Exhibit J - Evaluation_Tool.pdf
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- Solicitation number
- HHS0017150
- Issued by
- Travis County, Austin City, Texas
About this file
This is an evaluation tool document for RFP No. HHS0017150 issued by the State of Texas for Human Resources, Payroll, Time, Labor, and Leave Services. The evaluation framework assesses respondent proposals across four primary categories: Qualifications and Experience (15% weight), Project Work Plan (55% weight), Key Staffing Profile (10% weight), and Cost (20% weight). Within the Project Work Plan category, evaluators assess approaches to Human Resource Services, Payroll and Financial Services, Shared Services, and HR Information Systems and Information Technology. Specific evaluation subcriteria address recruitment and hiring, performance management, compensation administration, benefits coordination, health and safety, payroll production, time and labor management, service center operations, employee self-service capabilities, system architecture, security protocols, disaster recovery, and performance monitoring.
The evaluation tool employs a 10-point scoring scale ranging from "Unacceptable" (scores 1-3) through "Marginal" (scores 4-6) to "Acceptable" (scores 7-9) and "Exceptional" (score 10), with detailed descriptors for each level. Evaluators must assess whether respondent proposals address requirements, meet fundamental requirements, allow for agency mission fulfillment, and exceed requirements. The Master Score Sheet template consolidates all evaluation criteria to produce a grand total score, with cost reasonableness evaluated both against solicitation requirements and for total contract term costs.
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Text version
Evaluator Respondent
# Criteria Weight Score Comments
1.1 Evaluate the Respondent's relevant qualifications, experience, and history of success providing Human Resources, Payroll, Time, Labor, and Leave Services for similar programs, budgets, and/or clients as the Services described in the Solicitation.
10%
1.2 Evaluate Key Personnel's qualifications and relevant experience providing Human Resources and Payroll Services for similar programs, budgets, and/or clients as the Services described in the Solicitation.
5%
15%
2.1
Evaluate Respondent's approach to Human Resource Services including: Recruitment and Hiring, Performance Management, Compensation Administration including Classifications, Benefits Coordination, Health and Safety, and Unemployment Wage verification.
15%
2.2 Evaluate Respondent's approach to Payroll and Financial Services including: Payroll Production, Additional Payroll Production Support, Additional Time-Labor-Leave Production Support, and Commitment Accounting.
15%
2.3 Evaluate Respondent's approach to Shared Services including: Service Center, Organization Management, Employee and Manager Self Service, Employee Communications, Employee Data and Records Management, Training, and Reporting.
10%
2.4
Evaluate Respondent's approach to HR Information Systems and information Technology including: Technology Architecture, System Availability and Capacity, Software and Hardware Components, System Integration, System Administration, Support, Maintenance, and Service Level, System Security and Disaster Recovery, and Performance Monitoring and Management.
15%
55%
3.1 Evaluate how well Respondent's proposal demonstrates adequate staffing, organization structure, and Key Personnel to meet the Solicitation requirements. 10%
10%
4.1 Evaluate the reasonableness of Respondent's cost proposal against the requirements of the Solicitation. 10%
4.2 Evaluate the Respondent's Total Cost for the Contract Terms. 10%
20% 100%
RFP No. HHS0017150 Criteria, Subcriteria Sheet
Exhibit J, Evaluation Tool
Key Staffing Profile
Qualifications and Experience
Project Work Plan
Cost
Subtotal
TOTAL (%)
Subtotal
Subtotal
Subtotal
Version 1.6 September 2023 1 of 3
Score Level
Unacceptable 1
Unacceptable 2
Unacceptable 3
Marginal. Fails to meet evaluation standards but failures are correctable. 4
Marginal. Fails to meet evaluation standards but failures are correctable. 5
Marginal. Fails to meet evaluation standards but failures are correctable. 6
Acceptable 7
Acceptable 8
Acceptable 9
Exceptional 10
Response mentions requirement, but is not responsive to the elements of the requirement.
Exhibit J, Evaluation Tool RFP No. HHS0017150
Evaluation Scoring Guide
Description
Response does not address requirement. Response is completely unacceptable.
For the purposes of this exhibit, “the agency” means the contracting state agency as specified in the solicitation.
Response satisfies requirements and has some benefits above requirement.
Response far exceeds all aspects of requirement.
Response addresses requirement, but response described does not allow the agency to fulfill mission.
Response meets fundamental requirements, however could not be implemented as described (would require both the agency and Respondent to make significant changes not currently anticipated).
Response meets fundamental requirements, however could not be implemented as described (implementation would require both the agency and Respondent to make minor changes not currently anticipated).
Response meets fundamental requirements, however could not be implemented as described (implementation would require changes to be made by Respondent only).
Response clearly satisfies requirement but has some minor weaknesses.
Response clearly satisfies requirement.
Version 1.6 September 2023 2 of 3
No. Best Value Criteria Weight 1 Qualifications and Experience 15% 2 Project Work Plan 55% 3 Key Staffing Profile 10% 4 Cost 20%
GRAND TOTAL 100%
Exhibit J, Evaluation Tool RFP No. HHS0017150
Version 1.6 September 2023 3 of 3
| Master Score Sheet Template |
| Scoring Guide |
| Evaluation Criteria |
File details come from the government source that posted it. Updated .