Exhibit E, Exceptions Form.docx

Exhibit E is an Exceptions Form for RFP No. HHS0016822 issued by the Texas Health and Human Services Commission (HHSC) for financial analysis and compliance review services related to the Temporary Assistance for Needy Families (TANF) program. The solicitation requests comprehensive financial reporting analysis for federal forms ACF-196R, ACF-199, and ACF-204; interagency coordination assessment across HHSC, the Department of Family and Protective Services (DFPS), Texas Education Agency (TEA), and Texas Workforce Commission (TWC); and development of detailed training programs including step-by-step process documents, PowerPoint presentations, PDF guides, and recorded training sessions. Key deliverables include a Project Work Plan due within 30 calendar days of contract execution, a Gap Assessment Memo due within 90 calendar days after Project Work Plan completion, a Summary of Recommendations due 30 days thereafter, monthly status reports due by the 15th of each month, and training materials due 90 days prior to contract expiration. A pre-proposal conference is scheduled for April 22, 2026, at 10:00 a.m. Central Time, with proposal submission deadline of May 15, 2026, at 10:30 a.m. Central Time. The anticipated notice of award is June 2026, with contract start date in August 2026. The initial contract term is one year, with HHSC holding the option to extend for up to one additional year and potentially one more option period.

The total contract compensation shall not exceed $1,000,000, with HHSC reserving the right to increase this amount if additional state or federal funding becomes available during the contract term. Payment will be made within 30 days of receipt of correct invoices following satisfactory service delivery, in accordance with the Texas Prompt Payment Act. The contractor must meet performance standards including 95% on-time deliverable submission, no more than 5% material errors per deliverable, and responsiveness within one business day for communications. The Exceptions Form itself is not required for completion unless respondents are taking exceptions to solicitation terms, conditions, or provisions. The RFP does not identify any set-aside designations, restrictions on eligible organization types, incumbent vendors, or current contractors.