Combo Synopsis_99 CES Security Camera MX.pdf

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in the Federal Acquisition Regulation (FAR) subpart 12.6, following FAR 13 Simplified Acquisition procedures, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

1. The solicitation number is F3G3CJ5231A001. This solicitation is issued as a Request for Proposal (RFP). A Firm Fixed Price type contract will be awarded.

2. The incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-05, effective 7 August 2025.

3. This combined synopsis/solicitation is being issued as a Total Small Business set-aside, and the associated NAICS code is 561621 - Security Systems Services (except Locksmiths), Small Business Size Standard $25M.

4. Offeror’s shall provide a completed Price List as part of their offer (see “Attachment 2 – Price List”).

The Contract Line-Item Number (CLIN) structure can be found in: Attachment 2 – Price List.

Offerors shall provide a completed Price List in their proposal.

The Attachment 2- Price List will auto-populate the total contract value in which the proposal will be evaluated.

5. DESCRIPTION OF SERVICES: The Contractor shall provide labor-only maintenance services for the existing Security Camera System and Access Control System installed at the Nellis AFB Dorms. The Contractor shall perform routine maintenance, support services, and annual inspections of each of the eleven (11) buildings, which all have forty (40) cameras, for a total of four hundred forty (440) cameras. Each camera system has one (1) dedicated 192TB Surveillance Grade Hard Drive and associated components.

Additionally, the contractor shall investigate and resolve reported camera issues, login problems, and other system malfunctions reported by end user. The contractor shall respond, on-site, within two (2) business days to a service call, placed by the Government.

The Government will be responsible for the cost of all replacement parts. The contractor shall provide a quote for any necessary replacement parts and the Government will accept prior to any replacement.

The Technician performing the services shall be qualified in Avigilon Systems. The Technician shall possess knowledge and skills to work on Avigilon Systems, including their proprietary software.

PLEASE SEE “Attachment 1 - SOW - 99 CES Security Camera Maintenance” FOR

MORE INFORMATION.

6. Period of Performance: 29 Sep 2025 through 28 Sep 2030

7. Place of Performance: Nellis AFB, NV

8. Inspection and Acceptance: FOB Destination

FAR 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services (Mar 2023)

REQUIREMENTS. All quotes shall include the following minimum information: Product Specifications, CAGE Code, SAM Unique Entity ID, Taxpayer I.D. No., Payment Terms, Discount Terms, Offerors Reps and Certs, Point of Contact, Phone, Fax, Email and Proposed Delivery Schedule. IAW FAR 52.204-7 and DFARS 252.207-7004 Alt A, prospective vendors must be registered in the System for Award Management (SAM) database prior to contract award. Lack of SAM registration shall be a determining factor for contract award. Prospective vendors should visit the SAM website at http://www.sam.gov.com to register. To ensure your quote along with any and all attachments are received, attachment(s) must be less than 10 MB [in total]. It is the responsibility of the offeror to contact the government to confirm receipt of the quote prior to the offer due date and time.

(1) FAR 52.212-1, paragraph (b)(8), is changed to read:

(8) Offerors must include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, with its offer.

(2) FAR 52.212-1, paragraph (c), is changed to read:

(c) Period for acceptance of offers. The offeror agrees to hold prices in its offer firm for 90 calendar days from the date specified for receipt of offers.

(3) To be considered for this requirement, the offer must complete the Price Sheet fully. To complete the pricing on each CLIN as required, the contractor shall fill out just the unit price cells; the extended price and a total price for all CLINs will auto populate. Please ensure that all prices, extended prices and total prices are checked and verified for accuracy. DO NOT go two

(2) digits beyond the decimal point.

(4) In accordance with FAR Part 9, Contractor Qualifications, the Government has a right to retrieve past performance information through the Government’s past performance databases, Federal Awardee Performance Integrity Information System (FAPIIS) and Past Performance Information Retrieval System (PPIRS). Any active exclusions will deem the contractor non-responsible, therefore, the offeror will not be eligible for contract award.

An offeror determined to have an unsatisfactory performance record will be determined non-responsible, therefore, the offeror will not be eligible for contract award. In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available, the offeror will not be evaluated favorably or unfavorably on past performance.

QUESTIONS DUE DATE. Questions are due on 5 September 2025 at 10:00AM PDT. The answers will be posted on SAM.GOV for viewing NLT 8 Sep 2025.

OFFER DUE DATE. Offers are due on 10 September 2025 at 10:00AM PDT.

Only electronic offers submitted via email will be considered for this requirement. Acceptable proposal formats include Adobe PDF, Excel and Microsoft Word, all other formats cannot be opened and will be considered nonresponsive. Submit questions and offers to SrA Nathaniel Mayhew at nathaniel.mayhew@us.af.mil and Lisa Hallberg at lisa.hallberg.1@us.af.mil .

Please include the solicitation number, F3G3CJ5231A001, in the subject line of the email to ensure prompt receipt of your offer.

(End of Provision)

DELIVERABLES: At a minimum, Offerors shall provide the following with their proposal:

a. Technical Proposal outlining how the work will be accomplished in accordance with the

SOW.

b. Attachment 2 – Price List

52.212-2, Evaluation – Commercial Items (NOV 2021)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Factor 1 – Price

Factor 2 – Technical

Award will be made to the Offeror whose Acceptable Technical Proposal represents the Best Value to the Government. Best Value will be determined by the Lowest Priced Technically Acceptable offer. Offers will be organized by the Total Evaluated Price (TEP) of their offer and then evaluated for technical acceptability. The Government will begin the technical evaluations with the lowest priced offer and proceed until a technically acceptable offer is identified, once this occurs evaluations will cease.

Factor 1 – Price. The Government will evaluate an offer by TEP. The Government will determine the total evaluated price for all offers by first adding the total price for the base and all option years. Then, the price of the six-month extension will be calculated by taking 50% of the final option year’s total price. Evaluation of options shall not obligate the Government to exercise the option(s).

If only one offer is received, the Government may use various price analysis techniques and procedures to ensure a fair, reasonable, and realistic price. It is expected that the competitive nature of this acquisition will drive price reasonableness and fairness.

Factor 2 – Technical. Technical acceptability will be determined on an Acceptable or Unacceptable basis. To be determined technically acceptable the contractor shall provide an offer that clearly meets the requirements of the Solicitation and the Statement of Work.

Technical Questions being evaluated:

1. Does the Technician possess the qualification, knowledge and skills to work on Avigilon Systems, including their proprietary software?

Technical Acceptable/Unacceptable Ratings:

Rating Description Acceptable

The proposal clearly demonstrates a thorough understanding of the requirements and describes an approach to demonstrating how the tasks will be accomplished in accordance with the outlined Statement of Work.

The proposal demonstrates that the Technician performing the services shall be qualified in Avigilon Systems. The Technician shall possess knowledge and skills to work on Avigilon Systems, including their proprietary software.

Unacceptable The proposal does not demonstrate an understanding of the requirement. A demonstration of how the tasks will be accomplished is not clearly defined.

The Government intends to evaluate proposals and award one (1) contract without discussions with offerors. Therefore, the offeror’s initial proposal shall contain the offeror’s best terms. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary.

A written notice of award or acceptance of an offer shall result in a binding contract utilizing the offeror’s Acceptable proposal.

FAR 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

http://www.acquisition.gov/

(End of clause)

FAR 52.252-2 Clauses Incorporated by Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/

(End of clause)

PROVISIONS AND CLAUSES INCORPORATED BY REFERENCE

FAR 52.204-24 - Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (Nov 2021)

FAR 52.212-3 - Offeror Representations and Certifications—Commercial Products and Commercial Services (Dec 2022)

FAR 52.212-4 - Contract Terms and Conditions—Commercial Products and Commercial Services (Nov 2023)

FAR 52.212-5 - Contract Terms and Conditions Required To Implement Statutes or Executive Orders—Commercial Products and Commercial Services (Jan 2025)

FAR 52.219-1 - Small Business Program Representations (Feb 2024)

DFARS 252.232-7003 - Electronic Submission of Payment Requests and Receiving Reports (Dec 2018)

DFARS 252.203-7000 Requirements Relating to Compensation of Former DoD Officials (Sep 2011)

DFARS 252.203-7002 Requirement to Inform Employees of Whistleblower Rights (Dec 2022)

DFARS 252.203-7005 Representation Relating to Compensation of Former DoD Officials (Sep 2022)

DFARS 252.232-7006 - Wide Area Workflow Payment Instructions (Jan 2023)

DFARS 252.232-7010 Levies on Contract Payments (Dec 2006)

DFARS 252.244-7000 Subcontracts for Commercial Products or Commercial Services (Nov 2023)

DAFFARS 5352.201-9101 - Ombudsman (Jul 2023)

DAFFARS 5352.242-9000 - Contractor Access to Air Force Installations (Jun 2024)

DAFFARS 5352.223-9001 Health and Safety on Government Installations (Jul 2023)

List of Attachments

Attachment 1 - SOW - 99 CES Security Camera Maintenance

Attachment 2 - Price List

Attachment 3 – WD 2015-5593 RV 29