Exhibit B - Services to be Included in Base Fee.pdf

EXHIBIT B - SERVICES TO BE INCLUDED IN BASE FEE

SERVICES RELATED TO BASIC SERVICES

This section provides additional information on Basic Services and Additional Services outlined in Section 3.2 and 3.3 of the ConcensusDocs 240 and is considered Phase 2 of the current project. The following services should be included in the Design Professional’s stipulated base fee as identified in the Agreement:

1. Design Disciplines to be included in Basic Services: Architecture, Mechanical, Electrical, Plumbing, HVAC Engineering and Fire Protection, Civil Engineering, Structural Engineering including Building Envelope, Landscape Architecture, Telephone and Data, Security/Card Access, AV Technology and Interior Design Services.

2. The “Design to” Cost of Construction budget for this project is outlined in the Owner’s Cost of Construction Exhibit D.

3. Design schedule shall follow the proposed schedule outlined in the Project Description of the RFP.

4. Warranty Period: 1-year from Substantial – AE to provide warranty support for the 1st year after substantial completion.

5. Design shall conform to WVU Design Guidelines and Construction Standards located on the internet. Design Deliverables at SD, DD and CD shall be in accordance with WVU requirements for deliverables.

5.1. https://facilitiesmanagement.wvu.edu/d-c-guidelines-standards#ae-and-professional-services

6. Design Deliverables should include: Conformed Construction Documents and As-constructed Record Drawings in PDF format, CAD Format and in Building Information Model.

7. Delivery Method: Construction Management at Risk.

8. Design Professional will work with Constructor during Pre-construction services. See attached Scope of Work for Preconstruction Services (Exhibit C). The Design Professional’s services should support the Constructor’s Preconstruction Scope of Work.

9. Drawings shall be produced using Building Information Modelling (Autodesk Revit) to Level 300. The BIM model shall be supplied to Constructor at no cost. It is the Owner’s intent for the Constructor to be able to use the BIM model for MEP coordination and clash detection. The as-built BIM model should be turned over to the Owner at the end of the project.

10. Any “delegated design” must be approved by Owner in advance.

11. Detailed Cost Estimating: Estimating Services shall be provided at SD, and DD. Cost estimates should be done in accordance with WVU Design Guidelines. Estimates must be reconciled with Constructor’s Estimates. Suggestions for Value Management/Engineering should be provided with each estimate and if estimates are over budget.

12. Life cycle costs and calculations will be required to evaluate HVAC systems. Assume analysis of one base system and one alternative HVAC system.

13. Design phase progress meetings should be held every week. Progress meeting can be done using an on-line platform (e.g. Teams or Zoom).

14. All Design meetings with Owner-stakeholders will be done in person on WVU’s campus unless approved by Owner. These meetings include design input meetings and design review meetings.

15. The Design Professional shall prepare all Meeting Minutes during the design phase.

16. Interior Finish boards will be created with interior materials, finishes and colors. A minimum of 3 meetings to share and approve interior finishes will be held. Interior signage will be standard room locations, directional signage, directories and electronic message boards (flat screens). Additional graphics will be negotiated as an additional service.

17. The Design Professional team shall assist Construction Manager during scope review meetings with subcontractors during GMP development.

18. The Owner intends to use Blue Beam for document sharing. The Design Professional shall purchase subscriptions for its team to utilize.

19. Construction progress meetings will be held every 2 weeks.

20. The Constructor shall prepare meeting minutes during the construction phase: Meeting

Minutes with progress status on outstanding items with responsible party for each outstanding item (3 day turn around on minutes).

21. Work with Commissioning Agent hired by the Owner: The Owner intends to perform “Enhanced Building Commissioning.” Design Professional shall submit a narrative “Basis of Design (BOD)” for commissioning purposes. Design Professional shall include the commissioning agent’s specifications in the construction documents.

22. Design Coordination and incorporation into the documents of all details related to University furnished equipment and systems. These may include, but are not limited to, the following: Fixed and Movable Equipment; Furniture; Communication Equipment; Phones; and Computers.

23. Design Meetings with Project Stakeholders: Design Meetings will be held with various project stakeholders to obtain input on the project design, schedule and phasing of the project. Meetings will be held on Owner’s campus with both programmatic and operational stakeholders. Owner will provide a list of Project Stakeholders. The Design Professional shall prepare meeting minutes.

24. Design Phase Progress Meetings: Design Phase Progress Meetings will be held every two weeks, at a minimum. The Design Professional shall prepare and distribute meeting minutes for design phase progress meetings. These meetings can be held via teleconference.

25. Design Phase Milestones:

The Design Professional will prepare design deliverables at the following milestones in accordance with WVU Design Guidelines for Design Deliverables [Check all that apply]

Schematic Design (SD) .

Design Development (DD) .

50% Construction Documents (CD) .

95% Construction Documents (CD) .

26. Design Phase Milestone Reviews and Activities: Design Phase Reviews will be conducted at each Design Phase milestone (SD, DD, 50% CD and 95 % CD) and will include Design Document Review with Project Stakeholders (Owner, External and Regulatory parties, including the WV State Fire Marshal), and various University entities/groups.

OTHER ADDITIONAL SERVICES

The items listed below are listed as Additional Services in Section 3.3 of the ConsensusDocs but will be included in the Design Professional’s stipulated base fee as identified in Article 6.1.1 of the Agreement.

27. Design Professional shall assist Survey and site evaluations.

28. Design Professional shall assist Geotechnical soil boring and evaluation.

29. Based on its on-site observations and other relevant information, Design Professional shall certify to Owner the amounts due Constructor and that the Work has progressed to the point indicated in the payment application based on the schedule of values submitted by Constructor.

30. Artistic Renderings: Design Professional shall include exterior renderings and interior renderings for purposes of decision making and promoting project, in addition to Phase

1. The Design Professional shall provide examples of renderings that can be generated easily from Revit, to determine desired level of quality and associated cost.

31. Interior design services: The Design Professional shall coordinate with the University’s Interior Design Manager and contract furniture suppliers. The Design Professional shall prepare schematic furniture layouts and work with the selected furniture vendor and WVU Interior Design Manager to select finishes, fabrics, and accessories to integrate with the overall design. The Design Professional shall provide finished drawings (floor plans) to the furniture vendor for use in developing and sizing furniture systems. The furniture vendor will work with the user group and stakeholders to program the furniture layouts and provide detailed design of each space. The Design Professional shall coordinate with the selected furniture vendor to present furniture finishes and interior finish selections on design boards. The Design Professional shall review quotes/bids from the vendor to confirm alignment with the drawings (nothing omitted or duplicated) prior to any orders being placed by the Owner. The Design Professional shall also develop room signage and interior wayfinding systems, in coordination with the Interior Design Manager and in accordance with University standards.

32. Design Professional shall provide design coordination for Owner’s information technology systems and networking systems.

33. Design Professional shall submit design documents to the WV State Fire Marshal’s office in Charleston WV for plans review either in person or via teleconference as required.

34. Audio Visual System Design: Design Professional shall provide the design of all audio visual systems. The AV package will be purchased through the RFP process as a turnkey supply and install contract. The Design Professional shall coordinate the architectural and structural designs to support the AV design.

35. Graphics & Branding Design (G&B): Design Professional shall provide input on the design of all graphics/branding. The G&B package may be purchased through the RFP process as a turnkey design/build contract separately of the design professional. Design Professional shall prepare schematic layouts, elements, and components. Design Professional shall identify graphic and branding locations and opportunities on the working drawings to the G&B design-builder through the various design phases to use for final system integration and design. The Design Professional shall coordinate the architectural and structural designs to support the Graphics & Branding design.