Exhibit F Scope of Work.pdf

EXHIBIT F - STATEMENT OF WORK

Generator/Transfer Switch Maintenance, Service and Testing

I. GENERAL

A. Texas Center for Infectious Disease Hospital (TCID) requires a contractor to furnish all labor, parts, tools, and equipment to perform preventive maintenance, repair, testing and emergency repair response on emergency generator located on site. The contract is necessary to comply with Joint Commission Standards, and NFPA 110.

B. The scope of work consists of annual preventive maintenance, repairs, testing and 7-day per week, 365-days per year, 24-hour Emergency Generator/Transfer Switch service.

C. The contractor shall provide all resources required in performing these maintenance services and inspections in accordance with the original equipment manufacturer specifications (OEM) to include but not limited to all parts, materials, lubricants, fluids, filters, equipment, tools, shipping, travel, and labor. Contractor shall be responsible to determine the nature and extent of any work required and to restore equipment to working and operational condition, as determined by maintenance representative, replacing parts as necessary.

D. Should the repairs require more than four (4) hours a rental generator will be required until all repairs and retesting of the generator are completed.

II. REFERENCES AND GUIDANCE

A. All generator operations, tests, maintenance, alterations and repairs performed under this contract shall comply and be in accordance with the OEM’s guidelines and standards for an Emergency Power Supply System (EPSS) as follows.

1. Joint Commission Standard EC 7.40

2. National Fire Protection Association 110, Emergency Generator Testing Requirements

3. Contractor shall follow (OEM) requirements and specifications on inspection, maintenance, and operation of emergency generator.

4. Contractor shall be responsible for following all State, Federal and EPA codes and requirements including proper use of Personnel Protective Equipment (PPE). The contractor shall follow all facilities safe work process & procedures.

III. SCOPE OF WORK (SOW)

A. Monthly Load Test

1. The monthly Emergency Power System (EPS) load test is to be initiated by a simulated or actual loss of normal electrical power.

2. There are 2 methods both of which are acceptable means of initiating the monthly test:

a) A TEST Switch may be included on the Automatic Transfer Switch (ATS) to simulate loss of normal power Alternatively, a circuit breaker feeding an ATS is opened resulting in a loss of normal electrical power. In either case both will result in activating the starter for the generator and activation of the ATS transferring the load from normal power to emergency generator power.

b) The duration of the test is to be at least 30-continuous minutes with a minimum dynamic load of at least 30% of the nameplate rating.

c) The cooldown period for the generator is not included as part of the 30-minute run time.

3. Monthly test will be invalid if the generator is started and allowed to run for a period before activating the ATS to transfer the load to the generator. This does not fully test the generators ability to respond in actual emergency conditions, which require sensing loss of normal power and providing emergency power within 10 seconds from a cold start, see EC.02.05.07 EP 5 and EP 6;

NFPA 99-2012: 6.4.4.1.

B. Annual Load Test for Diesel Powered EPS

1. The annual EPS load test must:

a) Be at least 50% of the nameplate rating for 30 minutes.

b) Be at least 75% of the nameplate rating for 1 hour; and

c) The total test duration of not less than 1.5 continuous hours, see

EC.02.05.07 EP6.

C. 36 Month Four (4) Hour Load Test:

1. Triennial or 36-month generator test 30% of nameplate rating for 4 continuous hours for diesel powered EPS, see EC.02.05.07 EP and EP10.

2. When combining both tests for diesel powered EPS, the first three hours of the test is required to be not less than 30% of the emergency generator nameplate kW rating or the minimum exhaust gas temperature. The last hour cannot be less than 75% of the emergency generator nameplate kW rating for a total of 4 continuous hours.

D. Monthly: Transfer Switch’s

1. All automatic and manual transfer switches monthly/12 times per year with results and completion dates documented.

E. Annual Fuel Quality Test to ASTM Standards

1. Testing Schedule to be set by Facility Maintenance Manager. Testing shall be completed within 10 days prior to and after scheduled testing date.

F. Preventative Maintenance (PM)

1. Test, evaluate, repair and service all components of the generators on an annual basis to accomplish the following:

a) Ensure they are safe, reliable and continued operation.

b) Prevent breakdowns due to worn parts.

c) Maintain generators above the point where deterioration begins.

d) Contractor shall be responsible for proper disposal off site of all debris, fluids and other general or hazardous waste collected as part of the service. Contractor shall follow all applicable Local, State, and Federal and EPA laws/regulations pertaining to proper disposal.

2. All work will be coordinated with the TCID Maintenance Representative.

3. Preventative maintenance service may include (subject to OEM specifications and industry standards), but is not limited to:

a) Replacing lube, oil, and filters

b) Replacing fuel, coolant, and air filters

c) Check coolant level and condition, protection rating and perform pressure test

d) Inspect hoses and belts, adjust belts as necessary

e) Inspect fuel supply system for any signs of leaking or deterioration

f) Inspect exhaust system and condensation drain

g) Check batteries and clean and protect terminals

h) Check and adjust all engine and generator, shutdown and alarm systems

i) Adjust voltage and frequency and confirm proper operation of gauges and AC DC metering systems

j) Inspect transfer switch main contacts

k) Check day tank and transfer pump for proper operation

l) Check block heater operation and temperature

m) Load testing

4. During all PM Service, any specific device cleaning, lubrication, adjustment or part replacement, which is performed, shall be indicated on an accompanying service report and given to the facility representative within 7 calendar days upon completion of the PM service.

G. Repairs and Emergency Response/Repairs

1. Repairs shall be made using a firm fixed price labor rate (fully burdened) and any parts/materials shall be paid at a markup not to exceed twenty percent (20%) of actual cost. If the repairs cannot be completed within twenty-four

(24) hours, the contractor shall present a completion plan/schedule to the Maintenance Manager for approval.

2. The emergency service shall include up to 40 hours of emergency on-site service to include a firm fixed price labor rate (fully burdened) and any parts/materials will be paid at a markup not to exceed twenty percent (20%) of actual cost. The contractor shall respond to the site within 4 hours of being notified of a generator emergency. The contractor shall have the resources available to correct any generator emergency issue when requested. The generators directly impact patient care and are a necessity to the hospital to remain fully operational and in good working condition.

a. If the emergency Generator condition cannot be corrected or repaired immediately, the contractor shall make the condition safe by

Lockout/Tagout, disconnect, or isolate it from service, so that the condition will not cause any further issues or damage to other operating systems, patients, staff or property.

3. The contractor's personnel shall report to the facility representative, or authorized representative, upon arrival and sign in/out in building 514 and again upon completion of the required work. A copy of the work ticket containing a complete description of the work performed shall be given to the facility representative upon completion.

H. Additional Repair Services and Parts

1. This contract includes the option to purchase additional repair services/parts not covered under the contract for preventative maintenance.

2. Costs of repair, replacement of parts or materials determined to be defective during testing shall be on an as-needed basis as determined by the servicing technician and the facility representative. All deficiencies and defects shall be itemized and reported as cost of repairs. The pricing/quote for the additional repair services shall be requested at the time of need. All work shall be preapproved by the maintenance manager prior to commencement of work.

3. The amount of emergency repairs is unknown.

4. These services are not guaranteed and will fluctuate based on the need and severity of the situation.

5. All repairs shall be performed to OEM’s specifications by a trained technician. A response is required from the vendor within 4 hours when a request is made by the facility representative.

6. Additional work found during normal service and preventative maintenance, and any work that will require extensive time and materials, must receive prior approval from the facility representative.

7. All work shall be coordinated through the facility representative

I. Miscellaneous Services

1. Contractor shall provide miscellaneous services (such as core drilling, rental equipment, labor) necessary to complete needed facility required work. The Contractor shall provide a cost estimate, which shall be approved by the authorized facility representative prior to any work being performed

J. Performance Warranty

1. The contractor shall guarantee all work included in the purchase order against defects in workmanship; and shall satisfactorily correct, at no cost to Facility, any such defects "that become apparent within a period of one year after completion of work.

2. The warranty will commence upon date of completion and acceptance of work.

Any warrantable work performed shall continue to be covered under warranty until expiration of warranty by contractor even if resulting is cancelled for any reason.

K. Material Warranty

1. Parts furnished under the purchase order shall be the latest improved models in production, as offered to the commercial trade, and shall be quality material.

USED, SHOPWORN, DEMONSTRATOR, PROTOTYPE, RECONDITION OR

DISCONTINUED MODELS OR MATERIAL ARE NOT ACCEPTABLE.

2. The contractor shall provide the facility authorized facility representative with all manufacturers warranty documents upon completion of installation and prior to leaving the job site.

L. Unsatisfactory Performance

1. The facility may consider the following performance by the contractor as unsatisfactory performance. An unsatisfactory performance shall not be limited to the following.

b. In excess of one service, "call back" to correct the same problem within 30 consecutive calendar days.

c. In excess of one instance within one calendar year of Contractor personnel assigned to an authorized service, call not having the skill or knowledge to diagnose the problem and/or perform the repair.

d. In excess of one instance within one calendar year of response time, as defined in this specification, to an authorized service call exceeding the one- hour limit.

M. Safety

1. A thirty-minute facility safety orientation will be provided to the vendor by TCID maintenance. Contractor shall provide all equipment and tools, which shall be appropriate type for the task to which its use has been assigned and shall be well-maintained and in proper working order before use in the performance of the services.

N. Parking

1. The contractor shall arrange with the facility representative prior to off-loading tools and equipment at the job site. Contractor shall park only in designated visitor parking spaces.

IV. EQUIPMENT:

A. Generators

1. 533 MTU-Onsite Energy Model # 1250RXC60T2

a) Serves building numbers 502, 533 & 537

2. 529 Cummins Power Generation Model # DSHAB-8280979

a) Serves building numbers 503, 528, 501, 514 ,515, 523, 530 & 531

B. Transfer Switches

1. 537 ASCO 7000 Series, 2 each

2. 502 ASCO 7000 Series, 3 each

3. 533 ASCO 7000 Series, 3 each

4. 529 ASCO 962, 3 each

V. CHANGES TO EQUIPMENT, REPAIR PARTS AND MATERIALS and MILEAGE

A. In the event the TCID equipment is altered, modified, changed or if any equipment is added, moved within the premises or moved to other premises, this agreement may be modified or terminated.

B. The charges for labor required at the Contractor’s shop to fabricate or repair parts requested by the Maintenance Department will be reimbursable, providing the Contractor supplies an estimate of the time required to conduct the shop work and which will not be exceeded without prior approval of the Department. The charges for work performed at the Contractor’s shop will be paid at the same rates as for work performed at the job site.

C. For parts and materials, TCID shall reimburse the Contractor for its actual cost for obtaining the parts and materials, and handling and administrative expenses reasonably incurred to obtain the parts and materials, such handling and administrative expenses not to exceed twenty (20%) of the cost of obtaining the parts and materials.

Such handling and administrative expenses must be clearly identified as such on the invoices submitted for reimbursement. Copies of parts and materials invoices shall be submitted as backup to the Contractor’s invoices.

VI. REGULATIONS AND SAFE CONDUCT OF WORK

A. Contractor shall plan and conduct the work to safeguard persons and property from injury. Contractor shall direct the performance of the work in compliance with reasonable safety and work practices and with applicable federal, state, and local laws, rules and regulations, including but not limited “Occupational Safety and Health Standards” as established by the U.S. Secretary of Labor and the Texas Department of Health Occupational Safety Division, including the wearing the required personal protective equipment at proposed by Contractor.

B. TCID reserves the right to inspect the work and to halt construction or repair to ensure compliance with reasonable and safe work practices and with the applicable federal, state, and local laws, rules and regulations. Neither the requirement that Contractor follow said practices and applicable laws, rules, and regulations, nor adherence thereto by Contractor, shall relieve Contractor of the sole responsibility to maintain safe and efficient working conditions.

VII. SERVICE REQUEST PROCEDURES

A. TCID Facilities Manager or authorized representative will issue a service request to the Contractor detailing the property address, scope of work, time for completion, and other necessary details.

1. Unless agreed otherwise in the Service Request, the contractor must complete the repairs within three (3) days of notice to the contractor.

2. Service Requests will be issued in writing, either by fax, email or hardcopy.

3. All correspondence and invoices must reference the Service Request number.

B. Contractor must provide a constantly monitored 24 hours per day, 7 days per week telephone number to contact for service. Point of contact shall not be a technician.

C. Ensure technician(s) contact the designated TCID representative upon arrival at the job site. The technician(s) shall have the designated TCID representative log the start and completion times on the service ticket for services performed.

1. The following must be included on the service ticket/invoice:

a) Building number

b) Floor number/room number

c) Name of technician(s) and helper(s) performing the work

d) Number of hours worked – vendor check in-out Log

e) TCID work order number issued for that job, if applicable

D. Technicians shall perform and complete all work required. In the event the work is not completed by the technician(s) by the end of the business day, the technician shall provide the designated TCID representative in writing, the status of the work, reason for delay and the estimated completion date.

E. Contractor/Technician shall leave the work area clean and free of materials, debris and vendor equipment to the satisfaction of the designated TCID representative.

The technician(s) shall:

1. Remove and dispose of all defective materials removed in performance of the service and in strict accordance with all applicable rules, regulations, codes, laws, ordinances and statutes.

2. Clean all areas of scrap materials, dirt, dust, and debris generated in performance of the service at the time the service is provided.

3. Clean, repair or replace any item damaged by the vendor or its subcontractor(s) during the performance of the service to the satisfaction of TCID, and at no additional cost to TCID.