20030724J1Elect.doc

RFP Solicitation F05604-03-R-0011

Electric Utilities Privatization

F.E. Warren AFB WY

Draft Competitive RFP Template 12/99 Air Force Utilities Privatization

Attachment J1

F.E. Warren AFB Electric Distribution System

Table of Contents iF.E. Warren AFB Electric Distribution System

J1 F.E. Warren AFB Electric Distribution System J1.1 F.E. Warren AFB Overview J1.2 Electric Distribution System Description J1.2.1 Electric Distribution System Fixed Equipment Inventory J1.2.1.1 Description J1.2.1.2 Inventory J1.2.2 Electric Distribution System Non-Fixed Equipment and Specialized Tools J1.2.3 Electric Distribution System Manuals, Drawings, and Records J1.3 Specific Service Requirements J1.4 Current Service Arrangement J1.5 Secondary Metering J1.5.1 Existing Secondary Meters J1.5.2 Required New Secondary Meters J1.6 Monthly Submittals J1.7 Energy Saving Projects J1.8 Service Area J1.9 Off-Installation Sites J1.10 Specific Transition Requirements J1.11 Government Recognized System Deficiencies

List of Tables

3Fixed Inventory

Spare Parts Specialized Vehicles and Tools Manuals, Drawings, and Records Existing Secondary Meters New Secondary Meters Service Connections and Disconnections System Deficiencies

J1 F.E. Warren AFB Electric Distribution System

J1.1 F.E. Warren AFB Overview

F.E. Warren AFB is located on the western edge of the City of Cheyenne, in southeastern Laramie County, Wyoming. The Base contributes significantly to the local and regional economy. F.E. Warren is not only one of the largest single employers within the Cheyenne area, but also one of the major employers in Wyoming. In FY 2000 the Base infused over $242 million into the local economies.

The 90th Space Wing is the host unit at F.E. Warren AFB and provides Base and logistic support to approximately 200 missile sites and 20 missile alert facilities at various locations in the states of Wyoming, Colorado, and Nebraska. The 37th Helicopter Flight, with approximately six UH-1N helicopters, is the only flying activity on the Base. Major tenants at F.E. Warren AFB include;

· 153h Command and Control Squadron,

· 790th Security Forces Squadron,

· 37th Helicopter Flight, Naval Reserve

· Defense Investigative Service,

· Air Force Office of Special Investigations,

· Civil Air Patrol, Defense Logistics Agency,

· B Flight of the 367th Air Force Reserve Officer Training Corps.

F. E. Warren AFB occupies approximately 5,866 acres and contains approximately 800 buildings with a total of 4.41 million square feet. Facilities at the Base include 13 helipads, associated ramp areas, industrial facilities, administrative offices, community facilities, hospital and other medical facilities, dormitories and housing areas, recreational facilities and open space, and undeveloped land. Major base facilities include:

· 29 Administrative facilities.

· 12 Mission facilities.

· 4 Medical facilities.

· 831 Military Family Housing units.

· 14 Dormitory buildings containing 780 units.

· 8 Visitor Quarters containing 63 units.

· 3 Temporary Lodging facilities containing 38 units.

· 15 Outdoor Recreation facilities.

· 33 Community facilities.

The Base has a total resident and non-resident population of approximately 6,573. This includes:

· 3,628 Active Duty Military.

· 705 Appropriated and Nonappropriated Fund Civilians.

· 1,215 Dependents living on base.

· 1,025 Dependents living off base.

The 2000 Update to the General Plan for F. E. Warren AFB indicates that no major mission changes or population fluctuations are anticipated in the foreseeable future. Future development at the Base is aimed at modernizing facilities through the selective renovation of existing structures, demolition and redevelopment of existing sites, and consolidation of like functions, where possible. As redevelopment occurs, older buildings will be replaced with modern facilities designed to more efficiently utilize utility systems.

J1.2 Electric Distribution System Description

J1.2.1 Electric Distribution System Fixed Equipment Inventory

The F.E. Warren AFB electric distribution system consists of all appurtenances physically connected to the distribution system from the point in which the distribution system enters the Installation and Government ownership currently starts to the point of demarcation, defined by the Right of Way. The system may include, but is not limited to, transformers, circuits, protective devices, utility poles, ductbanks, switches, street lighting fixtures, parking lot lighting fixtures, and other ancillary fixed equipment. The actual inventory of items sold will be in the bill of sale at the time the system is transferred. The following description and inventory is included to provide the Contractor with a general understanding of the size and configuration of the distribution system. The Government makes no representation that the inventory is accurate. The Contractor shall base its proposal on site inspections, information in the technical library, other pertinent information, and to a lesser degree the following description and inventory. Under no circumstances shall the Contractor be entitled to any service charge adjustments based on the accuracy of the following description and inventory.

Specifically excluded from the electric distribution system privatization are:

· 115 kV ring bus, including the 115 kV SF6 circuit breakers, control building, substation yard, and fence

· Helipad lighting

· All electrical distribution circuits and electrical components within the Weapons Storage Area (WSA)

· All electrical distribution circuits and electrical components within the 153 CACS fenced compound

· Existing Cheyenne Light and Power-owned circuits and components serving the Firing Range, Stable Facilities, back gate, and antenna facility.

· Transformer housed in bldg 310 that feeds the base command post.

J1.2.1.1 Description

F. E. Warren AFB receives approximately 35 percent of its electrical supply from Western Area Power Administration (WAPA) and approximately 65 percent from Rocky Mountain Generation Company (RMGC). In addition, Cheyenne Light, Fuel and Power (CLF&P) supplies a small amount of power to a few remote facilities such as the back gate, stables, and antenna facility.

Both WAPA and RMGC supply power to the Base through a WAPA-owned 115-kilovolt (kV) transmission line into the Base-owned substation. The substation, operated by WAPA, contains a 115 kV ring bus with SF6 circuit breakers. The 115 kV ring bus feeds two 115 - 13.8 kV transformers that power F.E Warren AFB. The 115 – 13.8 kV transformers feed 13.8 kV metalclad switchgear. The metalclad switchgear includes two main circuit breakers, a tie circuit breaker, and two feeder circuit breakers to the base distribution system.

The electrical distribution system consists of three-phase, three-wire line rated at 15 kV. The distribution system includes both overhead and underground distribution circuits. The system also includes three-phase transformers ranging from 45 to 1,500 kilovolt amperes (kVA), single-phase transformers ranging from 10 to 100 kVA, utility poles, switches (2-, 3-, and 4-way), utility vaults, and streetlight fixtures. Approximately 10 percent of the electrical distribution system is located in the Military Family Housing areas.

In the event of a problem with one of the substation transformers, the entire Base distribution system can be fed by the remaining transformer. WAPA would accomplish this by closing the manual tie breaker between the two sections of 13.8 kV bus in the substation switchgear.

The two feeders from the substation supply Switch Station 1400, which has main-tie-main switches and five fused switches. The five switches supply distribution circuits of which two are express feeders to Switch Station 295. Switch Station 295 has main-tie-main switches and five fused switches. Four switches supply distribution circuits, one switch is a spare. The positioning of switches throughout the distribution system in most cases provides backup from one circuit to another. Mission-critical facilities, such as the Weapons Storage Area (WSA), have diesel generators for backup power to critical loads in addition to feeds from other circuits.

J1.2.1.2 Inventory

Table 1 provides a general listing of the major electric distribution system fixed assets for the F.E. Warren AFB electric distribution system included in the sale.

Table 1

Fixed Inventory

Electric Distribution System F.E. Warren AFB

Substations

Grounding Grid

Lightning Arrestors

Concrete Foundations

Switch Station 1400

Grounding Grid

Crushed Gravel

Chain Link Fence

Concrete Foundations

Switch Station 295

Grounding Grid

Crushed Gravel

Chain Link Fence

Concrete Foundations

Secondary *

Overhead

Concrete Pads, estimate 12 SF per pad-mount transformer

Utility Poles

Pole Ground, estimate ground every 4 poles

Guy and anchor, estimate guy every 10 poles

Switches

Concrete Pad Vault, estimate 1 pad with vault below per pad-mount switch

Utility Vaults

Lighting

Meters

Meters assume mid-design life

Notes:

For lighting, some fixtures mounted on power poles, parking lot lights 2 fixtures per pole.

4 parallel 500 kcm per phase for 1000 KVA transformer

3 parallel 500 kcm per phase for 750 KVA transformer

3 parallel 250 kcm per phase for 500 KVA transformer

3 parallel 500 kcm per phase for 300 KVA transformer

3 parallel 250 kcm per phase for 225 KVA transformer

2 parallel 250 kcm per phase for 150 KVA transformer

1 500 kcm per phase for 112 KVA transformer

1 250 kcm per phase for 75 KVA transformer

J1.2.2 Electric Distribution System Non-Fixed Equipment and Specialized Tools

Table 2 lists other ancillary equipment (spare parts) and Table 3 lists specialized vehicles and tools included in the purchase. Offerors shall field verify all equipment, vehicles, and tools prior to submitting a bid. Offerors shall make their own determination of the adequacy of all equipment, vehicles, and tools.

Table 2

Spare Parts

Electric Distribution System F.E. Warren AFB

No spare parts are included with the system to be privatized.

Table 3

Specialized Vehicles and Tools

Electric Distribution System F.E. Warren AFB

There are no specialized vehicles or tools included with the system to be privatized

J1.2.3 Electric Distribution System Manuals, Drawings, and Records

Table 4 lists the manuals, drawings, and records that will be transferred with the system.

Table 4

Manuals, Drawings, and Records

Electric Distribution System F.E. Warren AFB

J1.3 Specific Service Requirements

The service requirements for the F.E. Warren AFB electric distribution system are as defined in the Section C, Description/Specifications/Work Statement. The following requirements are specific to the F.E. Warren AFB electric distribution system and are in addition to those found in Section C. If there is a conflict between requirements described below and Section C, the requirements listed below take precedence over those found in Section C.

· Contractor shall coordinate with WAPA for access, operation, maintenance, and repair of equipment within the 115 - 13.8 kV substation fence. For example, isolation of the 115 – 13.8 kV transformers for repair or maintenance will require WAPA to operate 115 kV ring bus circuit breakers . See Point of Demarcation established in Exhibit B of the Right of Way.

· Contractor shall enter into an agreement with WAPA that defines operational and maintenance responsibilities for protective equipment associated with the two 115-13.8kV transformers, including but not limited to determination of appropriate relay settings.

· For all privatized lighting fixtures, operations and maintenance of lighting fixtures includes the purchase and replacement of lighting elements and the removal and disposal of replaced lighting elements.

· All electric meters installed by the Contractor shall include demand registers unless otherwise agreed to by both parties.

· The Contractor shall provide monthly meter reading reports IAW paragraph J1.6. The Contractor shall keep a meter book(s) and record monthly consumption and demand (if applicable) for each meter being read. The Contractor shall coordinate with the Government to determine the format of the meter books to be submitted.

· When new meters are installed, to include meters installed for temporary service connections, the Contractor shall include with the meter reading report a separate report identifying the new meters installed during the prior month. The Contractor shall coordinate with the Government to determine the format of the report to be submitted.

· The Contractor shall coordinate any changes to the street lights or security lights that may effect blackout procedures during government operations (C9.8) with the F.E. Warren AFB Civil Engineer.

· The Contractor is responsible for all supporting utilities that may be required to own, operate and maintain the utility system being privatized. For example, electricity is needed to operate wastewater lift station pumps. Supporting utilities are defined as the supply of electricity, natural gas, water, or wastewater collection and any infrastructure or materials necessary to connect to the supply of electricity, natural gas, water, or wastewater collection. The Contractor shall coordinate with the F.E. Warren AFB Civil Engineer and the Contracting Officer for any supporting utilities to be provided by the Government.

· The Contractor shall enter into a Memorandum of Understanding (MOU) with the F.E. Warren AFB Fire Department for fire protection of all facilities included in the purchase of the utility system. The MOU shall be completed during the transition period and a copy provided to the Contracting Officer.

· IAW Paragraph C.9.8, Exercises and Crisis Situations Requiring Utility Support, the Contractor shall provide support as directed by F.E. Warren AFB Civil Engineer Control Center for exercises and crisis situations.

J1.4 Current Service Arrangement

F.E. Warren AFB receives power from the Western Area Power Administration (WAPA) and Rocky Mountain Generation Company (RMGC) .

Annual energy consumption at F.E. Warren AFB in 2002 was approximately 46.2 million kilowatt-hours (kWh). Maximum energy consumption of 4,167,000 kWh occurred in December, minimum energy consumption of 3,546,003 kWh occurred in September. The peak demand for the year was 7344 kilo-watts (kW) which occurred in July, the lowest peak demand was 6165 kW which occurred in November.

J1.5 Secondary Metering

J1.5.1 Existing Secondary Meters

Table 5 provides a listing of the existing (at the time of contract award) secondary meters that will be transferred to the Contractor. The Contractor shall provide meter readings for all secondary meters IAW Paragraph C.3 and J1.6 below.

Table 5

Existing Secondary Meters

Electric Distribution System F.E. Warren AFB

J1.5.2 Required New Secondary Meters

The Contractor shall install and calibrate new secondary meters as listed in Table 6. New secondary meters shall be installed IAW Paragraph C.13, Transition Plan. After installation, the Contractor shall maintain and read these meters IAW Paragraphs C.3 and J1.6 below.

Table 6

New Secondary Meters

Electric Distribution System F.E. Warren AFB

J1.6 Monthly Submittals

The Contractor shall provide the Government monthly submittals for the following:

1. Invoice (IAW G.2). The Contractor’s monthly invoice shall be presented in a format proposed by the Contractor and accepted by the Contracting Officer. Invoices shall be submitted by the 25th of each month for the previous month. Invoices shall be submitted to:

Name: 90 CES/CERF

Address: 300 Vesle Dr, Cheyenne, WY 82005 Phone number: TBD

2. Outage Report. (Submittal 13) The Contractor’s monthly outage report will be prepared in the format proposed by the Contractor and accepted by the Contracting Officer. Outage reports shall be submitted by the 25th of each month for the previous month. Outage reports shall be submitted to:

Name: 90 CES/CEOE

Address: 300 Vesle Dr, Cheyenne, WY 82005 Phone number: TBD

3. Meter Reading Report. (Submittal 14) The monthly meter reading report shall show the current and previous month readings for all secondary meters. The Contractor’s monthly meter reading report will be prepared in the format proposed by the Contractor and accepted by the Contracting Officer. Meter reading reports shall be submitted by the 15th of each month for the previous month. Meter reading reports shall be submitted to:

Name: 90 CES/CEOE

Address: 300 Vesle Dr, Cheyenne, WY 82005 Phone number: TBD

4. System Efficiency Report. (Submittal 15) IAW Paragraph C.3, the Contractor shall submit a system efficiency report in a format proposed by the Contractor and accepted by the Contracting Officer. System efficiency reports shall be submitted by the 25th of each month for the previous month. System efficiency reports shall be submitted to:

Name: 90 CES/CEOE

Address: 300 Vesle Dr, Cheyenne, WY 82005 Phone number: TBD J1.7 Energy Saving Projects

IAW Paragraph C.3, Requirement, the following projects have been implemented on the distribution system by the Government for energy conservation purposes.

· There are no energy savings projects associated with the system to be privatized.

J1.8 Service Area

IAW Paragraph C.4, Service Area, the service area is defined as all areas within the main base boundaries.

J1.9 Off-Installation Sites

No off-installation sites are included in the sale of the F.E. Warren AFB electric distribution system.

J1.10 Specific Transition Requirements

IAW Paragraph C.13, Transition Plan, Table 7 provides a listing of service connections and disconnections required upon transfer.

Table 7

Service Connections and Disconnections

Electric Distribution System F.E. Warren AFB

There are no service connections or disconnections required for the system to be privatized.

J1.11 Government Recognized System Deficiencies

Table 8 provides a listing of system improvements that the Government has planned. The Government recognizes these improvement projects as representing current deficiencies associated with the F.E. Warren AFB electric distribution system. If the system is sold, the Government will not accomplish these planned improvements. The Contractor shall make a determination as to its actual need to accomplish and the timing of any and all such planned improvements. Capital upgrade projects shall be proposed through the Capital Upgrades and Renewal and Replacement Plan process and will be recovered through Schedule L-3. Renewal and Replacement projects will be recovered through Sub-CLIN AB.

These projects are not mandated for implementation and the Offerer will make its own determination as to the need and timing of any improvements.

Table 8

System Deficiencies

Electric Distribution System F.E. Warren AFB

None

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