Exhibit_O_PROCUREMENT_FILE_CHECKLIST.pdf

This is a Procurement File Checklist for the Okaloosa County Board of County Commissioners in Florida, prepared for the Western Destin Dune Vegetation Project funded by FEMA. The checklist serves as a comprehensive verification tool to ensure all required procurement documentation and compliance elements are completed and filed prior to contract award. The project involves the furnishing of labor, materials, equipment, and performance of all operations related to dune vegetation, sand fencing, signage, and post and rope installation in accordance with construction drawings and specifications. The checklist requires verification that all procedural requirements have been met before contract execution.

The checklist verifies compliance with federal procurement standards including decision matrices, Invitation for Bid documents, federal clauses, terms and conditions, advertising requirements, bid abstracts, cost/price analysis, responsibility determinations, fair and reasonable price determinations, SAM excluded parties verification, conflict of interest declarations, Buy America requirements, and pre-award and post-delivery inspections. Additionally, the checklist confirms receipt of bid bonds, performance and payment bonds, and documentation of completion status. All documentation must be submitted to the Florida Department of Management Services with distribution to Minority, Women, and Disadvantaged Business Enterprises (MWDBE) via the Excel distribution list maintained by Florida DMS. The checklist format includes binary completion indicators (0 or 1) for each required element and checkboxes for tracking completion status.