and prevent delays].

· Install and configure touch screen controllers to provide intuitive control over AV functions, including display selection, volume control, and input switching.

3.3 Training - The Contractor shall conduct training sessions for designated Tinker AFB personnel on the operation and maintenance of the installed AV systems. Training shall include:

· Hands-on instruction on using touch screen controllers and other AV components.

· Review of system troubleshooting procedures and maintenance guidelines.

· Provision of comprehensive user manuals and quick-reference guides. Training shall be conducted within five (5) business days of system commissioning, with a schedule coordinated with the GPOC [Suggestion: Added timeline to ensure clarity and alignment with project completion].

3.4 DeliverablesThe Contractor shall provide the following deliverables:

· Detailed system design and specifications, submitted to the GPOC for approval prior to procurement.

· Procurement and delivery of all specified AV equipment (excluding Government-provided 86-inch displays for Rooms 1-4).

· Professional installation and configuration of all AV systems.

· Comprehensive system documentation, including system diagrams, user manuals, and troubleshooting guides.

· User training sessions for designated personnel.

· Ongoing support and maintenance as defined in a separate Service Level Agreement (SLA). The Contractor shall submit a draft SLA to the GPOC within ten (10) business days of contract award for review [Suggestion: Added timeline for SLA submission to ensure clarity].

· Written certification of Foreign Object Damage/Dropped Object Prevention (FOD/DOP) training completion for all personnel, per Section 4.

3.5 Acceptance Criteria - The project will be considered complete upon successful completion of all installation, configuration, and testing, and upon written acceptance by the Government. The Contractor shall conduct a final walkthrough with the GPOC to verify system functionality and compliance with specifications [Suggestion: Added walkthrough to formalize acceptance process].

4. GENERAL REQUIREMENTS

Hours of Operation: The Contractor shall perform work during Monday through Friday, 0600-1700. Work outside these hours requires approval from the CO, with the Government Subject Matter Expert (SME) or GPOC present. These hours exclude Federal Holidays, base closures due to inclement weather, and furlough days.

Special Qualifications: The Contractor shall provide personnel with the following qualifications:

· Certified Audio Visual Technician (e.g., CTS-I certified by InfoComm International or equivalent).

· State of Oklahoma Licensed Electrician for electrical installations.

· Personnel shall have at least three (3) years of experience in AV system integration [Suggestion: Added experience requirement for clarity and quality assurance].

· Within five (5) business days of contract award, the CO will provide a copy of this documentation to the GPOC.

Environmental Protection & Safety: The Contractor shall comply with all applicable federal, state, and local laws, regulations, and Tinker AFB instructions, including:

· TAFB Supplement to AFI 32-7086, “Hazardous Materials Management.”

· TAFBI 32-7004, “Hazardous Waste Management.”

· OC-ALC Sup to AFI 32-7086, “Hazardous Material Management.”

· OC-ALCI 32-101, “Air Quality Record Keeping Procedure.”

Publications are available at www.e-publishing.af.mil.Spills: In case of a spill that could enter the storm system or cause environmental harm, the Contractor shall immediately call Tinker AFB 911 and report to the GPOC and Unit Environmental Coordinator (UEC). A written report (five copies) shall be provided within four (4) clock hours, including:

· Name and contact number of person reporting the spill.

· Date and time of incident.

· Location and source of spill.

· Substance or pollutant spilled.

· Amount spilled and rate of discharge.

· Any damages or injuries involved.

· Extent of area impacted.

· Potential hazards.

· Actions taken.

· Organizations contacted.

· Remarks addressing the cause (e.g., human error, equipment) and response details.

Housekeeping: The Contractor shall maintain work areas in accordance with industry standards, OSHA, fire, and safety regulations, and this SOW.Foreign Object Damage (FOD) and Dropped Object Prevention: Contractor personnel working near operational areas shall complete FOD/DOP training per AFI 36-2650, AFMC Supplement 1. Training certification shall be provided to the GPOC within ten (10) business days of contract award and every 36 months thereafter. Training is available via DVD or at http://www.youtube.com/watch?v=tYcbodjFPnM.Privately Owned Motor Vehicles (POV): Contractor personnel shall comply with AFMAN 31-116 and TAFBI 24-302 for POV operation on Tinker AFB.Visitors Pass: The Contractor shall contact the GPOC seven (7) business days prior to arrival to arrange Visitors Passes. Passes are issued at Pass and Registration, Building 6611, requiring two forms of identification (one photo ID).Foreign Nationals: The Contractor shall notify the GPOC before sending Foreign National representatives, as special rules apply.Safety and Health on Government Installations: The Contractor shall comply with AFI 91-203 and notify the CO, GPOC, and Government Contract Administrator within one (1) business day of any injuries or property damage.Combating Trafficking in Persons: The Contractor shall comply with FAR clause 52.222-50, notify the CO of any violations, and encourage Human Trafficking Awareness Training. The COR shall monitor compliance and access http://www.state.gov/g/tip for updates.Safety and Health Plan: The Contractor shall submit a Safety and Health Plan (SHP) and site safety checklist to the CO and COR, per OSHA Public Law 91-596 and Appendix C.Emergency Procedures: The Contractor shall follow Government personnel directions during emergencies and participate in fire and tornado drills at no additional cost.Warranty: All equipment shall be covered by the manufacturer’s standard warranty. The Contractor shall provide warranty details to the GPOC within ten (10) business days of equipment delivery [Suggestion: Added to clarify warranty documentation timeline].Project Management: The Contractor shall provide regular progress updates to the GPOC throughout the project. A project schedule shall be submitted within five (5) business days of contract award [Suggestion: Added to ensure proactive communication and planning].