RFI Log - Museum Services IDIQ - 09.12.2025.pdf

Requests for Information – FA440725RMUSE – MUSEUM SERVICES IDIQ

RFI #1 –

Date Received – 02 September 2025

Date Sent to Technical Expert – 02 September 2025

Date Answered – 02 September 2025

RFI - I am reviewing the RFP solicitation and I am slightly confused if this is looking for a design A/E to develop Design-Build documents or if this is looking for a Design-Build contractor to perform the work. The description under the solicitation advertisement on sam.gov and the opening paragraph of the RFP document both reference “the Air Force seeks to award up to two Indefinite Delivery Indefinite Quantity (IDIQ) contracts to museum/exhibit design firms for comprehensive museum enhancement projects at Scott AFB, IL.” The overview in the RFP document states “the Air Force currently seeks a design-build contractor to revitalize the AFCC Heritage Center (B1700) at Scott AFB.” The heading on the RFP ATT 1 document also includes “Design-Build”. Can you please help me understand which one you are looking for so we can best determine how we could fit?

Answer - Design-Build contractor to perform the work (design, build/fab/mod, install).

Right now we have the concept with a couple of renders. There is an .indd file with each project as well. There are also .skp, .ai, .dwg files for the overall space.

RFI #2 –

Date Received – 09 September 2025

Date Sent to Technical Expert – 09 September 2025

Date Answered – 09 September 2025

RFI - 375 CONS seeks to award a 5-year IDIQ contract. Will additional task orders beyond the seed project outlined in the RFP be issued during the 5-year IDIQ?

Answer – As similar projects become known, the Government intends to compete and award those requirements amongst IDIQ contractors.

RFI #3 –

Date Sent to Technical Expert – 09 September 2025

Date Answered – 09 September 2025

RFI - Following the awarding of the Multiple Award, IDIQ, the seed project will immediately be awarded as the initial task order. Does the initial seed project include all eight initiatives set out for the AFCC Heritage Center (B1700)?

Answer – Potentially. The question prompted in RFI 4 being correct answers this.

RFI #4 –

Date Received – 09 September 2025

Date Sent to Technical Expert – 09 September 2025

Date Answered – 09 September 2025

RFI - CLINS may be removed when the initial task order is awarded. Does this mean the seed task order may not include all 8 initiatives?

Answer – Correct.

RFI #5 –

Date Sent to Technical Expert – 09 September 2025

Date Answered – 09 September 2025

RFI – Technical Proposal – please offer no more than 10 pages per project. Please provide sanitized and non-sanitized version. Do you want separate technical proposals for each of the eight initiatives/projects? What does sanitized/non-sanitized mean?

Answer – No, all 8 projects should be submitted within one technical proposal. We will revise this language in the RFP to make it more clear. Sanitized would mean all company identifiers, to include name, address, CAGE, UEI, etc. are removed. Non-sanitized would mean you have your company information/letterheads listed on the technical proposal

RFI #6 –

Date Sent to Technical Expert – 09 September 2025

Date Answered – 09 September 2025

RFI - Pricing Sheet (to include support/justification for pricing. Do you want a lump sum for each CLIN on the pricing sheet a separate document showing a budget breakdown for each

CLIN?

Answer – This is not required; however, if you wish to provide this information it will be appreciated.

RFI #7 –

Date Received – 09 September 2025

Date Sent to Technical Expert – 09 September 2025

Date Answered – 09 September 2025

RFI – Factor 2- Technical Approach. Does the seed project include all 8 initiatives?

Answer – Yes. However, as stated previously the initial task order when awarded may not include all 8 initiatives as stated in RFI#4.

RFI #8 –

Date Sent to Technical Expert – 09 September 2025

Date Answered – 10 September 2025

RFI – Price. There are many details missing from the SOW (e.g. location of the radar unit for calculating shipping cost), will the offeror(s) selected for the Multiple Award IDIQ have the opportunity to re-estimate pricing for the seed project after the IDIQ selection process?

Answer – No. The seed project will be issued as a firm-fixed price task order. However, if there are additional details needed that are not included in the SOW that you need to accurately price, then please submit these as RFI’s.

RFI #9 –

Date Sent to Technical Expert – 09 September 2025

Date Answered – 11 September 2025

RFI - One contractor will be awarded an initial task order to complete some or all of the eight projects included in the seed project. The other awardee…will be able to compete on future orders issued under this IDIQ. If an offeror is selected as one of the two IDIQ contractors, can they choose to pass on the initial task order and bid on future task orders?

Answer – No, contractor’s submit their proposals for the seed project, the highest rated offeror that represents the best value to the government will be selected as one of the two IDIQ contractors and will receive the seed project task order. The second highest rated offeror will receive an IDIQ contract and offered the opportunity to bid on future work under the IDIQ.

RFI #10 –

Date Received – 09 September 2025

Date Sent to Technical Expert – 09 September 2025

Date Answered –

RFI - Statement of Work – 1.2 - Delivery of the final product can be phased as projects are accomplished but all eight projects must be completed no later than 18 months from award. What happened if all eight initiatives are not included in the initial seed project?

Answer – Delivery period of the final product would remain the same. Depending on the number of projects included in the seed project task order, the Government may negotiate and agree to a shorter delivery period with the contractor.

RFI #11 –

Date Received – 09 September 2025

Date Sent to Technical Expert – 09 September 2025

Date Answered – 10 September 2025

RFI - Statement of Work - 3.1.1 Modification of the item to be accomplished on new concrete pad. Is the offeror responsible for the modifications to the terminal?

Answer – Yes, the offeror is responsible for the modifications

RFI #12 –

Date Sent to Technical Expert – 09 September 2025

Date Answered – 10 September 2025

RFI - 3.1.3 Modification of the item can be accomplished where the contractor sees fit. Is the offeror responsible for the modifications to the satellite dish?

Answer – Yes – the offeror is responsible for the modifications to the satellite dish.

RFI #13 –

Date Received – 09 September 2025

Date Sent to Technical Expert – 09 September 2025

Date Answered – 10 September 2025

RFI - 3.1.4 Install a 15KW MEP 804-A or equivalent/appropriate power supply

Is this power supply provided or does it need to be sourced? Does “Install” to include mounting/securing to concrete pad?

Answer - The 15KW MEP 804-A is for display purposes only, it will not be powered. The MEP 804-A or equivalent will need to be sourced by the offeror, and the offeror needs to install it to include mounting and securing to the concrete pad discreetly so as not to detract from the objects.

RFI #14 –

Date Received – 09 September 2025

Date Sent to Technical Expert – 09 September 2025

Date Answered – 10 September 2025

RFI - 3.2.1 Modification of the item can be accomplished where the contractor sees fit. Is the offeror responsible for the modifications to the station?

Answer – Yes – the offeror is responsible for the modifications to the station.

RFI #15 –

Date Answered – 10 September 2025

RFI - 3.2.2 Add video production to be displayed on a loop. Is the offeror responsible for creating the video? What is the length of the video for the GCS?

Answer - The government will furnish digital video files for display on any screens. The exact length is unknown at this time but anticipate no more than a 5-10 min loop. The offeror will be responsible for taking the digital video files and displaying them on the GCS screens.

RFI #16 –

Date Sent to Technical Expert – 09 September 2025

Date Answered – 10 September 2025

RFI - 3.2.3 Can you provide the load limits for the existing structural joists?

Answer - No, the offeror will be responsible for that assessment prior to installing. The government does have structural drawings of the building that can be furnished for review to enable the offeror to make the necessary load limits.

RFI #17 –

Date Sent to Technical Expert – 09 September 2025

Date Answered – 10 September 2025

RFI - 3.3.1 New exhibit structure on 18 linear feet of wall. Does the exhibit location have power available for the touchscreen and backlit graphics? Are electrical modifications the responsibility of the offeror?

Answer - Yes, power is available for the touchscreens and backlit graphics. There are multiple outlets on the wall and above the drop ceiling. Any additional required electrical modifications above what is present will be the responsibility of the offeror.

RFI #18 –

Date Sent to Technical Expert – 09 September 2025

Date Answered – 11 September 2025

RFI - 3.3.1 5.1 Period of performance (PoP) for this project is approximately 365 calendar days. It says the project should be completed in 18 months in section 1.2, which is correct?

Answer – 18 months is the correct amount. All documents have been amended to reflect this.

RFI #19 –

Date Sent to Technical Expert – 09 September 2025

Date Answered –

RFI - 5.2 Design schedule. Please confirm that all interpretive product design must be completed in 120 days?

Answer – This is the Government suggestion how we calculated it.

8 weeks (60 days): 35% Design Submittal 2 weeks (14 days): Gov’t review and gov’t Teams meeting 4 weeks (30 days): 65% Design Submittal 2 weeks (14 days): Gov’t review and gov’t Teams meeting 4 weeks (30 days): 95% Design Submittal 2 weeks (14 days): Gov’t review and gov’t Teams meeting 22 Weeks (162 days) Total - Please submit a different schedule if you think it’s not doable.

RFI #20 –

RFI - For the digital interactives, are you open to AI-powered interactives, so long as the information databases informing the AI-powered interactives are closed datasets informed by client primary and secondary sources?

Answer – Yes, the government is open to AI powered interactives, so long as the information databased informing the AI-powered interactives are closed datasets informed by client primary and secondary sources.

RFI #21 –

Date Sent to Technical Expert – 09 September 2025

Date Answered – 10 September 2025

RFI - Is it a requirement that all interactives software be fed-ramp certified?

Answer - No. No software will be placed on any DoD or government network.

RFI #22 –

Date Sent to Technical Expert – 09 September 2025

Date Answered – 10 September 2025

RFI - For Exhibit 4, switchboard exhibit, what types of A/V media are you looking for?

Answer - Each reader rail (left and right) will have a 24” display panel that plays an attack on Pearl Harbor video created by the offeror. Video can be short, approximately two minutes and on a loop. Offeror will also ensure appropriate museum quality lighting for the switchboard.

RFI #23 –

RFI - For Exhibit 4, switchboard exhibit, what types of A/V media are you looking for?

Answer - Each reader rail (left and right) will have a 24” display panel that plays an attack on Pearl Harbor video created by the offeror. Video can be short, approximately two minutes and on a loop. Offeror will also ensure appropriate museum quality lighting for the switchboard.

RFI #24 –

Date Sent to Technical Expert – 09 September 2025

Date Answered – 10 September 2025

RFI - For Exhibit 6,

- Do you require a walkthrough or are you open to a more content-driven virtual museum in which thematic backdrops, which are more compelling, are developed?

Answer - Yes, open to a more content-driven virtual museum in which thematic backdrops, which are more compelling, are developed.

- For the artifacts, are you open to 3D interactive scans of the artifacts or are you only interested in 2D representations?

Answer – Yes, open to 3D interactive scans.

- For how many years should we budget upkeep. Software licensing, web hosting, etc…?

Answer: Future upkeep, web hosting, software licensing, etc. will be a separate budget item for the AFCC Heritage Center not related to this project.

- Are you open to a single CMS with split platform use cases, one being a standard website product and another being a mobile solution (with augmented reality) for on-site consumption

Answer - Yes

RFI #25 –

Date Answered –

RFI - For exhibit 7, how many years should we budget upkeep, software licensing, web hosting, etc…?

Answer – Future upkeep, web hosting, software licensing, etc. will be a separate budget item for the AFCC Heritage Center not related to this project.

RFI #26 –

Date Sent to Technical Expert – 09 September 2025

Date Answered –

RFI - You state, "An alternate method can be proposed for any of the above tasks and will be reviewed. Any alternate methods or deviations from the requested work shall be called out or highlighted in the Contractor’s proposal in a manner that is clearly identifiable.” Can we both quote the base SOW and offer an alternative and price that separately, effectively providing two separate bids on a single exhibit?

Answer – Yes. Submit the Base bid per the SOW. Separate line item submit an alternative and +/- of the Base bid. We will take the alternative for consideration.

RFI #27 –

Date Sent to Technical Expert – 09 September 2025

Date Answered – 11 September 2025

RFI - Is there an established Budget for the first Task Order for the primary project for the AFCC Heritage Center Exhibits 1 - 8?

Answer – We are not providing the government’s exact budget for the first Task Order that will cover up to exhibits #1-8; however please review RFP Attachment #2 – Heritage Center Master Plan for more information.

RFI #28 –

Date Sent to Technical Expert – 09 September 2025

Date Answered – 11 September 2025

RFI - Is there an established Budget for remaining task orders for the IDIQ contract?

Answer – We don’t have an exact budget to share for the remaining task orders at this time.

It will depend on later identified needs of the Government.

RFI #29 –

Date Sent to Technical Expert – 09 September 2025

Date Answered – 11 September 2025

RFI - What is the period of performance required for the first Task Order for the 8 exhibits?

Do you have an established completion and/or opening date to meet?

Answer – The period of performance on the first task order will be 18 months.

RFI #30 –

Date Received – 10 September 2025

Date Sent to Technical Expert – 10 September 2025

Date Answered – 10 September 2025

RFI - We were unable to open “RFP ATT 7 - RFI Log 04 Sep 2025”. Can you save as another file type and resend?

Answer – A PDF is going to be posted now with all the RFI’s as we are having problems with the excel docs.

RFI #31 –

Date Sent to Technical Expert – 10 September 2025

Date Answered – 10 September 2025

RFI - Throughout the package there are statements like this, “Offerors shall provide a sanitized and unsanitized version of their technical proposal.” Can you define more clearly what you mean by “sanitized” and “unsanitized”?

Answer – Please see to answer on RFI#5

RFI #32 –

Date Sent to Technical Expert – 10 September 2025

Date Answered – 11 September 2025

RFI - The RFP states the following:

Only electronic copies shall be submitted in response to this solicitation. Indicate volume number, title, and the use of separate files to permit rapid location of information. The electronic copy of the proposal shall be submitted in a format readable by Microsoft (MS) Office suite of applications. A complete response to this solicitation shall consist of one electronic copy submitted by e-mail to…

This is confusing, it simultaneously calls for “separate files” while also saying a response shall consist of “one electronic copy.” Add to that the aforementioned call for two copies of the technical report, it is even more confusing.

a) How many copies of the following do you need? Do you want them packaged as one big document or each sent as a separate document? Can they all be sent with one email?

- Cover Letter with Technical Proposal

- Past Performance Information

- Pricing Sheet

Answer –language has been clarified in the revised RFP that address the confusion you indicated related to volumes. See to page 4.

RFI #33 –

Date Sent to Technical Expert – 10 September 2025

Date Answered – 10 September 2025

RFI - Can you confirm that in the RFP and SOW that “Initial Task” and “Seed Project” Refer to the same thing? If not, what is the difference between them?

Answer – They do refer to the same thing.

RFI #34 –

Date Sent to Technical Expert – 10 September 2025

Date Answered – 10 September 2025

RFI - Will this be a GSA contract?

Answer – No, this will not be awarded as a GSA contract.

RFI #35 –

Date Sent to Technical Expert – 10 September 2025

Date Answered –

RFI - Is any sort of bond required for the successful candidate?

Answer – A Bid Bond will not be required. A Performance Bond for 100% will be required.

RFI #36 –

Date Answered –

RFI - Can you provide details on the types and amounts of insurance needed for the successful candidate?

Answer – Basic Liability Insurance will be required only.

RFI #37 –

Date Sent to Technical Expert – 10 September 2025

Date Answered – 10 September 2025

RFI - Will the successful candidate be required to subscribe to contracting (Procore, Textura) or invoicing portals (IPP)?

Answer – The invoicing system used for government contracting is Wide Area Work Flow (WAWF) which is accessed through Procurement Integrated Enterprise Environment (PIEE).

Note - DFARS 252.232-7006 in the solicitation provisions and contract clauses attachment speaks to this.

RFI #38 –

Date Sent to Technical Expert – 10 September 2025

Date Answered – 10 September 2025

RFI - Will there be any required training for staff coming on site. Typical training are security and safety.

Answer – Customer provided training will be upon coming on site.

RFI #39 –

Date Answered –

RFI - Will the contractor and their vendor/subcontractors be required to obtain an Illinois state contractor license? Any other state or local license or certification?

Answer – Architect, Interior Designer, Contractor will have to be licensed in Illinois. No.

RFI #40 –

Date Sent to Technical Expert – 10 September 2025

Date Answered – 10 September 2025

RFI - Will all graphics be given to contractor “production ready” or will substantial graphic prep be required?

Answer – Not being sure which project is being referenced here, but the on-site archive has significant physical and scanned pictures. They are not what you would define as “production ready” and thus whatever project the offeror is using them for, the offeror would need to prepare them as required.

RFI #41 –

Date Sent to Technical Expert – 10 September 2025

Date Answered – 10 September 2025

RFI - Will this project require any original research, writing, or editing?

Answer – Yes, but there is an extensive research library as well as an onsite government curator/historian to assist in that effort as required.

RFI #42 –

RFI - In several sections of the Statement of Work, terms such as “develop audio/video production” and “develop custom interactive software” are used. Could you clarify whether this refers to creating original content or implementing content that will already be provided?

Answer – The offeror will be creating original content. There is an extensive research library with video, pictures etc. as well as an onsite government curator/historian to assist in that effort as required.

RFI #43 –

Date Sent to Technical Expert – 10 September 2025

Date Answered – 10 September 2025

RFI - For research and planning purposes, will curators or subject matter experts supply the necessary information (e.g., images, facts, and other content), or would the contractor be expected to conduct original research and develop the written content independently?

Answer – The offeror will be expected to conduct some original research; however, there is an extensive research library with video, pictures etc. as well as an onsite government curator/historian to assist in that effort as required.

RFI #44 –

Date Sent to Technical Expert – 10 September 2025

Date Answered – 10 September 2025

RFI - Can you clarify the project schedule? While the IDIQ covers a five-year period, the Statement of Work specifies a performance period of 365 calendar days from the issuance of the Notice to Proceed. How flexible is this timeline, and under what circumstances might an extension be granted? Given the scope of the audio/visual requirements in particular, we anticipate that more than 365 days may be necessary to complete the work successfully.

Answer – The period of performance will be 18 months which should give enough time to complete all elements of the seed project.

RFI #45 –

Date Sent to Technical Expert – 10 September 2025

Date Answered – 10 September 2025

RFI - Are you able to provide an attendee list from Monday's site visit?

Answer – Yes, a site visit sign in sheet is going to be posted.

RFI #46 –

Date Sent to Technical Expert – 10 September 2025

Date Answered – 10 September 2025

RFI - Do you have recommendations for subcontractors that specialize in the movement and modifications of the equipment described in Projects #1 and #2?

Answer – No, we are not recommending any subcontractors.

RFI #47 –

Date Sent to Technical Expert – 10 September 2025

Date Answered – 10 September 2025

RFI - Does Scott AFB have existing approved contractors for the concrete and landscape tasks that are part of Project #1?

Answer – No. It is the responsibility of the offeror/awardee to research and partner with the company deemed appropriate to accomplish these tasks.

RFI #48 –

Date Answered – 10 September 2025

RFI - Should the 98" screen be included in Project #2 or Project #7?

Answer – Project #7

RFI #49 –

Date Sent to Technical Expert – 10 September 2025

Date Answered – 10 September 2025

RFI - Can you clarify if the Attachments listed on page 38 of Attachment 1: Statement of Work have been provided?

Answer – These will be posted in SAM.gov as part of an RFP Amendment.

RFI #50 –

Date Sent to Technical Expert – 10 September 2025

Date Answered – 10 September 2025

RFI - Please confirm that PDF is an acceptable format for submitted documents?

Answer – Yes, PDF is an acceptable format for submitted documents.

RFI #51 –

RFI - The RFP document states, “Offerors shall provide a sanitized and unsanitized version of their technical proposal.” Please verify that the Technical Proposal (Factor II) is the only document of which a sanitized version must be provided?

Answer – Correct. Just the technical proposal

RFI #52 –

Date Sent to Technical Expert – 10 September 2025

Date Answered – 10 September 2025

RFI - The RFP document states, “Offerors shall provide a sanitized and unsanitized version of their technical proposal.” Please verify that the Technical Proposal (Factor II) is the only document of which a sanitized version must be provided?

Answer – Correct. Just the technical proposal

RFI #53 –

Date Sent to Technical Expert – 10 September 2025

Date Answered – 10 September 2025

RFI - Attachment 3 – Past Performance Information Sheet states, “Relevant is defined as work involving maintenance, repair, and installation of vehicle barrier systems.” However, the RFP states “Relevant is defined as work involving design, fabrication and/or installation of museum exhibits and any other work included in the SOW.” Please clarify which of these statements is accurate regarding what past performance projects will be considered relevant.

Answer – This is an error. This will be adjusted to say relevant is defined as work involving design, fabrication and/or installation of museum exhibits and any other work included like the RFP.

RFI #54 –

Date Answered – 11 September 2025

RFI - RFP Attachment 3 – 4. The RFP states that the offeror shall provide a filled-out copy of Attachment 3—Past Performance Information Sheet for each of the 3 past performance examples.

a. Should these three worksheets be included within the Factor I – Past Performance document, or attached as separate documents?

b. May we provide a photo gallery for each of our past performance examples?

Answer – a) Yes. B) RFP changed to say, “In addition to the PPIS, offerors may submit no more than one (1) page of additional information for each of the three (3) past performance examples submitted.”

RFI #55 –

Date Sent to Technical Expert – 10 September 2025

Date Answered – 11 September 2025

RFI - The RFP document states, “Technical proposals should utilize Times New Roman font, 12 pt font sizing, with standard single spacing.” Would our proposal be disqualified if we use our standard company font which has equivalent readability as Times New Roman?

Could the requirement for Times New Roman font be removed to allow for a unified aesthetic?

Answer – We revised the RFP to allow any standard font as long as it is 12 pt sizing.

RFI #56 –

Date Answered – 11 September 2025

RFI - Should we include resumes of key personnel? If so, which factor of the proposal should they be included in?

Answer – No, this is not required.

RFI #57 –

Date Sent to Technical Expert – 10 September 2025

Date Answered – 11 September 2025

RFI - Is it appropriate to include the appendix (featuring acknowledgment of amendments, solicitation provisions and contract clauses, and additional information) within the Factor II

– Technical Proposal document?

Answer – Acknowledgement of Amendments should go in the cover letter document that is submitted. Solicitation provisions and contract clauses should be filled out and in their own document.

RFI #58 –

Date Sent to Technical Expert – 10 September 2025

Date Answered – 11 September 2025

RFI - The RFP states that the Technical Proposal should reference RFP Attachment 1- Statement of Work, and should include “no more than 10 Pages per project.” Our Technical Proposal will include one design-build approach that will be used with all 8 projects. Is there a page limit for this “overall approach” section?

Answer – RFP changed to clarify to state no more than 40 pages on the technical proposal.

RFI #59 –

RFI - Are there overall page limits for Factor I, II, or III?

Answer – Factor/Volume II (Technical Proposal) cannot be over 40 pages as stated in RFI #58.

RFI #60 –

Date Sent to Technical Expert – 10 September 2025

Date Answered – 11 September 2025

RFI - Instead of filling in the pricing workbook, is it more appropriate that we submit our labor rates in its place at this time? Since the AFCC Heritage Center is still in the early stages of design, our estimator cannot provide a more accurate price breakdown than what HealyKohler has already provided in their Master Plan.

Answer – You are welcome to include hourly rates in your proposal, however, the seed project will be firm-fixed priced, and you should price the CLINs as structured in the pricing workbook.

RFI #61 –

Date Sent to Technical Expert – 10 September 2025

Date Answered – 11 September 2025

RFI - The RFP states that the offeror is required to submit a “Pricing Sheet (to include support/justification for pricing)”. Please define what constitutes “support/justification”, especially if only labor rates are supplied per the previous question.

Answer – Removed the section “to include support/justification for pricing)” from the RFP.

RFI #62 –

RFI - Based on discipline or trade, will firms be allowed to bid on some parts of the project and not others?

Answer – No, in order to be considered for award, offerors must be willing to be the prime contractor on the seed project and future task orders that will be solicited under the IDIQ.

RFI #63 –

Date Sent to Technical Expert – 10 September 2025

Date Answered – 11 September 2025

RFI - What is the budget or budget range?

Answer – Please see to RFI #27.

RFI #64 –

Date Sent to Technical Expert – 10 September 2025

Date Answered – 11 September 2025

RFI - Will you release a list of interested prime contractors?

Answer – In order to be fair to all offerors, we cannot release this information. A site visit sign in sheet has however been added to the RFP.

RFI #65 –

Date Received – 10 September 2025

Date Sent to Technical Expert – 10 September 2025

Date Answered –

RFI - Is an Illinois General Contractor’s license required?

Answer – Yes.