Exhibit_E_Online_Bid_Room_Information_v.1.4_(07-22-25).docx
DOCX document 39 KB Posted
- Attached to
- Electrical Services at San Antonio State Hospital and San Antonio State Supported Living Center
- Solicitation number
- HHS0016827v2
- Issued by
- Bexar County, Texas
About this file
Exhibit E is an instructional document issued by the Texas Health and Human Services Commission (HHSC) that provides guidance on submitting bids electronically through the HHS Online Bid Room for the electrical services solicitation at San Antonio State Hospital Building 817 and San Antonio State Supported Living Center. The solicitation requires qualified contractors to provide comprehensive electrical services including repairs, maintenance, parts, and materials for high voltage primary and secondary electrical systems, with 24-hour emergency response availability and 15-minute notification response times for outages. Key personnel requirements include Texas-licensed Master Electricians or Journeyman Electricians with a minimum of five years relevant experience for the bidder and three years for assigned personnel, plus at least one on-site competent person with OSHA 10 training. An optional on-site walkthrough was conducted on February 9, 2026, with questions due February 10, 2026, responses posted February 12, 2026, and solicitation responses due February 26, 2026, at 10:30 AM. The anticipated contract start date is upon award, with an initial term expiring August 31, 2028, and a discretionary one-year extension available at the HHS Agency's sole option.
The document emphasizes that use of the HHS Online Bid Room is optional and subject to all terms and conditions of the solicitation. Prospective bidders must complete a multi-step registration process through IAMOnline, which may require several days for approval; the activation link remains active for only seven days for security purposes. The document notes that late solicitation responses are not accepted and that technical difficulties with the optional electronic submission system are not sufficient grounds for protesting a contract award. Pricing must be submitted as firm, fixed prices on Exhibit C Pricing Sheet for the contract life, with all costs including labor, equipment, materials, supplies, and related expenses. The contractor must maintain comprehensive insurance coverage including workers' compensation with $1,000,000 employer's liability limits per accident, commercial general liability of $1,000,000 per occurrence with $2,000,000 aggregate, and professional liability insurance of $1,000,000.
View the file
Other files
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Exhibit E HHS Online Bid Room Information HHS0016827v2 Bids/responses for this solicitation may be submitted electronically using the HHS Online Bid Room or any other method identified in the solicitation. Use of the HHS Online Bid Room is optional and is subject to all terms and conditions, affirmations, and other requirements of the solicitation as any other method of submission.
Read and review the solicitation package and all associated documents carefully before completing and submitting a response in the form and manner described in the solicitation package. Questions regarding the solicitation must be addressed to the Point of Contact in the solicitation package. The Point of Contact is identified in the solicitation package.
Submit the solicitation response in the form and manner described in the solicitation package on or before the response due date and time.
IMPORTANT: The solicitation package will identify the specific form and method of delivery. Failure to adhere to the requirements in the solicitation package may result in disqualification.
Access to the HHS Online Bid Room is a multi-step process.
All Online Bid Room Users:
· Follow the provided link to access the IAMOnline – Sign-in page.
· Next, click the link labeled “Request account as a non-HHS employee or register organization” to request a new account. Please note, the external user ID should be an email address.
· Users can find detailed instructions here; Follow the organization or external user account request steps as directed.
· Once the Agency Sponsor receives and approves the access request, users will receive an IAMOnline registration email to set up their IAMOnline account.
· The user will click the Activate Account button to set up their account promptly. Please note that the link will only be active for seven (7) days for security reasons.
Note: Applicants who already have access to the previous Enterprise Portal and/or IAMOnline for other applications, MUST complete a new registration to receive access to the online bid room. The new registration must be completed with a different email than the original account as the IAMOnline portal does not allow the same email address to be used for two different accounts.
IMPORTANT: The registration process may take several days. Allow enough time for the registration process to submit your bid by the response due date. Late solicitation responses are not accepted.
The optional use of the HHS Online Bid Room and any resulting technical difficulties which may prevent a successful, responsive electronic submission of a solicitation response shall not be sufficient basis for a protest of a contract award.
Visit the IAMOnline Help Page for more information. For additional assistance, contact the Help Desk at 512-438-4720 or 855-435-7181 (toll-free), 7:00 A.M. to 7:00 P.M., CT, Monday to Friday.
Version 1.40 Revision Date 07/22/2025
File details come from the government source that posted it. Updated .