Amendment 0002-Combo Solicitation- Utility Terrain Vehicles.pdf

Amendment 0002

The purpose of this amendment is to:

A. Update the quote submission due date from 20 Jun 2025 at 12:00 PM CDT to 27 Jun 2025 at 12:00 PM CDT.

Updates are indicated in red, bold, underline and strikethrough.

B. Update the Schedule of Supplies/Services, Description of Requirement to add paragraph references in the Statement of Requirements (SOR). Updates are indicated in red, bold, underline and strikethrough.

C. Update the Quotation Preparation Instructions. Updates are indicated in red, bold, underline and strikethrough.

D. Update the Basis for Award. Updates are indicated in red, bold, underline and strikethrough.

E. POCs: SSgt Alisia Chandler, Contract Specialist, alisia.chandler@us.af.mil , 334-953-4209; William

Stallings, Contracting Officer, william.stallings.1@us.af.mil, 334-953-3266

GENERAL INFORMATION

The 42nd Contracting Squadron, 50 LeMay Plaza South, Bldg. 804, Maxwell AFB, AL has a requirement to purchase durable and highly maneuverable Utility Terrain Vehicles (UTVs) for the 42nd Security Forces Squadron at Maxwell Air Force Base, AL. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued. The solicitation number for this procurement is F2X3B25090A001and is being issued as a Request for Quotation (RFQ). The solicitation document and incorporated clauses and provisions (see Attachment 1) are those in effect in the Federal Acquisition Circular (FAC) 2025-03, Defense Publication Notice (DPN) 20250117 and Department of the Air Force Acquisition Circular (DAFAC) 2024-1016.

A firm-fixed priced award will be made in accordance with the following:

NAICS Code: 336110; Size Standard: 1,500 EMP

IMPORTANT NOTES:

1. THE GOVERNMENT IS SOLICITING FOR “OPEN MARKET” QUOTES ONLY.

GENERAL SERVICES ADMINISTRATION (GSA) QUOTES OR OTHER

GOVERNMENT-WIDE ACQUISITION CONTRACTS (GWAC) QUOTES WILL NOT

BE CONSIDERED.

2. ALL PRODUCTS MUST BE NEW: NO REFURBISHED OR USED ITEMS WILL BE

ACCEPTED.

3. THIS REQUIREMENT IS BEING SOLICITED AS A 100% SMALL BUSINESS SET-ASIDE.

NATURE OF ACQUISITON

The 42nd Security Forces Squadron has a requirement to purchase three (3) durable and highly maneuverable Utility Terrain Vehicles (UTVs).

SCHEDULE OF SUPPLIES/SERVICES:

mailto:alisia.chandler@us.af.mil mailto:william.stallings.1@us.af.mil

The contractor shall provide the following:

CLIN Description of Requirement Qty Unit Price Total Price

0001 Utility Terrain Vehicle (UTV) In Accordance With (IAW) the Statement of Requirements (SOR) (see Attachment 2) paragraphs 2.1.1-2.1.19.3, 6.0

Utility Terrain Vehicle In Accordance With (IAW) the Statement of Requirements (SOR) Attachment 2

3 EA

DELIVERY INFORMATION

42nd Security Forces Squadron 130 Selfridge Way, Bldg 94, Suite #26 Maxwell AFB, AL 36112

QUOTATION PREPARATION INSTRUCTIONS

Notice to Offerors: Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

1. To ensure a timely and equitable evaluation of quotes, quoters must comply with instructions contained herein. Failure to do so may result in an offer being determined non-responsive. Quotes must be complete, self-sufficient, and respond directly to the requirements of this RFQ. Quoters must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

2. Offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers. Request for Quotations received after the exact time specified for receipt of offers will be considered late and handled in accordance with FAR 52.212-1(f). Multiple offers will not be accepted under this Request for Quotation, nor will multiple awards be considered.

3. OFFEROR’S QUOTE PACKAGE SHALL INCLUDE THE FOLLOWING:

a. Manufacturer Specifications: Quoters shall provide all literature, brochures, or specifications that clearly meet the minimum requirements for the Utility Terrain Vehicle (UTV) in accordance with (IAW) the SOR paragraphs 2.1.1-2.1.19.3 (see Attachment 2).

b. Delivery Date: Quoter shall propose a delivery date (based on days after date of contract) for the requirements identified in this solicitation. The delivery date shall take into consideration availability, ordering, shipping and any other factors that could affect the delivery of the items being proposed under this solicitation.

The delivery date will be incorporated into the resulting contract.

c. Price: Quoter must submit a signed and dated quote on company letterhead with unit price and extended prices in response to this RFQ.

d. Representations and Certifications:

i. IAW 52.212-3, the offeror shall complete only paragraphs (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for

Award Management (SAM) Web site accessed through http://www.sam.gov/portal. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v) of this provision, including the additions to (c) (11) at 52.212-3, Alternate I.

e. SECTION 889: Offerors must complete and return with quote the provisions 52.204-24 Representation

Regarding Certain Telecommunications and Video Surveillance Services or Equipment and 52.204-26, Covered Telecommunications Equipment or Services-Representation.

f. Interested parties capable of providing the requirement must include discount terms, if applicable, tax identification number, cage code, and unique entity identifier (UEI).

4. To be eligible to receive an award resulting from this RFQ, contractors MUST BE REGISTERED and

ACTIVE in the DoD Systems for Award Management (SAM) database at time of quotation submission, no exceptions. Contractors not registered in SAM, your quote will not be evaluated. To register, please visit http://www.sam.gov or call 1-866-606-8220.

5. Responses to this notice shall be provided in writing via email to both the Contract Specialist, SSgt Alisia Chandler at alisia.chandler@us.af.mil and the Contracting Officer, William Stallings at william@us.af.mil. All responses shall be submitted via email and must be received not later than (NLT) 12:00 pm CDT on 27 June 2025 20 June 2025 10 June 2025. Upon receipt of your quote, the Government will confirm receipt within 24 hours. If a confirmation has not been received within 24 hours, please contact the Contract Specialist or the Contracting Officer identified in this notice.

To ensure a timely and equitable evaluation of quotes, quoters must comply with instructions contained herein. Quotes must be complete, self-sufficient, and respond directly to the requirements of this RFQ.

a. The quoter must submit a signed and dated quote on company letterhead with unit prices and extended prices in response to this solicitation. In doing so and without taking any exception to the requirements of this synopsis/solicitation, including specification, "Schedule of Supplies/Services" and terms and conditions, the quoter agrees to accede to all solicitation requirements. Quoters must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

b. Quoters must include a completed copy of the provisions at FAR 52.212-3, Alternate I, Quoter Representations and Certifications - Commercial Items.

c. Quoters must provide a unit price and extended price for CLIN 0001 referenced in the "SCHEDULE

OF SUPPLIES/SERVICES."

d. Interested parties capable of providing the requirement must submit a written quote to include discount terms, tax identification number, cage code, and DUNS.

e. To be eligible to receive an award resulting from this RFQ, contractors must be registered in the System for Award Management (SAM) database, no exceptions. To register, please visit http://www.sam.gov or by calling 1-866-606-8220.

f. Responses to this notice shall be provided in writing via email to both the Contract Specialist, SSgt Alisia Chandler at alisia.chandler@us.af.mil and the Contracting Officer, William Stallings at william@us.af.mil. All responses shall be submitted via email and must be received not later than (NLT) 12:00 pm CDT on 20 June 2025. Upon receipt of your proposal, the Government will confirm receipt within 24 hours. If a confirmation has not been received within 24 hours, please contact the Contract Specialist or the Contracting Officer identified in this notice.

PART I – TECHNICAL:

Provide quote that complies to all the requirements of the synopsis/solicitation.

http://www.sam.gov/ http://www.sam.gov/ mailto:alisia.chandler@us.af.mil mailto:william@us.af.mil

PART II – PRICE:

The quoter must submit proposed unit and extended prices in Section III (see above) of the synopsis/solicitation for CLIN 0001. The price factor will be evaluated for reasonableness.

IMPORTANT NOTE: Multiple Quoters nor Multiple Awards will be considered. A single award will be made in the resultant contract.

BASIS FOR AWARD

1. This will be a competitive best value acquisition utilizing FAR 13, Simplified Acquisition Procedures.

Award will be made to the lowest priced offeror that meets the minimum criteria identified below.

Quotes will be assigned ratings of Acceptable (clearly meets minimum requirements) and Unacceptable (does not clearly meet minimum requirements).

A. Manufacturer Specifications: Quoters provided quote will be evaluated for acceptability to ensure all literature, brochures, or specifications that clearly meet the minimum requirements for the Utility Terrain Vehicle (UTV) in accordance with (IAW) the SOR paragraphs 2.1.1-2.1.19.3 (see Attachment 2) have been met.

2. Price: The Government may use any of the following price analysis techniques IAW FAR 13.106-3(a) to determine price reasonableness: competitive quotes, comparison of the proposed price with prices found reasonable on previous purchases, a comparison with similar items in a related industry, comparison to an independent Government estimate, or any other reasonable basis.

This is a 100% Small Business Set-Aside firm-fixed price contract. The small business contractor must clearly identify any exception to the solicitation terms and conditions and provide a complete accompanying rationale. Award will be made to the lowest priced quote that has acceptable technical ratings.

PART I – TECHNICAL:

The quoter by complying to all the requirements of this synopsis/solicitation (see Quotation Preparation Instructions) will be determined technically acceptable.

Quotes will be assigned ratings of Acceptable (clearly meets minimum requirements) and Unacceptable (does not meet minimum requirements).

PART II– PRICE:

The Government will evaluate the price of all quotes that receive acceptable technical ratings as follows:

Quotes will be determined fair and reasonable based on competitive quotes, comparison with similar services in a related industry, comparison to an independent Government estimate, or any other reasonable basis in accordance with FAR 13.106-2.

The Government intends to award a contract without discussions with respective quoters. Quoters shall submit sufficient information and in the format specified in Quote Preparation Instructions.

Quoter’s may be asked to clarify certain aspects of their quote to which the quoter has not previously had an opportunity to respond.

CONTRACT TERMS AND CONDITIONS:

The provisions and clauses outlined in Attachment 1, apply to this acquisition and can be viewed through Internet access at the Air Force Federal Acquisition Regulation (FAR) Site, http://www.farsite.hill.af.mil in accordance with 52.252-1 and 52.252-2.

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available, IAW FAR 52.107 or view in the sites mentioned in provision 52.252-1 and Clause 52.252-2.

ATTACHMENTS (3):

Attachment 1: Clauses and Provisions Attachment 2: Statement of Requirements (SOR) Attachment 3: Graphics http://www.farsite.hill.af.mil/

E. POCs: SSgt Alisia Chandler, Contract Specialist, alisia.chandler@us.af.mil , 334-953-4209; William Stallings, Contracting Officer, william.stallings.1@us.af.mil, 334-953-3266