Attachment 4 - 15 TES AV Auditorium Equipment Q-A.docx

15 TES AV Auditorium Equipment Q&A

1. I have one additional question regarding the work location for this project. Could you please clarify where the work will be performed?

a. Building 21, Nellis AFB NV

2. Section 2.1: How many HDMI inputs are required for the auditorium? Assume at least one HDMI input will be located at the desk near the front of the room for use with the 8-port KVM.

a. Need to be able to push content to screens independently

b. Need to be able to push KVM content to one screen and something else to the other screen. See examples below:

i. 1 screen is the KVM, 1 screen is a document reader

ii. 1 screen is a VTC feed, 1 screen is content from the KVM

3. Section 2.2:

a. What size are the existing projection screens?

i. Rough estimate: 8 feet tall, 14 feet wide

b. What is the throw distance from the existing projector lens to the screen?

i. No existing projector lens.

c. Are there existing projection-mounting poles at the two locations for the two projectors that can be reused?

i. No.

4. Section 2.3: The 8-port KVM described in the ‘Scope’ document is not listed in the ‘Combo Synopsis Solicitation’ document. Will the 8-port KVM be Government furnished?

a. ATEN: CS1148DP4C

5. Section 2.4: Verify that a Codec or AV Bridge device will be Government furnished? In addition, will the contractor integrate this device with the new AV system?

a. Codec or AV Bridge will not be government furnished; it will be part of the contract award process.

b. Yes, contractor will be responsible for procuring and integrating.

6. Section 2.5: (x2) TOA IR handheld microphones described in the ‘Scope’ document are not listed in the ‘Combo Synopsis Solicitation’ document. Will the TOA handheld microphones be Government furnished?

a. Handheld mics will not be government furnished; it will be part of the contract award process. Must adhere to SAPF/SCIF security requirements.

b. Contractor will be responsible for procuring and integrating.

7. The SOW states the new equipment will be housed in an existing telecommunication closet. Is there an existing legacy AV system currently installed in Building 620, RM 5 that requires de-installation and demolition?

a. No.

8. If demolition is required, is the contractor responsible for the disposal of legacy equipment off-base, or will the government take possession of the removed assets for DRMO/turn-in?

a. Not applicable.

9. Will the government provide the necessary structural wall backing for the three (3) 75" displays and ceiling reinforcement for the two (2) projectors, or must the contractor include structural reinforcement in our proposal?

a. Wall backing: Assuming this is in reference to the wall monitors, this is unknown, but backing likely exists in the wall already.

b. Ceiling reinforcement: Contractor must be ready to provide if inspection reveals that as-built construction will not support.

10. Are there existing pathways, floor boxes, and conduit established between the telecommunications closet and the primary display/desk locations to route the required AV and control cabling?

a. For the primary control desk – yes.

b. For the podium – there is a raised floor, but no installed receptible / routing. Contractor must provide solution to integrate functionality at the podium (if functionality is provided at the podium)

11. The SOW mentions that VTC capabilities will use government-provided equipment on the AF7 network. To ensure our certified programmer writes the correct system control modules, what is the exact make and model of the government-provided VTC codes?

a. Unknown currently.

12. The SOW references a single content source 8-port KVM. Is the contractor required to procure and provide this 8-port Secure KVM, or is this being provided as GFE by the government? If the contractor is providing it, does it require a specific NIAP Protection Profile certification level for the different classification levels?

a. Government furnished, ATEN: CS1148DP4C

13. The solicitation states a Delivery Date of 30 Days ARO. Given current global supply chain lead times for specialized AV control architecture, does this 30 Days ARO apply strictly to the delivery of hardware, or does the government expect complete installation, programming, and commissioning within 30 days of award?

a. Government desires commissioning complete w/in 30 days of award.

14. Will the Presslite Automation integration team have standard business hour access, or will the secure nature of the 15th TES require after-hours or weekend installation schedules?

a. Any install team will be able to work during normal business hours, M-F 0730-1630L.

15. What lengths/types of cables are needed as well as the KVM switches?

a. Contractor driven based on installation design package. Assume government will provide a functional KVM and usable computers hooked to the KVM.

16. Is the period of performance a firm requirement, or is there flexibility based on project scope and scheduling?

a. Some flexibility if required.

17. Is a rack needed? or is there an existing rack?

a. There is an existing rack.

18. The SOW calls for a 2 TAO IR microphones, the Synopsis does not

a. Microphone capability required. Up to the contractor design package on specifics, must adhere to security requirements.

19. The SOW calls for a KVM, the Synopsis does not

a. ATEN: CS1148DP4C

20. The Synopsis calls for DTP items, the SOW does not

a. Up to the contractors design package, must adhere to security requirements.

21. Is there a list of government furnished items as part of the system

a. Functioning KVM, functioning computers, two functioning pre-installed projector screens.

22. What are the inputs of the systems?

a. KVM – Display Port

b. AF7 – HDMI or Display Port

c. Document scanner – HDMI or Display Port

23. Does the AF7 VTC need a Cisco CODEC?

a. Unknown currently.

24. Are cameras needed for VTC?

a. No, the AF7 VTC will come with a government furnished camera. It is a Sony EVI-X200C.

25. Is Teams capability needed?

a. No.

26. Could you please provide the approximate cable run distances between the equipment locations (DSP, microphones, speakers, displays, projectors, control system, etc.)? If available, a simple layout indicating the start and end points of each run would be very helpful.

a. Up to the contractor’s design plan.

27. Is there a drop ceiling with accessible ceiling tiles?

a. Yes, but ceiling is very tall, approximately 16 to 17 feet tall.

28. Will installation require drilling through concrete ceilings or structural walls?

a. Possibly for wall mounted TV screens.

b. Ceiling is a drop ceiling, unknown what is above.

29. Are there existing conduit pathways or cable trays that should be used?

a. Unknown currently.

30. Where will the primary equipment rack or AV control location be situated within the space?

a. Yes in the secure comm room and the primary control desk.

31. If available, could you please share any room photos, drawings, or floor plans showing the intended equipment locations? This would help us properly estimate cable lengths and installation requirements.

a. See contracting for floor plans.

32. Within the SOW it states that the primary displays will be (2) projector systems but makes no mention of any projector screens. Is it fair to assume there are existing screens in place? If so, can you please provide the make, model, and size?

a. Yes, projector screens are pre-installed.

b. See Q3.A

33. Within the SOW it states VTC capabilities will be supported by AF7 network only, with government provided equipment. Can you please identify the VTC equipment you have that will be integrated with the rest of the AV equipment?

a. Uknown currently.

34. Within the SOW it states a single content source 8-port KVM will be utilized to support content sharing across multiple PCs at different classification levels. Can you provide the make and model of the 8-port KVM system? Can you also identify the number of sources (PCs) that will need to connect/share content? Lastly, will there be a need to switch between the different classification levels via a device power controller?

a. ATEN: CS1148DP4C

b. Multiple inputs, needs to be flexible to allow for growth of inputs either HDMI or DP.

c. Unknown what device power controller is.

35. Is there Power located in the ceiling for the projectors and will there be new power added for the confidence monitor located in the back of the room?

a. Yes, power receptables are installed in the ceiling, might need more if contractor design plan does not have projectors with long power cables.

b. Wall monitors have power receptables.

36. Is there any conduit between the equipment closet and the ceiling, monitors in the room, and desk?

a. Unknown currently.

37. Will CE install the mounts or would you like us to?

a. Contractor will be responsible for installation.

38. Will all 8 sources be used with the AF7 Codec?

a. Possibly, so assume yes. But all will be running from the KVM.

39. What AF7 levels will be supported with the Codec?

a. L3/L4/L5

40. Based on the described desired configuration, we have concerns over the AF7 integration. Will the AF7 Codec be used for audience camera video only, or is it desired to show computers through the AF7 Codec?

a. Yes, we need to push computers slides and camera feed.

41. If computers are to be used with the AF7 Codec, can we propose an alternative solution that would meet AF7 requirements?

a. Yes, open to similarly scoped alternatives.

42. What classifications are the 8 PCs?

a. Unclass and classified.

43. CLIN 0002 indicates the request for a Parle TCM-2 microphone, but Attachment 2 references two TOA IR handheld microphones. Is it desired to have both types of microphones or just one or the other?

a. Flexible, need to be able to have microphone(s) that hook into the AF7 and meet security requirements.

44. Does the presenter need to be picked up by the microphone or does the audience also need to be picked up?

a. Just presenter

45. Just to confirm, you would like the same image on the two projectors, two side screens and confidence monitor?

a. See answer to Q2.

46. Is it required for the vendor to provide cybersecurity artifacts for the system, as part of your ATO process?

a. Yes.

47. Would it be possible to use ceiling/soffit-mounted display mounts instead of wall mounts? Specifically, can the soffit structure above support the displays safely, and are there any clearance or structural considerations we should be aware of?

a. Yes mounting to ceiling/soffit is allowable.

b. Unknown on structural considerations.

48. Are there any Prevailing wage requirements for integrators working on this project site?

a. N/A, this is a commodity with incidental services.

49. Is there an engineer’s estimate or budget/range for this project?

a. Not sharable.

50. Will all computers required for the AV system be owner furnished?

a. Yes.

51. What is the ceiling height and type?

a. Rough estimate of height: 16-17 feet

b. Type: Drop tiles

52. Is the wall construction in the room sheetrock and metal studs? If not, what is the wall construction in building 620 RM 5?

a. Unknown.

53. How much plenum space is available above the ceiling line/grid?

a. Unknown.

54. Is the AV low voltage plenum cabling required to be in EMT conduit in building 620 RM 5? If so, will the AV conduit installation fall under the electricians/GC scope of work?

a. Unknown.

55. May we request the make and model for the owner furnished 8-port KVM switcher?

a. ATEN CS1148DP4C

56. May we confirm that all table connections with be HDMI only?

a. Negative, the KVM is display port out only.

b. Other inputs may be HDMI (for example document reader), system must be able to handle both DP and HDMI

57. The AV system will require a managed network switch suitable for AV network protocols and will be required to power all AV room equipment that requires various levels of POE. Can we confirm that the network switches will be owner furnished and owner provided? Or will AV integrator be responsible for providing port requirements only.

a. AV integrator will be responsible for furnishing and integration.

58. Is the specified TOA x 2 IR wireless microphone systems intended for sound reinforcement or for sound reinforcement and UC video conferencing calls? Normally video conferencing microphones are of higher quality and fixed installations to maintain audio quality during a call.

a. Mics are intended to be used for AF7 video conferencing, and they don’t need to be able to pick up the whole room, a focused mic that someone walks to and uses is fine. Must adhere to SAPF/SCIF security requirements.

59. May we substitute the TOA IR microphone systems for Shure ULXD4D dual channel wireless microphone receiver and two ULXD2 SM58 handheld wireless transmitters? Optimal frequency bands will be chosen for the site location. Dual channel model is equipment with Dante audio protocol and is AES 256-bit encryption-enabled for applications where secure transmission is needed. No analog audio connections, all communication over the network.

a. Yes, substitutions that meet security requirements are fine.

60. Regarding the owner furnished video conferencing equipment, will this be a windows PC or a hard codec. Windows PC is preferred.

a. Unknown. AF7 will supply a CISCO codec.

61. Will the owner furnished video conferencing equipment include a PTZ camera with USB or USB bridge interface?

a. AF7 camera is the Sony EVI-X200C

62. Will the owner furnished video conferencing equipment include the Microphones for video calls?

a. No. Contractor furnished.

63. If PC for video conferencing, what is the preferred soft codec application that will be running on PC for VC calls? (TEAMS, ZOOM, etc.)

a. AF7 network.

64. Will the AV vendor be responsible for supplying the AV rack and AV rack accessories in the telecom closet located in front of room?

a. Rack is pre-existing.

b. Rack accessories are contractor furnished based on design package

65. How is the room oriented, which direction do the two projectors face? (North, South, West, East) Please specify the size of wall that the projectors face. For the supporting 75” displays, where are the mounting locations on their respective walls?

a. See contracting for floor plan.

b. Projector screens, white portions are 8 feet tall, 14 feet wide

c. Additional displays will be on the side walls, 1xEach, and 1 at the back of the room

66. Will the (3) Christie 75” display be wall mounted via AV supplied wall mounts? If so, do you want fixed wall mounts or articulating wall mounts?

a. Yes, it should be mounted to wall/ceiling. Articulating mounts are required.

67. Will power and data at mounting locations for displays and projectors be owner furnished or fall under our responsibility?

a. 120V Power at the mounting location is pre-existing.

b. Fiber ports at the mounting location is pre-existing. How data is sent to displays is up to contractor design package.

68. Will we be mounting the displays directly into existing millwork?

a. Contractor will be responsible for determining a method to secure to the wall/ceiling.

69. Should all the displays and each of the projectors be able to have individual feeds routed to each? Or should only the back wall display (confidence monitor) be the only display with individual routing, while all other displays and projectors mirror the same image?

a. Projectors need to be individually addressable, displays on each side of the room should mirror the projector on that side. Back wall display (if present) should be individually addressable).

70. Please provide dimensions of the audience seating, stage, operating desk, rack room, and their orientation to the room?

a. Dimensions will be provided upon award

71. Will the operating desk require table interfaces populated with AV insert/connections, data, and power? If so, how many? (large VTC rooms typically have a middle Table interface with data and power only and two table interfaces on each side with AV/data/power connections)

a. One control panel required at the primary work desk.

b. A second control panel is desired at the podium

72. How many owners furnished rack PC’s will be connected to the system? (utilizing the specified KVM switch)

a. Up to 8 PCs / inputs.

73. Will the owner furnished PCs reside in the AV rack in telecom closet or at the operating desk?

a. Flexible, but need to be able to insert CAC/Token at the main desk for systems that require it

74. Will there be any other non-PC rack sources for the AV system? (cable box, digital signage, Blu-ray media player, etc.)

a. Possibly.

75. Would you like the AV integrator to provide minimum ADA requirements for assistive listening? (Biamp Listen Technologies)

a. Not required.

76. Will the AV system be required to interface with any lighting, mecco shades, or fire system alarm mute?

a. No.

77. Will any Lavalier type wireless microphones be required for a presenter? (body pack Tx with wired lapel microphone)

a. Not specifically, see Q11

78. May we substitute the qty (1) AVB microphone (ball shaped w/AVB interface in plenum above) with (2) Shure MXA902 2x2 Dante microphone arrays for adequate microphone coverage?

a. Possibly, see Q11

79. Will the AV vendor be responsible for supplying qty (2) electric flush mounted projection screens for the two Christie projectors? (example - Da-Lite Tensioned Contour Electrol, 65" x 104" with HD Progressive 1.1 Contrast - 20871LS) or will we use the existing screens? If so, please provide the make/model and dimensions of the screens.

a. Use existing screens

b. See Q18 for dimensions

80. Do you want to integrate up/down control of the screens on the touch panel?

a. Not required, desired.

81. Regarding the training requirements, can you confirm that the AV integrator will be responsible for training the trainers only in a single training session.

a. Yes.

82. May we substitute an 8 channel Dante audio amplifier for the Extron switcher onboard amplifier? Required for optimal video conferencing in a large room. The 8 separate audio output channels allow a mix-minus audio configuration. When a specific person is talking, the speaker above that person will be muted temporarily to avoid any feedback issues. Note that the Tesira X1600 AEC is of higher quality then the Extron onboard AEC and will be used for the rooms AEC reference requirements.

a. Yes substitutions are allowable.

83. Other than the operating desk in the room, will there be any other bring you own device (BYOD) AV system connection locations? (Back wall, rack location, etc.

a. Yes system should allow for growth of additional HDMI or DP inputs

84. Are lifts allowed in the rooms? If so, can rows of seats be removed by your team to allow room for the lift?

a. Yes, must not have WIFI/Bluetooth capabilities.