Exhibit Q: SAP SuccessFactors Requirement Baseline

RFP HHS0017150 HRPTLLS Exhibit Q

Requirement ID Requirement Process Requirement Name Requirement Description

RAH-SYS-1 Baseline Requirements

Current Customization

Contractor must collaborate with the applicable software vendor to support, maintain, and configure the current Recruiting and Hiring system to ensure the Agencies’ recruiting and hiring system functionality contains the customizations currently in place and with minimal to no disruptions in service.

RAH-SYS-2 Baseline Requirements

System and Software Updates

Ensure system and software updates and fixes are applied timely, with minimal to no disruptions in service, and work tickets are submitted to applicable software support vendor or CAPPS ASP for system issues.

RAH-SYS-3 Baseline Requirements

Enhancement Capability Notification

Notify designated Agencies’ HR of functionality and system enhancement capabilities.

RAH-SYS-4 Baseline Requirements

Texas Position Classification Plan Compliance

Ensure system functionality complies with the State of Texas Position Classification Plan, specifically the Position Classification Act found in Texas Government Code, Chapter 654.

RAH-SYS-5 Baseline Requirements

Accessibility Compliance

Ensure system compliance with all accessibility standards, including Section 508 of the Americans with Disability Act

RAH-SYS-6 Baseline Requirements

Job Requisition Information Population

Ensure the system has the ability to populate required information from position data when a new job requisition is created.

RAH-SYS-7 Baseline Requirements

Classification Title Capture

Ensure the system has the ability to capture the classification title associated with a job requisition.

RAH-SYS-8 Baseline Requirements

Applicant Onboarding Document Links

Ensure the system has the ability to provide Agency-specific links to onboarding documents for applicants.

RAH-SYS-9 Baseline Requirements

HR/Recruiters Onboarding Document Links

Ensure the system has the ability to provide Agency-specific links to onboarding documents for HR/recruiters.

RAH-SYS-10 Baseline Requirements

Job Requisition Creation

Ensure the system has the ability to create a job requisition and includes the ability to select the posting duration from available options as defined by Agencies’

HR.

Requirement ID Requirement Process Requirement Name Requirement Description

RAH-SYS-11 Baseline Requirements

Secure Agency Job Website Job Postings

Ensure that job requisitions/postings are posted to a secure Agency job website as determined by HHS.

RAH-SYS-12 Baseline Requirements

Agency Job Website Postings

Ensure that job postings are published to the Agency job website as soon as the job requisition has been fully approved.

RAH-SYS-13 Baseline Requirements

Agency Job Website Posting Removal

Ensure that job postings are removed from the Agency job website as soon as the closing date has been reached.

Applications cannot be accepted after the job posting has closed.

RAH-SYS-14 Baseline Requirements

Agency Job Posting Website Posting Requests

Ensure that at any time, the Agency may request a job posting to be added or removed from Agency job website.

RAH-SYS-15 Baseline Requirements

Job Requisition Compliance

Ensure the system has the ability to create a job requisition that complies with the respective Agencies’ HR policy regarding posting audience and posting duration.

RAH-SYS-16 Baseline Requirements

Job Requisition/Posting Indicators

Ensure that based on Agencies’ HR, a job requisition/posting includes at a minimum the following indicators:

a. Job posting audience

b. Job Category

c. FLSA Status

d. Agency hiring

e. Department

f. Business Unit

g. Job Title

h. Job posting identifier/requisition number

i. Full Time/Part Time indicator

j. Job location address as well as alternate job location

k. Regular or Temporary job

l. Job contact information including telephone and email address (only visible to Staffing Coordinator/Hiring Authority/designated HR - not visible to applicants)

Requirement ID Requirement Process Requirement Name Requirement Description

m. State salary group including schedule and grade

n. State salary range from state salary schedule by grade

o. Shift

p. Job posting closing date

q. Travel requirements

r. Military Occupational Specialty

Code (MOS code)

RAH-SYS-17 Baseline Requirements

Job Posting Text Sections

Ensure a job posting can be created with the following unlimited text sections:

a. Job Description

b. Essential Job Functions

c. Job Knowledge, Skills and Abilities

(KSA)

d. Registration, Certification, or

Licensure Requirements

e. Initial Selection Criteria

f. I-9 requirements

g. Additional Miscellaneous

Information text area

RAH-SYS-18 Baseline Requirements

Job Requisition Creation Security Role

Ensure a Hiring Authority is able to create a job requisition based on security role.

RAH-SYS-19 Baseline Requirements

In Progress Job Requisition Draft

Ensure a Hiring Authority has the ability to save a job requisition in progress as draft.

RAH-SYS-20 Baseline Requirements

Job Requisition Duplication

Ensure a Hiring Authority must have the ability to automatically duplicate a new job requisition from a closed job requisition.

RAH-SYS-21 Baseline Requirements

Job Requisitions with Multiple Positions

Ensure the system has the ability to associate multiple positions to one requisition.

RAH-SYS-22 Baseline Requirements

Internal Candidates Only Job Posting

Ensure the system has the ability to designate a job posting for internal candidates only.

Requirement ID Requirement Process Requirement Name Requirement Description

RAH-SYS-23 Baseline Requirements

Required Background Check

Ensure the system has the ability to designate the background checks required for the position.

RAH-SYS-24 Baseline Requirements

Social Media Sharing

Ensure the system has the ability to share Agency targeted job posting on social media job sites.

RAH-SYS-25 Baseline Requirements

Job Requisition Workflow Tracking

Ensure the system has the ability to track workflow (status of approval at each stage of hierarchy) to approvers of the job requisition.

RAH-SYS-26 Baseline Requirements

Job Posting Close Date Extension

Ensure the system has the ability to extend a job posting 'Close Date'.

RAH-SYS-27 Baseline Requirements

Job Requisition Cancellation Reason

Ensure the system has the ability to capture the reason for cancellation associated with a job requisition.

RAH-SYS-28 Baseline Requirements

Job Requisition Approval Comment Tracking

Ensure the system has the ability to track approval comments in the job requisition.

RAH-SYS-29 Baseline Requirements

Job Requisition Denial Comment Tracking

Ensure the system has the ability to track denial comments in the job requisition.

RAH-SYS-30 Baseline Requirements

Denied Job Requisition Resubmission

Ensure the system has the ability for Hiring Authority to resubmit a denied job requisition.

RAH-SYS-31 Baseline Requirements

Job Requisition Routing

Ensure the system has the ability to re-route job requisition.

RAH-SYS-32 Baseline Requirements

Job Requisition Creation

Ensure the system has the ability for an HR Hiring Specialist and Non-HR Recruit to create a job requisition.

RAH-SYS-33 Baseline Requirements

Muli-Vacancy Job Requisition Creation

Ensure the system has the ability to create a single job requisition to fill multiple vacancies for the same classification code.

RAH-SYS-34 Baseline Requirements

Position Functional Title Capture

Ensure the system has the ability to capture the functional title associated with a position.

RAH-SYS-35 Baseline Requirements

Job Requisition Telecommuting Status Selection

Ensure the system has the ability to select telecommuting status on the job requisition.

RAH-SYS-36 Baseline Requirements

Hourly Wage Display

Ensure the system has the ability to display the hourly wage for hourly positions.

Requirement ID Requirement Process Requirement Name Requirement Description

RAH-SYS-37 Baseline Requirements

Job Posting Professional Category Display

Ensure the system has the ability to display online job postings by professional category.

RAH-SYS-38 Baseline Requirements

Similar Job Recommendations

Ensure the system has the ability to display a list of similar jobs for applicant to review.

RAH-SYS-39 Baseline Requirements

Due Diligence Configuration Management

Ensure the system has the ability for an administrator to add and delete due diligence checks/setups.

RAH-SYS-40 Baseline Requirements

Applicant Special Accommodation Indicator

Ensure the system has the ability to capture if applicant requires special accommodation.

RAH-SYS-41 Baseline Requirements

Manual Salary Range Entry

Ensure the system has the ability for the Hiring Authority to manually enter a ‘posted’ salary range that falls within the established SAO salary plan/grade for the applicable position.

RAH-SYS-42 Baseline Requirements

Salary Plan and Group Display

Ensure the system has the ability to display salary plan/salary group of the position on the job posting.

RAH-SYS-43 Baseline Requirements

Job Requisition Approval Level Enforcement

Ensure the system has the ability to account for all required approval level(s) for the job requisition as directed by the Agencies’ HR

RAH-SYS-44 Baseline Requirements

Second-Level Manager Requisition Modification

Ensure the system has the ability to allow changes (made by the second-level manager) to the job requisition sent and approved by the recruiter/HR.

RAH-SYS-45 Baseline Requirements

Job Requisition Change Audit Trail

Ensure any changes to job requisition by reviewers are captured in the audit trail.

RAH-SYS-46 Baseline Requirements

Job Requisition Change Notifications

Ensure the system sends notification of changes made to the job requisition to the manager initiating the job requisition.

RAH-SYS-47 Baseline Requirements

Vacancy Count Designation

Ensure the system has the ability to designate the number of vacancies associated with a job requisition/posting

RAH-SYS-48 Baseline Requirements

Position Shift and Hours Entry

Ensure the system allows for the ability to enter the shift/hours associated with a position.

RAH-SYS-49 Baseline Requirements

Job Posting Email Distribution

Ensure the system allows for the ability to email job postings from the system.

Requirement ID Requirement Process Requirement Name Requirement Description

RAH-SYS-50 Baseline Requirements

Job Posting Close Date Extension

Ensure the system allows for the ability to extend the closing date associated with a job posting.

RAH-SYS-51 Baseline Requirements

Applicant Name Search Visibility

Ensure the system allows for the ability to view the applicant's name in the search results.

RAH-SYS-52 Baseline Requirements

Second-Level Manager Requisition Visibility

Ensure the system allows for the ability for second-level manager to view all information related to their first-level managers' job requisitions.

RAH-SYS-53 Baseline Requirements

Hiring Authority Requisition Visibility

Ensure the system allows for the ability for Hiring Authority to view information on their job requisitions in all statuses.

RAH-SYS-54 Baseline Requirements

Hiring Authority Approval Visibility

Ensure the system allows for the ability for the Hiring Authority to view job requisition approvals for their assigned requisitions only.

RAH-SYS-55 Baseline Requirements

Job Posting Close Date Calculation

Ensure the system allows for the ability to display the job posting 'Close Date' based on the specified duration once the job posting is opened.

RAH-SYS-56 Baseline Requirements

Job Requisition Approval and Job Posting Opening Notification

Ensure the system allows for the ability to notify the Hiring Authority that the job requisition is approved, and the job posting is open.

RAH-SYS-57 Baseline Requirements

Approval Notification Timestamp Tracking

Ensure the system allows for the ability to record the date and time a notification was sent to a Hiring Authority to notify them that the job requisition is approved and the job posting is open.

RAH-SYS-58 Baseline Requirements

Applicant Status History Tracking

Ensure the system has the ability to maintain a history of the status and activities and the associated dates these occurred for each applicant.

RAH-SYS-59 Baseline Requirements

Job Requisition Document Attachments

The system must allow the ability to attach documents to job requisition.

RAH-SYS-60 Baseline Requirements

Applicant Profile Document Attachments

The system must allow the ability to attach documents to the applicant’s profile and application submission.

RAH-SYS-61 Baseline Requirements

Interview Question Printing

The system must have the ability to allow the Hiring Authority or designated HR

Requirement ID Requirement Process Requirement Name Requirement Description staff to print interview questions attached to a job requisition.

RAH-SYS-62 Baseline Requirements

Military Separation Code Capture

The system must have the ability to capture and maintain military separation code.

RAH-SYS-63 Baseline Requirements

Electronic Requisition Support Documentation

The system must have the ability for HR staff to access documentation to support the job requisition and selection process in an electronic format in the system.

RAH-SYS-64 Baseline Requirements

Scanned Application Storage

The system must have the ability to store scanned applications.

RAH-SYS-65 Baseline Requirements

Historical Applicant Data Retention

The system must have the ability to store historical applicant data.

RAH-SYS-66 Baseline Requirements

System-Generated Applicant Identifier

The system must have the ability to assign a unique system-generated applicant ID.

RAH-SYS-67 Baseline Requirements

Online Interview Scheduling

The system must have the ability to schedule interviews on-line.

RAH-SYS-68 Baseline Requirements

Interview Location Specification

The system must have the ability to specify the interview location.

RAH-SYS-69 Baseline Requirements

Interview Contact Information Capture

The system must have the ability to specify interviewer/designee contact information.

RAH-SYS-70 Baseline Requirements

Offer Letter Generation

The system must have the ability to generate an offer confirmation letter, using an Agency approved predefined template.

RAH-SYS-71 Baseline Requirements

Applicant Count Visibility

The system must allow the ability to view the number of applicants on a requisition.

RAH-SYS-72 Baseline Requirements

Bulk Applicant Action Selection

The system must allow the ability to perform a 'Select All' or 'Deselect All' to take action on all applicants listed on a job requisition.

RAH-SYS-73 Baseline Requirements

Complete Applicant List Visibility

The system must allow the ability to view a complete list of applicants who applied for the job, even if the applicants were disqualified as a result of the assessment.

Requirement ID Requirement Process Requirement Name Requirement Description

RAH-SYS-74 Baseline Requirements

Automatic Applicant Status Update – Not Selected

The system must allow the ability to auto-populate applicants' status with 'Not Selected' once job requisition status is changed to ‘Filled’ except for those applicants already disqualified.

RAH-SYS-75 Baseline Requirements

Automatic Applicant Status Update – Cancelled

The system must allow the ability to auto-populate applicants' status with ’Cancelled’ once job requisition status is changed to cancelled except for those applicants already disqualified.

RAH-SYS-76 Baseline Requirements

Applicant Non-Selection Reason Capture

The system must allow the ability to capture reason that applicant was not selected.

RAH-SYS-77 Baseline Requirements

Requisition and Applicant Field Auditing

The system must provide field audit capability on both the job requisition and applicant data.

RAH-SYS-78 Baseline Requirements

Job Requisition Audit History

The system must provide the ability to track the audit history of the job requisition/posting.

RAH-SYS-79 Baseline Requirements

Applicant-to- Employee ID Linkage

The system must have the ability to maintain the link between the applicant ID and employee ID when an employee is hired.

RAH-SYS-80 Baseline Requirements

Applicant Education Filtering

The system must have the ability to filter applicants based on the highest level of education.

RAH-SYS-81 Baseline Requirements

Applicant Experience Search

The system must have the ability to search applicants based on past experience.

RAH-SYS-82 Baseline Requirements

Applicant Travel Preference Filtering

The system must have the ability to sort and filter applicants based on the percent of travel, if “willing to travel” is an indicator.

RAH-SYS-83 Baseline Requirements

Applicant Language Search

The system must have the ability to search applicants based on languages spoken.

RAH-SYS-84 Baseline Requirements

Applicant License and Certification Search

The system must have the ability to search applicants based on the license or certification.

RAH-SYS-85 Baseline Requirements

Applicant Name Search

The system must have the ability to search applicants by the applicant’s full name.

Requirement ID Requirement Process Requirement Name Requirement Description

RAH-SYS-86 Baseline Requirements

Applicant Type Search

The system must have the ability to search by the applicant type (internal/external).

RAH-SYS-87 Baseline Requirements

Application Status Search

The system must have the ability to ability to search by the application status.

RAH-SYS-88 Baseline Requirements

Hiring Authority Requisition Search

The system must have the ability to search job requisitions by Hiring Authority.

RAH-SYS-89 Baseline Requirements

Position Title Requisition Search

The system must allow the ability to search job requisitions by position title.

RAH-SYS-90 Baseline Requirements

Application Data Export

Has the ability to export application data in a structure readable layout for electronic distribution.

RAH-SYS-91 Baseline Requirements

Job Title Posting Search

The system must allow the ability to search job requisition/posting by Job Title.

RAH-SYS-92 Baseline Requirements

Job Posting ID Search

The system must allow the ability to search job requisition/posting by Job Posting ID.

RAH-SYS-93 Baseline Requirements

Position-Based Requisition and Posting Search

The system must allow the ability to search job requisition/posting by Position.

RAH-SYS-94 Baseline Requirements

Business Unit Requisition and Posting Search

Ensure the system has the ability to search job requisition/posting by Business Unit.

RAH-SYS-95 Baseline Requirements

Job Code Requisition and Posting Search

Ensure the system has the ability to search job requisition/posting by Job Code.

RAH-SYS-96 Baseline Requirements

Agency Requisition and Posting Search

Ensure the system has the ability to search job requisition/posting by Agency.

RAH-SYS-97 Baseline Requirements

Geographic Location Requisition and Posting Search

Ensure the system has the ability to search job requisition/posting by Geographic Location.

RAH-SYS-98 Baseline Requirements

Facility Name Requisition and Posting Search

Ensure the system has the ability to search job requisition/posting by Facility Name.

RAH-SYS-99 Baseline Requirements

Applicant Saved Job Searches

Ensure the system has the ability to save job searches by applicant.

Requirement ID Requirement Process Requirement Name Requirement Description

RAH-SYS-100 Baseline Requirements

Applicant Job Search Management

Ensure the system has the ability to edit/delete job searches by applicant.

RAH-SYS-101 Baseline Requirements

Configurable Online Applicant Assessments

Ensure the system has the ability to allow the Hiring Authority to configure and define an applicant online assessment if required.

RAH-SYS-102 Baseline Requirements

Assessment Scoring Method Definition

Ensure the system has the ability for an online assessment to be established to assign a score or a pass/fail.

RAH-SYS-103 Baseline Requirements

Online Assessment Response Submission

Ensure the system has the ability to allow an applicant to submit answers as part of an online assessment during the online application process.

RAH-SYS-104 Baseline Requirements

Assessment Question and Response Review

Ensure the system has the ability to display the questions and submitted answers to the online assessment and allow the applicant to update the assessment answers prior to submission.

RAH-SYS-105 Baseline Requirements

Assessment Electronic Signature Capture

Ensure the system has the ability to allow and require the applicant to e-sign the assessment and verify date of submission.

RAH-SYS-106 Baseline Requirements

Prescreening Disqualification Automation

Ensure the system has the ability to move the application to 'Not Selected' status if the applicant does not qualify based on the prescreening assessment

RAH-SYS-107 Baseline Requirements

Assessment Question Management

Ensure the system has the ability to define/add assessment questions.

RAH-SYS-108 Baseline Requirements

Multiple Correct Answer Support

Ensure the system has the ability to indicate multiple correct answers to a multiple-choice screening question.

RAH-SYS-109 Baseline Requirements

Assessment Criteria Weighting

Ensure the system has the ability to capture weight for each of the assessment criteria.

RAH-SYS-110 Baseline Requirements

Assessment Criteria Point Allocation

Ensure the system has the ability to capture points for each of the assessment criteria.

RAH-SYS-111 Baseline Requirements

Weighted Assessment Scoring

Ensure the system has the ability to score applications based on weight and points for each of the assessment criteria.

Requirement ID Requirement Process Requirement Name Requirement Description

RAH-SYS-112 Baseline Requirements

Education-Based Assessment Questions

Ensure the system has the ability to create assessment questions based on education.

RAH-SYS-113 Baseline Requirements

Experience-Based Assessment Questions

Ensure the system has the ability to create assessment questions based on experience.

RAH-SYS-114 Baseline Requirements

License and Certification Assessment Questions

Ensure the system has the ability to create assessment questions based on licenses and certifications.

RAH-SYS-115 Baseline Requirements

KSA Based Assessment Questions

Ensure the system has the ability to create assessment questions based on competencies/knowledge, skills, and abilities (KSAs).

RAH-SYS-116 Baseline Requirements

Assessment Question Editing

Ensure the system has the ability to edit assessment questions.

RAH-SYS-117 Baseline Requirements

Assessment Question Deletion

Ensure the system has the ability to delete assessment questions.

RAH-SYS-118 Baseline Requirements

Applicant Assessment Response Capture

Ensure the system has the ability to capture applicants’ responses to assessment questions.

RAH-SYS-119 Baseline Requirements

Final Assessment Submission

Ensure the system allows an applicant to submit answers as part of final online assessment.

RAH-SYS-120 Baseline Requirements

State Employment Application for Employment Instruction Display

Ensure the system has the ability to display instructions to complete the online State of Texas Application for Employment.

RAH-SYS-121 Baseline Requirements

Applicant Career Profile Creation

Ensure the system has the ability to supply an application tracking system that allows an applicant to create a personal account (career center profile) to store applicant personal details such as applicant name, applicant contact information, applicant state retirement status, desired start date, and desired salary.

RAH-SYS-122 Baseline Requirements

Applicant Application and Profile Access

Ensure the system has the ability to provide applicants with access to submitted applications, saved

Requirement ID Requirement Process Requirement Name Requirement Description searches, candidate profile,’ which will include:

a. Candidate resumes, profile information, and supplemental documents such as certifications and other references.

b. Status of submitted applications (includes information such as Job Title, Posting/Requisition Number, and Applicant Status)

c. Assessments to take

d. Employment Applications

Submitted (date and time stamp visible for each)

RAH-SYS-123 Baseline Requirements

Unsubmitted Application Access

Ensure the System has the ability to provide applicants with access to unsubmitted applications.

RAH-SYS-124 Baseline Requirements

Application Continuation and Management

Ensure applicant can continue the application process, update and save the information entered, apply for the job or delete the application.

RAH-SYS-125 Baseline Requirements

Job Alert Notification Subscription

Ensure the system has the ability to allow an applicant to set up a ‘job alert’ to receive email notifications of jobs that match the job alert saved search.

RAH-SYS-126 Baseline Requirements

Job Cart Functionality

Ensure the system has the ability to allow applicants to add jobs to ‘job cart,’ which allows applicants to save viewed job posting titles to the job cart.

RAH-SYS-127 Baseline Requirements

Applicant Help Resource Access

Ensure the system has the ability to provide direct access to ‘help resources’ including Career Center User Guide.

RAH-SYS-128 Baseline Requirements

Applicant Password Reminders

Ensure the system has the ability to prompt the applicant for password reminders.

RAH-SYS-129 Baseline Requirements

State Employment Application Format Compliance

Ensure the system has the ability to provide an online application format consistent with the State of Texas Application for Employment, including required signature and date fields, which will include the time and date the application is signed and submitted.

Requirement ID Requirement Process Requirement Name Requirement Description

RAH-SYS-130 Baseline Requirements

Online Employment Application Completion

Ensure the system has the ability to allow the applicant to complete the online State of Texas Application for Employment and save the completed application.

RAH-SYS-131 Baseline Requirements

Application Reuse Across Postings

Ensure the system has the ability to allow the applicant to access the completed online State of Texas Application for Employment and utilize that application for additional job postings.

RAH-SYS-132 Baseline Requirements

State of Texas Application for Employment Submission Requirement

Ensure the system has the ability to require the applicant to submit a State of Texas Application for Employment with each job posting applied for

RAH-SYS-133 Baseline Requirements

Resume Upload and Profile Entry

Ensure the system has the ability to allow applicant to upload a resume to the applicant’s profile and, to enter resume information to the applicant profile.

RAH-SYS-134 Baseline Requirements

Open Position Search and Application

Ensure the system has the ability to allow applicant to search, review, and apply for all open positions for hourly, part-time, temporary, and regular, full- time salaried employment.

RAH-SYS-135 Baseline Requirements

Keyword and Attribute Job Search

Ensure the system has the ability to allow the applicant to search all open positions by user supplied keywords (that search the text in the job posting), professional category, city, agency, facility, physical/geographical location, salary and salary plan, and grade.

RAH-SYS-136 Baseline Requirements

Applicant Contact Information Management

Ensure the system has the ability to allow the applicant to update and maintain contact information to include email, phone numbers, and mailing address.

RAH-SYS-137 Baseline Requirements

Applicant Name Update Capability

Ensure the system has the ability to allow the applicant to update their name in their applicant profile.

RAH-SYS-138 Baseline Requirements

Applicant Availability and Eligibility Capture

Ensure the system has the ability to prompt the applicant at application time for available start date, hours available for employment, employment type, willingness to travel and available travel percent, personal driver’s license

Requirement ID Requirement Process Requirement Name Requirement Description information, commercial drivers, license information, geographic preference of employment location, potential felony conviction or deferred adjudication.

RAH-SYS-139 Baseline Requirements

Applicant Minimum Age Verification

Ensure the system has the ability to ask the applicant to verify the applicant is at least 17 years of age.

RAH-SYS-140 Baseline Requirements

Applicant Workday Availability Capture

Ensure the system has the ability to ask the applicant what days of the week they are unable to work.

RAH-SYS-141 Baseline Requirements

Applicant Work Hours Availability Capture

Ensure the system has the ability to ask the applicant what work hours they are available to work.

RAH-SYS-142 Baseline Requirements

High School or GED Verification

Ensure the system has the ability to require the applicant to indicate whether the applicant has completed high school or has a GED.

RAH-SYS-143 Baseline Requirements

Applicant Education History Management

Ensure the system has the ability to allow the applicant to enter and update education information including type of school, name of school, month and years of dates attended, graduation or expected graduation dates, total number of semester hours completed, and type of degree and major/minor.

RAH-SYS-144 Baseline Requirements

Applicant License and Certification Management

Ensure the system has the ability to allow the applicant to enter and update applicable license and certifications, date completed, date to expire, issuing authority and the license number.

RAH-SYS-145 Baseline Requirements

Applicant Training and Qualification Management

Ensure the system has the ability to allow the applicant to enter and update special training, skills, or qualifications.

RAH-SYS-146 Baseline Requirements

Applicant Job Skill Management

Ensure the system has the ability to allow the applicant to list and update additional job-related skills.

RAH-SYS-147 Baseline Requirements

Applicant Language Proficiency Management

Ensure the system has the ability to allow the applicant to list and update additional languages spoken or written and level of fluency.

Requirement ID Requirement Process Requirement Name Requirement Description

RAH-SYS-148 Baseline Requirements

English Fluency Indicator

Ensure the system has the ability to allow the applicant to select whether they are fluent in English.

RAH-SYS-149 Baseline Requirements

Typing Speed Capture

Ensure the system has the ability to allow the applicant to enter and update the number of words per minute they are able to type.

RAH-SYS-150 Baseline Requirements

Interpreter Certification Indicator

Ensure the system has the ability to allow the applicant to enter and update whether they are a certified interpreter.

RAH-SYS-151 Baseline Requirements

Sign Language Knowledge Indicator

Ensure the system has the ability to allow the applicant to enter whether they know sign language.

RAH-SYS-152 Baseline Requirements

Prior State Employment Disclosure

Ensure the system has the ability to allow the applicant to enter whether they are currently or ever have been employed by the State of Texas.

RAH-SYS-153 Baseline Requirements

Prior State Agency Disclosure

Ensure the system has the ability to allow the applicant to enter which state Agencies they were employed by.

RAH-SYS-154 Baseline Requirements

Former Foster Youth Disclosure

Ensure the system has the ability to allow the applicant to disclose if they were a foster youth under DFPS on the day before the applicant’s 18th birthday.

RAH-SYS-155 Baseline Requirements

Foster Youth Age Verification

Ensure the system has the ability to ask foster youth if they are under 25 years of age.

RAH-SYS-156 Baseline Requirements

Relative Employment Disclosure

Ensure the system has the ability to ask the applicant if any relatives are working for the Agency.

RAH-SYS-157 Baseline Requirements

Veteran Status Disclosure

Ensure the system has the ability to ask if the applicant is a veteran of the military, what the discharge status is, and the dates to and from served.

RAH-SYS-158 Baseline Requirements

Veteran Surviving Spouse Status Disclosure

Ensure the system has the ability to ask if the applicant is a surviving spouse of a veteran who has not remarried as well as the dates and end date of the veteran’s service.

RAH-SYS-159 Baseline Requirements

Veteran Surviving Orphan Disclosure

Ensure the system has the ability to ask if the applicant is a surviving orphan of a veteran who has not remarried as well as

Requirement ID Requirement Process Requirement Name Requirement Description the dates and end date of the veteran’s service.

RAH-SYS-160 Baseline Requirements

Active-Duty Spouse Disclosure

Ensure the system has the ability to ask if the applicant is the spouse of a member of the US armed forces or Texas National Guard serving on active duty.

RAH-SYS-161 Baseline Requirements

Primary Source of Income for Disabled Veteran Disclosure

Ensure the system has the ability to ask if the applicant is the spouse and primary source of income for a veteran who has a total disability with a rating of at least 70 percent or on individual unemployability

RAH-SYS-162 Baseline Requirements

Employment History Capture

Applicant must be able to enter employment history including multiple instances of employers, start and end employment dates, position titles, and supervisor's names.

RAH-SYS-163 Baseline Requirements

Applicant EEO Data Collection

Applicant must be able to enter EEO information in a separate online form (consistent with the State of Texas Application for Employment Applicant EEO Data Form) including Gender, Birthdate, Ethnicity, Veteran Status, Veteran Orphan Status, Surviving Spouse of Veteran, Former Texas Foster Youth 25 years of age or younger, Job Discovery information.

RAH-SYS-164 Baseline Requirements

Applicant EEO Data Confidentiality

Applicant EEO Data Form or information must not be provided to the Hiring Authority. The system must allow for separate filing of the Applicant EEO Data Form.

RAH-SYS-165 Baseline Requirements

End-to-End Recruitment Processing

The system must allow HR professional and Non-HR Recruits the ability to perform all functions from vacancy to fill on behalf of managers.

RAH-SYS-166 Baseline Requirements

Application Email Distribution

The system must have the ability for the Hiring Authority to email applications from the system.

RAH-SYS-167 Baseline Requirements

Duplicate Applicant Profile Prevention

The system must provide the ability to keep the applicant from creating more than one applicant profile.

Requirement ID Requirement Process Requirement Name Requirement Description

RAH-SYS-168 Baseline Requirements

Single Application Per Requisition Enforcement

The system must have the ability to limit applicant to apply once to a requisition.

RAH-SYS-169 Baseline Requirements

Applicant Application Status Visibility

The applicant must have the ability to see the status of a job application.

RAH-SYS-170 Baseline Requirements

Application Printing Capability

The system must have the ability for applicants to print applications.

RAH-SYS-171 Baseline Requirements

Job Posting Printing Capability

The system must have the ability for applicants to print job postings.

RAH-SYS-172 Baseline Requirements

Hiring Authority Application Printing

The system must allow for the ability for hiring authorities or other designated Agency staff to print applications.

RAH-SYS-173 Baseline Requirements

Bulk Application Printing

The system must provide the ability for hiring authorities and other designated Agency staff to mass print the applications in a readable layout regardless of user interface and tied to a job requisition.

RAH-SYS-174 Baseline Requirements

Applicant Document Printing

The system must allow for the ability for hiring authorities and other designated staff to access and print documents attached to the applicant’s profile.

RAH-SYS-175 Baseline Requirements

Applicant Mass Email Generation

The system must have the ability to generate an email to applicants appearing in applicant search results.

RAH-SYS-176 Baseline Requirements

Application Save and Resume Capability

The system must have the ability for applicant to save the application and continue later to complete the application.

RAH-SYS-177 Baseline Requirements

Mandatory Application Data Validation

The system must require the applicant to enter data required by the State of Texas on the application prior to submission.

RAH-SYS-178 Baseline Requirements Application Reuse

The system must have the ability for applicant to use submitted application to apply for other job postings.

RAH-SYS-179 Baseline Requirements

Post-Submission Application Lock

The system must have the ability to prevent changes to the application once the applicant submits it for a job posting.

Requirement ID Requirement Process Requirement Name Requirement Description

RAH-SYS-180 Baseline Requirements

Offline Application Submission Confirmation

The system must have the ability to send confirmation to the applicant when their application is submitted offline.

RAH-SYS-181 Baseline Requirements

Application Document Association

The system must allow for attaching the application, resume, employment continuation sheet, and other relevant documentation to the applicant’s profile and ensuring it is visible on the associated job requisition.

RAH-SYS-182 Baseline Requirements

Incomplete Application Notification

The system must have the ability to notify applicants that their application is incomplete (at the time of submission).

RAH-SYS-183 Baseline Requirements

Application Spell Check

The system must have the ability to allow the applicant to spell check their application and any text fields prior to submission.

RAH-SYS-184 Baseline Requirements

Application Submission Confirmation Prompt

The system must prompt the applicant to confirm intent to submit application for the applicable job posting.

RAH-SYS-185 Baseline Requirements

Saved Applicant Search Notifications

The system must have the ability to notify the user of results of the saved applicant search criteria.

RAH-SYS-186 Baseline Requirements

Applicant User Guide Access

The system must have the ability for applicant to access an applicant user Guide.

RAH-SYS-187 Baseline Requirements

Due Diligence Results Management

The system must allow for the ability for designated Agencies’ HR professionals to view and update the results of due diligence checks for applicants of their job requisitions

RAH-SYS-188 Baseline Requirements

Pre-Employment Substance Test Tracking

The system must allow the ability to track due diligence check for pre-employment alcohol and controlled substance test.

RAH-SYS-189 Baseline Requirements

Abuse Registry Check Tracking

The system must allow the ability to track due diligence check for abuse check (Client Abuse and Neglect Reporting System/IMPACT/CARE).

RAH-SYS-190 Baseline Requirements

Felony Disclosure and Tracking

Ensuring the system has the ability to track due diligence check for felony(s) and provide additional disclosure

Requirement ID Requirement Process Requirement Name Requirement Description information (If indicated on State of Texas Application).

RAH-SYS-191 Baseline Requirements

Criminal Background Check Tracking

Ensure the system has the ability to track due diligence check for fingerprint and name based criminal background checks.

RAH-SYS-192 Baseline Requirements

Fraud Registry Check Tracking

Ensure the system has the ability to track due diligence check for fraud against the agency (HHSC).

RAH-SYS-193 Baseline Requirements

Federal Exclusion Database Check

Ensure the system has the ability to track due diligence check for federal HHS exclusionary database.

RAH-SYS-194 Baseline Requirements

Education Accreditation Verification

Ensure the system has the ability to track due diligence check for college accreditation within and outside of the United States.

RAH-SYS-195 Baseline Requirements

License and Certification Verification

Ensure the system has the ability to track due diligence check for license/certification/registration verification.

RAH-SYS-196 Baseline Requirements

Selective Service Verification

Ensure the system has the ability to track due diligence check for selective service verification.

RAH-SYS-197 Baseline Requirements

Driver’s License Verification

Ensure the system has the ability to track due diligence check for driver’s license verification.

RAH-SYS-198 Baseline Requirements

Driver Record Check Tracking

Ensure the system has the ability to track due diligence check for driver’s record check.

RAH-SYS-199 Baseline Requirements

Employee Misconduct Registry Check

Ensure the system has the ability to track due diligence check for employee misconduct registry check.

RAH-SYS-200 Baseline Requirements

Sexual Exploitation Registry Check

Ensure the system has the ability to track due diligence check for sexual exploitation check.

RAH-SYS-201 Baseline Requirements

Employment Verification Tracking

Ensure the system has the ability to track due diligence check for employment verification.

RAH-SYS-202 Baseline Requirements

Nurse Aide Registry Verification

Ensure the system has the ability to track due diligence check for Nurse Aid Registry.

Requirement ID Requirement Process Requirement Name Requirement Description

RAH-SYS-203 Baseline Requirements

Restricted Due Diligence Information Access

Ensure the system has the ability to restrict other applicant information such as due diligence checks.

RAH-SYS-204 Baseline Requirements

Due Diligence Results Notification

Ensure the system has the ability to notify the Hiring Authority of due diligence results.

RAH-SYS-205 Baseline Requirements

Offer History Tracking

Ensure the system has the ability to capture offer history.

RAH-SYS-206 Baseline Requirements

Salary Range Compliance Enforcement

Ensure system has the ability to ensure the salary amount is within the salary range posted on the job requisition/posting.

RAH-SYS-207 Baseline Requirements

Salary Plan Compliance Enforcement

Ensure the system is able to prohibit a Hiring Authority from entering a salary range that is outside of the SAO salary plan/grade for the job requisition/posting.

RAH-SYS-208 Baseline Requirements

Employment Start Date Capture

Ensure the system has the ability to capture the employment start date associated with an offer.

RAH-SYS-209 Baseline Requirements

Offer Pay Frequency Selection

Ensure the system has the ability to select the pay frequency for the offer.

RAH-SYS-210 Baseline Requirements

Offer Approval Notification

Ensure the system has the ability to notify the Hiring Authority of offer approval decision.

RAH-SYS-211 Baseline Requirements

Approved Starting Salary Capture

Ensure the system has the ability to capture approved starting salary.

RAH-SYS-212 Baseline Requirements Offer Withdrawal

Ensure the system has the ability to withdraw/rescind an offer.

RAH-SYS-213 Baseline Requirements

Offer Modification

Ensure the system has the ability to modify an offer.

RAH-SYS-214 Baseline Requirements

Start Date Modification

Ensure the system has the ability to modify the start date before hire.

RAH-SYS-215 Baseline Requirements

Social Security Number Capture

Ensure the system has the ability to require social security number at the time of submitting the selection summary/justification.

Requirement ID Requirement Process Requirement Name Requirement Description

RAH-SYS-216 Baseline Requirements

Selection Summary Reporting

Ensure the system has the ability to print summary information pertaining to the selection criteria and justification for selected applicant.

RAH-SYS-217 Baseline Requirements

New Hire Onboarding Notification

Ensure the system has the ability to notify new hires about onboarding document links and process.

RAH-SYS-218 Baseline Requirements

Hire Data Modification

Ensure the system has the ability to modify hire data submitted to HR.

RAH-SYS-219 Baseline Requirements

Applicant Reporting

Ensure the system has the ability to generate report to track applicants by options including but not limited to organizational unit (includes job code), dates, status, manager, and job requisition

ID.

RAH-SYS-220 Baseline Requirements Hire Reporting

Ensure system has the ability to generate report to track hires by options including but not limited to organizational unit (includes job code), dates, status, manager, and job requisition ID.

RAH-SYS-221 Baseline Requirements EEO Reporting

Ensure the system has the ability to report on EEO data required for applicant tracking purposes.

RAH-SYS-222 Baseline Requirements

Open Job Posting Reporting

Ensure the system has the ability to generate an open posting report. Data includes but is not limited to Business Unit, job requisition ID, job code, department, salary, location, open date, close date, posting type, or other relevant job requisition/posting criteria.

Parameters include organizational unit, dates, and manager.

RAH-SYS-223 Baseline Requirements

Job Requisition Count Reporting

Ensure the system has the ability to provide a count of job requisitions/postings. Parameters include organizational unit (department, Business Unit, agency, job code), date range, status.

RAH-SYS-224 Baseline Requirements

Job Requisition Detail Reporting

Ensure the system has the ability to generate requisition details report that identifies job requisitions and status in a specified time period based on creation

Requirement ID Requirement Process Requirement Name Requirement Description date. Parameters include organizational unit, status, dates, and manager

RAH-SYS-225 Baseline Requirements

Applicant Action Reporting

Ensure the system has the ability to generate report on actions taken on an applicant. Parameters include activity types, dates, organizational unit, and manager.

RAH-SYS-226 Baseline Requirements

Applicant Packet Timing Reporting

Ensure the system has the ability to generate report on when the applicant packet is shared with the Hiring Authority

vs. closing date.

RAH-SYS-227 Baseline Requirements

Time-to-Fill Reporting

Ensure the system has the ability to generate report on time to fill including job posting ID, title, position, date filled, person selected, hiring manager, date job requisition created, date job posting opened, duration from close date to offer date, and date of offer.