Exhibit H - Sample Option Letter .pdf
PDF 99 KB Posted
- Attached to
- ACP Client Data Removal Services
- Solicitation number
- RFP AADA 2027000046 1
- Issued by
- Denver County, Denver City, Colorado
About this file
Exhibit H is a sample option letter template for Colorado state agencies and institutions of higher education to exercise contract extension options. The document provides a standardized format for extending existing contracts beyond their initial terms, with designated fields for inserting the state agency or IHE name, contractor information, and contract identification numbers. The template accommodates up to four extension term years, each with corresponding state fiscal year dates and dollar amounts, though the sample shows placeholder values of $0.00. The option letter becomes effective upon signature by the State Controller or an authorized delegate, in accordance with Colorado Revised Statutes section 24-30-202.
The sample option letter structure specifies that extensions utilize the rates and terms stated in the original contract as amended, with the option effective date tied to State Controller approval. The template requires insertion of the original contract number (either a CMS number or alternative contract identification) and the new option contract number, along with the contract performance beginning date and current expiration date. Signature authority is delegated to the head of the respective state agency or IHE with designations for the State Controller's review and approval. This standardized format ensures consistency across Colorado state contracting activities for contract renewals related to the ACP Client Data Removal Services opportunity.
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Text version
Exhibit H 1
Exhibit H - Sample Option Letter
Option Letter #
State Agency [Insert Department's or IHE's Full Legal Name]
Contractor [Insert Contractor's Full Legal Name]
Current Contract Maximum Amount Initial Term
State Fiscal Year 20xx: $0
Extension Terms State Fiscal Year 1: 20xx $0.00
State Fiscal Year 2: 20xx $0.00
State Fiscal Year 3: 20xx $0.00
State Fiscal Year 4: 20xx $0.00
Total for All State Fiscal Years $0.00
Option Letter Number [Insert the Option Number (e.g. "1" for the first option)]
Original Contract Number [Insert CMS number or Other Contract
Number of the Original Contract]
Option Contract Number [Insert CMS number or Other Contract Number of this Option]
Contract Performance Beginning Date [Month Day, Year]
Current Contract Expiration Date [Month Day, Year]
1. Options:
A. Option to extend for an Extension Term
2. Required Provisions:
In accordance with section 2.C of the Original Contract referenced above, the
State hereby exercises its option for an Extension Term, beginning [DATE] and ending on the Current Contract Expiration Date shown above, at the rates stated in the Original Contract, as amended.
3. Option Effective Date:
A. The Effective Date of this Option Letter is upon the signature of the State
Controller or an authorized delegate.
State of Colorado
Jared S. Polis, Governor
[INSERT-Name of Agency or IHE]
[INSERT-Name & Title of Head of Agency or IHE]
By: [Name & Title of Person Signing for Agency or IHE]
Date: _________________________
Exhibit H 2
In accordance with §24-30-202, C.R.S., this Option is not valid until signed and dated below by the State
Controller or an authorized delegate.
State Controller
Robert Jaros, CPA, MBA, JD
By: [Name of Agency or IHE Delegate-Please delete if contract will be routed to OSC for approval]
Option Effective Date:
File details come from the government source that posted it. Updated .