Exhibit K Contract Submittal Schedule.pdf
PDF 175 KB Posted
- Attached to
- Huntsville, Alabama Women's Health Clinic Lease
- Solicitation number
- 36C24426R0054
About this file
Contract Submittal Schedule Summary
This document is a Contract Submittal Schedule template for GSA Real Property Lease (RLP) procurement actions. It contains two separate schedules for tracking contractor submittals across lease solicitation and execution phases, identified by RLP and lease numbers (RLP NO. 36C24426R0054/LEASE NO. 36C24426L0008 and RLP NO. 36C24425R0095/LEASE NO. 36C24425L0016).
The first schedule covers the RLP submittal phase and requires 31 line items including GSA Forms 1364, 1217, and 12000; proof of ownership and flood plain documentation; space concept drawings and narratives addressing design, technical capability, parking, and emergency preparedness; zoning and SAM registration verification; subcontracting plans if applicable; energy compliance documentation including LEED-NC Silver certification; building security pricing; asbestos management plans; floor plans; and tenant improvement cost summaries. Each submittal row tracks the date received in contracting, date to civil engineer, return suspense date, submittal numbers, contractor notification date, contractor resubmittal status, final approval status (approved/disapproved), and remarks.
The second schedule addresses the lease submittal phase and requires 18 items including building occupancy permit, HVAC balance and water testing reports, executed GSA Form L100 lease document, firm commitment of funds, state licensing/certification, reused building material plans, green lease submittals, MSDS sheets, DIDs, tenant improvement price proposals, construction schedules, as-built drawings, color boards for finishes, meter verification documentation, periodic services schedules due within 60 days post-occupancy, interior signage requirements, and a commissioning plan prior to DID completion. This template provides the tracking framework for government project engineers to monitor contractor compliance with all required submittals throughout the lease lifecycle.
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EXHIBIT K
CONTRACT SUBMITTAL SCHEDULE
PROJECT NUMBER
PROJECT TITLE
SOLICITATION/CONTRACT NUMBER
RLP NO. 36C24426R0054
LEASE NO. 36C24426L0008
TO BE COMPLETED BY PROJECT ENGINEER
LI
N
E N
U M
B
ER
DESCRIPTION OF ITEM,
CONTRACT REFERENCE, TYPE
OF SUBMITTAL
D A
TE
R
EC
EI
VE
IN
C O
N
TR
A C
TI
G
TE
T O
C
IV
IL
EN
IN
EE
R
ET
U R
N S
U
SP
SE
TE
SU
M
IT
TA
L
N U
M B
S
DATE CONTRACTOR
NOTIFIED
C O
N
TR
A C
TO
ES
U
B M
IT
TA
L
FI
A L
A
PP
R O
VA
REMARKS
APPROVED
DIS-APPROVED
RLP SUBMITTALS
1 GSA Form 1364, Proposal to Lease Space (Exhibit F)
2 GSA Form 1217, Lessor’s Annual Cost Statement (Exhibit G)
3 GSA Form 12000, Pre-lease Fire Protection and Life Safety Evaluation for an Office Building (Part A&B) (See Section 3 for applicable requirements) (Exhibit H)
4 Proof of ownership (Reference RLP Section 3.04)
5 Documentation evidencing proof that offered space/property/building is outside of the 100 Year Flood Plain (Reference RLP Section 2.02 & 3.02)
6 Evidence of at least Conditional Commitment of Funds (Reference RLP Section 3.02 & 3.04)
7 Space Concept Drawing/First Generation Plans (Reference RLP Sections 2.01, 3.02, 3.04 & 4.05)
8 Building Location Narrative (Reference RLP Section 3.02 & 4.05)
9 Design Concept Narrative (Reference RLP Section 4.05)
10 Technical Capability Narrative
11 Time required to Occupy Space Narrative (Reference RLP 4.05)
12 Parking Narrative (Reference RLP Section 3.03)
13 Site Plan (Reference RLP Section 3.04)
14 Legal Description of Property and tax ID number associated with the property (Reference RLP Section
15 Proof of Status/Preferences or Statement (Reference RLP Section 2.05, 3.02, and 3.04)
16 Representation Regarding Certain Telecommunication and Video Surveillance Services or Equipment (Exhibit U)
17 Proof of Signing authority (See RLP
18 SAM Active Registration (See RLP
19 Proper Zoning (See RLP Section
20 Subcontracting Plan (if applicable)
21 Program Management & Response Plan (Reference RLP Section 4.05)
22 Emergency Preparedness Plans
23 Past Performance References
24 Proposed Milestone Plan or Critical Path of Build Out Phase (Reference RLP Section 4.05)
25 Compliance with Energy Star Requirements (Reference RLP
26 LEED-NC Silver Scorecard & Statement Requirements (Reference RLP Section 3.04)
27 Any deviations from the Government’s Stated Requirement (Reference RLP Section 3.04)
28 Building Security Unit Price List (Exhibit I)
29 Asbestos Certification or Management Plan (Exhibit S)
30 Floor Plan(s) (Exhibit L)
31 Tenant Improvements Cost Summary (Exhibit U)
CONTRACT SUBMITTAL SCHEDULE
PROJECT NUMBER
PROJECT TITLE
SOLICITATION/CONTRACT NUMBER
RLP NO. 36C24425R0095
LEASE NO. 36C24425L0016
TO BE COMPLETED BY PROJECT ENGINEER
LI
E N
U M
DESCRIPTION OF ITEM,
CONTRACT REFERENCE, TYPE
OF SUBMITTAL
TE
R
EC
EI
VE
IN
C
O N
TR
A
C
TI
TE
T O
C
IV
IL
IN
EE
ET
U R
N S
U
SP
SE
TE
SU
M
IT
TA
L
N U
M B
S
DATE CONTRACTOR
NOTIFIED
C O
N
TR
A C
TO
ES
U
B M
IT
TA
FI
A L
A
PP
R O
VA
REMARKS
APPROVED
DIS-APPROVED
LEASE SUBMITTALS
1 BUILDING OCCUPANCY PERMIT
2 HVAC BALANCE REPORT
3 WATER TESTING REPORT
4 EXECUTED LEASE DOCUMENT
(GSA FORM L100)
5 FIRM COMMITMENT OF FUNDS
SUFFICIENT TO PERFORM WORK
6 LICENSE OR CERTIFICATION TO
PRACTICE IN THE STATE
7 REUSED BUILDING MATERIAL
“REUSE PLAN”
8 GREEN LEASE SUBMITTALS
9 MSDS SHEETS
10 DIDS
11 TI PRICE PROPOSAL
12 CONSTRUCTION SCHEDULE
13 AS-BUILT DRAWINGS
14 COLOR BOARD FOR FINISHES
15 Section 1.03 a record of the meter numbers and verification that the meters measure Government usage only
16 Within 60 days after occupancy by the Government, the Lessor shall provide the LCO with a detailed written schedule of all periodic services and maintenance to be performed other than daily, weekly, or monthly.
17 Interior Signage Requirement
18 Commissioning Plan prior to completion of DIDs
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