ESBD_520889_1781818337136_HHS0017222 Solicitation addendum #1.pdf
PDF 2 MB Posted
- Solicitation number
- HHS0017222
- Issued by
- Bexar County, Texas
About this file
This is a solicitation addendum issued by the Texas Health and Human Services Commission (HHSC) for emergency generator maintenance, testing, and repair services at the Texas Center for Infectious Disease in San Antonio under IFB HHS0017222. The scope of work encompasses maintenance and repair services for two generators (one 533 MTU-Onsite Energy Model 1250RXC60T2 and one 529 Cummins Power Generation Model DSHAB-8280979), eight ASCO transfer switches distributed across multiple facility buildings, monthly and annual load tests, 36-month four-hour load tests, monthly transfer switch testing, annual fuel quality testing to ASTM standards, and annual preventative maintenance. The contractor must respond to emergency service calls within one hour and non-emergency repairs within three days, with services provided Monday through Friday, 8:00 a.m. to 5:00 p.m. Central Time. Mandatory on-site visits are scheduled for June 6 or 11, 2026 at 9:00 a.m. and June 9, 2026 at 2:00 p.m. Questions from bidders are due June 16, 2026 at 10:30 a.m., with responses posted by June 19, 2026. Bids are due June 24, 2026 at 10:30 a.m. The initial contract term runs September 1, 2026 through August 31, 2027, with three optional one-year renewal periods and one additional one-year extension available at the sole discretion of HHSC.
Pricing is firm and fixed for labor, equipment, materials, and supplies, with parts reimbursed at actual cost plus a markup not exceeding 20 percent. The contractor must hold a minimum of five years of relevant experience, with assigned personnel holding minimum three years of relevant experience and appropriate Texas Department of Licensing & Regulation licenses. All work must comply with Joint Commission Standards, NFPA 110, and original equipment manufacturer specifications. Required insurance includes workers' compensation at statutory limits, commercial general liability of $1 million per occurrence and $2 million aggregate, commercial automobile liability of $1 million, professional liability of $1 million, and umbrella liability of $1 million. Bidders must submit Exhibits A through D, financial capability documentation, and acknowledgement of any addenda. No volume or compensation is guaranteed, and the contract may be awarded to a single or multiple bidders based on best value determination.
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PCS 134 HHS Responses to Questions
Effective Date 06/26/2015 Page 1 of 3 Reviewed Date 09/18/2025
Solicitation Title: Emergency Generator Maintenance, testing and repairs for the Texas Center for Infectious Disease located in San Antonio, TX.
Solicitation Number: HHS0017222
# Reference Question Response
1.
Are we to combine the pricing for both generators in the sections that ask for the first 6 sections? Or is there an option to price them individually. For instance, the first section is asking for total price of 12 load tests, but the total would be 24 considering there are 2 generators.
Yes, 12 per generator.
2.
Can you please clarify the Annual Fuel Quality Test to ASTM Standards? What specific requirements are you needing.
The specific ASTM standards to be used for fuel quality testing may vary depending on the type of fuel and its intended use. However, ASTM D975, which outlines specifications for diesel fuel oils, is commonly referenced. This standard includes various test methods to evaluate fuel quality, including assessments for microbial contamination, free water, and sediment
3.
Do you have a detailed SOW for what you are requiring for the Monthly Transfer Switch Services?
NFPA 110 – Transfer Switch Requirements
4.
Can you clarify what size (kW) generator you are asking for pricing on for the section “What is your hourly rate to rent a generator while one is being repaired?
1-Meg and a 174 KW
Effective Date 06/26/2015 Page 2 of 3 Reviewed Date 09/18/2025
5.
Exhibit F – Statement of Work – III Scope of Work (SOW) – page 1 and page 2:
Section A and Section D seem to be the same thing. Can you please advise on the difference between them?
These two items also reflect on the first and fourth lines of Exhibit C – Price Sheet.
No difference
6.
Exhibit F – Statement of Work – III Scope of Work (SOW) – page 2:
Section F – Preventive Maintenance (PM) explains details of what is included on an annual basis (change oil, filters, inspection of items).
Will there be a request for three (3) Quarterly Inspection Routines (without oil & filter change) in addition to the Annual Service Routine?
That type of service is not outlined within the Scope of Work.
Once annually
7.
Exhibit F – Statement of Work – III Scope of Work (SOW) Does Health and Human Services want to have Annual Preventive Maintenance (PM) performed on any or all the existing Transfer Switches?
That type of service is not outlined within the Scope of Work.
Yes. All transfer switches within the facility associated to the generator.
Effective Date 06/26/2015 Page 3 of 3 Reviewed Date 09/18/2025
8.
If I am unable to participate in this bid through the Bid Room, will I be emailed notifications to include addendums, answers to all questions submitted by participating bidders, etc.?
Bidders are responsible for monitoring the ESBD for any addendums. ESBD now has a “follow” feature which allows bidders to follow a particular solicitation and be notified of addendums, changes, and due dates.
Emergency Generator Maintenance, testing and repairs for the Texas Center for
Infectious Disease located in San Antonio, TX.
IFB No. HHS0017222
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C:\Users\Fnesbitt01\Pictures\Saved Pictures\HHS Branding\HHS Color Logo.png
Effective 07/15/2016 Review/Revision Date 03/03/2026
Procurement and Contracting Services, 1100 W. 49th Street, Austin, TX 78756
Form
PCS 121
SOLICITATION ADDENDUM ACKNOWLEDGEMENT FORM
Solicitation Due Time
PCS Contact Information
Description of Addendum
THIS ADDENDUM NOW BECOMES A PART OF THE ORIGINAL SOLICITATION RETURN ADDENDUM ACKNOWLEDGMENT FORM AS INSTRUCTED, FAILURE TO DO SO MAY RESULT IN DISQUALIFICATION OF RESPONSE.
1.
Acknowledge receipt of this addendum by signing and returning this addendum with your solicitation response in accordance with the submission options outlined in the solicitation.
2.
If respondent has submitted the response prior to addendum, respondent may email the signed addendum to pcsbids@hhs.Texas.gov prior to the solicitation due date and time.
9.0.0.2.20101008.1.734229 a.m.
CurrentPage:
TextField28: leticia.cortes@hhs.texas.gov
DueDate: 2026-06-24
Minute: 30
Hour: 10
AddendumNo:
AddendumDate: 2026-06-19
TextField30: 512-406-2609
TextField32: Solicitation Addendum No. 1 - 06/19/2026
PCS134 HHS Response to Questions Mandatory On-site visit sheets for site visit on 06/09/2026 and 06/11/2026
**Bidders must sign and return this addendum acknowledgment with bid response**
Associate Commissioner, PCS:
DateTimeField1:
TextField31:
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