Updated - SOW Audio Visual Systems Club (002).docx

STATEMENT OF WORK

377 Force Support Squadron Bldg. 22000 Mountain View Club Audio Visual Equipment

Part 1

General Information

The contractor shall furnish parts, material, labor, equipment and supervision necessary to design, build and install the Audio Visual System for the 377 Force Support Squadron located at Kirtland Air Force Base, New Mexico. Contractor shall meet all requirements discussed in this Statement of Work.

1.0 General: This is to purchase, install, and upgrade design with needed hardware to support and expand the current Audio Visual system in a large club complex. Equipment is to be used as part of a single streaming club-wide package as well as maintain independent use capabilities in each customer area.

1.1 Background: The Mountain View Club on KAFB has a poor sound and projection system used in support of various functions to include bars, meeting rooms and large, partitioned ballroom. Upgrade includes all audio and video capabilities and must include small, electronic, wireless master controllers similar to iPads.

1.2 Objectives: Update/Upgrade audio visual system for full spectrum use across entire facility with wireless, hand held controller. Each area must be able to function independently or as part of a single, club-wide event streaming and consists of televisions as well as projectors and screens.

1.3 Scope: The contractor will furnish parts, material, labor, equipment and supervision necessary to install/expand audio visual capabilities across facility. All hardware as needed including but not limited to projectors replace/add speakers, amplifiers, and Wi-Fi digital controls over every aspect of system - specifics listed in Part 4. Contractor will provide up to 3 training sessions as needed, at least 1 week apart onsite.

1.4 Period of Performance Installation: Estimated completion date is 60 days after receipt of award.

1.5 Warranty: The Contractor shall provide a one (1) year warranty to cover any deficiencies and failures as a result of poor workmanship and/or material defects. The Contractor shall correct any deficiencies and damages caused by the Installation Contractor at the installer’s own expense. All work shall be inspected and accepted by Ms. Lisa Balch 377 FSS POC, Phone: 505-846-5164. The work area shall be inspected for workmanship, completeness, and cleanliness.

1.6 Place of Performance: The work is to be performed at Building 22000 at Kirtland Air Force Base, NM.

1.7 Type of Contract: Firm-fixed Price

1.8 Hours of Operation: The Contractor is responsible for conducting business between the hours of 0700- 1600 Monday thru Friday, except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks detailed within this Statement of Work when the Government facility is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the workforce are essential. The Contractor must work in direct conjunction with MVC General Manager to accommodate usage of space by guests.

1.9 Base Access: All commercial trucks must enter through the contractor’s gate located just before the intersection of Gibson and Carlisle. In accordance with Kirtland Air Force Base, base entry procedures must adhere to delivery vehicle process requirements mandated by Kirtland Air Force Base. Supplier shall coordinate with the 377 FSS POC, Lisa Balch Phone: 505-846-5164 and Base Security to gain permissions to access the base. Gate hours of operation are 0600-1800. Once at the gate, the driver must be able to show:

· Current vehicle registration

· Current Proof of Insurance

· A valid and current Driver’s License for the driver

· A valid and current Driver’s License or other State Identification for any passenger(s) in the vehicle.

· A Bill of Lading which includes the Air Force installation name, date of anticipated delivery, and specific destination information.

1.10 Recognized Holidays: The following holidays are recognized as Federal holidays and Government offices will not be open.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.11 Key Personnel: The follow personnel are considered key personnel by the Government:

CO – TSgt Kyle Capps – Phone: 846-7812 CS – SSgt MyCole Robinson – Phone: 846-9742 POC – Lisa Balch - Phone: 846-5164 APOC – Stefanie Lone - Phone: 846-1746

The Contractor shall provide a Contract Manager who shall be responsible for the performance of the work.

PART 2

DEFINITIONS & ACRONYMS

2.0 Definitions and Acronyms:

2.1 Definitions:

2.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2 Contracting Officer (CO): A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

2.1.3 Deliverable: Anything that can be physically delivered and / or installed per this Scope of Work, and associated attachments.

2.1.4 Quality Assurance (QA): Reserved.

2.1.5 Quality Control (QC): Reserved.

2.1.6 Subcontractor: Reserved.

2.1.7 Work Day: The number of hours per day the contractor provides services in accordance with the contract.

2.1.8 Work Week: Monday through Friday, unless specified otherwise.

2.2 Acronyms: These acronyms may or may not apply to this Scope of Work.

AFFARS – Air Force Federal Acquisition Regulation Supplement CCE - Contracting Center of Excellence CFR - Code of Federal Regulations COTR - Contracting Officer's Technical Representative DFARS - Defense Federal Acquisition Regulation Supplement DOD - Department of Defense FAR - Federal Acquisition Regulation HIPAA - Health Insurance Portability and Accountability Act of 1996 CO - Contracting Officer OCI - Organizational Conflict of Interest ODC - Other Direct Costs POC - Point of Contact PRS - Performance Requirements Summary USACE U.S. Army Corps of Engineers VTC – Video Teleconferencing

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3.0 Government Furnished Items and Services:

3.1 Services: Not applicable.

3.2 Facilities: The Government will provide the necessary workspace for the contractor to stage materials on site and/or within the facility.

3.3 Utilities: The Government will provide electricity, and water. The contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after use.

3.4 Equipment: Not applicable.

3.5 Materials: Not applicable.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4.0 Contractor Furnished Items and Responsibilities:

4.1 General: The contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract.

4.2 Secret Facility Clearance: Not applicable.

4.3 Materials: The contractor shall furnish materials, supplies, and equipment necessary to meet the requirements under this Statement of Work. Contractor will provide 3 training sessions as needed 1 week apart onsite to allow for all staff training.

Contractor to provide an audio and video distribution system for this facility. The system shall be divisible into nine (9) zones. A single networkable DSP (Digital Signal Processor) system shall be provided to support designated zones of this facility. The system must support networked audio to all amplifiers. Each zone will be provided a fixed in-wall touch panel control system. The control system and the DSP processor must be of the same manufacturer. A wireless master control panel (tablet any manufacture) shall be provided. Contractor will provide any required equipment cabinets/shelving required for locally installed hardware. All 120/115v AC Receptacles to be provided by the contractor. Contractor shall supply all required cable, terminations, and commissioning required for this solution. Customer has an existing mass notification system, all though no work is required at this time the DSP solution shall have abilities to interface with logic/data communication between the two systems if required in the future.

For the video portion of this system the contractor shall provide an IP video distribution system so that any video source can be viewed at any display within the system. All input panels will utilize a 2-gang IP video encoder (no pass-through passive wall plates will be permitted). Each display shall be provided with an IP decoder with ability to also provide serial and IP control to the display. The IP video system must utilize typical network switching equipment and power supplies. The video system must provide audio delivery of input sources via Dante protocol to the DSP audio system. The customer’s existing video delivery system is to be utilized as is with no work anticipated to expand or service this system.

The audio-visual network is to be a dedicated network with no connection/interface to the customer’s existing data network. Wireless access points shall be provided as needed to allow control from the wireless master control panel for all areas of the AV system.

Contractor must also provide any work related to ceilings, ceiling grids, etc. to support the installation to replacement of projection screens. All required rough-in pathways, sleeves, penetrations etc. shall be provided by the AV contractor. All standard 115/120v AC power requirements for displays, screens, AV equipment shall be provided by the AV contractor. AV contractor. Any electrical panel expansion, additional circuits, or services shall be provided by the customer outside this scope of work.

Quality Control:

At a minimum, one certified technician must be on site during all times of system installation, programming, commissioning, and training. Upon completion of installation certified test results for all data points as well as detailing db levels and RTA readings for each speaker/zone shall be documented and provided in close documentation. All audio measurements shall be provided utilizing NTI spectrum analyzer or equivalent with a certified calibrated microphone. The system shall be warrantied for all parts, material, shipping/repairs, and labor for a minimum of 1 year. Information on supplied manufactures warrantees provided to customer upon completion of installation. Contractor shall have a 24hr-service department available to respond within 4 hours to any call for service as needed for any special events.

Upon project award the contractor shall supply a complete submittal package including manufacture product specification sheets, quantities, color (if Applicable), and warranty information. A complete functional one-line diagram shall be included for review. All cabling must be clearly marked at both ends. A complete cable schedule shall be submitted with the submittal package. Upon project completion system as-builts must be submitted within 30 days.

Equipment:

1. Main DSP Processor

0. QSC Q-SYS Core 110F

0. All required license’s

1. Network switching

1. QSC Q-SYS NS series

1. Microphones

2. Banquet Rooms

0. Shure GLXD

0. (4) handheld

0. (2) lapel

0. Antenna distribution to all 4 room locations

1. Amplifiers

3. High Impedance

0. QSC CXD8.8Qn

0. QSC CXD4.2Q

1. Contractor to select model based on speaker and wattage criteria. Include all rack adapters and power accessories.

1. Loudspeakers

4. Dandelion Room

0. Bose Professional Series Design Max DM3C qty (4)

0. Accessories – Include tile bridge supports, on wall junction box, t-grid, as required based on specified speaker type

4. Hardin Room

1. Bose Professional Series Design Max DM3C qty (3)

0. Accessories – Include wall mounts and rigging as required

4. Manzano Room

2. Bose Professional Series Design Max DM3C qty (10)

0. Accessories – Include tile bridge supports and t-grid as required

4. Relativity Bar

3. Bose Professional Series Design Max DM3C qty (4)

4. Ground Zero Lounge

4. Bose Professional Series Design Max DM6SE qty (13)

0. Accessories – Include on wall mounting box

4. Banquet Rooms (4)

5. Bose Professional Series Design Max DM5SE qty (8)

0. Accessories – Include tile bridge supports and t-grid as required

1. Video Distribution

5. Video Encoders

0. Aurora VLX-TCW2H-C

0. Aurora VLX-TC1-CF

5. Video Decoders

1. Aurora VLX-TC1-CF

1. Dandelion Room

1. 57”X92” electric projection screen (Da-Lite0

1. 4k lumens HD laser projector

1. Video input (1)

1. Video Output (1)

1. Hardin Room

2. 85” 4K HD Display and Mount

2. Video input (1)

2. Video output (1)

1. Manzano Room

3. 72”x116” Projection Screen

3. 5k lumens laser video projector

3. Video input (1)

3. Video output (1)

1. Relativity Bar:

4. Video inputs (4)

4. Video Outputs (4)

1. Ground Zero Lounge

5. Video inputs (5)

5. Video outputs (8)

1. Banquet Rooms (4 locations)

6. 87”x139” electric projection screen (1 Per)

6. Video inputs (5 – 1 per room with a secondary in middle banquet room)

6. 7k lumens laser projector (1 per)

1. Control System

6. Master Control Panels

0. 11” Wireless Tablet with charging station

0. Accessories – Provide required mounting brackets based on customer direction for installation

6. Local Room/Zone Control

1. QSC Q-SYS TSC-55w-G2

0. Accessories – Provide required mounting brackets based on customer direction for installation

1. Network

7. Network Switch

0. Q-Sys Series

0. 24/48 Port Poe Gigabit Switch

1. Equipment Racks/Shelves

8. Middle Atlantic WRK Series

0. Include locking front & rear doors

0. Include rack accessories

1. Blank/vent panels,

1. Power strip

1. Surge protection

8. Compact Equipment Racks

1. Middle Atlantic TOR Series

0. Include mounting accessories as required

1. Cable/Connectors

9. Single Mode Multi Strand Fiber as manufactured by Systemax

0. Includes all terminations, patch cables

9. CAT6 as manufactured by Systemax

1. Includes all patch cables and terminations, jacks, wall plates

9. 18/2 16/2 12/2 Speaker cable as manufactured by West Penn

9. 22/2 Shielded audio Cable as manufactured by West Penn

9. All Audio Connectors shall be Neutral

4. XLR

4. RCA

Equipment: The contractor shall provide equipment necessary to meet the requirements under this Statement of Work