Exhibit B Draft Statement of Work.pdf

Exhibit B

Draft SOW for Laundry Service___33657

DRAFT STATEMENT OF WORK

I. Entity Name:

Term: 07/01/2026 – 06/30/2027

II. Project Description: Furnish, pickup, clean and deliver laboratory coats and cleanup towels to the CDPHE Laboratory Services Division located at 8100 Lowry Blvd. Denver, CO 80230

III. Definitions:

1. CDPHE: Colorado Dept. of Public Health and Environment

2. LSD: Laboratory Services Division

IV. Work Plan:

Goal #1: The goal of this project is to provide lab coats and towels to the CDPHE Laboratory Services Division with weekly laundry service.

Objective #1: No later than the expiration date of this contract, the Contractor shall provide lab coats and towels on a weekly basis in accordance with CDPHE requirements.

Primary Activity

#1

1. The Contractor shall launder and deliver lab coats and towels on a weekly basis in accordance with CDPHE specifications for the CDPHE Laboratory at 8100 Lowry

Blvd, Denver CO 80230.

Sub-Activities #1

1. The Contractor shall return laundered items by the next scheduled delivery date, unless prior arrangements are agreed upon with the point of contact at the CDPHE Laboratory

Services Division.

2. The Contractor shall make every effort to assign a regular, dedicated route driver to the account.

3. The Contractor shall have all deliveries and pickups checked and signed off by an

CDPHE LSD employee.

4. The Contractor shall provide a manifest to CDPHE Laboratory Services Division point of contact at time of delivery

Standards and

Requirements

1. The Contractor shall furnish new lab coats with cuffs and towels in the requested sizes as specified by CDPHE upon execution of the contract or purchase order.

a. The Contractor shall provide lab coats for new employees and size adjustments within one week of notification in accordance with Exhibit A Price List.

b. The initial inventory of lab coats shall be [enter # for each size]

2. The number of clean lab coats and towels to be delivered weekly by the Contractor shall depend upon the number of soiled items turned in the previous week.

a. Any shortages shall be made up within one (1) business day.

b. Items shall be rendered free of stains and odors. Any stains that are not removed, any tears, holes, rips, frayed edges or other noticeable defects shall be brought to the CDPHE-LSD point of contact upon discovery so the items can be removed from inventory.

3. The lab coats shall meet the following requirements:

a. 65% polyester and 35% cotton blend manufactured to a minimum laboratory protection specification or 80% polyester and 20% cotton blend manufactured to a minimum laboratory protection specification.

b. 100% cotton manufactured to a minimum laboratory protection specification

c. Cuffs at the wrist.

d. Available in sizes Small, Medium, Large, X-Large, XX-Large and XXX-Large.

e. Free of stains, patches, holes, rips, frayed edges, or any other noticeable defects or worn condition.

f. White in color.

Draft SOW for Laundry Service___33657 excluding major holidays.

5. The Contractor shall maintain records and prepare invoices that facilitate review of transactions.

a. Invoice billing for services shall be subtotaled by size and style.

6. The Contractor shall replace garments and towels at no cost to CDPHE when garments or towels no longer meet CDPHE standards of service and/or appearance, to be communicated to the Contractor by the Laboratory Services Division point of contact.

a. CDPHE reserves the right to reject uniforms that are received in unsatisfactory condition (not pressed, laundered, mended, altered, etc.) and any charges for such shall be disallowed.

b. All lab coats and towels shall remain property of the Contractor.

7. The Contractor shall have both cleaning and laundering capabilities with all items being machine washed weekly.

8. The Contractor shall have the proper resources including equipment, supplies and personnel to make all necessary repairs and alterations to garments.

9. The State of Colorado Terms and Conditions, as referenced on the purchase order document, govern and control this purchase.

Expected

Results of

Activity(s)

Lab employees meet the safety and appearance requirements of the CDPHE Laboratory

Services Divison.

Measurement of

Expected

Results

Lab coats and towels are laundered and in clean, acceptable condition when delivered.

Completion

Date

Deliverables The Contractor shall provide a manifest of items delivered and picked up to the CDPHE Laboratory Services Division Point of Contact upon delivery.

Weekly

V. Additional Provisions:

To receive compensation under the Purchase Order, the Contractor shall submit a signed Weekly Invoice Form.

The Invoice Form must be submitted no later than thirty (30) calendar days after the end of the billing period for which services were rendered. Expenditures shall be in accordance with the Statement of Work and Budget. The

Contractor shall submit the invoice using one of the two methods listed below.

Mail to:

Colorado Department of Public Health and Environment

Laboratory Services Division

Attn: Accounts Payable

8100 Lowry Blvd

Denver, Colorado 80230

Scan the completed and signed Invoice Form and supporting documentation into an electronic document. Email the Invoice form and supporting documentation to: Accounts Payable, cdphe_lab_accountspayable@state.co.us

4. The Contractor shall pick up soiled items with each delivery of clean rental items.

a. Standard delivery hours are 8:00 a.m. to 4:00 p.m. Monday through Friday, excluding major holidays mailto:cdphe_lab_accountspayable@state.co.us

Draft SOW for Laundry Service___33657

Final billings under the Purchase Order must be received by the State within a reasonable time after the expiration or termination of the Purchase Order; but in any event no later than thirty (30) calendar days from the effective expiration or termination date of the Purchase Order.

VI. Monitoring:

CDPHE’s monitoring of the purchase order for compliance with performance requirements will be conducted throughout the purchase order period by the Central Services Supervisor. Methods used will include a review of documentation determined by CDPHE to be reflective of performance to include progress reports and other fiscal and programmatic documentation as applicable.

VII. Resolution of Non-Compliance:

The Contractor will be notified in writing within 14 calendar days of discovery of a compliance issue. Within 10 calendar days of discovery, the Contractor and the State will collaborate, when appropriate, to determine the action(s) necessary to rectify the compliance issue and determine when the action(s) must be completed. The action(s) and time line for completion will be documented in writing and agreed to by both parties. If extenuating circumstances arise that requires an extension to the time line, the Contractor must email a request to the Laboratory Purchasing

Agent and receive approval for a new due date. The State will oversee the completion/implementation of the action(s) to ensure time lines are met and the issue(s) is resolved. If the Contractor demonstrates inaction or disregard for the agreed upon compliance resolution plan, the State may exercise its rights under the Terms and Conditions of this Purchase Order.

VIII. Attestation:

The Vendor agrees to perform services in accordance with the terms and conditions of the Purchase Order to include Statement of Work and Budget.