Exhibit F - Scope of Work.pdf

IFB # HHS0017085 – Exhibit F – Statement of Work

Exhibit F - Scope of Work: Rauland Responder 5 Nurse Call System Installation

Project Title: Installation of a Rauland Responder 5 Nurse Call

System

1.0 Project Overview

This Scope of Work outlines the requirements, deliverables, and responsibilities for the complete installation, termination, testing, and commissioning of a new Rauland Responder 5 Nurse Call System at the designated facility. The system is designed to enhance patient care and staff efficiency through reliable communication.

The successful contractor shall provide all labor, materials, tools, equipment, and supervision necessary to perform a complete and fully functional installation per manufacturer specifications, applicable codes, and industry best practices.

2.0 General Responsibilities

The Contractor shall be responsible for:

· Project Management: Overall project coordination, scheduling, and communication with the client.

· Labor: Providing all skilled and unskilled labor required for a complete installation.

· Materials: Supplying all ancillary materials not listed in the component list but required for a complete installation, including connectors, conduit, wire ties, mounting hardware, gang boxes, patch panels, and labels.

· Tools & Equipment: Providing all necessary tools, ladders, test equipment, and safety gear.

· Supervision: On-site supervision to ensure work complies with this SOW and quality standards.

· Site Cleanup: Maintaining a clean and safe work area, removing all debris and packaging upon project completion.

· Training: Providing comprehensive training for facility staff on the operation of the new system.

3.0 Scope of Supply & Installation

The installation includes, but is not limited to, the following components as per the provided list. All work must adhere to Rauland installation guidelines, the National Electrical Code (NEC), BICSI standards, and all local regulations.

3.1 Cable Infrastructure Installation

All infrastructure data cable is there as this is just an appliance replacement and in the event a line has to be replace:

· Task: Category 6 Plenum-rated Data Cable.

· Blue Cable

· Gray Cable

· Deliverable: A complete, home-run cable plant from each device location back to the designated communications closet(s). All cables shall be properly pulled, dressed, and terminated.

3.2 Core System Equipment Installation

· Location: Install within designated, secure communications closets.

· Components:

· (3) R5K Main System Controller V3 (R5KMSCV2)

· (3) R5K Termination Board V2 (R5KMTRM)

· (3) Terminal Cabinet (351102)

· (3) Fiber Optic Adapter Module (351006)

· (3) R5K L2K Adapter (R5KL2KA)

· (3) R5K 15v Power Supply with Battery Backup (R5KMPR15)

· (3) R5K 36v Power Supply with Battery Backup (R5KMPR36)

· Deliverable: Neatly rack-mounted or cabinet-installed equipment with proper power, grounding, and interconnecting cables. Battery backups shall be fully functional.

3.3 Patient Room Installation

· Location: Install at each patient bed location.

· Components (per room):

· (80) R5K Digital Pillow Speaker TV (NCPSDSTV)

· (80) R5K Feature Bed Interface (R4KFB1)

· (84) R5K Audio Pullcord (R5KAUDPC)

· Deliverable: Fully functional patient stations with all devices connected, tested, and integrated with the bed and TV where applicable.

3.4 Staff & Corridor Device Installation

· Location: Install in patient rooms, bathrooms, and corridors as per the facility's floor plans.

· Components:

· (74) R5K Staff Assist Code Station (R4KPB23)

· (74) R5K Single Enhanced Patient Station Audio V2 (R5KPS1EA)

· (74) R5K Waterproof Pullcord V2 (R5KPC11WP)

· (11) R5K Single Patient Station with Light Audio V2 (R5KPS1LCA)

· (64) R5K Duty Station V2 (R5KSDTY)

· (64) R5K Domeless Duty 1 Audio 6pt (R5KDC16D)

· (95) R5K Corridor Light 1 Audio 6pt (R5KCL516)

· Deliverable: All devices mounted securely, connected to the network, and fully tested for call initiation, alerting, and reset functions.

3.5 Interconnection & Patching

· Task: Install and terminate (20) packs of 8-Pin Inline Connectors as required for system device interconnection.

· Deliverable: A fully patched and interconnected system using approved Rauland connectors and methodology.

Staff Station:

Additional staff stations shall be installed in the following buildings and locations.

1.Building 503 (Central Kitchen) Dining room 2.Building 514 Lobby 3.Building 533 physical therapy, OPC, and Radiology.

4.0 Exclusions

This Scope of Work expressly excludes the following:

· Cost of the major Rauland equipment listed in Section 3.0 (to be provided by the client or supplied separately).

· Any structural modifications, carpentry, or drywall repair not directly caused by the Contractor's work.

· Painting or touch-up of walls after device installation.

· Provision of network switches, routers, or other IT infrastructure not specified.

· Ongoing system maintenance and support after the warranty period.

5.0 Project Deliverables

Upon completion, the Contractor will provide:

1. A fully installed, integrated, and operational Rauland Responder 5 Nurse Call System.

3. All manufacturer documentation, manuals, and warranty cards.

4. A completed test report demonstrating 100% functionality of all devices and system features.

5. A minimum of two (4) training sessions for facility staff and administrators (one training session after hours).

6.0 Warranty

The Contractor warrants all installation labor and provided ancillary materials against defects in workmanship for a period of one (1) year from the date of substantial completion. This labor warranty runs concurrently with the standard one-year manufacturer's warranty on all Rauland components.

Contractor’s use of site:

This is an occupied site, and normal operations must be maintained during performance of work. Take proper care to avoid unnecessary noise, clatter or obstruction in walkways, sidewalks, and roadways. Do not interfere with use or safe passage to and from buildings and adjacent sidewalks and roads. Do not unreasonably encumber site with materials or equipment. Where excessive noise or obstruction is in certain instances unavoidable, advise the Owner Representative ahead of time and make suitable arrangements.

Working Hours:

Work will be carried out Monday to Friday, 8:00 a.m. to 5:00 p.m., unless otherwise approved by Owner.

Working times must be coordinated with Owner’s Representative prior to commencement of work.

Point of Contact:

Julian Hernandez Facilities Maintenance & Operations Manager Texas Center for Infectious Disease | Texas Department of State Health Services 2303 S.E. Military Drive Building 501, Room 106 San Antonio, Texas 78223 Office: 210.531.4558 | Email: julian.hernandez@dshs.texas.gov Cell Phone: 210.468.9049