Exhibit C Draft Statement of Work.pdf

Exhibit C

Work Plan Table for SOW

January 2015

Draft Statement of Work Performance-Based Work Plan Table

Goal #1: To improve the quality of the environment and public health for the citizens of Colorado by continuously improving efforts to ensure proper management of hazardous materials and waste.

Objective #1: Prevent the discharge of untreated acid mine drainage to North Clear Creek.

Primary Activity #1

1. The Contractor shall attend a kick off meeting no later than 60 days following the execution of the contract.

Primary Activity #2

1. The Contractor shall implement the plans and processes necessary to assume operations and maintenance of the North Clear Creek Water

Treatment Plant (NCCWTP) in a safe, effective and cost efficient manner.

Sub-Activities #2

1. The Contractor shall prepare all work plans necessary to detail the steps and methodology to be used to achieve the objectives of the Contract.

2. The Contractor shall review the following:

a. record drawings developed for the NCCWTP

b. specifications developed for the NCCWTP

c. manuals developed for the NCCWTP

Primary Activity #3

1. The Contractor shall operate the NCCWTP up to the design capacity of 600 gallons per minute, treating all flows collected from:

a. Gregory Incline

b. National Tunnel

c. Gregory Gulch

Sub-Activities #3

1. The Contractor shall purchase all chemicals necessary to operate the

NCCWTP.

2. The Contractor shall unload and store all chemicals necessary to operate the

NCCWTP upon receipt.

3. The Contractor shall dispose of all waste in accordance with the following:

a. Local rules and regulations

b. State rules and regulations

c. Federal rules and regulations

4. The Contractor shall observe process indicators.

a. The Contractor shall implement minor process changes to ensure the treatment system is operating efficiently.

5. The Contractor shall review the process control data.

a. The Contractor shall correct noted deviations.

Primary Activity #4 1. The Contractor shall maintain the NCCWTP and all associated facilities.

Sub-Activities #4

1. The Contractor shall provide qualified maintenance personnel to perform necessary maintenance work including:

a. planning

b. scheduling

c. supplying parts

d. supplying materials

e. tracking

f. staging

g. creating work order documents and reports

h. maintaining work order documents and reports

2. The Contractor shall use a computer-based program for:

a. tracking maintenance activities

b. inventorying spare parts

c. generating work orders

d. providing equipment-specific maintenance records (Maintenance

Connection® is currently used)

3. The Contractor shall perform routine maintenance for all process and facility equipment.

4. The Contractor shall perform preventative maintenance for all process and facility equipment.

5. The Contractor shall perform corrective maintenance for all process and facility equipment.

6. The Contractor shall maintain all structures, including:

a. the building

b. remote collection systems

c. conveyance structures

7. The Contractor shall provide maintenance for the approximate one (1) acre site.

8. The Contractor shall purchase all supplies necessary to maintain the

NCCWTP.

9. The Contractor shall unload and store all supplies necessary to maintain the

NCCWTP upon receipt.

Primary Activity #5

1. The Contractor shall conduct monitoring and sampling of combined influent, effluent, sludge filtercake, and individual source influent according to the discharge limits and frequencies outlined in Attachment B-

1 and Attachment B-2.

Sub-Activities #5

1. The Contractor shall collect and submit the required weekly, monthly, quarterly and annual samples as detailed in Attachment B-2 to an approved independent laboratory for analysis.

a. The Contractor shall provide a copy of analytical results to CDPHE.

2. The Contractor shall complete monthly Discharge Monitoring Reports.

3. The Contractor shall submit monthly Discharge Monitoring Reports to:

a. CDPHE

b. EPA

4. The Contractor shall process control sampling and analysis handled on-site.

Primary Activity #6

1. The Contractor shall maintain all records related to the operation and maintenance and provide routine status updates.

Sub-Activities #6

1. The Contractor shall maintain daily logs to record:

a. operating data

b. production data

c. chemical consumption rates

d. a summary of treatment information and maintenance in addition to other actions and activities

2. The Contractor shall complete a summary of pertinent information in:

a. Monthly Reports

b. Annual Reports

3. The Contractor shall facilitate NCCWTP status update meetings monthly, at a minimum, at the NCCWTP, to apprise CDPHE of the status of plant operations. The meetings shall be scheduled to coincide with the submission of monthly reports.

a. The Contractor shall prepare and distribute meeting minutes following the NCCWTP status updates.

4. The Contractor shall facilitate full staff meetings, a minimum of one (1) per month, to:

a. review the operations and maintenance activities of the previous month

b. discuss the operations and maintenance scheduled for the next month

c. review operating procedures

Primary Activity #7

2. The Contractor shall assist in the transition of the facility from the Long

Term Remedial Action phase to the Operations and Maintenance phase of the CERCLA process.

Sub-Activities #6

5. The Contractor assist in coordinating final inspection of the facility to ensure it is operational and functional prior to the transition to operations and maintenance.

6. The Contractor shall assist in procuring equipment included in the optimization analysis of the facility

a. Purchases and contracts will be managed by CDPHE, but the

Contractor will need to assist in coordinating facility needs and equipment specifications.

Standards and

Requirements

1. The content of electronic documents located on CDPHE and non-CDPHE websites and information contained on CDPHE and non-CDPHE websites may be updated periodically during the contract term. The contractor shall monitor documents and website content for updates and comply with all updates.

2. The work plans shall include the following, at a minimum:

a. Operation and Maintenance Management Plan (OMMP), including

Unit Process Control Procedures (UPCPs)

b. Health and Safety Plan (HSP)

c. Sampling and Analysis Plan / Quality Assurance Project Plan

(SAP/QAPP), including Standard Operating Procedures (SOPs)

d. Emergency Action Plan (EAP)

3. The OMMP shall include, at a minimum:

a. Description of facilities

b. Staffing, training and scheduling

c. On-call operator duties

d. Identification of routine subcontractors

e. Start-up and shutdown operating procedures

f. Routine operations

g. UPCPs

h. Process control sampling

i. Records management, including samples of:

i. Checklists

ii. Operator logs

iii. Chemical inventory sheets

iv. Work orders

j. System settings and alarms list

k. Housekeeping and grounds keeping standard definitions

l. Planned computerized maintenance program

m. Asset list

n. List of critical spare parts

o. Contact information for equipment repair and supply vendors

p. Maintenance of facilities, including at a minimum;

i. mechanical

ii. electrical

iii. heating and ventilation

iv. treatment process

v. instrumentation and controls

vi. piping

4. The HSP shall be written or reviewed by a Certified Industrial Hygienist with a minimum of two (2) years’ experience.

5. The HSP shall comply with the requirements of the Occupational Safety and Health Administration Standards (OSHA) 29 CFR Part 1910.120.

This information is located on the OSHA website https://www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=ST

ANDARDS&p_id=9765 and is incorporated and made part of this contract by reference.

6. The HSP shall include, at a minimum, the following:

a. NCCWTP description https://www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=STANDARDS&p_id=9765 https://www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=STANDARDS&p_id=9765

b. NCCWTP organization

c. NCCWTP personnel, including NCCWTP personnel:

i. positions

ii. roles

iii. responsibilities in site safety

d. Delivery schedule related to site safety

e. Operational plan related to site safety

f. Emergency response and spill prevention

g. List of hazardous materials and Safety Data Sheets

h. Potential physical and chemical hazards

i. Safety Records

7. The Contractor’s SAP/QAPP shall comply with the US Environmental

Protection Agency’s (EPA) Guidance on Systematic Planning Using the

Data Quality Objectives Process, EPA QA/G-4, February 2006, Requirements for Quality Assurance Project Plans, EPA QA/R-5, March

2001, and Guidance for Quality Assurance Project Plans, EPA QA/G-5, December 2002.

a. This information is located on the EPA website at:

https://www.epa.gov/quality/guidance-systematic-planning-using-data-quality-objectives-process-epa-qag-4, https://www.epa.gov/quality/epa-qar-5-epa-requirements-quality-assurance-project-plans, and at https://www.epa.gov/quality/guidance-quality-assurance-project-plans-epa-qag-5, incorporated and made part of the contract by reference.

b. The SAP/QAPP shall include the following, at a minimum:

i. Project objectives

ii. Roles and responsibilities of individuals

iii. Training

iv. Sample location

v. Sample type

vi. Sampling frequency

vii. Analytical methods

viii. Detection limits

ix. Field methods

x. Field procedures

xi. Sample containers

xii. Sample preservation

xiii. Sample documentation https://www.epa.gov/quality/guidance-systematic-planning-using-data-quality-objectives-process-epa-qag-4 https://www.epa.gov/quality/guidance-systematic-planning-using-data-quality-objectives-process-epa-qag-4 https://www.epa.gov/quality/epa-qar-5-epa-requirements-quality-assurance-project-plans https://www.epa.gov/quality/epa-qar-5-epa-requirements-quality-assurance-project-plans https://www.epa.gov/quality/guidance-quality-assurance-project-plans-epa-qag-5 https://www.epa.gov/quality/guidance-quality-assurance-project-plans-epa-qag-5

xiv. Packaging

xv. Shipping

xvi. Data quality assessment

xvii. Reporting

xviii. Corrective actions

xix. Standard Operating Procedures

8. The SOPs shall comply with the US Environmental Protection Agency’s

Guidance for Preparing SOPs, EPA QA/G-6, April 2007. This information is located on the OSHA website https://www.epa.gov/sites/production/files/2015-06/documents/g6-final.pdf and is incorporated and made part of this contract by reference.

9. The Contractor’s EAP shall include, at a minimum:

a. Contractor organization chart

b. Employee call down list

c. External notification flow charts

d. Vendor and subcontractor contact information

e. Response during weekends, holidays and after hours

f. Response during adverse weather conditions

g. Communication with public and press

h. Post emergency report template

10. The Contractor shall operate the NCCWTP to meet the discharge standards detailed in Attachment B-1.

11. The Contractor shall be responsible for the release of any hazardous substances related to the operations and maintenance of the NCCWTP directly caused by negligent or unlawful actions in the execution of the

Contractor’s work.

12. The Contractor shall obtain approval from CDPHE prior to all staff changes.

13. CDPHE may request the following, as deemed necessary, for Contractor personnel performing duties associated with this contract:

a. resumes

b. credentials

c. certification information

i. The Contractor shall provide CDPHE requested information within ten (10) business days of the request.

14. The overall number of personnel used to staff the NCCWTP is up to the discretion of the Contractor, subject to the approval of CDPHE, and provided the SOW shall be efficiently performed. The Contractor shall use the following outline from CDPHE to assist with creating work schedules:

a. The NCCWTP shall be staffed no less than eight (8) hours per day.

Staff shall respond to callouts during non-staffed hours.

https://www.epa.gov/sites/production/files/2015-06/documents/g6-final.pdf https://www.epa.gov/sites/production/files/2015-06/documents/g6-final.pdf

b. All staff working at the NCCWTP must maintain current OSHA training per the Hazardous Waste Operations and Emergency

Response (HAZWOPER) standards.

c. The Contractor shall train and equip all employees performing tasks on-site, at the NCCWTP, to respond to spills that may occur at the

NCCWTP. The Contractor shall provide information about training and equipment in the Monthly Reports.

d. The Contractor shall provide a project manager to be responsible for contract management and coordination. The Project Manager shall ensure personnel have all of the following to accomplish the SOW in a safe and healthful manner:

ii. necessary protective equipment

iii. medical monitoring

iv. training

v. facilities

vi. equipment

e. The Project Manager shall coordinate with others to:

i. ensure compliance with appropriate health and safety plans

ii. conduct all activities in compliance with local, State, and

Federal health and safety laws, regulations, codes and standards

f. The Contractor shall provide a certified lead operator to be responsible for daily operations of the NCCWTP. The lead operator shall, at a minimum:

i. Be a class B certified Industrial Wastewater Treatment Plant

Operator in the State of Colorado (class A is preferred).

ii. Have a minimum of two (2) years’ experience working at a facility of similar size and complexity, including at least one

(1) year within the last five (5) years.

iii. Be responsible for carrying out the day-to-day operations, managing the facility operations and personnel, and ensuring that all services are performed in accordance with the required submittals.

iv. Be present at the NCCWTP a minimum of sixteen (16) hours per week.

g. The Principal Health and Safety Officer (HSO) shall be responsible for the implementation of the Health and Safety Plan (HSP) and shall have the authority and knowledge necessary to implement and modify the facility health and safety program. The Principal Health and Safety Officer shall have a minimum of two (2) years similar experience. The HSO shall:

i. conduct safety self-audits a minimum of one (1) time every calendar quarter

ii. document results in writing

h. A Quality Assurance/Quality Control (QA/QC) Officer shall be provided with the authority to implement the QAPP. The QA/QC

Officer shall have a minimum of one (1) year of experience performing similar duties. This may be a collateral duty position performed by a person with other responsibilities at the NCCWTP.

i. The Contractor shall have a capable laboratory technician available on-site. The laboratory technician shall:

i. collect and prepare sample specimens

ii. conduct process and control tests

iii. prepare documentation and reports

iv. perform other duties as necessary to fulfill the duties of this contract

j. The Contractor shall provide adequate administrative support to complete:

i. reports

ii. invoices

iii. other necessary data administration duties

k. The Contractor shall provide adequate technical support to:

i. aid with technical equipment

ii. process troubleshooting

iii. process maintenance

iv. process repairs

l. The Contractor shall furnish additional staff as necessary to support safe and efficient operations of the NCCWTP. Other personnel may include:

i. water treatment operator

ii. chemist

iii. sampling technician

iv. mechanic

v. equipment operator

vi. secretary

vii. janitor

viii. instrumentation and controls specialist

m. The Contractor shall develop and maintain a work schedule to include:

i. number of shifts

ii. number of employees per shift

iii. list of key personnel per shift

iv. projected overtime

a. The work schedule shall be submitted to CDPHE for approval prior to any modifications.

15. The Contractor shall maintain, at a minimum, a three (3) day supply of all treatment chemicals on-site.

16. Planned shutdowns may occur when sufficient capacity is available in the influent storage basin. Bypasses of untreated Gregory Incline or National

Tunnel water, either at the entrance to the conveyance at the pipeline or at the NCCWTP, are prohibited.

17. The Contractor shall collect and submit to a qualified laboratory samples for analysis as specified in Attachment B-2.

18. The Contractor shall follow proper chain-of-custody procedures and documentation for all sampling.

19. The Contractor’s sampling shall:

a. Comply with 40 CFR 136. The Contractor shall be required to comply with 40 CFR 136 and any subsequent changes or amendments made to this regulation as required by the EPA. This information is located on the EPA website at https://www.ecfr.gov/current/title-40/chapter-I/subchapter-D/part-

136#136.3 and is incorporated and made part of this contract by reference.

b. Continually monitor flow rate, pH and turbidity by plant instrumentation; the Contractor shall clean, calibrate and maintain the instrumentation.

c. Be conducted in accordance with Attachment B-2.

20. Additional process control data collection may include:

a. total suspended solids

b. percent solids

c. target metals

d. qualitative visibility and settling tests

21. The SAP sampling records to be maintained, shall include, at a minimum:

a. Date

b. Location

c. Treatment flow rate

d. pH

e. Conductivity

f. Water temperature

g. Sampler

h. Chain-of-custody

i. Analytical results

j. Analytical methods and detection limits

22. The Contractor shall use the most recent project specific EPA Discharge

Monitoring Report form that is provided by the EPA.

23. The Contractor’s maintenance program records, shall include, at a minimum:

a. the date https://www.ecfr.gov/current/title-40/chapter-I/subchapter-D/part-136#136.3 https://www.ecfr.gov/current/title-40/chapter-I/subchapter-D/part-136#136.3

b. parts used

c. employee performing the work

d. work performed

e. staff hours required to perform each task

21. The Contractor shall include in the maintenance software a comprehensive listing of all:

a. equipment

b. model numbers

c. serial numbers

d. spare parts lists

e. part order numbers

22. The Contractor shall identify critical equipment and spare parts.

23. The Contractor’s maintenance program information shall be available to

CDPHE during normal business hours.

24. The Contractor shall notify CDPHE at least seven (7) days prior to a

NCCWTP scheduled status update meetings.

a. a representative of CDPHE shall be permitted to attend the meetings.

25. The Contractor’s daily logs shall include, but not be limited to:

a. Flow rate of influent, effluent, and return water

b. Daily generation of sludge and number of filter press runs

c. Daily consumption of chemicals

d. Staffing and work hours, operator initials

e. Preventative maintenance activities

f. On-site analysis results

g. Documentation of any operating upsets or excursions

h. Automated equipment settings

i. Remarks

26. Monthly Reports shall include at a minimum:

a. Employee Training and equipment updates for NCCWTP spill responses

b. Volume of water treated

c. Chemicals consumed

d. Volume of sludge generated

e. Maintenance performed

f. Sampling results and QA/QC summary

g. Problems encountered and resolution

h. Recommendations

27. The Annual Report shall cover the period of July 1 through June 30 and shall be a stand-alone document summarizing the information included in the Monthly Reports and providing additional information including, at a minimum:

a. Executive summary

b. Project photographs

c. Historical information compared to current year

d. Redline drawings (if applicable)

e. Comprehensive plant maintenance summary, by unit

28. In the event of an emergency situation, the Contractor shall immediately contact CDPHE’s Project Manager, Superfund Unit Leader or Remediation

Program Manager about the situation and to obtain verbal authorization to proceed with emergency mitigation measures.

a. CDPHE will give the Contractor a verbal authorization to proceed once the situation is determined to be an emergency.

b. Once the verbal authorization is obtained, the Contractor shall immediately obtain all of the following which are necessary to expeditiously mitigate the emergency situation

i. Personnel

ii. goods

iii. supplies

iv. materials

c. The type of emergency services that may be performed include, but are not limited to:

i. repairs to, or replacement of, critical equipment

ii. emergency responses to accidental spills of hazardous materials

iii. rental of additional equipment to maintain or increase the

NCCWTP’s treatment capacity

d. In the event of a Bypass, Contractor shall immediately notify

CDPHE and initiate the call out procedure.

e. Upon the next business day of the emergency situation, and every business day until the emergency situation has concluded, the

Contractor shall transmit, by electronic mail, a written report of the situation.

29. The emergency report shall contain the following at a minimum:

a. Activities leading up to the emergency situation

b. Personnel utilized

c. Services, goods or supplies purchased

d. Measures taken

e. Current status

30. CDPHE will transmit a response to the Contractor to acknowledge receipt of the Contractor’s report.

31. Registered Licensed Products include, at a minimum:

a. Software for computer systems

b. Warranties for equipment

c. Certificates of Operation issued by regulatory agencies

32. Within 21 days of receiving a deliverable the CDPHE Project Manager will:

a. approve the deliverable

b. request changes

i. The Contractor shall update the deliverable to include any requested changes within 14 days.

ii. The Contractor shall submit the updated deliverable to the

CDPHE Project Manager by the close of business on the 14th day following the receipt of requested changes from the CDPHE

Project Manager.

iii. The CDPHE Project Manager may approve extensions to the

Contractor’s deliverables schedule via email for extenuating circumstances.

iv. CDPHE’s comments on deliverables will be advisory only, as the Contractor shall be solely responsible for complying with all applicable requirements.

Expected Results of

Activity(s)

The NCCWTP will be operated and maintained in a safe, effective and cost efficient manner.

Measurement of

Expected Results

1. Analytical data will be used to determine treatment effectiveness.

2. Number and severity of recordable safety incidents will be used to determine safety.

3. Process downtime due to critical failures will be monitored to ensure effective maintenance is being conducted.

4. Costs per gallon treated will be tracked to determine cost efficiency.

Completion Date

Deliverables 1. The Contractor shall submit an OMMP to the CDPHE Project Manager via email.

No later than 30 calendar days following the execution of the contract.

2. The Contractor shall submit a site-specific HSP to the CDPHE Project

Manager via email.

No later than 45 calendar days following the execution of the contract.

3. The Contractor shall submit a

SAP/QAPP to the CDPHE Project

Manager via email.

No later than 60 calendar days following the execution of the contract.

4. The Contractor shall submit an EAP to the CDPHE Project Manager via email.

No later than 30 calendar days following the execution of the contract.

5. The Contractor shall submit Monthly

Reports to the CDPHE Project

Manager via email.

No later than 21 calendar days following the last day of the month.

6. The Contractor shall submit an Annual

Report to the CDPHE Project Manager via email.

No later than September 15 each year.

7. The Contractor shall submit an

Emergency Situation Report to the

CDPHE Project Manager via email.

No later than one (1) business day following the emergency.

8. The Contractor shall provide CDPHE

Registered Licensed Products to the

CDPHE Project Manager via email.

No later than the expiration date of the contract.