F3N6116176A001_RFQ.pdf

Contract Specialist: Kirsten Bartholome, kirsten.bartholome.de@us.af.mil

Contracting Officer: Jennifer Arnett, jennifer.arnett.1@us.af.mil

This is a written electronic Request for Quote for commercial items prepared in accordance with the format in RFO 12.201 (Solicitation Procedures) as supplemented with additional information included in this notice.

This announcement constitutes the only request for quote; quotes are being requested and a written solici-tation will not be issued.

Please provide a quote for Amerex Model 775 Fire Extinguishers in accordance with Attachment 1

- Salient Characteristics and Attachment 2 – Brand Name Justification by Monday, 3 August, 2026 at 1600 (4:00 PM) Central European Summer Time (GMT+2).

All questions regarding this Request for Quote are due in writing by Wednesday, 29 July, 2026 at

1600 (4:00 PM) Central European Summer Time (GMT+2).

Questions shall be submitted via email to kirsten.bartholome.de@us.af.mil and jennifer.arnett.1@us.af.mil.

The Government has no obligation to answer any questions received after the due date and time. The Gov-ernment reserves the right to reject any quotations received after the suspense above.

This will be a firm-fixed price contract with one Contract Line Item Numbers (CLINs).

Pricing for the below item shall include required DAP (Delivery at Place) to Ramstein, Germany!

Vendors must be registered in the SAM.gov database to be eligible for contract award.

Registration: In order to be considered/evaluated for award vendors must be registered to do business with the United States Government including all of its agencies. Information about getting registered can be found using: https://sam.gov

All submitted quotes must remain valid for 60 days from close of the RFQ.

The Government reserves the right to cancel this solicitation, either before or after closing date. In the event the Government cancels solicitation, the Government has no obligation to reimburse an offeror for any costs.

The Government will award a contract resulting from this solicitation to the responsible offeror whose offer is the best value to the government. Quotes will be evaluated on price and offeror's ability to meet the delivery and specification requirements of this RFQ as appropriate. Only new equipment will be accepted.

Re-manufactured or grey market items will not be accepted. All items must include a manufacturer's war-ranty and be stated in their quote. The Government intends to award without discussions but reserves the right to enter discussions with offerors as deemed appropriate by the Contracting Officer. The Government reserves the right to conduct interchanges with offerors as deemed appropriate by the Contracting Officer.

Upon request by the contracting officer, vendors shall be able to provide validation that they are an mailto:kirsten.bartholome.de@us.af.mil mailto:jennifer.arnett.1@us.af.mil https://sam.gov/ authorized reseller of any items/brands they are quoting. Failure to be an approved re-seller, may be grounds for a determination of not technically acceptable.

ONLY QUOTES IN USD WILL BE ACCEPTED.

THIS IS A BRAND NAME REQUIREMENT.

CLIN Description Delivery

Location QTY UOI Unit Price Total Price

Amerex Model 775 Fire

Extinguishers

(See Attachment 1& 2)

Ramstein

Air Base, GERMANY

20 EA

DAP (Delivery at Place), must be included in unit price.

Please provide terms of your standard warranty along with your quote.

Please complete all applicable information found below:

Quote #:

Delivery Days ARO:

Terms of standard warranty (include as attachment if needed):

Terms of extended warranty if applicable (include as attachment if needed):

UEI #:

CAGE Code:

Taxpayer ID #:

FOB: Destination Shipping Weight: Shipping Dimensions:

Discount Terms:

E-Mail Address:

If the contracting officer has reason to believe that collusive bidding/quoting practices are occur-ring, all information will be forwarded to the cognizant investigating authority, and those quota-tions will be removed from the competition.

Attachment 1 – Salient Characteristics

Attachment 2 – Brand Name Justification

Applicable RFO and R-DFARS Clauses Incorporated by Reference:

52.244-6 Subcontracts for Commercial Products and Commercial Services. Oct 2025

52.240-90 Security Prohibitions and Exclusions Representations and Certifica-tions. (Deviation)

FEB 2026

52.233-4 Applicable Law for Breach of Contract Claim. Oct 2004

52.233-3 Protest after Award. Aug 1996

52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driv-ing.

MAY 2024

52.223-5 Pollution Prevention and Right-to-Know Information. May 2024

52.222-37 Employment Reports on Veterans. Jun 2020

52.222-3 Convict Labor. FEB 2026

52.222-19 Child Labor-Cooperation with Authorities and Remedies. Mar 2026

52.219-16 Liquidated Damages-Subcontracting Plan. Sep 2021

52.211-15 Defense Priority and Allocation Requirements. Apr 2008

52.209-6

Protecting the Government's Interest When Subcontracting With Con-tractors Debarred, Suspended, Proposed for Debarment, or Voluntarily

Excluded.

Jan 2025

52.204-13 System for Award Management Maintenance. Oct 2018

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements.

Jan 2017

52.203-11 Certification and Disclosure Regarding Payments to Influence Certain

Federal Transactions.

Sep 2024

252.232-7008 Assignment of Claims (Overseas) JUN 1997

252.247-7028 Application for U.S. Government Shipping Documentation/Instruc-tions.

JUN 2012

252.247-7023 Transportation of Supplies by Sea. Oct 2024

252.244-7001 Contractor Purchasing System Administration. JAN 2025

252.244-7000 Subcontracts for Commercial Products or Commercial Services. NOV 2023

252.234-7003 Notice of Cost and Software Data Reporting System NOV 2014

252.233-7001 Choice of Law (Overseas). JUN 1997

252.232-7010 Levies on Contract Payments. DEC 2006

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports. DEC 2018

252.229-7002 Customs Exemptions (Germany). JUN 1997

252.204-7020 NIST SP 800-171DoD Assessment Requirements. NOV 2023

252.204-7019 Notice of NISTSP 800-171 DoD Assessment Requirements. NOV 2023

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Re-porting.

MAY 2024

252.204-7008 Compliance with Safeguarding Covered Defense Information Controls. OCT 2016

252.203-7005 Representation Relating to Compensation of Former DoD Officials. SEP 2022

252.203-7002 Requirement to Inform Employees of Whistleblower Rights. DEC 2022

252.203-7000 Requirements Relating to Compensation of Former DoD Officials. SEP 2011

Applicable RFO and R-DFARS Clauses Incorporated in Full Text:

52.252-6 Authorized Deviations in Clauses. Nov 2020

As prescribed in 52.107 (f), insert the following clause in solicitations and contracts that include any

FAR or supplemental clause with an authorized deviation. Whenever any FAR or supplemental clause is used with an authorized deviation, the contracting officer shall identify it by the same number, title, and date assigned to the clause when it is used without deviation, include regulation name for any supplemental clause, except that the contracting officer shall insert "(DEVIATION)" after the date of the clause. Authorized Deviations in Clauses (Nov 2020)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause. (b) The use in this solicitation or contract of any Federal Acquisition Regulation (FAR), Revolutionary FAR Overhaul (RFO), or Defense Federal Acquisition Regulation (DFARS) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

(End of clause)

52.252-5 Authorized Deviations in Provisions. Nov 2020

As prescribed in 52.107 (e), insert the following provision in solicitations that include any FAR or supplemental provision with an authorized deviation. Whenever any FAR or supplemental provision is used with an authorized deviation, the contracting officer shall identify it by the same number, title, and date assigned to the provision when it is used without deviation, include regulation name for any sup-plemental provision, except that the contracting officer shall insert "(DEVIATION)" after the date of the provision. Authorized Deviations in Provisions (Nov 2020)

(a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the pro-vision. (b) The use in this solicitation of any Federal Acquisition Regulation (FAR) or Defense Federal

Acquisition Regulation (DFARS) provision with an authorized deviation is indicated by the addition of

"(DEVIATION)" after the name of the regulation.

(End of provision)

52.252-2 Clauses Incorporated by Reference. Feb 1998

As prescribed in 52.107 (b), insert the following clause: Clauses Incorporated By Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): https://www.acquisi-tion.gov/far-overhaul/far-part-deviation-guide

(End of clause)

52.252-1 Solicitation Provisions Incorporated by Reference. Feb 1998

As prescribed in 52.107 (a), insert the following provision: Solicitation Provisions Incorporated by Ref-erence (Feb 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): https://www.acquisition.gov/far-overhaul/far-part-de-viation-guide

(End of provision)

52.223-3 Hazardous Material Identification and Material Safety Data. Feb 2021

As prescribed in 23.304 (a)(1), insert the following clause: Hazardous Material Identification and Ma-terial Safety Data (Feb 2021)

(a) "Hazardous material," as used in this clause, includes any material defined as hazardous under the latest version of Federal Standard No.313 (including revisions adopted during the term of the contract).

(b) The offeror must list any hazardous material, as defined in paragraph (a) of this clause, to be deliv-ered under this contract. The hazardous material shall be properly identified and include any applicable identification number, such as National Stock Number or Special Item Number. This information shall also be included on the Material Safety Data Sheet submitted under this contract. Material (If none, insert None ) Identification No. (None) (c) This list must be updated during performance of the contract whenever the Contractor determines that any other material to be delivered under this contract is haz-ardous. (d) The apparently successful offeror agrees to submit, for each item as required prior to award, a Material Safety Data Sheet, meeting the requirements of 29 CFR 1910.1200(g) and the latest version of Federal Standard No.313, for all hazardous material identified in paragraph (b) of this clause. Data shall be submitted in accordance with Federal Standard No.313, whether or not the apparently success-ful offeror is the actual manufacturer of these items. Failure to submit the Material Safety Data Sheet prior to award may result in the apparently successful offeror being considered nonresponsible and ineligible for award. (e) If, after award, there is a change in the composition of the item(s) or a revision to Federal Standard No.313, which renders incomplete or inaccurate the data submitted under paragraph

(d) of this clause, the Contractor shall promptly notify the Contracting Officer and resubmit the data.

(f) Neither the requirements of this clause nor any act or failure to act by the Government shall relieve the Contractor of any responsibility or liability for the safety of Government, Contractor, or subcon-tractor personnel or property. (g) Nothing contained in this clause shall relieve the Contractor from complying with applicable Federal, State, and local laws, codes, ordinances, and regulations (including the obtaining of licenses and permits) in connection with hazardous material. (h) The Government’s rights in data furnished under this contract with respect to hazardous material are as follows: (1) To use, duplicate and disclose any data to which this clause is applicable. The purposes of this right are to- (i)

Apprise personnel of the hazards to which they may be exposed in using, handling, packaging, trans-porting, or disposing of hazardous materials; (ii) Obtain medical treatment for those affected by the material; and (iii) Have others use, duplicate, and disclose the data for the Government for these pur-poses. (2) To use, duplicate, and disclose data furnished under this clause, in accordance with paragraph

(h)(1) of this clause, in precedence over any other clause of this contract providing for rights in data.

(3) The Government is not precluded from using similar or identical data acquired from other sources.

(End of clause)

52.222-52 Exemption from Application of the Service Contract Labor Stand-ards to Contracts for Certain Services-Certification.

May 2014

As prescribed in 22.1006 (e)(3), insert the following provision: Exemption from Application of the

Service Contract Labor Standards to Contracts for Certain Services-Certification (May 2014)

(a) The offeror shall check the following certification: Certification The offeror □ does □ does not cer-tify that- (1) The services under the contract are offered and sold regularly to non-Governmental cus-tomers, and are provided by the offeror (or subcontractor in the case of an exempt subcontract) to the general public in substantial quantities in the course of normal business operations; (2) The contract services are furnished at prices that are, or are based on, established catalog or market prices. An "es-tablished catalog price" is a price included in a catalog, price list, schedule, or other form that is regu-larly maintained by the manufacturer or the offeror, is either published or otherwise available for in-spection by customers, and states prices at which sales currently, or were last, made to a significant number of buyers constituting the general public. An "established market price" is a current price, es-tablished in the usual course of ordinary and usual trade between buyers and sellers free to bargain, which can be substantiated from sources independent of the manufacturer or offeror; (3) Each service employee who will perform the services under the contract will spend only a small portion of his or her time (a monthly average of less than 20 percent of the available hours on an annualized basis, or less than 20 percent of available hours during the contract period if the contract period is less than a month) servicing the Government contract; and (4) The offeror uses the same compensation (wage and fringe benefits) plan for all service employees performing work under the contract as the offeror uses for these employees and for equivalent employees servicing commercial customers. (b) Certification by the of-feror as to its compliance with respect to the contract also constitutes its certification as to compliance by its subcontractor if it subcontracts out the exempt services. If the offeror certifies to the conditions in paragraph (a) of this provision, and the Contracting Officer determines in accordance with FAR

22.1003-4 (d)(3) that the Service Contract Labor Standards statute- (1) Will not apply to this offeror, then the Service Contract Labor Standards clause in this solicitation will not be included in any resultant contract to this offeror; or (2) Will apply to this offeror, then the clause at FAR 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services-Require-ments, in this solicitation will not be included in any resultant contract awarded to this offer, and the offeror may be provided an opportunity to submit a new offer on that basis. (c) If the offeror does not certify to the conditions in paragraph (a) of this provision- (1) The clause of this solicitation at 52.222-

53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Ser-vices-Requirements, will not be included in any resultant contract to this offeror; and (2) The offeror shall notify the Contracting Officer as soon as possible if the Contracting Officer did not attach a Service

Contract Labor Standards wage determination to the solicitation. (d) The Contracting Officer may not make an award to the offeror, if the offeror fails to execute the certification in paragraph (a) of this provision or to contact the Contracting Officer as required in paragraph (c) of this provision.

(End of provision)

52.222-50 Combating Trafficking in Persons. Oct 2025

As prescribed in 22.1705 (a)(1), insert the following clause: Combating Trafficking in Persons (Oct

2025)

(a) Definitions. As used in this clause- Agent means any individual, including a director, an officer, an employee, or an independent contractor, authorized to act on behalf of the organization. Coercion means- (1) Threats of serious harm to or physical restraint against any person; (2) Any scheme, plan, or pattern intended to cause a person to believe that failure to perform an act would result in serious harm to or physical restraint against any person; or (3) The abuse or threatened abuse of the legal pro-cess. Commercial sex act means any sex act on account of which anything of value is given to or re-ceived by any person. Commercially available off-the-shelf (COTS) item — (1) Means any item of supply (including construction material) that is— (i) A commercial product (as defined in paragraph

(1) of the definition of “commercial product” at Federal Acquisition Regulation (FAR) 2.101; (ii) Sold in substantial quantities in the commercial marketplace; and (iii) Offered to the Government, under a contract or subcontract at any tier, without modification, in the same form in which it is sold in the commercial marketplace; and (2) Does not include bulk cargo, as defined in 46 U.S.C. 40102(4), such as agricultural products and petroleum products. Debt bondage means the status or condition of a debtor arising from a pledge by the debtor of his or her personal services or of those of a person under his or her control as a security for debt, if the value of those services as reasonably assessed is not applied toward the liquidation of the debt or the length and nature of those services are not respectively limited and defined. Employee means an employee of the Contractor directly engaged in the performance of work under the contract who has other than a minimal impact or involvement in contract performance.

Forced Labor means knowingly providing or obtaining the labor or services of a person- (1) By threats of serious harm to, or physical restraint against, that person or another person; (2) By means of any scheme, plan, or pattern intended to cause the person to believe that, if the person did not perform such labor or services, that person or another person would suffer serious harm or physical restraint; or (3)

By means of the abuse or threatened abuse of law or the legal process. Involuntary servitude includes a condition of servitude induced by means of- (1) Any scheme, plan, or pattern intended to cause a person to believe that, if the person did not enter into or continue in such conditions, that person or another person would suffer serious harm or physical restraint; or (2) The abuse or threatened abuse of the legal process. Recruitment fees means fees of any type, including charges, costs, assessments, or other finan-cial obligations, that are associated with the recruiting process, regardless of the time, manner, or loca-tion of imposition or collection of the fee. (1) Recruitment fees include, but are not limited to, the following fees (when they are associated with the recruiting process) for- (i) Soliciting, identifying, considering, interviewing, referring, retaining, transferring, selecting, training, providing orientation to, skills testing, recommending, or placing employees or potential employees; (ii) Advertising (iii) Ob-taining permanent or temporary labor certification, including any associated fees; (iv) Processing ap-plications and petitions; (v) Acquiring visas, including any associated fees; (vi) Acquiring photographs and identity or immigration documents, such as passports, including any associated fees; (vii) Access-ing the job opportunity, including required medical examinations and immunizations; background, ref-erence, and security clearance checks and examinations; and additional certifications; (viii) An employ-er's recruiters, agents or attorneys, or other notary or legal fees; (ix) Language interpretation or transla-tion, arranging for or accompanying on travel, or providing other advice to employees or potential em-ployees; (x) Government-mandated fees, such as border crossing fees, levies, or worker welfare funds;

(xi) Transportation and subsistence costs- (A) While in transit, including, but not limited to, airfare or costs of other modes of transportation, terminal fees, and travel taxes associated with travel from the country of origin to the country of performance and the return journey upon the end of employment;

and (B) From the airport or disembarkation point to the worksite; (xii) Security deposits, bonds, and insurance; and (xiii) Equipment charges. (2) A recruitment fee, as described in the introductory text of this definition, is a recruitment fee, regardless of whether the payment is- (i) Paid in property or money;

(ii) Deducted from wages; (iii) Paid back in wage or benefit concessions; (iv) Paid back as a kickback, bribe, in-kind payment, free labor, tip, or tribute; or (v) Collected by an employer or a third party, whether licensed or unlicensed, including, but not limited to- (A) Agents; (B) Labor brokers; (C) Re-cruiters; (D) Staffing firms (including private employment and placement firms); (E) Subsidiaries/af-filiates of the employer; (F) Any agent or employee of such entities; and (G) Subcontractors at all tiers.

Severe forms of trafficking in persons means- (1) Sex trafficking in which a commercial sex act is induced by force, fraud, or coercion, or in which the person induced to perform such act has not attained

18 years of age; or (2) The recruitment, harboring, transportation, provision, or obtaining of a person for labor or services, through the use of force, fraud, or coercion for the purpose of subjection to invol-untary servitude, peonage, debt bondage, or slavery. "Sex trafficking" means the recruitment, harboring, transportation, provision, or obtaining of a person for the purpose of a commercial sex act. Subcontract means any contract entered into by a subcontractor to furnish supplies or services for performance of a prime contract or a subcontract. Subcontractor means any supplier, distributor, vendor, or firm that furnishes supplies or services to or for a prime contractor or another subcontractor. United States means the 50 States, the District of Columbia, and outlying areas. (b) Policy. The United States Government has adopted a policy prohibiting trafficking in persons including the trafficking-related activities of this clause. Contractors, contractor employees, and their agents shall not- (1) Engage in severe forms of trafficking in persons during the period of performance of the contract; (2) Procure commercial sex acts during the period of performance of the contract; (3) Use forced labor in the performance of the contract;

(4) Destroy, conceal, confiscate, or otherwise deny access by an employee to the employee’s identity or immigration documents, such as passports or drivers' licenses, regardless of issuing authority; (5) (i)

Use misleading or fraudulent practices during the recruitment of employees or offering of employment, such as failing to disclose, in a format and language understood by the employee or potential employee, basic information or making material misrepresentations during the recruitment of employees regarding the key terms and conditions of employment, including wages and fringe benefits, the location of work, the living conditions, housing and associated costs (if employer or agent provided or arranged), any significant costs to be charged to the employee or potential employee, and, if applicable, the hazardous nature of the work; (ii) Use recruiters that do not comply with local labor laws of the country in which the recruiting takes place; (6) Charge employees or potential employees recruitment fees; (7) (i) Fail to provide return transportation or pay for the cost of return transportation upon the end of employment-

(A) For an employee who is not a national of the country in which the work is taking place and who was brought into that country for the purpose of working on a U.S. Government contract or subcontract

(for portions of contracts performed outside the United States); or (B) For an employee who is not a

United States national and who was brought into the United States for the purpose of working on a U.S.

Government contract or subcontract, if the payment of such costs is required under existing temporary worker programs or pursuant to a written agreement with the employee (for portions of contracts performed inside the United States); except that- (ii) The requirements of paragraphs (b)(7)(i) of this clause shall not apply to an employee who is- (A) Legally permitted to remain in the country of em-ployment and who chooses to do so; or (B) Exempted by an authorized official of the contracting agency from the requirement to provide return transportation or pay for the cost of return transportation; (iii)

The requirements of paragraph (b)(7)(i) of this clause are modified for a victim of trafficking in persons who is seeking victim services or legal redress in the country of employment, or for a witness in an enforcement action related to trafficking in persons. The contractor shall provide the return transporta-tion or pay the cost of return transportation in a way that does not obstruct the victim services, legal redress, or witness activity. For example, the contractor shall not only offer return transportation to a witness at a time when the witness is still needed to testify. This paragraph does not apply when the exemptions at paragraph (b)(7)(ii) of this clause apply. (8) Provide or arrange housing that fails to meet the host country housing and safety standards; or (9) If required by law or contract, fail to provide an employment contract, recruitment agreement, or other required work document in writing. Such written work document shall be in a language the employee understands. If the employee must relocate to perform the work, the work document shall be provided to the employee at least five days prior to the employee relocating. The employee’s work document shall include, but is not limited to, details about work description, wages, prohibition on charging recruitment fees, work location(s), living accommo-dations and associated costs, time off, roundtrip transportation arrangements, grievance process, and the content of applicable laws and regulations that prohibit trafficking in persons. (c) Contractor re-quirements. The Contractor shall- (1) Notify its employees and agents of- (i) The United States Gov-ernment's policy prohibiting trafficking in persons, described in paragraph (b) of this clause; and (ii)

The actions that will be taken against employees or agents for violations of this policy. Such actions for employees may include, but are not limited to, removal from the contract, reduction in benefits, or termination of employment; and (2) Take appropriate action, up to and including termination, against employees, agents, or subcontractors that violate the policy in paragraph (b) of this clause. (d) Notifi-cation. (1) The Contractor shall inform the Contracting Officer and the agency Inspector General im-mediately of- (i) Any credible information it receives from any source (including host country law enforcement) that alleges a Contractor employee, subcontractor, subcontractor employee, or their agent has engaged in conduct that violates the policy in paragraph (b) of this clause (see also 18 U.S.C. 1351, Fraud in Foreign Labor Contracting, and 52.203-13 (b)(3)(i)(A), if that clause is included in the solici-tation or contract, which requires disclosure to the agency Office of the Inspector General when the

Contractor has credible evidence of fraud); and (ii) Any actions taken against a Contractor employee, subcontractor, subcontractor employee, or their agent pursuant to this clause. (2) If the allegation may be associated with more than one contract, the Contractor shall inform the contracting officer for the contract with the highest dollar value. (e) Remedies. In addition to other remedies available to the Gov-ernment, the Contractor’s failure to comply with the requirements of paragraphs (c), (d), (g), (h), or (i) of this clause may result in- (1) Requiring the Contractor to remove a Contractor employee or employ-ees from the performance of the contract; (2) Requiring the Contractor to terminate a subcontract; (3)

Suspension of contract payments until the Contractor has taken appropriate remedial action; (4) Loss of award fee, consistent with the award fee plan, for the performance period in which the Government determined Contractor non-compliance; (5) Declining to exercise available options under the contract;

(6) Termination of the contract for default or cause, in accordance with the termination clause of this contract; or (7) Suspension or debarment. (f) Mitigating and aggravating factors. When determining remedies, the Contracting Officer may consider the following: (1) Mitigating factors. The Contractor had a Trafficking in Persons compliance plan or an awareness program at the time of the violation, was in compliance with the plan, and has taken appropriate remedial actions for the violation, that may include reparation to victims for such violations. (2) Aggravating factors. The Contractor failed to abate an alleged violation or enforce the requirements of a compliance plan, when directed by the Contracting

Officer to do so. (g) Full cooperation. (1) The Contractor shall, at a minimum- (i) Disclose to the agency

Inspector General information sufficient to identify the nature and extent of an offense and the individ-uals responsible for the conduct; (ii) Provide timely and complete responses to Government auditors' and investigators' requests for documents; (iii) Cooperate fully in providing reasonable access to its facilities and staff (both inside and outside the U.S.) to allow contracting agencies and other responsible

Federal agencies to conduct audits, investigations, or other actions to ascertain compliance with the

Trafficking Victims Protection Act of 2000 ( 22 U.S.C. chapter 78 ), E.O. 13627, or any other applicable law or regulation establishing restrictions on trafficking in persons, the procurement of commercial sex acts, or the use of forced labor; and (iv) Protect all employees suspected of being victims of or witnesses to prohibited activities, prior to returning to the country from which the employee was recruited, and shall not prevent or hinder the ability of these employees from cooperating fully with Government authorities. (2) The requirement for full cooperation does not foreclose any Contractor rights arising in law, the FAR, or the terms of the contract. It does not- (i) Require the Contractor to waive its attorney-client privilege or the protections afforded by the attorney work product doctrine; (ii) Require any of-ficer, director, owner, employee, or agent of the Contractor, including a sole proprietor, to waive his or her attorney client privilege or Fifth Amendment rights; or (iii) Restrict the Contractor from- (A) Con-ducting an internal investigation; or (B) Defending a proceeding or dispute arising under the contract or related to a potential or disclosed violation. (h) Compliance plan. (1) This paragraph (h) applies to any portion of the contract that- (i) Is for supplies, other than commercially available off-the-shelf items, acquired outside the United States, or services to be performed outside the United States; and (ii) Has an estimated value that exceeds $700,000. (2) The Contractor shall maintain a compliance plan during the performance of the contract that is appropriate- (i) To the size and complexity of the contract; and

(ii) To the nature and scope of the activities to be performed for the Government, including the number of non-United States citizens expected to be employed and the risk that the contract or subcontract will involve services or supplies susceptible to trafficking in persons. (3) Minimum requirements. The com-pliance plan must include, at a minimum, the following: (i) An awareness program to inform contractor employees about the Government’s policy prohibiting trafficking-related activities described in para-graph (b) of this clause, the activities prohibited, and the actions that will be taken against the employee for violations. Additional information about Trafficking in Persons and examples of awareness pro-grams can be found at the website for the Department of State’s Office to Monitor and Combat Traf-ficking in Persons at http://www.state.gov/j/tip/. (ii) A process for employees to report, without fear of retaliation, activity inconsistent with the policy prohibiting trafficking in persons, including a means to make available to all employees the hotline phone number of the Global Human Trafficking Hotline at

1-844-888-FREE and its email address at help@befree.org. (iii) A recruitment and wage plan that only permits the use of recruitment companies with trained employees, prohibits charging recruitment fees to the employees or potential employees and ensures that wages meet applicable host-country legal requirements or explains any variance. (iv) A housing plan, if the Contractor or subcontractor intends to provide or arrange housing, that ensures that the housing meets host-country housing and safety standards. (v) Procedures to prevent agents and subcontractors at any tier and at any dollar value from engaging in trafficking in persons (including activities in paragraph (b) of this clause) and to monitor, detect, and terminate any agents, subcontracts, or subcontractor employees that have engaged in such activities. (4) Posting. (i) The Contractor shall post the relevant contents of the compliance plan, no later than the initiation of contract performance, at the workplace (unless the work is to be performed in the field or not in a fixed location) and on the Contractor's Web site (if one is maintained). If posting at the workplace or on the Web site is impracticable, the Contractor shall provide the relevant contents of the compliance plan to each worker in writing. (ii) The Contractor shall provide the compliance plan to the Contracting Officer upon request. (5) Certification. Annually after receiving an award, the Con-tractor shall submit a certification to the Contracting Officer that- (i) It has implemented a compliance plan to prevent any prohibited activities identified at paragraph (b) of this clause and to monitor, detect, and terminate any agent, subcontract or subcontractor employee engaging in prohibited activities; and

(ii) After having conducted due diligence, either- (A) To the best of the Contractor's knowledge and belief, neither it nor any of its agents, subcontractors, or their agents is engaged in any such activities;

or (B) If abuses relating to any of the prohibited activities identified in paragraph (b) of this clause have been found, the Contractor or subcontractor has taken the appropriate remedial and referral actions. (i)

Subcontracts. (1) The Contractor shall include the substance of this clause, including this paragraph (i), in all subcontracts and in all contracts with agents. The requirements in paragraph (h) of this clause apply only to any portion of the subcontract that- (i) Is for supplies, other than commercially available off-the-shelf items, acquired outside the United States, or services to be performed outside the United

States; and (ii) Has an estimated value that exceeds $700,000. (2) If any subcontractor is required by this clause to submit a certification, the Contractor shall require submission prior to the award of the subcontract and annually thereafter. The certification shall cover the items in paragraph (h)(5) of this clause.

(End of clause)

52.211-14 Notice of Priority Rating for National Defense, Emergency Prepar-edness, and Energy Program Use.

Apr 2008

As prescribed in 11.604 (a), insert the following provision: Notice of Priority Rating for National De-fense, Emergency Preparedness, and Energy Program Use (Apr 2008) Any contract awarded as a result of this solicitation will be □ DX rated order; ⮽ DO rated order certified for national defense, emergency preparedness, and energy program use under the Defense Priorities and Allocations System (DPAS)

(15 CFR700), and the Contractor will be required to follow all of the requirements of this regulation.

(End of provision)

52.209-12 Certification Regarding Tax Matters. Oct 2025

As prescribed in 9.104-7 (e), insert the following provision: Certification Regarding Tax Matters (Oct

2025)

(a) This provision implements section 523 of Division B of the Consolidated and Further Continuing

Appropriations Act, 2015 (Pub. L. 113-235), and similar provisions, if contained in subsequent appro-priations acts. (b) If the Offeror is proposing a total contract price that will exceed $7 million (including options), the Offeror shall certify that, to the best of its knowledge and belief, it (1) Has □ filed all

Federal tax returns required during the three years preceding the certification; (2) Has not □ been con-victed of a criminal offense under the Internal Revenue Code of 1986; and (3) Has not □, more than 90 days prior to certification, been notified of any unpaid Federal tax assessment for which the liability remains unsatisfied, unless the assessment is the subject of an installment agreement or offer in com-promise that has been approved by the Internal Revenue Service and is not in default, or the assessment is the subject of a non-frivolous administrative or judicial proceeding.

(End of provision)

252.229-7001 Tax Relief. (Alternate I) APR 2020

Alternate I. As prescribed in 229.402-70(a) and (a)(2), use the following clause, which adds a paragraph (d) not included in the basic clause:

TAX RELIEF-ALTERNATE I (APR 2020)

(a) Prices set forth in this contract are exclusive of all taxes and duties from which the United

States Government is exempt by virtue of tax agreements between the United States Government and the

Contractor's government. The following taxes or duties have been excluded from the contract price:

NAME OF TAX: VAT[Offeror insert] RATE (PERCENTAGE): 19[Offeror insert]

(b) Invoices submitted in accordance with the terms and conditions of this contract shall be exclusive of all taxes or duties for which relief is available. The Contractor's invoice shall list separately the gross price, amount of tax deducted, and net price charged.

(c) When items manufactured to United States Government specifications are being acquired, the

Contractor shall identify the materials or components intended to be imported in order to ensure that relief from import duties is obtained. If the Contractor intends to use imported products from inventories on hand, the price of which includes a factor for import duties, the Contractor shall ensure the United

States Government's exemption from these taxes. The Contractor may obtain a refund of the import duties from its government or request the duty-free import of an amount of supplies or components corresponding to that used from inventory for this contract.

(d) Tax relief will be claimed in Germany pursuant to the provisions of the Agreement Between the United States of America and Germany Concerning Tax Relief to be Accorded by Germany to

United States Expenditures in the Interest of Common Defense. The Contractor shall use

Abwicklungsschein fuer abgabenbeguenstigte Lieferungen/Leistungen nach dem Offshore

Steuerabkommen (Performance Certificate for Tax-Free Deliveries/Performance according to the

Offshore Tax Relief Agreement) or other documentary evidence acceptable to the German tax authorities. All purchases made and paid for on a tax-free basis during a 30-day period may be accumulated, totaled, and reported as tax-free.

252.232-7006 Wide Area WorkFlow Payment Instructions. JAN 2023

As prescribed in 232.7004 (b), use the following clause:

WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)

(a) Definitions. As used in this clause— “Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization. “Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow

(WAWF). “Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system. “Payment request” and “receiving re-port” are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Re-ceiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor pay-ment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supple-ment (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based

Training Course and use the Practice Training Site before submitting payment requests through

WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic

Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items— (A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer. Invoice and Receiving Report (Combo) (B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer. Invoice 2in1 (iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial financing, submit a commercial financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is in-cluded in the contract. [Note: The Contractor may use a WAWF “combo” document type to create some combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC F87700

Issue By DoDAAC FA5613

Admin DoDAAC** FA5613

Inspect By DoDAAC F3N0436

Ship To Code F3N0436

Ship From Code N/A

Mark For Code N/A

Service Approver (DoDAAC) N/A

Service Acceptor (DoDAAC) F3N0436

Accept at Other DoDAAC N/A

LPO DoDAAC N/A

DCAA Auditor DoDAAC N/A

Other DoDAAC(s) N/A

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropri-ate to the type of payment request in accordance with the payment clause, contract financing clause, or

Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS

Appendix F.

- Foreign vendors must enter their banking information on the HEADER tab. Banking data can be added to the PIEE database to automatically complete the respective fields.

- EC VAT FORMS (ELECTRONIC VALUE ADDED TAX FORM) / ELEKTRONISCHE

ABWICKLUNGSSCHEINE:

The completed EC VAT form can be downloaded from the PIEE/MyInvoice module. A YouTube tutorial is available in English and German language: https://www.youtube.com/watch?v=6XCjhhakvUU. If the contract and/or the eVAT Form is not showing in MyInvoice, you must contact DFAS EUROPE: Cus-tomer Service Inquiries, COMM: 011-49-631-7106-8829, DSN: 324-206-8829, or via email: DFAS-EU-

ROPE-CUSTOMERSERVICE@MAIL.MIL. Always quote the contract and invoice number for inquiries.

(6) Unit Acceptors. Each unit should have at least two (2) active acceptors, and if required, inspec-tors.

The following POCs need to be included in the email traffic after invoice submission in WAWF:

- Ms. Stefanie Lenz: stefanie.lenz.de@us.af.mil

- Ms. Jasmin Appel: jasmin.appel.1.de@us.af.mil

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact. 700 CONS/eCommerce Team, 700cons.pkp.ecommerce@us.af.mil.

(2) Contact the WAWF helpdesk at 866-618-5988, if technical assistance is needed.

(3) For PAYMENT ISSUES contact DFAS Columbus Customer Care Center:

- AskDFAS Module: https://corpweb1.dfas.mil/askDFAS/custMain.action?mid=5300 and submit a ticket

- Phone: +1-800-756-4571.

https://www.youtube.com/watch?v=6XCjhhakvUU mailto:DFAS-EUROPE-CUSTOMERSERVICE@MAIL.MIL mailto:DFAS-EUROPE-CUSTOMERSERVICE@MAIL.MIL mailto:stefanie.lenz.de@us.af.mil mailto:jasmin.appel.1.de@us.af.mil mailto:700cons.pkp.ecommerce@us.af.mil https://corpweb1.dfas.mil/askDFAS/custMain.action?mid=5300