AM_2_QA_NMAH_Roof_F16SOL10043.pdf

(x)

F16SOL10043

x x

1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

OCON

Washington DC 20013-7012

MRC 1200

P.O. BOX 37012

OCON

OCON

Washington DC 20013-7012

MRC 1200

P.O. BOX 37012

SMITHSONIAN INSTITUTION

130310105/06/2016000002

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

05/06/2016

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not, is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The solicitation numbered F16SOL10043 is hereby amended as follows:

Questions submitted as of June 1, 2016 and answers thereto are attached hereto and incorporate by reference;

Statements of qualifications are due June 9, 2016, at 3:00 PM Eastern Standard Time.

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

Dorothy A. Leffler

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

NSN 7540-01-152-8070

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

Erricksone Typewritten Text s/Eve Errickson for Dorothy A. Leffler

Erricksone Typewritten Text June 1, 2016

Smithsonian Institution Last Updated 6/1/2016 845AM EE

Office of Planning Design & Construction

PROJECT: NMNH Roof Repairs & Improvements, F16SOL10043

SI RFI Number Date Company Request for Information SI Response

S001 Grunley 1 1. The RFP requires tape bound submission. Can there be an alternative means of submitting the proposal?

A three ring binder is acceptable. Tape binding is preferred.

Grunley 2 2. The RFP requires that we provide a project-specific Contractor Quality Control

Plan. Can the CQC Plan be bound separately from the Technical Proposal?

Yes.

Grunley 3 3. The RFP requires that we provide a preliminary job-site safety plan. Can this plan be bound separately from the Technical Proposal?

Yes.

Grunley 4 4. L.14.3 is titled Past Performance, but the requirements are listed to respond to an approach to schedule management not past performance. Please clarify if the title needs to be changed or if the content should be related to past performance?

Your response should show your firm's track record of managing project schedules.

We do apologize for the confusion.

Grunley 5 With regard to the Key Personnel and Subcontractors section (L.14.2) of the RFP, please specify the positions for which resumes should be provided by the subcontractors (i.e., Project Manager, Foreman)?

The key personnel resumes for subcontractors are not set in stone, but should at a minimum include representatives from key trades as you deem necessary for successful completion of the project.

Grunley 6 For the References section (L.14.4) of the RFP, it indicates the inclusion of "three references/former clients. Include relevant project information . . . " Can you please clarify what project information needs to be included?

The reference information should include anything from the past project that you think is relevant to our selection process.

Grunley 7 The RFP indicates the provisions of Sections G, H, and K, but these sections are not specified in the documents. Can you please indicate or provide these sections?

Please accept our apologies for the confusion. The Sections in Exhibit A are as follows: Section G is Contract Administration; Section H is Special Contract

Requirements; and Section K is Representations & Warranties.

Grunley 8 The deadline for technical clarifications is stated in Section L.13.8 as June 3, 2016.

What does this mean?

Generally, all questions relating to the bid should be sent well in advance of the bid date to allow us reasonable time to respond. However, any significant technical concern identified during your review should be sent as soon as feasible.

Grunley 9 Please provide the HazMat report for this project. A HazMat report specific to this project was not prepared. Please follow the specifications for hazardous materials protocols. Areas with suspected lead based paint or ACM include: steel dunnage supporting cooling towers, original waterproofing under monumental stair ramps, pipe insulation, and the steel support structure at the Infinity Sculpture. OSHEM IH will come and perform testing upon request for suspected hazmat.

S002

Grunley 1

Per the note on sheet G1 01 we are to construct stairs fron 2nd floor terrace to 5th floor terrace in a planter. The note goes on to say demo and replace new trees and landscaping. Please provide a plant list of all items required to be replaced.

Contractor is to remove (8) crepe myrtle trees from (4) east side planters, and remove all other plantings present. SI will replace all plantings.

Office of Planning Design & Construction

PROJECT: NMNH Roof Repairs & Improvements, F16SOL10043

SI RFI Number Date Company Request for Information SI Response

Grunley 2

Please clarify if the FY2016 and FY2017 Funding Increment breakdowns on pages

12 and 13 of the RFP are to include costs for the base bid only or base bid and options?

Yearly increment break down should cover the base bid only.

Grunley 3 Please provide the correct proposal delivery address because page 16 of the RFP conflicts with the SF 1442.

Smithsonian Facilities/Capital Gallery West/600 Maryland Avenue SW/Suite

5001/Washington, DC 20024/ATTN: EVE ERRICKSON

Grunley 4 Please confirm that a bid guarantee is required per page 39 of the RFP. This currently conflicts with the SF 1442 checkbox.

A bid guarantee is required.

Grunley 5

Please provide the wage scale to be used for this solicitation as mentioned in the

RFP part L43.

The wage determination DC2 current as of May 28, 2016.

Grunley 6

Page 74 of the RFP states that the base bid work is to be complete by May 1, 2017.

Do you have an anticipated award date and revised completion date to be used in the technical proposal schedule?

Our current schedule lists anticipated award date by September 30, 2016; substantial completion for the project must be achieved by Sept 30, 2017. The May 1st deadline will be required for completion of the west terrace and the front entry. This is reflected in notes #8 and 9, page BB-G103.

Grunley 7

Please consider postponing the bid date 1 week to allow for sufficient subcontractor participation in the bid pricing and technical approach process required for this bid.

The bid due date is extended to June 9, 2016, 3 pm EST.

Grunley 8

Please confirm that Options 2, 3 & 5 of this bid will not be exercised prior to or without Option 4 as indicated per the RFP, page 14, Part C.3.

Correct. Options 2, 3, and 5 will not be exercised prior to, or without, Option 4.

S003

Grunley 1

Reference Sheet No.34 (OPT4-A108). Demolition Note 3 says to remove precast concrete pavers to be reinstalled and demo pedestals. Does this note refer to just the PCC Walkway Pavers (2000 SF) or all the 4th Floor Roof PCC Pavers (11,000

SF)?

The 4th floor roof PCC pavers (11,000sf) are the ones on pedestals (south and west sides of the building). These pedestals are to be demolished and new provided.

Remove and Reinstall all of these PCC pavers. The walkway PCC pavers (north and east sides of the building) are sitting on top of the Hydrogaurd without pedestals. If

PCC paver is cracked and requires replacement, demo and provide new. Otherwise, there is no work to the walkway PCC pavers.

Grunley 2

Reference Sheet No.34 (OPT4-A108). Key Note says to clean vertical brick face and stone coping of parapet wall. This divisional breakdown on the bid form does not indicate any masonry costs for this Option. Please revise the divisional breakdown form to include Masonry costs.

Please see attached.

Grunley 3

Please confirm that the contractor will be able to leave exhibit protection installed in space and / or closed to the public (especially when abatement work is being done) until all work is complete in locations indicated per drawings BB-A1-03 and

OP4-A4-01 or will all protection need to be removed at the end of every night's work?

1. OP4-A-401: Protection within all collections storage areas can remain throughout the duration of the work. Protection must be installed between the hours of 9am-

5pm for curatorial supervision. Work within collections storage areas may then take place during normal work hours.

2. OP4-A-401: Work within the director's elevator lobby must take place during off-hours, before 8:30am. Protection must be removed or moved to the side in a manner satisfactory to the COTR during business/office hours. See updated Note #16 on

Sheet OP4-A-108 (ATTACHED)

3. BB-A-103: All protection can remain in place. Protection must be installed between the hours of 9am-5pm for curatorial supervision. Work within the area can then take place during normal work hours.

Office of Planning Design & Construction

PROJECT: NMNH Roof Repairs & Improvements, F16SOL10043

SI RFI Number Date Company Request for Information SI Response

Grunley 4

Bid documents indicate plaster work on this project, but no specification section was provided. Please provide this specification section or confirm whether or not the plaster is 3-coat on metal lath or veneer plaster on gyp substrates.

Plaster in America on the Move is 3/4" on metal lath.

Grunley 5

Option 1 divisional breakdown on the bid form indicates that both Plumbing &

Electrical work are not applicable (NOT USED) to this Option, but the drawings indicate some work for these trades. Please revise the division breakdown for

Option 1 to include Plumbing and Electrical costs.

Please see attached.

Grunley 6

Option 4 divisional breakdown on the bid form indicates that Exterior

Improvement work is not applicable (NOT USED) to this Option, but there is landscaping work at the 2nd floor terrace planter needed in this option to accommodate the stair tower access. Please revise the division breakdown for

Option 4 to include Exterior Improvement costs.

Please see attached.

Grunley 7

Option 5 divisional breakdown on the bid form indicates that Electrical work is not applicable (NOT USED) to this Option, but the drawings indicate some work for this trades. Please revise the division breakdown for Option 5 to include Electrical costs.

Please see attached.

Grunley 8

For RFI response number #2 in Amendment 1 regarding the FY funding increment breakdown to include base bid only in lieu of base bid & options, can you please re-issue the bid form revising the following verbiage on the current bid form: "The total of FY 16 and FY 17 increments should equal the Roof Repairs and

Improvements Base and Options Cost Proposal Total (above)." to reflect the RFI response in Amendment 1.

Please see attached.

End of RFIs

F16SOL10043

EXHIBIT A

OPTION 1 COST PROPOSAL SUBMISSION FORM

OPTION 1: ADD: STAIR RAMP WATERPROOFING AND SNOW MELT PIPING REMOVAL

Roof Repairs and Improvements p/n 1303101 – OPTION 1

Quantity Unit of Measure

Subtotal

Div. 1 General Requirements 1 LS

Div. 2 Existing Conditions 1 LS $

HAZMAT

Div. 3 Concrete 1 LS $

Div. 4 Masonry 1 LS $

Div. 5 Metals 1 LS $

Div. 6 Wood, Plastics and Composites 1 LS $

Div. 7 Thermal and Moisture Protection 1 LS $

Div. 9 Finishes 1 LS $

Div. 11 Equipment – NOT USED

Div. 13 Special Construction 1 LS $

Div. 21 Fire Suppression – NOT USED

Div. 22 Plumbing $

Div. 23 HVAC – NOT USED

Div. 26 Electrical $

Div. 28 Electronic Safety & Security –

NOT USED

Div. 32 Exterior Improvements 1 LS $

As-built Drawings 1 LS $

SUBTOTAL 1 LS $

Overhead and Profit 1 LS $

Performance Bond 1 LS $

OPTION 1 COST PROPOSAL TOTAL –

p/n 1303101

OPTION 4 COST PROPOSAL SUBMISSION FORM

OPTION 4: ADD: WORK AT 4TH FLOOR ROOF/5TH FLOOR TERRACE, 5TH FLOOR ROOF,

AND PENTHOUSE ROOFS

Roof Repairs and Improvements p/n 1303101 – OPTION 4 COST

PROPOSAL

Subtotal

Div. 1 General Requirements 1 LS

Div. 2 Existing Conditions 1 LS $

HAZMAT

Div. 3 Concrete 1 LS $

Div. 4 Masonry $

Div. 5 Metals 1 LS $

Div. 6 Wood, Plastics and Composites 1 LS $

Div. 7 Thermal and Moisture Protection 1 LS $

Div. 9 Finishes 1 LS $

Div. 11 Equipment – NOT USED

Div. 13 Special Construction 1 LS $

Div. 21 Fire Suppression – NOT USED

Div. 22 Plumbing 1 LS $

Div. 23 HVAC 1 LS $

Div. 26 Electrical – NOT USED

Div. 28 Electronic Safety & Security 1 LS $

Div. 32 Exterior Improvements – $

As-built Drawings 1 LS $

SUBTOTAL 1 LS $

Overhead and Profit 1 LS $

Performance Bond 1 LS $

OPTION 4 COST PROPOSAL TOTAL –

OPTION 5 COST PROPOSAL SUBMISSION FORM

OPTION 5: ADD: ALL FIRE SUPPRESSION WORK

p/n 1303101 – OPTION 5

Subtotal

Div. 1 General Requirements 1 LS

Div. 2 Existing Conditions 1 LS $

HAZMAT

Div. 3 Concrete – NOT USED

Div. 4 Masonry – NOT USED

Div. 5 Metals 1 LS $

Div. 6 Wood, Plastics and Composites –

NOT USED

Div. 7 Thermal and Moisture Protection 1 LS $

Div. 9 Finishes – NOT USED

Div. 11 Equipment – NOT USED

Div. 13 Special Construction – NOT

USED

Div. 21 Fire Suppression 1 LS $

Div. 22 Plumbing – NOT USED

Div. 23 HVAC – NOT USED

Div. 26 Electrical $

Div. 28 Electronic Safety & Security 1 LS $

Div. 32 Exterior Improvements – NOT

USED

1 LS $

As-built Drawings 1 LS $

SUBTOTAL 1 LS $

Overhead and Profit 1 LS $

Performance Bond 1 LS $

OPTION 5 COST PROPOSAL TOTAL –

BASE AND OPTIONS COST PROPOSAL TOTAL –

Roof Repairs and Improvements p/n 1303101 (Must equal the total of the base plus all options totals. Express in Words and Figures)

B.3.2. Multi-year FY Funding Increments – Funding for this construction project will be spread over

Fiscal Years 2016 and 2017 (FY16 and FY17), therefore the cost proposal is required to reflect the division of costs over these two Fiscal Years. The construction project has been partially funded for FY16, and the remainder of the project will be funded on January 15, 2017 (or when FY17 federal funds become available). The Smithsonian has identified $6,000,000.00 to fund performance of the awarded contract for the first Fiscal Year (FY). Additional funding is anticipated. The Smithsonian Institution’s obligation under this contract beyond that amount is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Smithsonian Institution for any payment may arise for performance under this contract beyond $6,000,000 unless and until funds are made available to the Contracting Officer for performance and the Contractor receives notice of availability of funds, to be confirmed in writing by the Contracting Officer. The Contractor shall not be obligated to continue performance beyond the funds allocated under this contract. Offerors are reminded that they must include in their proposal a termination cost in the event that subsequent year funds are not appropriated. Smithsonian Institution will not be liable for any costs in excess of the termination cost

(cancellation charge).

The total of FY 16 and FY 17 increments should equal the Roof Repairs and Improvements Base and

Options Cost Proposal Total (above).

FY2016 FUNDING INCREMENT ($6M available):

General Requirements (approx. 5 months) $___________________________

Submittals & Shop Drawings $___________________________

Site Mobilization and Staging Prep $___________________________

Existing Conditions and Hazmat Removal $___________________________

Demolition $___________________________

Concrete & Masonry $___________________________

Metals, Wood, Plastics, Composites $___________________________

Thermal and Moisture Protection $___________________________

Protection of Collections and Furnishings $___________________________

Plumbing, Mechanical, Electrical $___________________________

SUBTOTAL $___________________________

OPTIONS – Offerors shall clearly and completely describe items exceeding the base bid proposed for FY2016 Funding Phase $___________________________

(Attach pages as necessary)

Termination Cost (Cancellation Charge) $___________________________

TOTAL-FY2016___________________________________________________$___________

(Express in Words and Figures)

FY2017 FUNDING INCREMENT: (assume remainder of funding available in Jan 2017) General Requirements $___________________________

Submittals & Shop Drawings $___________________________

Site Mobilization and Staging Prep $___________________________

Existing Conditions and Hazmat Removal $___________________________

Demolition $___________________________

Concrete & Masonry $___________________________

Metals, Wood, Plastics, Composites $___________________________

Thermal and Moisture Protection $___________________________

Finishes $___________________________

Equipment $___________________________

Protection of Collections and Furnishings $___________________________

Fire Suppression $___________________________

Plumbing $___________________________

Heating, Ventilating, and Air Conditioning $___________________________

Electrical and Lighting $___________________________

Electronic Safety and Security $___________________________

Unit Paving $___________________________

SUBTOTAL $___________________________

OPTIONS – Offerors shall clearly and completely describe items exceeding the base bid proposed for FY2017 Funding Phase

Termination Cost (Cancellation Charge) $___________________________

TOTAL-FY2017___________________________________________________$___________

B.4. Options: The option shall include all related costs (including but not limited to supervision, labor, materials, coordination, overhead, profit, and bonds). The Contractor shall hold the Option price for a period of ninety (90) calendar days from the date of award. Please see p/n 1300103 Specifications Volume

1, Section 010000.

B.4.1 OPTION 1 (ADD) – STAIR RAMP WATERPROOFING & SNOW MELT PIPING REMOVAL

B.4.2 OPTION 2 (ADD) – FALL PROTECTION WORK AT 4TH FLOOR ROOF/FIFTH FLOOR TERRACE AND FIFTH FLOOR ROOF

B.4.3 OPTION 3 (ADD) – FALL PROTECTION WORK AT PENTHOUSE ROOFS,

B.4.4 OPTION 4 (ADD) WORK AT 4TH FLOOR ROOF/5TH FLOOR TERRACE, 5TH FLOOR ROOF, AND PENTHOUSE ROOFS

B.4.5 OPTION 5(ADD) – ALL FIRE SUPPRESSION WORK