Exhibit E - Online_Bid_Room_Information.docx
DOCX document 45 KB Posted
- Attached to
- Nurse Call System Upgrade and Installation at the Texas Center for Infectious Disease (San Antonio, TX)
- Solicitation number
- HHS0017085
- Issued by
- Bexar County, Texas
About this file
This is an instructional exhibit document provided by the Texas Health and Human Services Commission (HHSC) detailing the procedures for submitting bids electronically through the HHS Online Bid Room for the Nurse Call System Upgrade and Installation project at the Texas Center for Infectious Disease in San Antonio. The document outlines the electronic submission process as an optional alternative to other submission methods, with bids due by March 4, 2026 at 10:30 AM Central Time. Optional on-site facility visits were scheduled for February 24, 2026 at 9:00 AM and February 26, 2026 at 2:00 PM to allow bidders to evaluate project requirements. The initial contract term extends through August 31, 2026, with one optional one-year extension available at HHSC's discretion.
The document emphasizes that prospective bidders must complete a multi-step registration process through the IAMOnline portal to access the bid room, which may require several days to process. External users must request new accounts using email addresses and await Agency Sponsor approval before receiving activation links, which remain valid for only seven days. The document stresses that late submissions will not be accepted and that technical difficulties with the optional online bid room system do not constitute grounds for protesting contract awards. Support for registration and submission issues is available through the Help Desk at 512-438-4720 or 855-435-7181 (toll-free) during business hours Monday through Friday, 7:00 AM to 7:00 PM Central Time.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Exhibit F - Scope of Work.pdf | ||
| Exhibit C - Pricing Sheet.xlsx | XLSX spreadsheet | |
| ESBD_490720_1771450676070_Exhibits A - F - HHS0017085.zip | ZIP file | |
| Exhibit B - HHS UTCs and Contract Affirmations.pdf | ||
| ESBD_490720_1771450657115_PCS_137_Formal_HHS0017085_Nurse_Call_System_Install.docx | DOCX document | |
| Exhibit D - Bidder_Reference_Qualifications_Form.docx | DOCX document | |
| Exhibit A - HHS Solicitation Affirmations.pdf |
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Text version
Exhibit * HHS Online Bid Room Information <Enter Procurement Number>
Bids/responses for this solicitation may be submitted electronically using the HHS Online Bid Room or any other method identified in the solicitation. Use of the HHS Online Bid Room is optional and is subject to all terms and conditions, affirmations, and other requirements of the solicitation as any other method of submission.
Read and review the solicitation package and all associated documents carefully before completing and submitting a response in the form and manner described in the solicitation package. Questions regarding the solicitation must be addressed to the Point of Contact in the solicitation package. The Point of Contact is identified in the solicitation package.
Submit the solicitation response in the form and manner described in the solicitation package on or before the response due date and time.
IMPORTANT: The solicitation package will identify the specific form and method of delivery. Failure to adhere to the requirements in the solicitation package may result in disqualification.
Access to the HHS Online Bid Room is a multi-step process.
All Online Bid Room Users:
· Follow the provided link to access the IAMOnline – Sign-in page.
· Next, click the link labeled “Request account as a non-HHS employee or register organization” to request a new account. Please note, the external user ID should be an email address.
· Users can find detailed instructions here; Follow the organization or external user account request steps as directed.
· Once the Agency Sponsor receives and approves the access request, users will receive an IAMOnline registration email to set up their IAMOnline account.
· The user will click the Activate Account button to set up their account promptly. Please note that the link will only be active for seven (7) days for security reasons.
Note: Applicants who already have access to the previous Enterprise Portal and/or IAMOnline for other applications, MUST complete a new registration to receive access to the online bid room. The new registration must be completed with a different email than the original account as the IAMOnline portal does not allow the same email address to be used for two different accounts.
IMPORTANT: The registration process may take several days. Allow enough time for the registration process to submit your bid by the response due date. Late solicitation responses are not accepted.
The optional use of the HHS Online Bid Room and any resulting technical difficulties which may prevent a successful, responsive electronic submission of a solicitation response shall not be sufficient basis for a protest of a contract award.
Visit the IAMOnline Help Page for more information. For additional assistance, contact the Help Desk at 512-438-4720 or 855-435-7181 (toll-free), 7:00 A.M. to 7:00 P.M., CT, Monday to Friday.
Version 1.40 Revision Date 07/22/2025
File details come from the government source that posted it. Updated .